Sol_140FS324Q0197.pdf

SEE ADDENDUMIS CHECKED

CODE 18a. PAYMENT WILL BE MADE BY

CODE

FACILITYCODE

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

OFFEROR

FS3

Falls Church VA 22041 5275 Leesburg Pike FWS, SAT Team 3 FWS, SAT Team 3

0008349825 CODE 16. ADMINISTERED BYCODE

X

X

X

111421

SIZE STANDARD:

% FOR:SET ASIDE:UNRESTRICTED ORFS3

REQUEST FOR

PROPOSAL

(RFP)

INVITATION

FOR BID (IFB)

10. THIS ACQUISITION ISCODE

REQUEST FOR

QUOTE (RFQ)

14. METHOD OF SOLICITATION

13b. RATING

NORTH AMERICAN INDUSTRY

CLASSIFICATION STANDARD

(NAICS):

SMALL BUSINESS

09/10/2024 1500 ED

08/26/2024

4046794158Lee Riley (No collect calls)

INFORMATION CALL:

FOR SOLICITATION 8. OFFER DUE DATE/LOCAL TIMEb. TELEPHONE NUMBER a. NAME

4. ORDER NUMBER3. AWARD/ 6. SOLICITATION

140FS324Q0197

5. SOLICITATION NUMBER

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 1. REQUISITION NUMBER PAGE OF

1 5 0040673575OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

TELEPHONE NO.

17a. CONTRACTOR/

GRENADA MS 38902-1070

POST OFFICE BOX 1070

FWS NORTH MISSISSIPPI REFUGES

15. DELIVER TO

Falls Church VA 22041 5275 Leesburg Pike FWS SAT Team 3

9. ISSUED BY

7.

2. CONTRACT NO.

EFFECTIVE DATE

$3.25

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW

ISSUE DATE

DELIVERY FOR FREE ON BOARD

(FOB) DESTINATION UNLESS

BLOCK IS MARKED

11.

SEE SCHEDULE

12. DISCOUNT TERMS THIS CONTRACT IS A RATED

ORDER UNDER THE DEFENSE

PRIORITIES AND ALLOCATIONS

SYSTEM - DPAS (15 CFR 700)

13a.

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

(SDVOSB)

HUBZONE SMALL

BUSINESS

8(A)

FWS SAT Team 3

WOMEN-OWNED SMALL

BUSINESS (WOSB)

ECONOMICALLY DISADVANTAGED

WOMEN-OWNED SMALL

BUSINESS (EDWOSB)

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

Solicitation 140FS324Q0197 is issued as a request for quotation (RFQ). The anticipated award date is within 10 days after the close of this announcement.

This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC Number:

2022-06, Effective Date: 05/26/2022.

THIS IS A TOTAL Small Business Set-Aside. The (Use Reverse and/or Attach Additional Sheets as Necessary)

HEREIN, IS ACCEPTED AS TO ITEMS:

XX

DATED

Fred Riley

. YOUR OFFER ON SOLICITATION (BLOCK 5),

INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER

ARE

ARE

31c. DATE SIGNED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or print)

ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL

SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

27a. SOLICITATION INCORPORATES BY REFERENCE (FEDERAL ACQUISITION REGULATION) FAR 52.212-1, 52.212-4. FAR 52.212-3

AND 52.212-5 ARE ATTACHED. ADDENDA

26. TOTAL AWARD AMOUNT (For Government Use Only)

OFFER

STANDARD FORM 1449 (REV. 11/2021)

Prescribed by GSA - FAR (48 CFR) 53.212

ARE NOT ATTACHED.

ARE NOT ATTACHED.

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

30b. NAME AND TITLE OF SIGNER (Type or print)

30a. SIGNATURE OF OFFEROR/CONTRACTOR

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

25. ACCOUNTING AND APPROPRIATION DATA

29. AWARD OF CONTRACT: REFERENCE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32c. DATE 32b. SIGNATURE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

40. PAID BY39. S/R VOUCHER NUMBER38. S/R ACCOUNT NUMBER

37. CHECK NUMBER

FINALPARTIAL

36. PAYMENT

FINALPARTIAL

35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER33. SHIP NUMBER

COMPLETE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

42d. TOTAL CONTAINERS42c. DATE REC'D (YY/MM/DD)

42b. RECEIVED AT (Location)

42a. RECEIVED BY (Print)

41c. DATE41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

STANDARD FORM 1449 (REV. 11/2021) BACK

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

applicable North American Classification System

(NAICS) code is 111421 Nursery and Tree

Production. The small business size standard is 1,000,000.00 million.

