Sol_140FS324Q0206.pdf

SEE ADDENDUMIS CHECKED

CODE 18a. PAYMENT WILL BE MADE BY

CODE

FACILITYCODE

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

OFFEROR

FS3

Falls Church VA 22041 5275 Leesburg Pike FWS, SAT Team 3 FWS, SAT Team 3

0008349792 CODE 16. ADMINISTERED BYCODE

X

X

111421

SIZE STANDARD:

% FOR:SET ASIDE:UNRESTRICTED ORFS3

REQUEST FOR

PROPOSAL

(RFP)

INVITATION

FOR BID (IFB)

10. THIS ACQUISITION ISCODE

REQUEST FOR

QUOTE (RFQ)

14. METHOD OF SOLICITATION

13b. RATING

NORTH AMERICAN INDUSTRY

CLASSIFICATION STANDARD

(NAICS):

SMALL BUSINESS

09/10/2024 1500 ED

08/29/2024

4046794158Lee Riley (No collect calls)

INFORMATION CALL:

FOR SOLICITATION 8. OFFER DUE DATE/LOCAL TIMEb. TELEPHONE NUMBER a. NAME

4. ORDER NUMBER3. AWARD/ 6. SOLICITATION

140FS324Q0206

5. SOLICITATION NUMBER

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 1. REQUISITION NUMBER PAGE OF

1 5 0040669725OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

TELEPHONE NO.

17a. CONTRACTOR/

PARKDALE AR 71661-9319

3858 HIGHWAY 8E

FWS OVERFLOW NWR

15. DELIVER TO

Falls Church VA 22041 5275 Leesburg Pike FWS SAT Team 3

9. ISSUED BY

7.

2. CONTRACT NO.

EFFECTIVE DATE

$3.25

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW

ISSUE DATE

DELIVERY FOR FREE ON BOARD

(FOB) DESTINATION UNLESS

BLOCK IS MARKED

11.

SEE SCHEDULEX

12. DISCOUNT TERMS THIS CONTRACT IS A RATED

ORDER UNDER THE DEFENSE

PRIORITIES AND ALLOCATIONS

SYSTEM - DPAS (15 CFR 700)

13a.

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

(SDVOSB)

HUBZONE SMALL

BUSINESS

8(A)

FWS SAT Team 3

WOMEN-OWNED SMALL

BUSINESS (WOSB)

ECONOMICALLY DISADVANTAGED

WOMEN-OWNED SMALL

BUSINESS (EDWOSB)

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

Solicitation 140FS324Q0206 is issued as a request for quotation (RFQ). The anticipated award date is within 10 days after the close of this announcement.

This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC Number:

2022-06, Effective Date: 05/26/2022.

This requirement is being solicited Unrestricted.

(Use Reverse and/or Attach Additional Sheets as Necessary)

HEREIN, IS ACCEPTED AS TO ITEMS:

XX

DATED

Fred Riley

. YOUR OFFER ON SOLICITATION (BLOCK 5),

INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER

ARE

ARE

31c. DATE SIGNED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or print)

ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL

SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

27a. SOLICITATION INCORPORATES BY REFERENCE (FEDERAL ACQUISITION REGULATION) FAR 52.212-1, 52.212-4. FAR 52.212-3

AND 52.212-5 ARE ATTACHED. ADDENDA

26. TOTAL AWARD AMOUNT (For Government Use Only)

OFFER

STANDARD FORM 1449 (REV. 11/2021)

Prescribed by GSA - FAR (48 CFR) 53.212

ARE NOT ATTACHED.

ARE NOT ATTACHED.

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

30b. NAME AND TITLE OF SIGNER (Type or print)

30a. SIGNATURE OF OFFEROR/CONTRACTOR

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

25. ACCOUNTING AND APPROPRIATION DATA

29. AWARD OF CONTRACT: REFERENCE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32c. DATE 32b. SIGNATURE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

40. PAID BY39. S/R VOUCHER NUMBER38. S/R ACCOUNT NUMBER

37. CHECK NUMBER

FINALPARTIAL

36. PAYMENT

FINALPARTIAL

35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER33. SHIP NUMBER

COMPLETE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

42d. TOTAL CONTAINERS42c. DATE REC'D (YY/MM/DD)

42b. RECEIVED AT (Location)

42a. RECEIVED BY (Print)

41c. DATE41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

STANDARD FORM 1449 (REV. 11/2021) BACK

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

The applicable North

American Classification System (NAICS) code is

111421 Nursery and Tree Production.

The Government intends to award a firm fixed price contract resulting from this combined synopsis/solicitation.

