Sol_140G0225Q0027.pdf

140G0225Q0027

1. REQUEST NO.

5a. ISSUED BY

NAME

a. NAME

c. STREET ADDRESS

d. CITY

10. PLEASE FURNISH QUOTATIONS TO

THE ISSUING OFFICE IN BLOCK 5a ON

OR BEFORE CLOSE OF BUSINESS (Date)

2. DATE ISSUED 3. REQUISITION/PURCHASE REQUEST NO. 4. CERT. FOR NAT. DEF.

UNDER BDSA REG. 2

AND/OR DMS REG.1

RATING

6. DELIVERY BY (Date)

7. DELIVERY

9. DESTINATION

a. NAME OF CONSIGNEE

b. STREET ADDRESS

PAGE OF PAGES

5b. FOR INFORMATION CALL: (No collect calls)

TELEPHONE NUMBER

AREA CODE NUMBER

8. TO:

b. COMPANY

e. STATE f. ZIP CODE

c. CITY

d. STATE e. ZIP CODE

IMPORTANT: This is a request for information, and quotations furnished are not offers. If you are unable to quote, please so indicate on this form and return it to the address in Block 5a. This request does not commit the Government to pay any costs incurred in the preparation of the submission of this quotation or to contract for supplies or services. Supplies are of domestic origin unless otherwise indicated by quoter. Any representations and/or certifications attached to this Request for Quotations must be completed by the quoter.

11. SCHEDULE (Include applicable Federal, State and local taxes)

THIS RFQ

REQUEST FOR QUOTATION

(THIS IS NOT AN ORDER)

IS IS NOT A SMALL BUSINESS SET ASIDEX

05/19/2025 0044001143

1 52

PO BOX 25046

204 DENVER FEDERAL CENTER

DENVER CO 80225-0046

USGS OAG DENVER ACQUISITION BRANCH

Multiple

USGS National Wildlife Health Cente

6006 Schroeder Road

Madison

WI 53711

303 236-9332Yvette Sornberger

05/23/2025 1430 MD

FOB DESTINATION

OTHER

(See Schedule)X

ITEM NO.

(a)

SUPPLIES/SERVICES

(b)

QUANTITY

(c)

UNIT

(d)

UNIT PRICE

(e)

AMOUNT

(f)

Period of Performance: 06/02/2025 to 06/01/2026

00010 Alarm upgrade system purchase - see attached 4 EA Statement of Work Product/Service Code: 6350 Product/Service Description: MISCELLANEOUS ALARM, SIGNAL, AND SECURITY DETECTION SYSTEMS

Period of Performance: 06/02/2025 to 07/31/2025

00020 Alarm Monitoring and Response Services - See attached Statement of Work

Continued ...

12. DISCOUNT FOR PROMPT PAYMENT

a. 10 CALENDAR DAYS (%) b. 20 CALENDAR DAYS (%) c. 30 CALENDAR DAYS (%) d. CALENDAR DAYS

NUMBER PERCENTAGE

NOTE: Additional provisions and representations

13. NAME AND ADDRESS OF QUOTER

b. STREET ADDRESS

c. COUNTY

d. CITY e. STATE f. ZIP CODE

14. SIGNATURE OF PERSON AUTHORIZED TO

SIGN QUOTATION

16. SIGNER

a. NAME (Type or print)

c. TITLE (Type or print)

a. NAME OF QUOTER

AREA CODE

NUMBER

15. DATE OF QUOTATION

b. TELEPHONE are are not attached

AUTHORIZED FOR LOCAL REPRODUCTION

Previous edition not usable

STANDARD FORM 18 (REV. 6-95)

Prescribed by GSA - FAR (48 CFR) 53.215-1(a)

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

NAME OF OFFEROR OR CONTRACTOR

2 52

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

140G0225Q0027

Vendors, please quote Firm Fixed Price: Monthly amount $ X 12 months = $ for yearly cost.

Product/Service Code: DJ01

Product/Service Description: IT AND TELECOM -

SECURITY AND COMPLIANCE SUPPORT SERVICES (LABOR)

00030 Option Year One

Alarm Monitoring and Response Services - See attached Statement of Work

Vendors, please quote Firm Fixed Price: Monthly amount $ X 12 months = $ for yearly cost.

(Option Line Item)

Product/Service Code: DJ01

Product/Service Description: IT AND TELECOM -

SECURITY AND COMPLIANCE SUPPORT SERVICES (LABOR)

Period of Performance: 06/02/2026 to 06/01/2027

00040 Option Year Two

Alarm Monitoring and Response Services - See attached Statement of Work

Vendors, please quote Firm Fixed Price: Monthly amount $ X 12 months = $ for yearly cost.

(Option Line Item)

Product/Service Code: DJ01

Product/Service Description: IT AND TELECOM -

SECURITY AND COMPLIANCE SUPPORT SERVICES (LABOR)

Period of Performance: 06/02/2027 to 06/01/2028

00050 Option Year Three

Alarm Monitoring and Response Services - See attached Statement of Work

Vendors, please quote Firm Fixed Price: Monthly amount $ X 12 months = $ for yearly cost.