The Government intends to award a firm fixed price contract resulting from this combined synopsis/solicitation.

Line-Item Description(s): Provide and Hand Plant

Trees on 282 Acres. (Refer to attached scope of work for detail)

Period of Performance: Anticipated December 1, 2024 - February 26, 2026

Location of Work: (Refer to Statement of Work for details)

FWS Dahomey NWR

Grenada, MS 38902

Terms & Conditions:

- The provision at 52.212-1, Instructions to

Offerors -- Commercial, applies to this acquisition

Continued ...

32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

5 2 of

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

NAME OF OFFEROR OR CONTRACTOR

3 5

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

140FS324Q0197

- The provision at 52.212-2, Evaluation

Commercial Items applies to this acquisition

(refer to terms and conditions for details)

- Offerors must include a completed copy of the provision at 52.212-3 Offeror Representations and

Certifications-Commercial Items and submit with its offer.

- The clause at 52.212-4, Contract Terms and

Conditions -- Commercial Items, applies to this acquisition

- The clause at 52.212-5, Contract Terms and

Conditions Required to Implement Statutes or

Executive Orders -- Commercial Items, applies to this acquisition (refer to terms and conditions for details)

Any additional contract requirement(s) or terms and conditions determined by the contracting officer to be necessary for this acquisition and consistent with customary commercial practices are attached in the Terms & Conditions document.

The full text of the referenced FAR clauses may be accessed electronically at https://www.acquisition.gov/far/ or see terms & conditions attached to the solicitation.

In order to be eligible for award, all contractors must have an Active Registration in the System for Award Management (SAM) website https://sam.gov/content/home. Please note, SAM.GOV is a free website and there is never a cost to register your entity.

Prior to or following receipt of an award, the

Contractor must register with the U.S. Department of the Treasury's Invoice Processing Platform

System (IPP) to submit requests for payment.

Refer to Terms and Conditions for details. Please note, IPP is a free website and there is never a cost to complete registration. Invoices for services will be paid after the end of the month of service, advanced payments are not allowed.

Important Submission Date Info:

Continued ...

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

Sponsored by GSA

FAR (48 CFR) 53.110

4 5

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

140FS324Q0197

1. Question Submission: All questions regarding this Solicitation must be submitted in writing to the Contract Specialist, Lee Ann Riley at lee_riley@fws.gov no later than Tuesday, September 3, 2024, at 3:00pm EDT. If necessary, questions received will be answered through an Amendment to this Solicitation. Emails must indicate the following in the subject line:

Question Submission for 140FS324Q0197.

2. Quote Submission: Quotes (including all required documents) must be transmitted via e-mail to the Contract Specialist, Lee Ann Riley at lee_riley@fws.gov, no later than Tuesday, September 10, 2024, at 3:00pm EDT. Emails must indicate the following in the subject line: Quote

Submission 140FS324Q0197.

Required Submittal Documents:

Offerors responding to this solicitation must submit the following documents:

- SF 1449: Provide a completed SF 1449 with signature.

- SF 30: If applicable, provide signed amendments

(SF30)

- Quote: Submit a quote to include your SAM

Unique Entity Identifier (UEI) Number, Company

Name, Address, Point of Contact (POC) Name, Email

& Phone Number.

- Quote Schedule: Complete the attached document

- Past Experience & References: Complete the attached Past Performance document or your own version that addresses each element.

Your quote will be considered non-responsive and will not be considered if all the above required documents are not completed in full and received as part of your submittal package.

An award will be made to the Contractor whose submittal documents conform to the requirements as described in this solicitation and who, based on a subjective assessment from the Government, Continued ...

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

5 5

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

140FS324Q0197

offers the best value to include technical, past experience, and price. The Government reserves the right to award a contract to other than the lowest priced offer if, in its judgment, the non-cost factors outweigh the price difference.