Line-Item Description(s): Supply and Hand Plant

Seedlings

(Refer to attached specifications for details)

Period of Performance: Anticipated to be January

15, 2025 - March 1, 2025.

Location of Work: (Refer to Statement of Work for details)

FWS Overflow National Wildlife Refuge

Parkdale, AR 71661

Terms & Conditions:

- The provision at 52.212-1, Instructions to

Offerors -- Commercial, applies to this acquisition

- The provision at 52.212-2, Evaluation --

Commercial Items applies to this acquisition

(refer to terms and conditions for details)

- Offerors must include a completed copy of the provision at 52.212-3 Offeror Representations and

Continued ...

32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

5 2 of

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

NAME OF OFFEROR OR CONTRACTOR

3 5

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

140FS324Q0206

Certifications-Commercial Items and submit with its offer.

- The clause at 52.212-4, Contract Terms and

Conditions -- Commercial Items, applies to this acquisition

- The clause at 52.212-5, Contract Terms and

Conditions Required to Implement Statutes or

Executive Orders -- Commercial Items, applies to this acquisition (refer to terms and conditions for details)

Any additional contract requirement(s) or terms and conditions determined by the contracting officer to be necessary for this acquisition and consistent with customary commercial practices are attached in the Terms & Conditions document.

The full text of the referenced FAR clauses may be accessed electronically at https://www.acquisition.gov/far/ or see terms & conditions attached to the solicitation.

In order to be eligible for award, all contractors must have an Active Registration in the System for Award Management (SAM) website https://sam.gov/content/home. Please note, SAM is a free website and there is never a cost to register your entity.

Prior to or following receipt of an award, the

Contractor must register with the U.S. Department of the Treasury's Invoice Processing Platform

System (IPP) to submit requests for payment.

Refer to Terms and Conditions for details. Please note, IPP is a free website and there is never a cost to complete registration. Invoices for services will be paid after the end of the month of service, advanced payments are not allowed.

Important Submission Date Info:

1. Question Submission: All questions regarding this Solicitation must be submitted in writing to the Contract Specialist, Lee Ann Riley at lee_riley@fws.gov no later than Wednesday, September 4, 2024, at 3:00pm EDT. If necessary, questions received will be answered

Continued ...

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

Sponsored by GSA

FAR (48 CFR) 53.110

4 5

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

140FS324Q0206

through an Amendment to this Solicitation. Emails must indicate the following in the subject line:

Question Submission for 140FS324Q0206.

2. Quote Submission: Quotes (including all required documents) must be transmitted via e-mail to the Contract Specialist, Lee Ann Riley at lee_riley@fws.gov, no later than Tuesday, September 10, 2024, at 3:00pm EDT. Emails must indicate the following in the subject line: Quote

Submission 140FS324Q0206.

Required Submittal Documents:

Offerors responding to this solicitation must submit the following documents:

- SF 1449: Provide a completed SF 1449 with signature.

- SF 30: If applicable, provide signed amendments

(SF30)

- Quote: Submit a quote to include your SAM

Unique Entity Identifier (UEI) Number, Company

Name, Address, Point of Contact (POC) Name, Email

& Phone Number.

- Quote Schedule: Complete the attached document

- Past Experience & References: Complete the attached Past Performance document or your own version that addresses each element.

Your quote will be considered non-responsive and will not be considered if all the above required documents are not completed in full and received as part of your submittal package.

An award will be made to the Contractor whose submittal documents conform to the requirements as described in this solicitation and who, based on a subjective assessment from the Government, offers the best value to include technical, past experience, and price. The Government reserves the right to award a contract to other than the lowest priced offer if, in its judgment, the non-cost factors outweigh the price difference.

Contracting Office:

Lee Ann Riley, Contract Specialist

Continued ...