(Option Line Item)

Product/Service Code: DJ01

Product/Service Description: IT AND TELECOM -

SECURITY AND COMPLIANCE SUPPORT SERVICES (LABOR)

Period of Performance: 06/02/2028 to 06/01/2029

Continued ...

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

NAME OF OFFEROR OR CONTRACTOR

3 52

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

140G0225Q0027

00060 Option Year Four

Alarm Monitoring and Response Services - See attached Statement of Work

Vendors, please quote Firm Fixed Price: Monthly amount $ X 12 months = $ for yearly cost.

(Option Line Item)

Product/Service Code: DJ01

Product/Service Description: IT AND TELECOM -

SECURITY AND COMPLIANCE SUPPORT SERVICES (LABOR)

Period of Performance: 06/02/2029 to 06/01/2030

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

RFQ 140G0225Q0027

Table of Contents

Statement of work DOI ELECTRONIC INVOICING Electronic Invoicing and Payment Requirements - Invoice Processing Platform

(IPP) (FEB 2021)

GS0231 Technical Liaison -Technical Direction (JUL 2018) GS0339 Green Acquisition (JUL 2018) GS1131 Unilateral Deobligation of Unexpended Funds. (MAY 2013) GS1338 Notice to the Government of Delays (JUL 2001) GS1364 Nonpersonal Services and Supervision of Contractor’s Employees (SEP 2017) GS1406 Confidentiality of Data (OCT 2005) 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders - Commercial Products and Commercial Services. (JAN 2025) (DEVIATION FEB 2025) 52.204-20 Predecessor of Offeror. (AUG 2020) 52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment.

(NOV 2021)

52.204-26 Covered Telecommunications Equipment or Services-Representation. (OCT 2020) 52.204-29 Federal Acquisition Supply Chain Security Act Orders—Representation and Disclosures (Dec 2023) 52.209-11 Representation by Corporations Regarding Delinquent Tax Liability or a Felony Conviction under any Federal Law. (FEB 2016) 52.212-3 Offeror Representations and Certifications-Commercial Products and Commercial Services. (MAY 2024) 52.219-1 Small Business Program Representations. (FEB 2024) 52.222-22 Previous Contracts and Compliance Reports. (FEB 1999) 52.222-25 Affirmative Action Compliance. (APR 1984) Quotation Instructions Quotation Submission Basis for Award 52.252-1 Solicitation Provisions Incorporated by Reference. (FEB 1998)

Clauses:

Statement of work

The U.S. Geological Survey, National Wildlife Health Center (NWHC), 6006 Schroeder Rd, Madison, WI 53711, has a requirement to provide alarm monitoring services and security officer response for physical protection of the NWHC facility. The NWHC is a registered entity of the Federal Select Agent Program, meaning that the NWHC uses and stores biological agents and toxins that are classified as Tier 1 agents by the select agent regulations. These agents have the potential to pose a severe threat to public, animal or plant health or to animal or plant products. The Center for Disease Control and Prevention (CDC) Electronic Code of Federal Regulations (73.11 Security) for use and storage of select agents and toxins requires that the response time for security forces or local authorities will not exceed 15 minutes where the response time is measured from the time of an intrusion alarm, or report of a security incident, to the arrival of the responders at the first security barrier or; provide security barriers that are sufficient to delay unauthorized access until the response force arrives in order to safeguard the select agents and toxins from theft, intentional release, or unauthorized access.

The National Wildlife Health Center (NWHC) is a research facility of the U.S. Geological Survey (USGS), located in Madison, WI. Its mission is to serve the Nation and its natural resources by providing sound science, technical support, and dissemination of information to promote science-based decisions affecting wildlife and ecosystem health.

C.1.1 Background

The main campus of the NWHC is located on a 24-acre (10-hectare) tract on the southwest side of Madison, Wisconsin. The tract is surrounded by cyclone fencing with an electronic heavy metal access gate. The property and its original structure were purchased by the Department of the Interior (DOI) in 1978. The facility has been in continuous use as a government laboratory since that time. The campus has two laboratory buildings, the main building and the tight isolation building, one building for additional office space (Modular Office Building), a maintenance garage, storage shed, 5 repurposed shipping containers, two cooling towers, an external back-up generator, a solar panel array, a main concrete parking lot with approximately 120 stalls, and a gravel visitors parking lot with an additional 10 stalls. Roads consist of asphalt surface and gravel surface. The facility has an installed AMAG Symmetry electronic door access and alarm system. This system monitors building access (door, windows, and roof hatches) and is used to manage employee, contractor, and volunteer access via electronic door access cards. The current buglar alarm system and alarm monitoring uses a cellular communicator. See Appendix 1 for a list of zones for security and equipment that are monitored by the alarm system.

a) Main Building The Main Building (MB) has two levels, has a steel-frame construction, and contains 33,028 square feet. It was renovated for use between 1980 and 1981. The MB has biological containment areas as well as laboratories where select agents and toxins (SAT) are stored and used. The MB has 4 biosafety level 3 (BSL-3) laboratories, a BSL-3 necropsy suite, a BSL-2 media prep area, and offices for approximately 70 federal or contract employees.

b) Tight Isolation Building The Tight Isolation Building (TIB) is one story, has a concrete frame, and contains 28,788 square feet. It was completed in 1986 and opened for use in 1989. The TIB is surrounded by an interior cyclone fence.

