Sol_140FF027Q0051.pdf

REQUEST FOR QUOTATION

(THIS IS NOT AN ORDER)

THIS RFQ IS IS NOT A SMALL BUSINESS SET-ASIDE

15. DATE OF QUOTATION

16. SIGNER

a. NAME (Type or print)

c. TITLE (Type or print)

b. TELEPHONE

AREA CODE

NUMBER

STANDARD FORM 18 (REV. 6/1995)

Prescribed by GSA-FAR (48 CFR) 53.215-1(a)

AUTHORIZED FOR LOCAL REPRODUCTION

Previous edition not usable

8. TO:

b. COMPANYa. NAME

c. STREET ADDRESS

d. CITY e. STATE f. ZIP CODE

9. DESTINATION

a. NAME OF CONSIGNEE

b. STREET ADDRESS

d. STATE e. ZIP CODE

7. DELIVERY

FOB DESTINATION

OTHER

(See Schedule)

10. PLEASE FURNISH QUOTATIONS TO THE

ISSUING OFFICE IN BLOCK 5a ON OR BEFORE CLOSE OF BUSINESS (Date)

IMPORTANT: This is a request for information and quotations furnished are not offers. If you are unable to quote, please so indicate on this form and return it to the address in Block 5a. This request does not commit the Government to pay any costs incurred in the preparation of the submission of this quotation or to contract for supplies or service. Supplies are of domestic origin unless otherwise indicated by quoter. Any representations and/or certifications attached to this Request for Quotation must be completed by the quoter.

11. SCHEDULE (Include applicable Federal, State and local taxes)

ITEM NUMBER

(a)

SUPPLIES/SERVICES

(b)

QUANTITY

(c)

UNIT

(d)

UNIT PRICE

(e)

AMOUNT

(f)

12. DISCOUNT FOR PROMPT PAYMENT

a. 10 CALENDAR DAYS (%) b. 20 CALENDAR DAYS (%) c. 30 CALENDAR DAYS (%) d. CALENDAR DAYS

NUMBER PERCENTAGE

NOTE: Additional provisions and representations are are not attached.

13. NAME AND ADDRESS OF QUOTER

a. NAME OF QUOTER

b. STREET ADDRESS

c. COUNTY

d. CITY e. STATE f. ZIP CODE

14. SIGNATURE OF PERSON AUTHORIZED TO

SIGN QUOTATION

PAGE OF PAGES

1. REQUEST NUMBER 2. DATE ISSUED 3. REQUISITION/PURCHASE REQUEST NUMBER 4. CERT. FOR NAT. DEF.

UNDER BDSA REG. 2

AND/OR DMS REG. 1

RATING

5a. ISSUED BY 6. DELIVER BY (Date)

NAME TELEPHONE NUMBER

AREA CODE NUMBER

c. CITY

5b. FOR INFORMATION CALL (NO COLLECT CALLS)

C/O KANUTI NWR

101 12TH AVENUE, ROOM 262

FWS, SAT Team 1 5275 Leesburg Pike Falls Church VA 22041

0044053115140FF027Q0051

Marshall Richard

000-0000

FWS BETTLES ADMINISTRATIVE SITE

99701-6237

10/29/2026

11/11/2026 1300 ES

Multiple

FAIRBANKS

AK

This solicitation is for heating oil delivery to multiple locations at Kanuti

National Wildlife Refuge in Bettles, Alaska. The period of performance consists of a base year from November

16, 2026, through September 30, 2027, and one option year from October 1, 2027, through September 30, 2028.

Interested vendors are requested to review the attached solicitation documents and submit a bid in accordance with the stated requirements, including the specified delivery locations and estimated quantities.

Period of Performance: 11/16/2026 to

09/30/2028

Continued...

1 11

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGES

NAME OF OFFEROR OR CONTRACTOR

SUPPLIES/SERVICES

(B)

UNIT

(D)

UNIT PRICE

(E)

AMOUNT

(F)

OPTIONAL FORM 336 (4-86)

Sponsored by GSA FAR (48 CFR) 53.110

ITEM NO.

(A)

QUANTITY

(C)

NSN 7540-01-152-8067

140FF027Q0051

00010 Base Year: Heating oil delivery services to the following facilities at Kanuti National

Wildlife Refuge (NWR), Bettles, Alaska:

Bettles Bunkhouse at Kanuti NWR 500 gallons

Bettles Residence at Kanuti NWR 500 gallons

Bettles Shop at Kanuti NWR 500 gallons

Total Estimated Quantity: 1,500 gallons per year

Period of Performance: November 16, 2026, through September 30, 2027.

