Sol_140L2624Q0007.pdf

COMBINED SYNOPSIS/SOLICIATION ‘COMBO’:

Purchase Tractor with attachments

(i) This is a combined Synopsis/Solicitation for commercial products or commercial services prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

(ii) Solicitation 140L26-24-Q-0007 is issued as a Request for Quotation (RFQ).

(iii) This document incorporates provisions and clauses which are in effect through Federal

Acquisition Circular 2024-02.

(iv) This solicitation is set-aside for small business under North American Industry Classification

System (NAICS) code 333111. The size standard is 1,250 employees.

(v) The Pricing Schedule is not incorporated. Vendors shall identify the tractor and attachments unit prices as well as the total delivered price and return with any other documentation/data as required by this combined synopsis/solicitation.

(vi) The government intends to award a Firm-Fixed Price (FFP) contract for the following:

The Bureau of Land Management, Salmon Field Office, is purchasing a compact utility tractor with attachments for backhoe, loader, box blade, rotary cutter, snowblower, liquid sprayer, pallet fork, front blade, wood chipper. See attached salient characteristics for detailed information.

(vii) Delivery Date and location: Requested Delivery Date: March 29, 2024

FOB Point: Destination - All delivery costs must be included in the unit price for each item.

Location of Delivery to the Government:

BLM-ID Salmon Field Office 1206 South Challis Street Salmon, ID 83467

(viii) FAR 52.212-1 Instructions to Offerors -- Commercial Products and Commercial Services is hereby incorporated by reference, with the same force and effect as if it were given in full text. In addition to the following addendum, all terms and conditions of FAR 52.212-1 remain in effect.

The following have been tailored to this procurement and are hereby added via addendum:

Addendum to FAR 52.212-1 Instructions to Offerors -- Commercial Products and Commercial Services:

SPECIFIC INSTRUCTIONS FOR OFFER CONTENT

1. The overall quote shall consist of a cover page, a completed Bid Schedule, product data, and delivery schedule. Failure to provide required information may result in a non-responsive quote and will not be considered for award.

a. Cover Page: Include the Contractor name, address and telephone number, name and title of the person authorized to sign and negotiate on behalf of the of the entity including the assigned Unique Entity Identifier (UEI) number. Additionally, the Contractor shall acknowledge receipt of any amendments issued (if applicable).

b. Bid Schedule: Identify the tractor and attachments unit prices as well as the total delivered price.

c. Product Data - Pertinent information about the selected products, product cut sheets, and any applicable licensing.

d. Delivery Schedule - The Government desires delivery to be made by March 29, 2024.

If the offeror is unable to meet the desired delivery schedule, it may, without prejudicing evaluation of its offer, propose a delivery schedule.

2. Quotes must include all Federal, State usage, and local taxes.

PROVISIONS INCORPORATED BY REFERENCE:

52.204-7 System for Award Management 52.204-16 Commercial and Government Entity Code Reporting 52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment

(End of Provision)

(ix) FAR 52.212-2 Evaluation -- Commercial Products and Commercial Services is not applicable to this solicitation. A similar provision containing evaluation factors has been tailored to this procurement and is hereby added via addendum:

The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforms to the terms of the solicitation and will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

i. Technical Capability;

ii. Delivery Schedule;

iii. Price.

Evaluation Factor No. 1: Technical Capability

1. Quotes must clearly demonstrate meeting the required salient features and specifications for the tractor and attachments.

Evaluation Factor No. 2: Delivery Schedule

1. Quotes meet the Government’s desired delivery schedule or propose a reasonable delivery schedule.

2. Quotes provide delivery to the location specified.

Evaluation Factor No. 3: Price

1. Bid Schedule submitted clearly identifies the tractor and attachments selected for the submitted quote including unit prices and total delivered price.

Award Determination The Government will award a contract to the Contractor(s) whose proposal: (a) conforms to the terms of the solicitation and (b) provides the best value to the Government. Comparative evaluations (FAR 13/FAR 13.5) will be used and offers will be compared in order to determine “Best Value”. Award may not necessarily be made to the offer the lowest price. The Contracting Officer reserves the right to make no award at all.