The TIB has biological containment areas as well as laboratories where select agents and toxins (SAT) are stored and used. The TIB has 5 BSL-3 laboratories, 26 BSL-3 animal experimentation rooms, a warehouse, and offices for approximately 10 federal or contract employees.

c) Modular Office Building The modular office building (MOB) is a double wide trailer that was delivered and set up in May 2001 to provide additional office space for NWHC staff and purchased in 2007. The MOB has office space for an additional 20 federal or contract employees.

d) Maintenance Garage

The maintenance garage was completed in 1983 and contains 1,964 square feet. The garage is primarily used for storage of maintenance equipment, field gear used by NWHC scientists, and other items.

e) Other Structures The small storage shed contains 192 square feet and is primarily used for storage of maintenance equipment and field gear used by NWHC scientists. The original two storage containers are shipping containers which were placed behind the TIB in the fall of 2011 for additional storage of records and field gear. An additional three storage containers were placed behind the TIB in the fall of 2016 for storage of equipment from the Animal Isolation Wing (AIW) of the TIB during renovation.

f) Estimated acres of assemblies to describe the rest of the campus:

Total of 0.88 acres of asphalt roads Total of 0.22 acres of gravel road Total of 0.92 acres of parking lots Approximately 19 maintained acres Fence Line – 5,081 linear feet Total of 1.02 acres of sidewalks

C.2 Objective

The objective of this contract is to acquire security monitoring and response services that can provide real-time monitoring, prompt notification, and timely response for threats to NWHC resources and property. The contractor shall provide all management, supervision, manpower, material, supplies, and equipment (except as otherwise provided), and shall plan, schedule, coordinate and ensure effective performance of all services described herein.

The contractor shall provide these security monitoring and response services in accordance with the requirements of this contract at: U.S. Geological Survey, National Wildlife Health Center, 6006 Schroeder Road, Madison, WI 53711.

C.3 Start of Services

A smooth and orderly transition to the start of services is necessary to ensure minimum disruption to vital Government activities. The Contractor shall provide an initialization of services plan within 7 working days after contract award. The initialization plan shall include, at a minimum, all preliminary licensing and certifications required to initiate performance and a timeline showing milestones for establishing a data connection, initiating monitoring, and ensuring responses meet USGS requirements.

C.4 Work Requirements

C.4.1 Work Objective

The Contractor shall provide, operate, manage, and maintain 24/7 real-time alarm monitoring for the NWHC, and provide emergency response services where a unit can arrive on NWHC property to investigate a burglar alarm within 15 min.

C.4.2 Temporary Additional Services

Temporary additional services are those services required to be performed over and above the routine services, such as providing additional monitoring or on-site staff for events at NWHC or to augment existing staff during periods of heightened security. Temporary additional services will be ordered via separate task order. NWHC will normally provide a minimum of 24 hours notice of increased staffing; however, less notice may be provided depending on the circumstances involved. All personnel provided under temporary additional services shall meet the contract requirements. These additional services are intended to be used to satisfy the Government’s short-term non-recurring needs for service. Should a continuing need for additional services arise, a contract modification will be negotiated pursuant to the “Changes” clause (reference FAR 52.243-1).

C.4.3 Security System Monitoring and Emergency Response

a) The Contractor shall upgrade where necessary (currently installed brand is Honeywell) and then connect to NWHC security system via cellular communicator on the existing dedicated phone line. The contractor will work with NWHC to establish levels of response and call trees for different types of incidents. Likely, this will include the following:

a. Call to Madison Police department or 15 min response time from contractor security force for alarms in zones 051-058.

b. 30 min response time from contractor security force for security alarms in zones 001 - 049.

c. Call to Madison Fire Department and 15 min response time from contractor security force for all fire alarms.

d. Call to facilities staff within 60 min for equipment alarms. No onsite response required.

Draft response levels and expectation for response for existing control points (see Attachment 1) will be reviewed and approved by the COR and NWHC POC before being implemented by the Contractor.

In addition, the contractor will supply mobile application access for NWHC emergency responders (5-10 users) to the burglar alarm system, at minimum allowing them to check the status, arm, and disarm the alarms from their government furnished devices.

Figure 1: Image of the current Honeywell panels installed at NWHC.

b) The Contractor shall monitor all security systems, which include interior intrusion detection, entry access control systems, and fire monitoring systems in real-time. The Government shall conduct tests; complete inspections; provide preventive maintenance and repairs to the security systems, and ensure all equipment is maintained in optimum operating condition.

c) The Contractor shall respond to NWHC facilities intrusion detection systems. Security Officers shall be dispatched and arrive at alarm sites within agreed upon response times. The officer shall secure the area and be responsible for detaining any person or persons attempting to gain unauthorized access to the facility. Officers shall be capable of communicating with local authorities if required.

d) The Contractor shall monitor and activate the Madison Fire Department for fire alarms. Security Officers shall be dispatched and arrive at alarm sites within agreed upon response time. Security Officers shall be capable of communicating with the appropriate authorities (fire department, maintenance, facilities personnel) if required. Officers shall take what action is warranted in the event of fire or other emergency.

e) The contractor shall make sure communication between owner's intrusion detection system and the contractor's monitoring service will be digital, commensurate with today's industry standards.