Contracting Office:

Lee Ann Riley, Contract Specialist

SAT East Team 3, Goods and Services Acquisition

JOINT ADMINISTRATIVE OPERATIONS

5275 Leesburg Pike

Falls Church VA 22041 lee_riley@fws.gov

Delivery: 02/26/2026

Period of Performance: 12/01/2024 to 02/26/2026

00010 Hardwood seedlings, Supplied and Planted

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

SCOPE OF WORK (SOW)

FWS DAHOMEY NATIONAL WILDLIFE REFUGE - SEEDLING / PLANTING

OBJECTIVES: The objective of this project is to reforest 282 acres of fallow fields with desirable hardwood species at Dahomey National Wildlife Refuge in Bolivar County, Mississippi. The contractor will provide bareroot hardwood seedlings and hand planting of those seedlings on four sites totaling 282 acres. (Note that site preparation is not included in this contract.)

1. SCOPE OF WORK:

1.1 General:

The Contractor shall provide and plant bareroot hardwood seedings to meet the Contracting Officer’s

Representative’s planting specifications as described in Section 1.3. Seedlings and planting specifications shall meet industry standards (American Standard for Nursery Stock ANSI Z60.1), to include seedling stock and quality, seedling care and handling, planting methods, and timing of planting. Species selection will be within the standards described in Section 1.3.4.

Failure of the contractor to perform to the satisfaction of the Contracting Officer will be sufficient cause for the termination of the contract by the Government, or the requirement by the Government to provide seedlings of acceptable quality and plant them according to industry standards.

1.2 Location of Work Area:

Four planting sites are located within Dahomey National Wildlife Refuge in Bolivar County, Mississippi. The sites are fallow agricultural fields that have been maintained with mowing or prescribed fire since they were last planted in 2013. (See attached map.)

1.3 Description of Work:

(a) Planting specifications:

Bare root hardwood seedlings will be hand planted on a 10’ x 10’ spacing at a rate of 435 seedlings per acre during the 2024-2025 or 2025-2026 planting season (dependent upon seedling availability). Species composition within rows should be mixed in an irregular or random fashion.

(b) Seedling specifications:

The contractor will be responsible for providing 123,000 bare root seedlings (282 acres x 435 trees per acre).

Bare-root seedlings shall be nursery grown conforming to ANSI-Z60.1 grading standards. Digging and preparation for shipment shall be done in such a manner that they will not cause shock or damage to branches, trunk, or root systems. All plant material shall be nursery-grown, well-branched, and well-proportioned, and shall have a fibrous root system. A well-branched root system characteristic of the variety specified shall be provided. The root system should be protected from desiccation. The Contracting Officer or their representative may inspect trees prior to and during planting with the right of rejection at any point throughout contract execution.

(c) Seedling storage and handling:

The Contract is responsible for the proper care and storage of seedlings throughout the life of the contract, from pick-up from the vendor to planting. Should planting not occur on the day of delivery, the Contractor shall store and care for the plants in an area approved by the Contracting Officer. Seedlings should be protected from exposure to wind and direct sunlight until planted. Stock should be cold stored, or covered in straw, moist burlap, or similar material, as approved by the Contracting Officer, until time of planting, which should be no longer than 3 days. Care should be taken to avoid desiccation or damage to plant material when being moved from source or storage site to the planting location(s). Trees should be planted within 24 hours of delivery if possible. If not possible, seedling should be stored in the manner described above.

(d) Seedling species selection:

The tree mixture shall be 40% oak and 60% other hardwood species with at least 3 oak species and 5 non-oak species from the table below. Understanding that specific species may not be available at the time of ordering seedlings, the contractor should select species from the following list. Substitutions will not be permitted without written request from the Contractor for approval by the Contracting Officer. Proposed substitutions must possess the same essential characteristics as the species specified in regard to site suitability.