Delivery: 09/30/2027

Period of Performance: 11/16/2026 to

09/30/2027

00020 Option Year One (OY1): Heating oil delivery services to the following facilities at Kanuti

National Wildlife Refuge (NWR), Bettles, Alaska:

Bettles Bunkhouse at Kanuti NWR 500 gallons

Bettles Residence at Kanuti NWR 500 gallons

Bettles Shop at Kanuti NWR 500 gallons

Total Estimated Quantity: 1,500 gallons per year.

Period of Performance: October 1, 2027, through

September 30, 2028

(Option Line Item)

Anticipated Exercise Date 04/01/2027

Delivery: 09/30/2028

Period of Performance: 10/01/2027 to

09/30/2028

This announcement constitutes the only solicitation; quotes are being requested and a separate written solicitation will not be issued. The locations for delivery and or location of services is located at -

• Bettles Bunkhouse at Kanuti

NWR

• Bettles Residence at Kanuti NWR

• Bettles Shop at Kanuti NWR

This Request for Quotation (RFQ) is a small business set aside. The NAICS Code is 324110 Petroleum Refineries 1,500 employees and the Primary Product/Service Code is 9140 FUEL OILS

Instructions All responsible small business sources may submit a quote, which shall be considered by the agency.

This contract will be awarded as a firm fixed price purchase order and Evaluation Criteria – Price Only.

Award will be given to the vendor responsible, whose quote is the lowest evaluated price. You must complete and submit the attached BID SCHEDULE & OFFER EVALUATION FORM. Award will be made to a responsible source pursuant to FAR subpart 9.1. Refer to FAR provision 52.212-1 Instructions to Offerors – Commercial Items for additional submission guidance. In order to have a quote considered for award, respondents must be registered at the System for Award Management (SAM) website (https://www.sam.gov) as an active vendor by the solicitation closed date.

Solicitation Questions Due: 11/06/2026. to Marshall Richard: marshall_richard@ios.doi.gov

Quotes Due: 11/11/2026 at 1300 eastern time. E-Mail Quote Submission to Marshall Richard:

marshall_richard@ios.doi.gov.

Submission Acknowledgment and Follow-Up

Responses to submitted quotes will be provided only after the solicitation closing date. If you do not receive an email confirming receipt of your submission within 24 hours after the solicitation closes, please contact us to verify the status of your quote. If no confirmation is received, your submission may not have been successfully received or located, which could affect your consideration for award. It is the vendor’s responsibility to follow up promptly to ensure their quote has been received and is being considered.

mailto:marshall_richard@ios.doi.gov mailto:marshall_richard@ios.doi.gov

Kanuti NWR Heating Fuel BID SCHEDULE & OFFER EVALUATION FORM.

Contract Period Location Fuel Type Gallons Unit Price/Gallon

Extended Price

Base Year (11/16/2026 - 09/30/2027)

Bettles Bunkhouse, Kanuti

NWR

Heating Fuel 500 $_____ $_____

Base Year (11/16/2026 - 09/30/2027)

Bettles Residence, Kanuti

NWR

Heating Fuel 500 $_____ $_____

Base Year (11/16/2026 - 09/30/2027) Bettles Shop, Kanuti NWR Heating

Fuel 500 $_____ $_____

Base Year Total 1,500 $_____ Option Year 1 (10/01/2027

- 09/30/2028) Bettles Bunkhouse, Kanuti

NWR

Heating Fuel 500 $_____ $_____

Option Year 1 (10/01/2027

- 09/30/2028)

Bettles Residence, Kanuti

NWR

Heating Fuel 500 $_____ $_____

Option Year 1 (10/01/2027

- 09/30/2028) Bettles Shop, Kanuti NWR Heating

Fuel 500 $_____ $_____

Option Year 1 Total 1,500 $_____

Total Evaluatd Price (Base + All Options)

3,000 $_____

Vendor Information & Declarations:

You agree to follow the applicable federal Provisions and clauses. Yes □ No □

Confirmation of Active SAM Registration (no exclusions): Yes □ No □

Company Name: __________________________ SAM.gov UEI: __________________________ Valid Email Address: __________________________

Statement of Work

TITLE: Kanuti National Wildlife Refuge (NWR) Purchase Order for the delivery of heating fuel.