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

5 5

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

140FS324Q0206

SAT East Team 3, Goods and Services Acquisition

JOINT ADMINISTRATIVE OPERATIONS

5275 Leesburg Pike

Falls Church VA 22041 lee_riley@fws.gov

Delivery: 03/01/2025

Period of Performance: 01/15/2025 to 03/01/2025

00010 Provide and Hand Plant Seedlings

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

PERFORMANCE WORK STATEMENT (PWS)

Compartment 3 Seedlings & Planting

At Overflow National Wildlife Refuge, Parkdale, AR

PART 1 - GENERAL INFORMATION

1. GENERAL: This is a non-personnel services contract to provide seedlings and handplanting within

Compartment 3 of Overflow National Wildlife Refuge, Parkdale, AR. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Description of Services/Introduction: The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, fuel, supervision, and other items and non-personal services necessary to provide seedlings and hand planting at Overflow National Wildlife Refuge located at 3858 Highway 8E, Parkdale, AR, as defined in this Performance Work Statement (PWS) except for those items specified as government furnished property and services. The Contractor shall perform to the standards in this contract and assumes all liability for work operating in an area open to the public and near a public road right of way.

1.2 Background: This project will be one step in the process to restore bottomland hardwood forest to the open field portions of Compartment 3 of Overflow NWR. Follow up treatments are not a component of this contract proposal.

1.3 Objectives: The project will consist of providing 44,500 bare root seedling and the hand planting of the seedlings on

102 acres of open fields (identified in blue on the attached map).

1.4 Scope: The contractor will provide and hand plant approximately 44,500 (1-0) bare root hardwood seedlings (see attached species list) on a 10 by 10 foot spacing (approximately 436 per acre). Seedlings are recommended to be attained from the Arkansas Department of Agriculture Baucum Nursery and stored in the Arkansas Department of

Agriculture Monticello storage/cooling facility prior to planting. If an alternate source for seedlings is used, they will need to be grown from a local seed source and must meet or exceed specifications of the Arkansas Department of

Agriculture nursey (documentation may be required). Seedlings will need to be stored in a cooling/storage facility that meets the storage specifications defined as “ideal” in the Arkansas Department of Agriculture Seedling care and planting

Guidelines handbook. Seedlings stored in a facility more than approximately 50 miles from the treatment area will need to be transported in a closed refrigerated vessel. Seedlings should not be stored outside of a cooling/storage facility overnight unless weather is conducive as defined in the previously mentioned handbook. Seedling care and planting should be done according to the Arkansas Department of Agriculture Seedling Care and Planting Guidelines. Site soil moisture conditions will be determined suitable by the Government Representative (GR). The treatment area is located on Overflow NWR within Ashley County (see attached map). U.S. Fish and Wildlife employees will assist in assuring seedlings are planted on the correct elevations within the treatment area. Any permission necessary to access the refuge using private roads will be the responsibility of the permittee.

PART 2 - CONTRACT PERFROMANCE

2. CONTRACT PERFORMANCE:

2.1 Period of Performance: The period of performance shall begin on January 15, 2025, and end on March 1, 2025.

Work may be postponed due to inclement weather, high water, high wildfire danger or to prevent adverse impacts to the soils and access roads or for the convenience to the government. The government may allow an extension of the contract term if it is determined that the contractor could not complete the contract within the normal contract period due to excessive inclement weather or government caused delays that exceed a total of 21 days.

2.2 Quality Control: The Contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS. The contractor must stay within the boundary of the treatment area as depicted on the attached map.

2.3 Quality Assurance: The government shall evaluate the Contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the Contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

2.4 Recognized Holidays: The Contractor may, but is not required to perform services on these holidays:

New Year’s Day

Birthday of Dr. Martin Luther King Jr

Washington’s Birthday

Memorial Day

Juneteenth

Independence Day

Labor Day

Columbus Day

Veterans Day

Thanksgiving Day

Christmas Day

2.5 Hours of Operation: The contractor should make the Government Representative aware of times scheduled to work at least 1 week in advance of arrival.

2.6 Place of Performance: The project area consists of 102 acres of open fields (identified in the color blue on the attached map) on Overflow National Wildlife Refuge. The area is located in Section 5 Township 19 South, Range 5

West in Ashley County, Arkansas. The area is approximately 5 miles west of Wilmot, Arkansas. The coordinates for the general area are 33° 04' 26.83"N, 91° 38' 44.67"W.

2.7 Type of Contract: The government will award a Firm Fixed Price.

2.8 Security Requirements: Not applicable.

2.9 Special Qualifications: The Contractor shall, without additional expense to the Service, be responsible for obtaining any licenses and permits, and for complying with any applicable State and Federal laws, codes, and regulations in connection with execution of the work.