C.4.4 Safety

The Contractor shall establish procedures to ensure all operations are performed in a safe manner. The Contractor shall strictly adhere to proper safety procedures, including providing the USGS NWHC with their established SOPs for check-in and monitoring of security officers working alone that adhere to OSHA standard 29 CFR 1915.84.

Performance of work hereunder shall also comply with the provisions of the USGS, Occupational Health and Safety Act of 1970 (as amended), Occupational Safety and Health Administration (OSHA) and the contractor’s safety and health plan. The contractor shall apply the USGS, OSHA regulations, and the contractor safety and health plan as minimum standards of occupational safety and health. If, at any time during the performance of this Contract, the Government-furnished facilities and/or equipment do not conform to OSHA standards, and those facilities and/or equipment affect or potentially affect the safety and/or health of the Contractor’s employees, the Contractor shall notify the COR immediately. The COR will work with the NWHC Facility Manager (hereinafter referred to as Facility Manager) to correct the situation. The Facility Manager has reciprocal responsibility to notify the Contractor of any Government-furnished facility and/or equipment that does not conform to OSHA standards where the facility and/or equipment affects or potentially affects the safety and/or health of the Contractor’s employees.

The Facility Manager shall provide this notification to the COR and Contractor in a timely manner so as not to compromise the safety and health of the Contractor’s employees.

C.4.5 Enforcement of NWHC Rules and Regulations

Security Officers who respond to a building alarm shall observe building occupants for adherence and compliance with the Federal Management Regulations (41 CFR 102-74) and the facility’s posted rules and regulations. Security officers shall also identify, report, delay, or detain those persons who violate the rules and regulations as appropriate.

C.4.6 Enforcement of Law and Order

The Contractor shall take reasonable action to monitor the NWHC security system and detect any individual(s) attempting to commit criminal acts against the safety and security of the Government, its employees or property, and the general public and where warranted notify the proper authorities (such as the fire department, police department, NWHC facilities staff, COR, etc.). Security Officers who respond to a building alarm shall prepare an incident report and may possibly be called as witnesses in legal proceedings. In the event of a break in, attempted break in, or any law and order violation, the Officer shall immediately notify the following authorities in the order indicated:

1) Madison Police Department

2) Center Director

3) Deputy Center Director

4) If neither the Center Director nor Deputy Center Director can be reached, the Security Officer should call additional members of the NWHC Leadership Team until at least one party is reached. The contact information for the Leadership Team will be provided in Attachment 2.

Security Officers shall receive and process complaints, protect crime scenes, and preserve and process evidence.

Security Officers shall prepare incident reports and prepare/take statements and other informational documents necessary to record data derived from investigative activities or complaint reports.

C.4.7 Other Incidents

In some situations, Security Officers who respond to building alarms may be required to act independently as the primary security response until local law enforcement assistance arrives. The Contractor shall endeavor to deter crimes against persons without waiting for a specific complaint, while immediately notifying local law enforcement agency.

C.4.8 Control, Issuance and Storage of Special Keys

Contractor will be responsible for maintaining facility keys issued to Security Officers who respond to building alarms. Security Officers shall receive and account for all keys to NWHC offices, entry doors, gates, etc., as directed by the COR.

C.4.9 Reports and Records

a) The Contractor shall prepare factual, complete and legible required reports for each alarm response and provide these reports to the NWHC Point of Contact within 24 hours of occurrence.

b) The Contractor and its employees shall ensure that all reports listed below and others as needed by the Government are completed.

Form Number Form Title Use USGS/NWHC Record of Keys Issued Key Control Log DI-105 Property issued to Contractor List of property assigned to

Contractor provided by Government and signed for.

USGS/NWHC Incident Report Report sent to NWHC POC within 24 hrs after response to an alarm by security officers.

c) The Project Manager shall maintain a copy of all guard service reports, with the original forwarded to the NWHC Point of Contact.

d) All logs, reports and records are the property of the Government and shall be provided to the COR within fifteen days of contract termination.

C.4.10 Security Evaluation Drills

A series of evaluation drills will be conducted periodically by the Government to assure the emergency monitoring and response capability of security personnel. It is anticipated that these drills would be conducted at no additional expense to the Contractor.

C.4.11 Failure to Provide Productive Labor/Supervisory Man-Hours

In the event the Contractor fails to provide the required coverage, deductions may be made to the monthly payment.

C.5 Personnel Requirements

C.5.1 Key Personnel Descriptions

When the term “Management” is used in this contract, it refers to the Project Manager.

Only DOL category Guard I security guards may be utilized to perform services under this Contract.

a) GUARD I (Security Officer). Guard I respond to security alarms from NWHC and ensure that emergencies and security violations are readily discovered and reported to appropriate authorities. Intervenes directly only in situations which require minimal action to safeguard property or persons. Typically, duties require minimal training.

b) Project Manager. The Contractor shall appoint a Project Manager (Project Manager). The Project Manager shall be available to and coordinate the services described in this contract. The Project Manager shall provide the single point of contact through which all Contractor/Government communications, work, and technical direction shall flow except in cases of an emergency. The Project Manager shall be available to the COR 24 hours through a telephone, email, or pager.