BACKGROUND: The U.S. Fish and Wildlife Service (USFWS), Region 7, Kanuti (NWR) desires to establish a purchase order to deliver heating fuel to three different heating fuel storage tank locations. Historically, Kanuti NWR at Bettles, AK used approximately 2,7154 gallons of heating fuel between mid 2025 to mid-2026. Total gallons and cost/gallon are dependent on

Refuge needs, weather, and market volatility.

REQUIREMENTS: All fuel provided under the resultant purchase order shall be F.O.B.

destination within consignee’s premises, delivered and pumped into multiple bulk fuel tanks at the USFWS, Kanuti NWR buildings in Bettles, Alaska. Fuel must be delivered with prior arrangement so FWS employee can accept the delivery in-person. This is so one person can observe the tank while the other pumps in order to minimize chances of an overfilling spill.

PERIOD OF PERFORMANCE: This contract shall be for a period of two-years. The contract period shall begin on Nov 01, 2026 through Sept 30, 2028.

WORK DESCRIPTION: The scope of work for this purchase order requires the vendor to be a company capable of providing heating fuel to the USFWS, Region 7, Kanuti National Wildlife

Refuge in Bettles, Alaska.

Only the products specified in this purchase order are authorized to be ordered. Any changes, additions or deletions shall require modification to the purchase order. If additional fuel types are determined needed from this vendor, they may be added to this purchase order with a bilateral modification.

Tanks shall be filled when possible during normal business hours: Mon – Fri, 8 a.m. – 4:30 p.m.

excluding holidays. Occasionally tanks may need to be filled after hours and or on weekends. A

Kanuti NWR employee must sign at the time of delivery. Contractor shall supply a copy of each fill ticket documenting amount of fuel, price per gallon, location and total. The Government will be obligated only to the extent of authorized purchases actually made and shall pay only for actual quantities received.

PRODUCTS AND SPECIFICATIONS: The following products are authorized under this purchase order.

1. Heating Fuel shall be delivered to each tank from Nov 1, 2026 through Sept 30, 2028.

Delivery locations and fuel tank sizes are as follows:

LOCATION FUEL TANK SIZE

500 Gallons

500 Gallons

500 Gallons

a. Bettles Bunkhouse at Kanuti NWR

b. Bettles Residence at Kanuti NWR

c. Bettles Shop at Kanuti NWR

C – Contract Clauses

DOI ELECTRONIC INVOICING Electronic Invoicing and Payment Requirements - Invoice Processing Platform (IPP) (February 2021)

Payment requests must be submitted electronically through the U. S. Department of the Treasury's Invoice Processing Platform System (IPP).

"Payment request" means any request for contract financing payment or invoice payment by the Contractor. To constitute a proper invoice, the payment request must comply with the requirements identified in the applicable Prompt Payment clause included in the contract, or the clause 52.212-4, Contract Terms and Conditions - Commercial Products and Commercial Services, included in commercial acquisitions. The IPP website address is: https://www.ipp.gov.

Under this contract, the following documents are required to be submitted as an attachment to the IPP invoice [Contracting Officer to edit and include the documentation required under this contract]:

The Contractor must use the IPP website to register access and use IPP for submitting requests for payment. The Contractor Government Business Point of Contact (as listed in SAM) will receive enrollment instructions via email from the Federal Reserve Bank of St. Louis (FRBSTL) within 3 - 5 business days of the contract award date. Contractor assistance with enrollment can be obtained by contacting the IPP Production Helpdesk via email IPPCustomerSupport@fiscal.treasury.gov or phone (866) 973-3131.

If the Contractor is unable to comply with the requirement to use IPP for submitting invoices for payment, the Contractor must submit a waiver request in writing to the Contracting Officer with its proposal or quotation.

(End of Local Clause)

52.222-90 Addressing DEI Discrimination by Federal Contractors (DEVIATION MAR 2026)

(a) Definitions. As used in this clause—

Program participation means membership or participation in, or access or admission to: training, mentoring, or leadership development programs; educational opportunities; clubs; associations; or similar opportunities that are sponsored or established by the contractor or subcontractor.

Racially discriminatory diversity, equity, and inclusion (DEI) activities means disparate treatment based on race or ethnicity in the recruitment, employment (e.g., hiring, promotions), contracting (e.g., vendor agreements), program participation, or allocation or deployment of an entity's resources.

