Sol_140F0S26Q0012.pdf

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ADDENDA

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140F0S26Q0012

See Schedule See Schedule

FWS Over SAT G/S FWS, Over SAT G/S 5275 Leesburg Pike Falls Church VA 22041

03/13/2026 0800 ED

0044022236

Joni Dutcher 571-447-8387

F0S 100.00

F0S

Joni Dutcher

541850

$34.5

02/12/2026

0011280097

ADMINISTERED BY:

FWS Over SAT G/S

FWS, Over SAT G/S

5275 Leesburg Pike

Falls Church VA 22041 US

DELIVER TO:

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COMPLETE PARTIAL FINAL

ACCEPTED,

FWS BLACKWATER NWR

C/O BLACKWATER NWR

2145 KEY WALLACE DRIVE

CAMBRIDGE MD 21613-9536 US

Design, Fabrication, and installation of

Interpretive media exhibits at Blackwater

National Wildlife Refuge Visitor Center

Contracting POC: Joni Dutcher, email:

Joni_Dutcher@fws.gov

Technical POC: Marcia Pradines, phone:

443-737-7803

Alternate POC: Terry DiDomizio, phone:

410-924-7262

00010 Interpretive Exhibits Design and Installation

Services

Requisition No: 0044022236

Delivery: 08/01/2028

Period of Performance: 04/01/2026 to

08/01/2028

SECTION B - SUPPLIES OR SERVICES AND PRICES

This requirement is for the Design, Fabrication, and installation of Interpretive media exhibits at Blackwater National Wildlife Refuge Visitor Center.

Base Item: West Wall Exhibit

Line Item Description Estimated Qty

Unit of Measure

Unit Price Total Price

00010 2nd floor - Replace 45’ of West Wall Exhibit (See SOW)

45’x5’ Sq Ft

Optional Item: East Wall Exhibit

Line Item Description Estimated Qty

Unit of Measure

Unit Price Total Price

00020 2nd floor - Replace 26’ of East Wall Exhibit (see SOW)

26’x5’ Sq Ft

(End of Section B)

SECTION C - STATEMENT OF WORK

The U.S. Fish and Wildlife Service (Service) is in the process of planning and designing a new set of exhibits to replace outdated and faded exhibits on the second floor of the Blackwater National Wildlife Refuge Visitor Center (see figure 1. floor) at 2145 Key Wallace Drive, Cambridge, MD 21613.

Current visitation to Blackwater is nearly 300,000 people annually, with about 45,000 of those entering the visitor center. According to the 2018 National Wildlife Refuge Visitor Survey, the majority (74%) of visitors to the refuge are nonlocal (those living >50 miles from the refuge), and of those living in the U.S., the majority came from Maryland (46%) and Virginia (15%). Local visitors (those living ≤50 miles from the refuge) make up 26% of refuge visitors.

Visitors come to hike trails, hunt, fish, observe wildlife, photograph wildlife, and/or tour the wildlife drive. Peak visitation begins in late fall and tapers off in early spring. Many visitors are drawn by the abundance of migratory waterfowl during this time, and the second floor provides an excellent indoor viewing area of the major impoundments on Wildlife Drive. Others take advantage of the mild weather to cycle, paddle, or engage in other outdoor activities. However, during the summer, migratory birds are not abundant, wildlife is less visible during the day, and biting insects and humid weather are challenges for visitors. The second floor can be an appealing place to cool off and learn about the refuge.

The Visitor Center was initially constructed in 1966 as a 3,600 square foot structure, but was modified in 2004 and then again in 2010 to become a two-story structure with over 8,300 square feet. The Center currently houses a bookstore, information desk, large multipurpose rooms, two sets of public restrooms, staff offices, a staff restroom, break room, first-floor exhibit area, and a second-floor wildlife observation area with exhibits and a library. The parking lot can hold 60 standard vehicles, 7 buses/RVs, and has 4 accessible spaces. There is native landscaping among the spaces, two retention ponds to the east of the parking lot, and a picnic area with an ornate gate that serves as a photo opportunity. A native plant garden for butterflies and beneficial insects with cobblestone paths and benches is located behind the building.

The purpose of this Scope of Work is to design, fabricate, and install interpretive exhibits for the second floor of the Blackwater National Wildlife Refuge Visitor Center. The existing exhibits have been in place since 2013 and have severely faded. This project will include replacing existing exhibits with new exhibits on the second floor, including panels, mounts, physical structures and content along the 45-foot west wall and the 26-foot east wall.

All work completed under this contract must be done in coordination with any general contractors involved in this project and must be closely coordinated with any remodel or new construction schedules and constraints.