2.10 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation

Subpart 42.5. The contracting officer, Government Representative (GR), and other Government personnel, as appropriate, may meet periodically with the Contractor to review the Contractor's performance. At these meetings the contracting officer or GR will apprise the Contractor of how the government views the Contractor's performance and the

Contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

2.11 Government Representative (GR): The (GR) will be identified by separate letter. The GR monitors all technical aspects of the contract and assists in contract administration. The GR is authorized to perform the following functions:

assure that the Contractor performs the technical requirements of the contract: perform inspections necessary in connection with contract performance: maintain written and oral communications with the Contractor concerning technical aspects of the contract: issue written interpretations of technical requirements, including Government drawings, designs, specifications: monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. The GR is not authorized to change any of the terms and conditions of the resulting order.

2.12 Key Personnel: Upon award the following personnel are considered key personnel by the government: Bill

Burchfield (870) 364-3167 GR. The Contractor shall provide a contract manager who shall be responsible for the performance of the work.

PART 3 - GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1 Services: The project area is already mapped, using GIS. The Government can provide a GIS shapefile of the treatment area or flag boundaries of the treatment area in the field. The government will provide a FWS employee during all periods of implementation in order to direct species distribution on site.

3.2 Facilities: The Government will allow the contractor to unload and park equipment within the treatment area while the contract work is being performed. Any use of private property adjacent to the refuge for transporting, unloading or staging equipment is the responsibility of the contractor. The Government assumes no liability for any damages to equipment that may occur while parked on the refuge. The contractor will be liable for any damages that occur on the refuge during contract implementation or mobilizing/demobilizing of equipment.

3.3 Utilities: The Government will provide no utilities.

3.4 Equipment: The Government will provide no equipment.

3.5 Materials: The Government will provide paper and GIS maps of the project area. The Government will also provide either shapefiles of the treatment boundaries or physically flag the treatment boundaries.

PART 4 - CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1 General: The Contractor shall furnish all supplies, equipment, facilities, and services required to perform work under this contract that are not listed under Section 3 of this PWS.

4.2 Secret Facility Clearance: Not applicable.

4.3. Materials: The Contractor shall provide all materials required to accomplish these requirements outlined in this

PWS, excluding those outlined in Part 3 as Government Provided Items.

4.4. Equipment: The Contractor shall provide all personnel and equipment necessary to furnish the requirements of this

PWS, excluding those outlined in Part 3 as Government Provided Items. Contractor will provide personnel and equipment capable of completing the designated tasks listed in section 1.3 and 1.4. All personnel, equipment, equipment maintenance and repair, lodging, meals and equipment transportation are the responsibility of the contractor.

PART 5 - SPECIFIC TASKS

Provide 44,500 (1-0) bare root hardwood seedlings (see attached species list) on a 10 by 10 foot spacing (approximately 436 per acre).

OVERFLOW NATIONAL WILDLIFE REFUGE

CROSSETT, ARKANSAS

CONDITIONS APPLICABLE TO SEEDLINGS/ HAND PLANTING

1. A pre-entry conference between the Refuge Forester (GR) (or designee) and the contractor or representative will be required before beginning operations to insure understanding of the permit conditions and thus avoid serious conflicts.

2. Except where specifically authorized by a Special Use permit, all regulations governing activities on Overflow National Wildlife Refuge in general and specific public use regulations for Overflow NWR (including littering, possession and use of firearms, and protection of wildlife) apply.

3. All activities will be within the designated boundaries and coordinated with the Refuge Forester (Government Representative) or his designee.

4. 44,500 bare root hardwood seedlings will be handplanted on a 10’ by 10’ spacing, at a rate of 436 trees per acre (TPA). Seedlings are recommended to be attained from the Arkansas Department of Agriculture Baucum Nursery and stored in the Arkansas Department of Agriculture Monticello storage/cooling facility prior to planting. If an alternate source for seedlings is used they will need to be grown from a local seed source and to the same specifications as the Arkansas Department of Agriculture nursey (documentation may be required).

Seedlings will need to be stored in a cooling/storage facility that meets the storage specifications defined as “ideal” in the Arkansas Department of Agriculture Seedling care and planting Guidelines handbook. Seedlings stored in a facility more than approximately 50 miles from the treatment area will need to be transported in a closed refrigerated vessel. Seedlings should not be stored outside of a cooling/storage facility overnight unless weather is conducive as defined in the previously mentioned handbook. Species adjustments to the attached seedling list may be made as long as both the Government Representative and the contractor agree.