(b) In connection with the performance of work under this contract, the Contractor agrees as follows:

(1) The Contractor will not engage in any racially discriminatory DEI activities;

(2) The Contractor will furnish all information and reports, including providing access to books, records, and accounts, as required by the Contracting Officer, for purposes of ascertaining compliance with this clause;

(3) In the event of the Contractor's or a subcontractor's noncompliance with this clause, this contract may be canceled, terminated, or suspended in whole or in part, and the Contractor or subcontractor may be declared ineligible for further Government contracts;

(4) The Contractor will report any subcontractor's known or reasonably knowable conduct that may violate this clause to the Contracting Officer and take any appropriate remedial actions directed by the Contracting Officer; and

(5) The Contractor will inform the Contracting Officer if a subcontractor sues the Contractor and the suit puts at issue, in any way, the validity of this clause.

(6) The Contractor recognizes that compliance with the requirements of this clause are material to the Government's payment decisions for purposes of 31 U.S.C. 3729(b)(4).

Page https://www.ipp.gov/ mailto:IPPCustomerSupport@fiscal.treasury.gov

Page

(c) The Contractor must include the substance of this clause, including this paragraph (c), in subcontracts at any tier, including those for commercial products and commercial services, except those where the place of delivery or performance is outside the United States.

(End of clause)

52.252-2 Clauses Incorporated by Reference. (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

https://www.acquisition.gov/far https://www.acquisition.gov/diar https://www.acquisition.gov/far-overhaul

(End of clause)

52.203-19 Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (JAN 2017) (section 743 of Division E, Title VII, of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L. 113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)).

52.203-6 Restrictions on Subcontractor Sales to the Government (JUN 2020), with Alternate I (NOV 2021) (41 U.S.C. 4704 and 10 U.S.C. 4655).

52.203-13 Contractor Code of Business Ethics and Conduct (NOV 2021) (41 U.S.C. 3509).

52.203-17 Contractor Employee Whistleblower Rights (NOV 2023) (41 U.S.C. 4712); this clause does not apply to contracts of DoD, NASA, the Coast Guard, or applicable elements of the intelligence community-see FAR 3.900(a).

52.204-9 Personal Identity Verification of Contractor Personnel. (JAN 2011)

52.204-13 System for Award Management Maintenance. (DEVIATION MAR 2026)

52.209-6 Protecting the Government's Interest When Subcontracting With Contractors Debarred, Suspended, Proposed for Debarment, or Voluntarily Excluded. (DEVIATION MAY 2026) (31 U.S.C. 6101 note).

52.209-9 Updates of Publicly Available Information Regarding Responsibility Matters (DEVIATION MAY 2026) (41 U.S.C.

2313).

52.209-10 Prohibition on Contracting with Inverted Domestic Corporations (DEVIATION MAY 2026)

52.212-4, Contract Terms and Conditions - Commercial Products and Commercial Services, included in commercial acquisitions. (DEVIATION MAR 2026)

52.219-4 (if applicable) Notice of Price Evaluation Preference for HUBZone Small Business Concerns (DEVIATION JAN 2026) (if the offeror elects to waive the preference, it shall so indicate in its offer) (15 U.S.C. 657a).

52.219-6 (if applicable) Notice of Total Small Business Set-Aside (DEVIATION JAN 2026) (15 U.S.C. 644).

52.219-8 (if applicable) Utilization of Small Business Concerns (DEVIATION JAN 2026) (15 U.S.C.

637(d)(2) and (3)).

52.219-9 (if applicable) Small Business Subcontracting Plan (DEVIATION FEB 2026) (15 U.S.C.

637(d)(4)).

52.219-14 Limitations on Subcontracting (DEVIATION JAN 2026) (15 U.S.C. 657s).

https://www.acquisition.gov/far https://www.acquisition.gov/diar https://www.acquisition.gov/far-overhaul

52.219-16 (if applicable) Liquidated Damages- Subcontracting Plan (DEVIATION JAN 2026) (15 U.S.C.

637(d)(4)(F)(i)).

52.219-33 Nonmanufacturer Rule (DEVIATION JAN 2026) (15 U.S.C. 637(a)(17)).

52.222-3 Convict Labor (JUN 2003) (E.O. 11755).

52.222-19 Child Labor-Cooperation with Authorities and Remedies (DEVIATION MAY 2026) (E.O. 13126).

52.222-35 Equal Opportunity for Veterans (DEVIATION MAY 2026) (38 U.S.C. 4212).

52.222-36 Equal Opportunity for Workers with Disabilities (DEVIATION MAY 2026) (29 U.S.C. 793).

52.222-37 Employment Reports on Veterans (DEVIATION MAY 2026) (38 U.S.C. 4212).

52.222-50 Combating Trafficking in Persons (DEVIATION MAY 2026) (22 U.S.C. chapter 78 and E.O. 13627).