1) The Project Manager shall provide evidence of job experience and or education i.e., academic degree or certification in Criminal Justice, law enforcement, security management, or related field that has equipped the individual for the position. At least two (2) years of contract management is desirable.

He or she must also have the ability to effectively communicate with, supervise, and manage call centers and response personnel (i.e., Security Officers) and all aspects of the requirements in this Contract. The Project Manager must demonstrate the capability to maintain an efficient workforce while supporting the USGS security objectives. The Project Manager must be articulate and demonstrate excellent interpersonal skills.

2) The Project Manager shall oversee performance of the work at NWHC.

3) The Project Manager shall receive and execute, on behalf of the Contractor, such technical direction as the COR may issue within the terms and conditions of the contract.

4) Project Manager Duties.

(a) Project management duties include, but are not limited to, managing all required services;

communicating with the Government; monitoring Security Officers; keeping personnel informed of and trained in all aspects of their positions, tasks, and duties; planning and scheduling all work requirements and training; preparing reports; establishing and maintaining records; and ensuring quality control.

(b) Quarterly Status Report. The Project Manager shall prepare a quarterly status report and submit it to the COR. The report shall identify significant issues, problems, or concerns related to the performance or administration of the contract.

c) Security Officer. All Security Officers who respond to building alarms will meet the Guard I requirements identified herein and possess the ability to meet and deal with NWHC staff and the general public; the ability to construct and write clear, concise, accurate, and detailed reports; and the ability to maintain poise and self-control under stress.

1) Security Officers must possess a high school education or equivalent and have at least one (1) year of experience demonstrating the following: any security experience that may have equipped the employee in meeting the Guard I requirements and any applicable military service that may be credited toward meeting those requirements.

d) Alarm Monitoring Call Center. Contractor must maintain a call center that is tied into the NWHC alarm system with real-time alerts for building alarms and timely (within 5 min) notification of appropriate emergency responders. This may require direct notification of alarms to the Madison Fire Departement, Madison Police Department, and NWHC leadership team (an updated contact list will be provided to awardee).

C.5.2 General Personnel Specifications/Requirements

Each contract employee must meet the following education, experience, health, language proficiency and suitability requirements. Each Contract employee must possess the ability to speak fluent English, understand English, read, understand, and apply printed rules, detailed orders, instructions, and training material.

C.5.3 Medical and Physical Qualifications.

The Contractor shall ensure that all employees performing on the Contract are physically capable of performing the duties of their post. Employees who sustain a physical injury or illness that prevents them from performing the duties of this Contract will be removed from the Contract until their condition is medically resolved.

C.5.4 Suitability Checks

a) The Contractor shall assure that employees who are selected for assignment to this contract are professionally and personally reliable, of reputable background and sound character, and meet the training and experience requirements stipulated herein.

C.5.6 Standards of Conduct

a) General. The Contractor shall maintain satisfactory standards of employee competency, conduct, personal appearance, and integrity.

b) Appearance. All Contract employees are required to wear the prescribed uniform while on duty. They shall maintain a clean and neat appearance and not wear dirty or wrinkled clothing. Uniforms shall be sized correctly for each employee and not show signs of excessive wear. The Contractor may obtain specific guidance from the COR.

c) Neglect of Duties. Neglect includes but is not limited unreasonable delays or failure to investigate a building alarm, refusing to render assistance, and failing to uphold security of the work site.

d) Disorderly Conduct. The use of abusive or offensive language, gestures, quarreling, intimidation by words, actions, abuse of authority or fighting is considered disorderly conduct. Also prohibited is participation in disruptive activities that interfere with the normal efficient operations of the Government.

e) Intoxicants and Controlled Substances. The Contractor shall not allow any employee (while on duty or when reporting for duty) to possess, sell, consume, or be under the influence of intoxicants, illegal drugs, or any substances that produce similar effects.

f) Solicitation. Solicitation of any sort to sell or promote any products or services to Government or other Contract staff will not be tolerated and will result in removal from position.

g) Criminal Actions. Contractor employees may be subject to criminal actions/penalties in certain circumstances. These include, but are not limited to:

1) Falsification or unlawful concealment, removal, mutilation, or destruction of any official documents or records, or concealment of material facts by willful omission from official documents or records.

2) Unauthorized use of Government property, theft, assault, and vandalism.

3) Deliberate security violations, espionage, and related activities.

4) Unauthorized disclosure of sensitive or classified information to unauthorized sources.

C.6 TRAINING

The Project Manager shall certify that each employee is familiar with the facility prior to assuming duties and will maintain documentation of this training for each uniformed employee who is assigned under this contract.

The Contractor shall bear all costs and responsibilities related to their employees’ attendance at the training and examinations, including all expenses for transportation, lodging, and meals (as may be necessary). The Contractor shall provide remuneration to their employees at the same hourly rate/salary they would receive for on-the-job training. All training-related costs shall be factored into the offering price, as they will not be itemized or paid for separately by the Government after delivery order award.