5. The seedlings should be cared for and planted following the guidelines outlined by the Arkansas Department of Agriculture “Seedling Care and Planting Guidelines” handbook. Seedling roots will not be pruned or cut by the contractor unless required for proper planting and approved by the refuge forester (GR) or his representative.

6. The contractor must give the refuge forester 2 weeks advance notice of when planting will commence.

7. Adequate soil moisture must be present but site should not be inundated for planting to take place, as determine by refuge forester (GR).

8. The normal operating season on this operation will be January 15 through March 1, 2025. Any operations outside the normal season must be approved in advance by the Refuge Forester.

9. Contractor must avoid any disturbance to adjacent private lands.

10. The contractor and his/her employees will not start fires on the Refuge.

11. Littering in any manner is a violation of the Code of Federal Regulations. The entire work area shall be kept free of litter at all times. With the exception of seedling bags.

12. The Refuge Manager and/or Forester shall have authority to temporarily close down the operation for any reason deemed necessary.

13. The U.S. Government accepts no responsibility to provide right-of-way over private lands for this contract.

14. Failure of the contractor to comply with any of these Special Conditions, with the State or Federal law, or special refuge regulations will be sufficient cause for refusal of future Special Use Permits being granted to the permitted party.

15. The Project Leader and/or Contracting Officer Representative or Government Representative shall have authority to temporarily close down all or any part of the operation during a period of high fire danger, wet ground conditions, or for any other reason deemed necessary. The government may allow an extension of the contract term if it is determined that the contractor could not complete the contract within the normal contract period due to excessive inclement weather or government caused delays that exceed a total of 21 days.

16. All work must be coordinated with the government representative.

17. All refuge regulations are in effect unless otherwise designated in writing.

18. No collection of plants, animals, rocks, or artifacts allowed.

19. No alcohol is permitted on the refuge.

20. Persons possessing, transporting, or carrying firearms on National Wildlife Refuges must comply with all provisions of state and local law. Persons may only use (discharge) firearms in accordance with refuge regulations (50 CFR 27.42 and specific refuge regulations in 50 CFR Part 32).

21. Vehicle traffic is restricted to gravel roads designated as open except as marked on attached map of the project work area.

22. Contractor is responsible for daily cleanup of work area.

5.1. Basic Services: The contractor shall provide seedlings and hand planting services for approximately 44,500 hardwood seedlings on approximately 102 acres of open fields on Overflow National Wildlife Refuge located in Ashley

County Arkansas. Specifics must meet the standards described in sections 1.3, 1.4 and the special conditions section of this document.

5.1.1. FWS will map the treatment area to be treated using GPS and GIS. Paper and digital copies of these maps will be provided to the contractor on or before the application date. Electronic shapefiles and/or PDF maps may also be provided, or the boundaries may be physically flagged.

5.1.2. A FWS employee will be on site during the periods of application to make sure the contractor meets and follows all requirements of the contract and assist with the ensuring species are planted within their designated portions of the field.

5.1.3. The Contractor will provide a crew to:

1. Deliver and hand plant approximately 44,500 (1-0) bare root hardwood seedlings (see attached species list) on a

10 by 10 foot spacing. Seedlings are recommended to be attained from the Arkansas Department of Agriculture

Baucum Nursery and stored in the Arkansas Department of Agriculture Monticello storage/cooling facility prior to planting. If an alternate source for seedlings is used they will need to be grown from a local seed source and to the same specifications as the Arkansas Department of Agriculture nursey (documentation may be required).

Seedlings will need to be stored in a cooling/storage facility that meets the storage specifications defined as

“ideal” in the Arkansas Department of Agriculture Seedling care and planting Guidelines handbook. Seedlings stored in a facility more than approximately 50 miles from the treatment area will need to be transported in a closed refrigerated vessel. Seedlings should not be stored outside of a cooling/storage facility overnight unless weather is conducive as defined in the previously mentioned handbook. Seedling care and planting should be done according to the Arkansas Department of Agriculture Seedling Care and Planting Guidelines. Site soil moisture conditions will be determined suitable by the Government Representative (GR). The treatment area is located on Overflow NWR within Ashley County (see attached map).

5.1.4. An assessment of the treatment area will be made immediately upon completion of the mechanical treatment to ensure the mapped area was treated according to the specification above. (see quality assurance plan)

5.2. Task Heading

5.2.1. The Contractor shall have the required licenses and certifications.

5.2.2. The Contractor may recommend adjustments to the treatment process but must be approved in writing by the

Contracting Officer and Government Representative prior to implementation.