52.222-54 Employment Eligibility Verification (DEVIATION MAY 2026) (Executive Order 12989). (Not applicable to the acquisition of commercially available off-the-shelf items or certain other types of commercial products or commercial services as prescribed in FAR 22.1803.)

52.223-9 Estimate of Percentage of Recovered Material Content for EPA-Designated Items (MAY 2008) (42 U.S.C.

6962(c)(3)(A)(ii)). (Not applicable to the acquisition of commercially available off-the-shelf items.)

52.224-3 Privacy Training (JAN 2017) (5 U.S.C. 552a).

52.225-1 (if applicable) Buy American- Supplies (OCT 2022)) (41 U.S.C. chapter 83).

52.225-3 (if applicable) Buy American-Free Trade Agreements-Israeli Trade Act (NOV 2023) (19 U.S.C. 3301 note, 19 U.S.C. 2112 note, 19 U.S.C. 3805 note, 19 U.S.C. 4001 note, 19 U.S.C. chapter 29 (sections 4501-4732), Public Law 103-182, 108-77, 108-78, 108- 286, 108-302, 109-53, 109-169, 109-283, 110-138, 112-41, 112-42, and 112-43.

52.225-5 (if applicable) Trade Agreements (NOV 2023) (19 U.S.C. 2501, et seq., 19 U.S.C. 3301 note).

52.232-29 (if applicable) Terms for Financing of Purchases of Commercial Products and Commercial Services (NOV 2021) (41 U.S.C.4505, 10 U.S.C. 3805).

52.232-30 (if applicable) Installment Payments for Commercial Products and Commercial Services (NOV 2021) (41 U.S.C. 4505, 10 U.S.C.

3805).

52.232-33 (if applicable) Payment by Electronic Funds Transfer-System for Award Management (OCT 2018) (31 U.S.C. 3332).

52.232-34 (if applicable) Payment by Electronic Funds Transfer-Other than System for Award Management (JUL 2013)

(31 U.S.C. 3332).

52.232-36 (if applicable) Payment by Third Party (MAY 2014) (31 U.S.C. 3332).

52.233-3 Protest After Award (AUG 1996) (31 U.S.C. 3553).

52.233-4 Applicable Law for Breach of Contract Claim (OCT 2004) (Public Laws 108-77 and 108-78 (19 U.S.C. 3805 note)).

52.240-91 Security Prohibitions and Exclusions (DEVIATION MAR 2026)

D – Solicitation Provisions

52.212-2 Evaluation - Commercial Products and Commercial Services (if applicable). (DEVIATION MAR 2026)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

• Technical experience, capacity, and expertise to perform the required tasks within the period of performance and to meet all goals and objectives on schedule. Demonstrated experience with Hazardous Fuel Reduction Services, specifically within the size, location, and proximity of the current requirement.

• Technical approach to performing the required tasks as described in the statement of work addendum within the period of performance. The proposal shall include a narrative explaining how the work will be carried out in terms of the techniques, procedures, and schedule.

• Management Plan: Key Personnel shall be addressed and identified in proposals to be considered responsive. If use of a Subcontractor is part of your response to the solicitation, they should be identified in the response to the solicitation.

• Past performance. The proposal shall include three examples of successful, timely completion of similar work. The examples may come from federal, state, or local government. A Past Performance Questionnaire is attached to this solicitation. The following information shall be included:

o Name of the job (to include address) o Project Prime's name o Issuing agency or company o Contract/Identification number o Start and completion dates o Brief description of the scope of work o How the work is substantially similar to the proposed project o No less than two (2) valid references that includes: Agency name, Point of Contact, Phone Number, Email

Address

• Technical Capabilities & Past Performance when combined is significantly more than price.

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of provision)

52.252-1 Solicitation Provisions Incorporated by Reference. (FEB 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es):

https://www.acquisition.gov/far https://www.acquisition.gov/diar https://www.acquisition.gov/far-overhaul

(End of provision)

52.203-11 Certification and Disclosure Regarding Payments to Influence Certain Federal Transactions (SEP 2024)

52.204-7 System for Award Management (DEVIATION MAR 2026) https://www.acquisition.gov/far https://www.acquisition.gov/diar https://www.acquisition.gov/far-overhaul

52.212-1 Instructions to Offerors—Commercial Products and Commercial Services (DEVIATION MAR 2026)

52.222-18 Certification Regarding Knowledge of Child Labor for Listed End Products (FEB 2021)

52.240-90 Security Prohibitions and Exclusions Representations and Certifications (DEVIATION MAR 2026)

Title