Oaks (Quercus spp.):

Nuttall Oak (Q. texana)

Cherrybark Oak (Q. pagoda)

Willow Oak (Q. phellos)

Water Oak (Q. nigra) Swamp Chestnut Oak (Q. michauxii)

Overcup Oak (Q. lyrata)

Other species:

Common persimmon (Diospyros virginiana) Sweetgum (Liquidambar styraciflua)

Honeylocust (Gleditsia triacanthos)

Red Maple (Acer rubrum)

Sugarberry (Celtis laevigata) Water Tupelo (Nyssa aquatica)

Blackgum (Nyssa sylvatica)

Sassafras (Sassafras albidum) Cedar Elm (Ulmus crassifolia)

2. GOVERNMENT RESPONSIBILITY:

2.1 The Fish and Wildlife Service shall:

1) Brief the contractor on the planting sites and provide the Contractor maps including electronic shapefiles of areas to be planted, and other information for the purpose of further identification of the areas (like flagging or other physical marking of the sites).

2) Provide a point of contact to oversee tree planting and approve tree seedling quality.

3) Assume no responsibility for equipment, or injury to employees of the Contractor, nor for any damages or injury to persons or property of third parties at any time during the life of the Contract. The Contractor shall hold and save the Service and its officers and agents harmless from all claims arising out of prosecution of the work under this contract.

4) Inspect and approve services and seedlings for payment.

5) Be responsible for completing all chemical site preparation. No mechanical site preparation will be completed.

6) Designate and schedule tree planting dates with contractor, that will occur between December 1 and

February 28.

3. CONTRACTORS RESPONSIBILITIES

3.1 The Contractor shall:

1) Provide the Service’s Contracting Officer with the following:

Access number, Office telephone, cellular numbers for all supervisors working on this Contract and a Fax line number. Additionally, electronic mail addresses for key Contract personnel shall be provided to the

Service.

2) Be familiar with Refuge planting areas existing conditions prior to contract execution. All work shall be conducted between Monday and Friday unless approved in advance by the Service. No work shall be conducted after hours, on federal holidays or on weekends without prior approval.

3) Have an on-site supervisor, who is responsible for all Contract execution, tree species sorting, quality control of seedlings and planting, work assignments and crew supervision. Supervisor must be able to communicate effectively in English.

4) Provide all labor, equipment, seedling cold storage and transportation to perform the work specified herein.

5) Be responsible for all seedlings supplied and work performed until the completion and acceptance of the entire Contract.

6) Be allowed to subcontract work as described herein with prior approval of the Service. The subcontractor must meet the same qualifications and follow all technical or special provisions as the contractor.

Subcontractors are the responsibility of the Contractor.

7) Contractor will provide the Contracting Officer the following information: Nursery name, seedling species list and count, and location of seedling source.

4. SPECIAL CONDITIONS:

This contract may be completed during either the 2024-2025 or 2025-2026 planting season dependent on seedling availability or unfavorable planting conditions.

5. MOBILIZATION:

The contractor will not be paid mobilization or demobilization.

6. WEATHER:

Planting operations may be suspended temporarily due to weather conditions such as rain or extended / excessively warm temperatures. When drought, excessive moisture, or other unsatisfactory conditions prevail, the work shall be stopped when directed by the Contracting Officer’s Representative.

7. WORK PERIOD:

All work will be performed during the dormant season when temperatures and planting conditions are within the recommended planting conditions published by the Mississippi State University Extension Service. This is generally

December 1 through February 28. Work is to be performed during the hours of 7:00 AM and 5:00 PM, unless the Contracting Officer approves an alternative schedule. No work will be conducted on Federal Holidays or weekends without refuge approval.

8. SUPERVISION:

The equipment described herein, for the purpose of ordering work when and as required, determining acceptability of work performed and inspecting equipment furnished by the Contractor, will be under the supervision of the Contracting Officer’s representative. However, this shall not relieve the Contractor or his responsible agents of any responsibility for the proper execution of the work in accordance with the contract and directives of the Contracting

Officer issued thereafter.

9. INSPECTION AND IDENTIFICATION OF EQUIPMENT:

All equipment to be used in the work shall be inspected and approved by the Contracting Officer or his authorized representative, prior to its use.

10. SPECIAL REQUIREMENTS

The Contractor will be required to make his own provisions for parking of his equipment. The Contractor will be required to furnish his own sanitary facilities, water, and operational necessities. There are no on-site amenities (restrooms, potable water, electricity, etc.).