(End of Provision)

(x) FAR 52.212-3 Offeror Representation and Certifications – Commercial Products and

Commercial Services including its Alternate I, Vendors Representations and Certifications-- Commercial Items, is incorporated as Appendix 1 – FAR 52.212-3. The offeror shall complete only paragraph (b) of the provision if the offeror has completed the annual representations and certification electronically in SAM. Each vendor shall ensure the provision is updated at www.sam.gov. Failure to obtain SAM registration will result in submissions not being considered for award. A completed copy of the provision shall be included with offer submission.

(xi) The clause at FAR 52.212-4, Contract Terms and Conditions – Commercial Items, is hereby incorporated by reference, with the same force and effect as if it were given in full text.

(xii) The clause at FAR 52.212-5, Contract Terms and Conditions Required To Implement

Statutes Or Executive Orders – Commercial Products and Commercial Services, is hereby incorporated by reference, with the same force and effect as if it were given in full text.

Additionally, the following clauses cited in the clause apply to this acquisition:

52.204-10 Reporting Executive Compensation and First-Tier Subcontract Awards 52.204-27 Prohibition on a ByteDance Covered Application 52.219-6 Notice of Total Small Business Set-Aside 52.219-28 Post Award Small Business Program Rerepresentation 52.222-3 Convict Labor 52.222-21 Prohibition of Segregated Facilities 52.222-26 Equal Opportunity 52.222-50 Combating Trafficking in Persons

52.223-18 Encouraging Contractor Policies to Ban Text Messaging While Driving 52.225-1 Buy American – Supplies 52.225-13 Restrictions on Certain Foreign Purchases

52.232-33 Payment by Electronic Funds Transfer—System for Award Management

(xiii) Additional Contract Requirements:

FAR 52.252-2 Clauses Incorporated by Reference

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

https://www.acquisition.gov/browse/index/far#

52.204-13 System for Award Management Maintenance 52.204-18 Commercial and Government Entity Code Maintenance 52.204-21 Basic Safeguarding of Covered Contractor Information Systems 52.242-15 Stop-Work Order

Clauses incorporated by full text:

DIAR 1452.201-70 Authorities and Delegations (Sep 2011)

(a) The Contracting Officer is the only individual authorized to enter into or terminate this contract, modify any term or condition of this contract, waive any requirement of this contract, or accept nonconforming work.

(b) The Contracting Officer will designate a Contracting Officer's Representative (COR) at time of award. The COR will be responsible for technical monitoring of the contractor's performance and deliveries. The COR will be appointed in writing, and a copy of the appointment will be furnished to the Contractor. Changes to this delegation will be made by written changes to the existing appointment or by issuance of a new appointment.

(c) The COR is not authorized to perform, formally or informally, any of the following actions:

(1) Promise, award, agree to award, or execute any contract, contract modification, or notice of intent that changes or may change this contract;

(2) Waive or agree to modification of the delivery schedule;

(3) Make any final decision on any contract matter subject to the Disputes Clause;

(4) Terminate, for any reason, the Contractor's right to proceed;

(5) Obligate in any way, the payment of money by the Government.

(d) The Contractor shall comply with the written or oral direction of the Contracting Officer or authorized representative(s) acting within the scope and authority of the appointment memorandum.

The Contractor need not proceed with direction that it considers to have been issued without proper authority. The Contractor shall notify the Contracting Officer in writing, with as much detail as possible, when the COR has taken an action or has issued direction (written or oral) that the Contractor considers to exceed the COR's appointment, within 3 days of the occurrence.

Unless otherwise provided in this contract, the Contractor assumes all costs, risks, liabilities, and consequences of performing any work it is directed to perform that falls within any of the categories defined in paragraph (c) prior to receipt of the Contracting Officer's response issued under paragraph (e) of this clause.

(e) The Contracting Officer shall respond in writing within 30 days to any notice made under paragraph (d) of this clause. A failure of the parties to agree upon the nature of a direction, or upon the contract action to be taken with respect thereto, shall be subject to the provisions of the Disputes clause of this contract.

(f) The Contractor shall provide copies of all correspondence to the Contracting Officer and the

COR.