5.2.3. The Contractor shall coordinate with the USFWS GR to determine the best date(s) and time(s) of project to minimize impacts on other USFWS and public use activities.

5.2.4. The Contractor is responsible for cleaning up any spills (fluids, oils, fuels, etc.) that may occur.

PART 6 - QUESTION/QUOTE SUBMITTAL/PRICE QUOTE

All Questions and Concerns MUST Be Directed to the Contracting POC ONLY: Lee Ann Riley, Contract

Specialist, at lee_riley@fws.gov no later than Wednesday September 4, 2024, C.O.B.

Quote Submittal:

Quoters are required to submit a written/electronic quote via email to Lee Ann Riley, Contract Specialist, lee_riley@fws.gov on or before Tuesday September 10, 2024 @ 3:00 pm ES.

Price Quote:

Submittal of a quote price to provide and hand planting of approximately 44,500 seedlings on a 10 by 10 foot spacing within the treatment area identified on attached map. The Contractor shall furnish all contract labor, equipment and supplies, transportation to perform all operations for mechanical treatment. PLEASE PROVIDE QUOTE ON

ATTACHED QUOTE SCHEDULE

The Government will award a purchase order resulting from this solicitation to the responsible quoter whose offer conforming to the solicitation will be most advantageous to the government in terms.

Award of contract will be made on a "best-value" basis as determined by the respective ordering activity or lowest price only. “Best-value” for the acquisition of services may not be solely based on the lowest price. Indicators that ensure performance functions include contractor past performance, work plan, and price.

mailto:lee_riley@fws.gov mailto:lee_riley@fws.gov

Payments:

The Contractor SHALL be registered in the System for Award Management (SAM.GOV) to participate in this requirement. The SAM can be found at https://www.sam.gov. Payments will be made via Electronic Funds Transfer using the data within the SAM registration database.

Upon award the Contractor will be required to register in the Invoice Processing Payment Platform System

(IPP.GOV) to submit electronic invoices. Any questions regarding this billing system should go to the Customer

Support for the IPP directly at telephone: 866-973-3131 or by email: ippgroup@bos.frb.org. The contractor must submit all cost and pricing data, receipts, and vouchers as an attachment to the electronic invoice in the IPP.GOV that matches and supports what is being invoiced.

**Note: The order is subject to invoicing via www.IPP.gov .

PART 7 - APPLICABLE PUBLICATIONS

7. APPLICABLE PUBLICATIONS (CURRENT EDITIONS):

7.1. The Contractor must abide by all applicable regulations, publications, manuals, and local policies and procedures including Arkansas Best Management Practices for Forestry Manual available at website:

http://forestry.arkansas.gov/Services/ManageYourForests/Documents/bmpbookrevise.pdf

PART 8 - ATTACHMENT/TECHNICAL EXHIBIT LISTING

8. Attachment/Technical Exhibit List:

8.1 Attachment 1 – Performance Requirements Summary

8.2 Attachment 2 - Attachment 2 – Deliverables Schedule

8.3 Attachment 3 – Seedlings Species List

https://www.sam.gov/ mailto:ippgroup@bos.frb.org http://www.ipp.gov/ http://forestry.arkansas.gov/Services/ManageYourForests/Documents/bmpbookrevise.pdf

Attachment 1 – Performance Requirements Summary

Performance Requirements Summary (Quality Assurance Surveillance Plan) Compartment 3, Seedlings/Planting, Overflow NWR 2025

Desired

Outcome

(What do we want to accomplish as the end result of the contract?)

Task or

Deliverable

(What task must be accomplished to give us the desired result?)

Performance

Standard

(What should the standards for completeness, reiliability, accuracy, timeliness, quality and/or cost be?)

Acceptable

Quality Level

(AQL) (How much error/variation will we accept/allow from the standard?)

Surveillance Method

(How will we determine that success has been achieved?)

Positive/Negative

Incentive formeeting or not meeting the

Performance

Standards (What will be the best reward for good performance or retribution for poor performance?)

1) Work completed by the end of the performance period.

Contractor must have work dates and a plan of work approved by the USFWS 48 hours prior to beginning work, preferably established during a face-to-face pre-work meeting.