For the purpose of this statement of work, “exhibit” is defined as including, but not limited to, any of the following or combinations: dioramas, cabinetry; interpretive panels; kiosks; audio/visual programs and equipment; interactives; graphics; models; photomurals; background paintings and murals; floor treatments;

ceiling treatments; storage; multi-media programs and equipment; interactive mechanicals; sound systems;

photographs; illustrations; interior and exterior signs; and exhibit lighting fixtures.

General Requirements of the Project

The primary purpose of the task order statement of work is to focus on the three primary phases of the contract:

the design, fabrication, and installation of interpretive media exhibits on the second floor of the Blackwater National Wildlife Refuge Visitor Center. The exhibits should involve low to medium-level technology and be easy to maintain. The exhibits shall be made as accessible (ADA compliant) as possible and in accordance with the contract guidelines. The exhibits are to be designed to complement the observation area.

The second floor has approximately 1300 sq. feet of potentially usable space. The base item is an exhibit along the 49-foot length of the west wall (there are wall bump-outs as seen in figures 2-3 that make this closer to 45’ of actual exhibit space). The optional item would be an exhibit along the 26-foot east wall (figure 4). The exhibits may contain a mural of ecosystems, replica wildlife, interpretive text, and other media that showcase the habitats and wildlife of Blackwater NWR.

Figure 1. Floor Plan of Second Floor Exhibit Space

Project Purpose, and Overall Messages and Themes Whereas the first floor of the Visitor Center focuses on welcoming visitors to the refuge, interprets active management, and introduces the mission and locations of the National Wildlife Refuge System, the second floor currently features taxidermy specimens of waterfowl and birds of prey (figure 2). The goal is to replace the second floor exhibits with ones that are modern and durable to showcase both the habitats and species that use them, while making the most use of the open, well-lit space.

West Wall Exhibit (Base) The exhibits should bring the natural elements indoors and draw one’s attention around the room beginning on the right after coming up the stairs, circling along the west wall (figure 2), counterclockwise, to the large, unobstructed windows (figure 3) that overlook several of the most popular impoundments on Wildlife Drive.

These windows are the centerpiece of the second floor, and the exhibits should interpret what the visitor may see from this view and along other areas of the Wildlife Drive.

West Wall- Base Exhibit

East Wall – Optional Exhibit

Figure 2. Photo of current West wall exhibits

Figure 3. Photo from NE corner showing the West wall and bump-outs

The West Wall exhibits should focus on the gradient of ecosystems that begins with the forest, then transitions to a ghost forest where forest and marsh meet, progressing to high marsh, low marsh and finally open water. This could be a mural along the wall, with 3D aspects such as replicas of vegetation and wildlife both above and beneath the soil or water surface (figures 4-5 show examples from other facilities for ideas). The theme will be waterfowl and waterbirds, and the changes within species through the seasons. Opportunities to visit the focus of the exhibits at sites on the refuge should be integrated into the exhibits as much as possible. For instance, Pool 5 can be mentioned as an excellent location to view shorebirds during spring along Wildlife Drive, or Pool 3 to view Tundra swans during the winter. The Marsh Overlook can be mentioned as an ideal location to view the gradient of forest to ghost forest to marsh.

Figure 4. Example from San Diego Natural History Museum

Figure 5. Example from Museum Arts at The Bay Education Center

East Wall Exhibits (Option)

Along a 25’ section of the east wall (figure 6), which has significantly less wall space due to the presence of the elevator and HVAC door, one concept may be focusing on the raptors of the refuge, such as bald eagles, osprey, owls and northern harriers, following this same idea of connecting the view scape to the indoor exhibits.

Alternatively, the area could be the hub of a children’s area, utilizing low maintenance technology and media, as shown in examples figures 7-8.

https://www.museumarts.net/portfolio/the-bay-education-center/

Figure 6. Photo of East Wall

Figure 7. Example from Crystal Lake Park

Figure 8. Example of Children’s Exhibit by Museum Arts at Terry Redlin Environmental Center

The Contractor will develop an exhibit concept plan based on this overarching concept working with the staff of Blackwater. The concept plan will be the initial step in the design process to develop and design direction for the exhibits that fits the space and setting and meets the outlined visitor objectives. The final conceptual design of this project will include planning and designing exhibits that will interpret the ecology of Blackwater within the defined exhibit area(s) and complement the large viewing area that overlooks several of the impoundments as a centerpiece.

Planning and Design- Work to be Performed by the Contractor

Overall Design Guidelines

• Because the majority of visitors will spend only a short amount of time at each exhibit, exhibits must communicate designated messages easily and clearly with a minimum amount of text. Descriptive headlines and subheads shall be used to help visitors skim for items of interest. Furthermore, the exhibits must have maximum visual impact. Visuals, including graphics and illustrations, will be attractive and easily understood.