Seedling care prior to planting, both in transport and on-site, can significantly impact seedling survival and is the responsibility of the contractor. The contractor shall provide for the proper storage of seedlings, including maintaining adequately cool and humid storage throughout the planting contract. Seedling handling on-site will also include proper root pruning to optimize the survival of seedlings.

The contractor is responsible for the removal and proper disposal of all refuse, including tree planting bags. Staging areas and planting sites must be in similar condition to pre-planting conditions at the close of the contract regarding litter and soil rutting.

Hunting will be occurring on the refuge during the planting window. The Contractor and all their agents should wear a minimum of 500 square inches of hunter orange or a high visibility safety vest as a safety precaution while in the field. The project area may be temporarily posted as closed to hunting for the safety of the planting crew while planting is in progress.

11. EXPENSES OF OPERATION AND REPAIR:

The Contractor shall furnish at his own expense all skilled operators, labor, fuel, and necessary equipment for transportation of materials, including operators, laborers, appliances, appurtenances, equipment, and supplies, and shall bear all expenses incidental to the efficient execution of the project.

12. OBJECTIONABLE EMPLOYEES:

The Contractor will remove from work under this contract any employee who in the opinion of the Contracting Officer is objectionable or incompetent. The requirement shall not be made based on any claim for compensation or damages against the United States or any of its officers or agents.

13. CONTRACTOR SUPERVISION:

The Contractor shall provide a person at the work site to receive instructions from the Contracting Officer or his authorized representative. This person will be responsible for implementing the Government’s instructions and will be responsible for the direct supervision of all Contract employees.

Appendix – Citations American Hort. 2014. American Standard for Nursery Stock. W.A. Quinn, Ed. ANSI Z60.1.Columbus, OH.

Figure 1. Management units identified for hardwood tree planting at Dahomey National Wildlife Refuge.

Numbers indicate the management unit identifier.

Figure 2. Acres of proposed hardwood tree planting at Dahomey National Wildlife Refuge within each management unit.

Evaluation and Acceptance

Inspection and acceptance will be conducted by the Technical Point of Contact based on Past Performance with similar Group and/or Agency, Technical capabilities, price. The contractor shall provide past performance information on attached Past Performance Data Document for previous services that have been provided.

Question/Quote Submittal/Price Quote

All Questions and Concerns must be directed to the Contracting POC ONLY:

The Contracting POC is Lee Ann Riley, Contract Specialist, USFWS. Please email inquiries to lee_riley@fws.gov no later than Tuesday September 3, 2024, C.O.B.

Quote Submittal:

Quoters are required to submit a written/electronic quote via email to Lee Ann Riley lee_riley@fws.gov on or before Tuesday September 10, 2024 @ 3:00 pm ES.

Price Quote:

Submittal of a quote price to include all services to reforest 282 acres of fallow fields with desirable hardwood species at FWS Dahomey National Wildlife Refuge in Bolivar County, Mississippi. The contractor will provide bareroot hardwood seedlings and hand planting of those seedlings on four sites totaling 282 acres. Budget to include material/supplies, equipment, manpower, overhead and all necessary components to fulfill this requirement.

PLEASE PROVIDE QUOTE ON ATTACHED QUOTE SCHEDULE.

The Government will award a purchase order resulting from this solicitation to the responsible quoter whose offer conforming to the solicitation will be most advantageous to the government in terms.

Payments:

The Contractor MUST be registered in the System for Award Management (SAM.GOV) to participate in this requirement. The SAM can be found at https://www.sam.gov. Payments will be made via Electronic Funds Transfer using the data within the SAM registration database.

The Contractor is also required to be registered in the Invoice Processing Payment Platform System (IPP.GOV) to submit electronic invoices. Any questions regarding this billing system should go to the Customer Support for the IPP directly at telephone: 866-973-3131 or by email: ippgroup@bos.frb.org. The contractor must submit all cost and pricing data, receipts, and vouchers as an attachment to the electronic invoice in the IPP.GOV that matches and supports what is being invoiced.

Note: The order is subject to invoicing via www.IPP.gov mailto:lee_riley@fws.gov mailto:lee_riley@fws.gov https://www.sam.gov/ mailto:ippgroup@bos.frb.org http://www.ipp.gov/