C.6.1 Government-Provided Training

Project Manager shall ensure that guard personnel receive orientation training as provided by the COR as follows:

a) General information and special orders for the facilities to be protected under this contract/task order are covered in the following:

1) NWHC facility overview and alarm training

2) NWHC Incident Response and Occupant Emergency Plan

3) NWHC Security Plan

C.6.2 Contractors Plan for Training

The Contractors plan for conduct of training as specified by this contract/task order shall be submitted to the COR within ten (10) days after receipt of the award notice.

C.6.3 Report of Training Completion

A report of the completion of all required training shall be submitted to the COR by the Contractor for each employee who will work under this contract.

C.7 Contractor-Provided Uniforms and Equipment

C.7.1 Uniforms

a) The Contractor shall provide all uniforms for security personnel. See Attachment IV Contractor Furnished Equipment for uniform requirements. Uniforms and equipment must be in good condition. The COR is responsible for approving and inspecting the uniforms furnished under this contract to ensure compliance with the standards contained in the FPS SGIM. Any disputes regarding application of the standards shall be referred to the Contracting Officer.

b) All Security Officers shall be in proper uniform as prescribed in this contract while on site at NWHC. Any uniform part or accessory including cellular telephones (unless approved by the COR) not prescribed or provided for herein, or authorized in the contract, shall not be worn. Supervisors and officers who are not in proper uniform at the times required by this contract may be replaced at the discretion of the COR, who will notify the Project Manager of problems of this nature. Officers who are out of uniform more than twice may be subject to permanent removal from duty. If and when an Officer is removed from duty for failure to be in uniform and a suitable replacement is not immediately made available, the Contractor may be held financially responsible (reference Section C.4.18).

1) Security Officers shall maintain uniforms, insignia, accessories, and equipment in a serviceable manner. All uniform accessories and equipment shall be standard black.

2) All items of clothing shall fit well (i.e., not be too long, short, tight, or loose) and be clean, neat, and pressed to give the Security Officer a professional appearance. Any repair or replacement costs shall be paid for by the Contractor.

3) Boots shall be black, low gloss, high topped lace police or military type with a standard heel. Shoes shall be kept clean and or shined.

4) The uniform's color(s) shall be all the same as that in general use by large guard or security organizations in the United States. Uniforms shall be readily distinguishable from those of local, state, and Federal enforcement agencies. All Security Officers shall wear the same color and style of uniform and accessories.

5) The uniform shall only be worn when the Security Officer is on official duty and when officer is transiting between his/her place of residence.

6) Appropriately lettered breast and cap badges shall be worn as part of the uniform.

7) Shoulder patches with Contractor identification not larger than 4½ inches by 4½ inches shall be worn on the uniform's left shoulder (shirt and jacket). No other Contractor identification is to be worn or displayed on the uniform.

8) The U. S. Flag shoulder patch, not larger than 4 inches by 4 inches, shall be worn on the uniform’s right shoulder (shirt and jacket) with the stripes facing the back of the shoulder and the stars facing the front of the shoulder.

9) While on duty, Security Officers shall not wear any exposed jewelry (i.e., in their nose, eye brows, ears, etc.), except that “flat stud” earrings may be worn by officers with pierced ears. Necklaces, beads, chains, bracelets, religious insignia, etc., are prohibited. Ornaments, other than those described in this paragraph shall not be worn on the uniform.

10) Rings shall be limited to wedding rings, engagement rings and/or class rings. Wristwatches may be worn with the exception of “ornamental” and loose-fitting watches.

11) Only prescription eyeglasses may be worn with the uniform while indoors. Sunglasses or darkly tinted glasses shall not be worn inside the building without a medical exemption.

12) The Contractor shall provide all communications equipment as needed to conduct the duties outlined in this SOW.

C.7.2 Firearms

Firearms are not allowed on the NWHC campus, except those carried by authorities responding to emergencies or reported criminal activity. For no reason should Security Officers carry a firearm or have a firearm on their persons or in their vehicles while on NWHC premises.

C.7.3 Supplementary Equipment

Each Security Officer shall be equipped with supplementary equipment provided by the Contractor to include, but not limited to: handcuffs, flashlight, replacement flashlight batteries and bulbs, rubber disposable gloves, police baton (expandable) and baton holster, inclement weather clothing (cap covers, overcoats, overshoes, etc.), as appropriate to operations. All inclement weather clothing shall be identical in style and color for each Security Officer. Security Officers shall not be permitted to carry or be in possession of any unauthorized supplemental or personal equipment, such as chemical agent devices, concealed firearms, knives, or other such non-standard and unapproved items.

C.8 Other Contractor Responsibilities

C.8.1 Regulations

In performance of their duties, all Security Officers, the Project Manager, and call center employees shall adhere to the standards of conduct and performance set forth in this contract and Title 41 Code of Federal Regulations Part 101-20.3 (made part of this contract by reference).