Comply with work schedules

100%

97% compliance (3% allowance due to uncontrollable circumstances, etc). Species of seedlings may not vary more than 3% for the attached species list and must be replaced with adequate species that are compatible with this site as determined by the Government

Representative.

Any other deveiation from the species list must be agreed upon by both the contractor and the governement representative

(GR) prior to planting.

Visual inspection or review of time-sheets and work logs.

Non-compliance with work schedule will result in negative performance rating and/or request for new operator.

2) Provide

44,500 bare root seedling

Provide

44,500 (1-0) bare root

Treatment date shall be between

A minimum of

95% of the area should be

Visual inspection. Non-compliance will result in work being re-done at

(What do we want to accomplish as the end result of the contract?)

Task or

Deliverable

(What task must be accomplished to give us the desired result?)

Performance

Standard

(What should the standards for completeness, reiliability, accuracy, timeliness, quality and/or cost be?)

Acceptable

Quality Level

(AQL) (How much error/variation will we accept/allow from the standard?)

Surveillance Method

(How will we determine that success has been achieved?)

Positive/Negative

Incentive formeeting or not meeting the

Performance

Standards (What will be the best reward for good performance or retribution for poor performance?)

and hand plant on approximately

102 acres of open fields on within comparmtment

3 on Overflow

NWR.

hardwood seedlings (see attached species list) and hand plant on a 10 x

10’ spacing on

Overflow

NWR.

Treatment area identified in blue on attached map.

The contractor will supply all material, equipment, and labor to perform the mechanical treatment.

January 15, 2025 and

March 1, 2025.

planted with species selected and location directed by Fish and Wildlife

Service staff.

contractor’s expense.

3) Maintain land resources.

Protect soil integrity, minimize rutting. Any rutting considered

“excessive” by

Project Leader or Government

Representative is unaccpetable.

Application must be in compliance with Arkansas

Best

Management

Practices for

Forestry.

Seedlings should be cared for and planted according to the AR Dept.

of Agriculture

Seedling Care and Planting

Guidelines.

100% compliance with

BMPs.

Seedlings should be cared for and planted according to the

AR Dept. of

Agriculture

Seedling Care and Planting

Guidelines.

Visual inspection for

BMP compliance. May request a compliance audit from Arkansas

Forestry Commission.

Seedlings should be cared for and planted according to the AR

Dept. of Agriculture

Seedling Care and

Planting Guidelines.

Non-compliance will result in negative performance rating.

4) Maintain safety of all workers and staff.

Equipment operators wear proper gear.

Equipment operators to wear appropriate

100 % compliance;

zero violations of safety

Observance/inspection. Immediately stop violator from work.

Report to OSHA.

May not be

(What do we want to accomplish as the end result of the contract?)

Task or

Deliverable

(What task must be accomplished to give us the desired result?)

Performance

Standard

(What should the standards for completeness, reiliability, accuracy, timeliness, quality and/or cost be?)

Acceptable

Quality Level

(AQL) (How much error/variation will we accept/allow from the standard?)

Surveillance Method

(How will we determine that success has been achieved?)

Positive/Negative

Incentive formeeting or not meeting the

Performance

Standards (What will be the best reward for good performance or retribution for poor performance?)

PPE at all

(100%) time.

requirements. considered for future contracts.

5) Prevent transport and introduction of invasive plant species.

All equipment must be clean, free of debris.

All equipment must be debris-free.

5% deviation. Visual inspection. Non-compliance will result in negative performance rating and re-cleaning of equipment at contractor’s expense.

Attachment 2 – Deliverables Schedule

ATTACHMENT 2 - DELIVERABLES SCHEDULE

Deliverable Frequency # of Copies Medium/Format Submit To

Key Personnel

Contact Information

Within 30 days of contract award 2 MS Word or PDF

Contracting Officer and Site

Representative

Seedlings and

Planting of open field as per this PWS

Duration of Period of Performance n/a n/a Site Representative

Attachment 3 – Seedlings Species List

Seedling Species List for Oxbone Fields on Overflow NWR

Cherry Bark Oak 4,000 (≈9%)

Water Oak 3,000 (≈7%)

Willow Oak 16,000 (≈36%)

Delta Post Oak 1,000 (≈2%) (if not available substitute cow oak)

Pecan 4,000 (≈9%)

Sweetgum 10,000 (≈22.5%)

Persimmon 4,000 (≈9%)

Cedar Elm 1,500 (≈3.5%)

Sugarberry 1,000 (≈2%)

Total seedling 44,500