(g) Any action(s) taken by the Contractor, in response to any direction given by any person acting on behalf of the Government or any Government official other than the Contracting Officer or the COR acting within his or her appointment, shall be at the Contractor's risk.

(End of clause)

DOI-AAAP-0028 Electronic Invoicing and Payment Requirements - Invoice Processing Platform (IPP) (April 2013)

Payment requests must be submitted electronically through the U. S. Department of the Treasury's Invoice Processing Platform System (IPP).

"Payment request" means any request for contract financing payment or invoice payment by the Contractor. To constitute a proper invoice, the payment request must comply with the requirements identified in the applicable Prompt Payment clause included in the contract, or the clause 52.212-4 Contract Terms and Conditions - Commercial Items included in commercial item contracts. The IPP website address is: https://www.ipp.gov.

Under this contract, the following documents are required to be submitted as an attachment to the IPP invoice:

(1) Copy of Company Generated Invoice.

The Contractor must use the IPP website to register access and use IPP for submitting requests for payment. The Contractor Government Business Point of Contact (as listed in SAM) will receive enrollment instructions via email from the Federal Reserve Bank of St. Louis (FRBSTL) within 3

- 5 business days of the contract award date. Contractor assistance with enrollment can be obtained by contacting the IPP Production Helpdesk via email IPPCustomerSupport@fiscal.treasury.gov or phone (866) 973-3131.

If the Contractor is unable to comply with the requirement to use IPP for submitting invoices for payment, the Contractor must submit a waiver request in writing to the Contracting Officer with its proposal or quotation.

(End of Local Clause)

Local Internet Payment Platform (IPP) Hotline

To check payment status, contact the Payment Hotline at 877-480-9724 or 303-236-2850. You will need to leave a message with the following information:

1. Company Name

2. Contract Number

3. Invoice Number

4. Invoice Amount

5. A brief description of why you are calling

6. Your contact information

If you do not receive a callback from the Payment Hotline within 72 hours, please contact the Contract Officer with the day and time you contacted the Payment Hotline.

(End of Local Clause)

SPECIAL CONTRACT REQUIREMENTS

DELIVERY HOURS

The performance period established for this contract is based upon all work being conducted during regular working hours between 7:45 am – 4:00 pm, Monday through Friday, excluding government holidays. Please provide forty-eight (48) hour notice prior to delivery.

In addition to any holidays declared by Executive Orders, the following Federal Legal Holidays are observed:

New Year’s Day, Martin Luther King Jr. Day, President’s Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day, Christmas Day

COMMUNICATIONS

“Time” for communications received after 3:00 pm, after 12:00 pm locally on Fridays, or after 12:00 pm locally prior to a holiday will not start until the next business day. All times are local Mountain time.

STATE AND LOCAL TAXES EXEMPTION

In accordance with FAR 29.303 and FAR 31.204-41, the Contractor or any sub-Contractor under this contract shall not be reimbursed for payment of any state and local taxes for which an exemption is available. The Contractor is responsible for determining the availability of state and local tax exemption and obtaining such exemptions, if available. The Contractor shall include this clause, suitably modified to identify the parties, in all subcontracts at any tier. The Contractor shall notify the Contracting Officer if problems arise in obtaining a state and local tax exemption.

The Contractor may seek a waiver by the responsible Contracting Officer from this requirement if the administrative burden of seeking an exemption appears to outweigh the potential savings to the Government.

(xiv) No Defense Priorities and Allocations System (DPAS) assigned rating applies to this acquisition.

(xv) NOTICE TO ALL INTERESTED PARTIES:

Questions shall be submitted no later than February 1, 2024 by 5PM Eastern time.

An amendment will be issued answering all questions received, providing the Government’s answers.

Quotes shall be SUBMITTED by EMAIL to the identified Contracting Officer and RECEIVED no later than FEBRUARY 15, 2024 by 5pm Eastern time. The SUBJECT LINE of the email SHALL read Purchase Tractor with attachments (140L26-24-Q-0007).

Electronic offers will be the only accepted method for submission of offers for this solicitation.

Traditional paper quotes will not be accepted.

(xvi) Contracting Officer: Heather McBride; hmcbride@blm.gov