C.8.2 Emergency Support

Continuity of security operations for the USGS facilities is critical. The Contractor shall provide an on-call response force of certified Security Officer Force personnel to quickly and decisively support a situation requiring additional personnel, when specifically requested by the COR or his representative. The Contractor must have the capability of providing additional Security Officers upon notification of the COR. Additionally, the Contractor shall ensure qualified personnel are available to prevent any interruption of security services in the event of severe weather conditions (snow, ice, etc.) or labor problems (labor slow downs, sick-outs, or strikes). Accordingly, the Contractor shall:

a) Develop and implement emergency call-back procedures which enables the Contractor to promptly respond (within 1 (one) hour) to requirements for emergency services at any time other than during the normal operating time. The plan shall provide for the availability of additional security personnel to perform those services necessary to meet the required security operational standards. These services shall be in addition to any immediate response provided by the Contractor's personnel.

b) Perform tasks as assigned in the USGS NWHC Incident Response Plan. Participation in this emergency plan shall be mandatory during the event of a building related emergency or natural disaster regardless of the time of occurrence.

c) Ensure all Contractor employees receive Emergency Response Training.

d) If requested, provide operational support until relieved of such responsibilities by the COR.

e) Be prepared to resume normal operations immediately upon cessation of emergencies.

C.9 Contractor Quality Control

a) The Contractor shall establish and maintain a Quality Control (QC) Program to provide independent corporate and management surveillance and inspection of Contractor security operations to assure that the requirements of the contract are satisfactorily performed.

b) Quality Assurance Program. The Contractor shall implement a Quality Assurance Program, administered by the corporate office, to evaluate the real-time alarm monitoring, Project Manager, and adequate and timely response of Security Officers to building alarms. A final Quality Control Plan describing the program shall be submitted to the COR for approval within 15 days after receiving comments from the COR after contract award.

DOI ELECTRONIC INVOICING Electronic Invoicing and Payment Requirements - Invoice Processing Platform (IPP) (FEB 2021)

Payment requests must be submitted electronically through the U. S. Department of the Treasury's Invoice Processing Platform System (IPP).

'Payment request' means any request for contract financing payment or invoice payment by the Contractor. To constitute a proper invoice, the payment request must comply with the requirements identified in the applicable Prompt Payment clause included in the contract, or the clause 52.212-4 Contract Terms and Conditions - Commercial Items included in commercial item contracts. The IPP website address is: https://www.ipp.gov.

Under this contract, the following documents are required to be submitted as an attachment to the IPP invoice:

A copy of the Contractor’s internally generated invoice.

The Contractor must use the IPP website to register access and use IPP for submitting requests for payment. The Contractor Government Business Point of Contact (as listed in SAM) will receive enrollment instructions via email from the Federal Reserve Bank of St. Louis (FRBSTL) within 3 - 5 business days of the contract award date.

Contractor assistance with enrollment can be obtained by contacting the IPP Production Helpdesk via email IPPCustomerSupport@fiscal.treasury.gov or phone (866) 973-3131.

If the Contractor is unable to comply with the requirement to use IPP for submitting invoices for payment, the Contractor must submit a waiver request in writing to the Contracting Officer with its proposal or quotation.

GS0231 Technical Liaison -Technical Direction (JUL 2018)

(a) The performance required herein must be subject to the technical direction of the Technical Liaison (TL) as identified below. As used herein, "technical direction" is defined as direction to the contractor that fills in details, suggests possible lines of approach, or otherwise supplements the scope of the work set forth herein and must not constitute a new assignment, and does not supersede or modify any article or clause of this contract.

(b) The Technical Liaison is not authorized to perform, formally or informally, any of the following actions:

(1) Promise, award, agree to award, or execute any contract, contract modification, or notice of intent that changes or may change this contract;

(2) Waive or agree to modification of the delivery schedule;

(3) Make any final decision on any contract matter subject to the Disputes Clause;

(4) Terminate, for any reason, the contractor's right to proceed;

(5) Obligate in any way, the payment of money by the Government. Only a warranted Contracting Officer is authorized to obligate funds on this or any other contract action.

(c) The contractor must immediately notify the Contracting Officer in writing if the Technical Liaison has taken an action (or fails to take action) or issues direction (written or oral) that the contractor considers to exceed the above limitations.

(d) The Technical Liaison assigned for this contract is: (The Technical Liaison will be added at the time of award)

Telephone: [xxx] Email: [xxx] U.S. Geological Survey Address and MS: [xxx]

(e) Only the Contracting Officer may designate a new Technical Liaison.

GS0339 Green Acquisition (JUL 2018)

The USGS is committed to promoting the natural environment and protecting the health and well-being of people. In the performance of work under this contract, the Contractor must exert its best efforts to provide services in a manner that will promote the natural environment and protect health and well-being. Green purchasing or environmentally preferable contracting includes the initiatives described below:

Alternative Fuels and Vehicles are described at http://www.afdc.energy.gov/afdc/

Biobased Products are described at http://www.biopreferred.gov/

Energy efficient products are described at http://energystar.gov/products for Energy Star products and at http://www.eere.energy.gov/femp/procurement for FEMP designated products.

Environmentally Preferable Computers are described at http://www.epeat.net Significant New Alternatives Program (SNAP) are described at http://www.epa.gov/snap/overview-snap

The Comprehensive Procurement Guidelines promote the use of recovered and recycled products at http://www.afdc.energy.gov/afdc/ http://www.biopreferred.gov/ http://energystar.gov/products http://www.eere.energy.gov/femp/procurement http://www.epeat.net/ http://www.epa.gov/snap/overview-snap https://www.epa.gov/smm/comprehensive-procurement-guideline-cpg-program

Water efficient products and services are described at https://www.epa.gov/watersense

GS1131 Unilateral Deobligation of Unexpended Funds. (MAY 2013)

The contractor must submit all invoices under the award no later than 90 calendar days after the period of performance has expired, unless a request for extension has been submitted to the Contracting Officer. After 120 days has passed since the expiration of the performance period, the government reserves the right to issue a unilateral modification deobligating any unexpended funds, and to initiate closeout procedures.

GS1338 Notice to the Government of Delays (JUL 2001)

In the event the contractor encounters difficulty in meeting performance requirements, or when it anticipates difficulty in complying with the contract delivery schedule or date, or whenever the contractor has knowledge that any actual or potential situation is delaying or threatens to delay the timely performance of this contract, the contractor shall immediately notify the contracting officer and the COR (if one has been designated), in writing, giving pertinent details. This data shall be informational only in character. Notice under this provision shall not be construed as a waiver by the Government of any delivery schedule or date or of any rights or remedies provided by law or under this contract.

GS1364 Nonpersonal Services and Supervision of Contractor’s Employees (SEP 2017)

a. This contract is a “nonpersonal services contract” as defined in FAR 37.101. It is therefore, understood and agreed that the contractor and/or the contractor’s employees:

1. shall perform the services specified herein as independent contractors, not as employees of the government;

2. shall request clarification in writing from the Contracting Officer if the Contractor finds it necessary with respect to the scope of services to be performed or the manner in which the services are to be performed hereunder;

3. shall be responsible for their own management and administration of the work required and bear sole responsibility for complying with any and all technical, schedule, or financial requirements or constraints attendant to the performance of this contract;

4. shall be free from supervision, direction or control by any government employee with respect to the manner or method of performance of the services specified; but

5. shall comply with such general direction of the Contracting Officer (or duly authorized representative) pursuant to the government’s right and obligation to inspect, accept or reject the work as is necessary to ensure accomplishment of the contract objectives.

6. shall not be at any time during the contract period employees of the U.S. Government.

b. The contractor's employees and subcontractors must make clear, in dealings with the public, federal employees, or other contractors that they are not federal employees. To minimize possible confusion, while performing work under this contract, contractor employees are required to identify themselves as such when attending meetings, in email and other correspondence, in documents or reports produced, and when working in situations where their contractor status is not obvious to third parties. Further, contractors and subcontractors are not permitted to wear clothing or other items (apart from official identity credential) bearing the name, logo, or seal of the U.S. Geological Survey while performing work under this contract.

https://www.epa.gov/smm/comprehensive-procurement-guideline-cpg-program https://www.epa.gov/watersense

GS1406 Confidentiality of Data (OCT 2005)

(a) The work under this contract requires access to proprietary, business confidential, or financial data of other companies and/or USGS internal scientific, planning or procurement sensitive/source selection data, which, if released to third parties may give unfair business, technical, or competitive advantages. As long as such data remains proprietary or confidential, the Contractor shall protect such data from unauthorized use and disclosure and agrees not to use it to compete with such companies or for any purpose other than performance of this contract.

(b) This data may be in various forms, such as documents, raw photographic films, magnetic or digital media, photographic prints, computer system data, or it may be interpretative results derived from analysis, investigative, or study effort. Regardless of the form of this data, the Contractor agrees that neither it nor any of its employees will disclose to third parties any such data, or derivatives thereof, except as may be required in the performance of this contract. Further, the Contractor will not copy any of this data, or derivatives thereof, other than as necessary for the performance of this contract.

(c) The Contractor will establish policies and procedures to implement the substance of this clause at the individual employee level which will assure that affected employees are made aware of the contract provision and the Contractor's implementing policies and procedures. Particular attention will be given to keeping employees advised of statutes and regulations applicable to the handling of third party confidential or financial data.

(d) This clause does not preclude the Contractor and/or its employees from independently acquiring and using data from legitimate sources outside of this contract, or from performing and using independent analysis of data so acquired, provided that the Contractor and/or its employees fully document the source of such data, and the independence of any such analysis.

(e) The Contractor shall immediately notify, in writing, the Contracting Officer in the event that the Contractor determines or has reason to suspect a breach of this requirement.

(f) The Contractor will insert the substance of this clause in each subcontract hereunder (other than for purchase of supplies or equipment) unless the Contracting Officer has waived this requirement, in writing, as to particular subcontracts or classes of subcontracts.

(g) Any unauthorized disclosure of information may result in termination of this contract for cause.

52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders - Commercial Products and Commercial Services. (JAN 2025) (DEVIATION FEB 2025)

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial products and commercial services:

(1) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (JAN 2017) (section 743 of Division E, Title VII, of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L. 113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)).

(2) 52.204-23, Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab Covered Entities (DEC 2023) (Section 1634 of Pub. L. 115-91).

(3) 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment. (NOV 2021) (Section 889(a)(1)(A) of Pub. L. 115-232).

(4) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (NOV 2015).

https://www.acquisition.gov/far/52.203-19#FAR_52_203_19 https://www.acquisition.gov/far/52.204-23#FAR_52_204_23 https://www.acquisition.gov/far/52.204-25#FAR_52_204_25 https://www.acquisition.gov/far/52.209-10#FAR_52_209_10

(5) 52.232-40, Providing Accelerated Payments to Small…