• The overall appearance of the exhibits should not be so trendy as to be quickly outdated in style.

Timelessness and quality are key to the exhibit designs.

• All interpretive elements and furnishings will be coordinated and designed to complement each other and the second-floor observatory style.

• All exhibits and materials shall be designed to withstand constant touching and visitor interaction, and thus, still look good and remain functional for a minimum of 10 years. Due to the significant amount of sunlight that comes through the large windows, the exhibits must also be designed to withstand fading from the constant exposure. Materials and exhibits must be easy to clean and maintain. Designed for reasonable replacement costs and maintenance shall be minimal. There shall be no exposed silk-screened or vinyl lettering on any exhibit surface. Careful consideration must be given to design, structural materials, paints, adhesives, and laminates so that they do not pose health or safety risks to visitors or employees.

• Incorporate universal design concepts for accessibility in the design of the exhibits. Design drawings of all exhibits at final design shall include:

o Exact size and location of each exhibit.

o Materials and PMS colors to be used.

o Locations of specimens, final text, graphics, illustrations, and photographs. Illustrations shall be in final form.

o Clear representation of the sizes and styles of the typefaces to be used.

o Framing and/or mounting details

• The Exhibit Contractor shall consult with and propose to the Service energy efficient lighting and electrical elements, verifying the proper location for track lighting for spot or floodlights, the need for additional lighting, as necessary, and stub outs. Also, the Contractor shall consult with and propose to the Service and any associated General Building Contractors the requirement for data lines, electrical lines, etc. and their locations.

• The designs shall comply with the above-mentioned guidelines and all applicable local, state, and federal building codes. The most stringent safety factors shall be used in the design of all products.

• Attend and participate in all appropriate meetings for coordination of the exhibit design with the building design with the General Contractor for the building and their subcontractors and the Service.

• Coordinate and facilitate the initial pre-design workshop schedule and all subsequent exhibit design review meetings with the Service and write up the meeting notes summarizing the discussions and accomplishments from each meeting, including the decision and action items, for Service review within 1 week after the meeting.

Project Schedule

The contractor shall produce a detailed, complete project schedule listing all required submittals and their review times. The project schedule shall include design phases and timelines, production schedule, shop inspections, site visits, installation activities, and closeout submittals.

The contractor shall submit a preliminary project schedule to the COR for review and approval ten (10) working days prior to the post award meeting. The contractor shall update the approved schedule and resubmit to the COR five (5) working days prior to every project status meeting for the life of the project.

The first phase encompasses design and fabrication activities and is anticipated to be completed within one year, with the potential for an extension into the second year. The second phase involves installation and is projected to be finalized during the second year.

Status Reports

The contractor shall provide a monthly status report to the COR that includes the status of the project, issues that affect the schedule and budget, and an updated schedule based on the information at hand.

Submittal Requirements

Design Review

All design submittals shall be completed in accordance with this Statement of Work. The government will review 100% of every design submittal (10%, 35%, 65%, and 95%) for compliance with the Statement of Work. One compiled set of USFWS review comments shall be provided to the Contractor after at the end of each review.

The contractor shall coordinate all submittals and review them for legibility, accuracy, completeness, and compliance with the contract and task order requirements. Forward all submittals to the COR for review and approval. Receive all reviewed submittals and take appropriate action according to the approval or rejection by the COR, as follows:

• Approved Submittals – The contractor shall ensure that all changes, revisions, or additions required by review comments are addressed and incorporated into future submittals.

• Rejected Submittals - When submittals are rejected, the COR will notify the contractor, in writing, identifying the reasons for rejection. The contractor shall ensure that the submittal is completed and/or revised as required and resubmitted within the time scheduled by the COR. Reasons for rejection include:

o Incomplete Submittals – Approval of the submittal is delayed because required elements are missing. The contractor shall submit all missing elements.

o Unacceptable Submittals – The submittal is rejected due to poor quality of work or work that does not otherwise meet the established project requirements. The contractor shall submit new submittal.

Pre-Design Meeting

• In Pre-design, the Contractor shall gain a clear understanding of the project’s history, the Service’s resources, and the roles of other project team members and stakeholders. Work in this phase focuses on preparing a solid foundation for all work that follows, ensuring that the project is logically structured, and its goals are understood and realistically attainable within the budget, schedule, and other specified parameters.

• The Service will provide the Comprehensive Conservation Plan (CCP), Visitor Services Plan (VSP) and most recent Visitor Survey (VS) to the contractor so they can better understand the refuge and its users.

These documents will be provided at or before the Pre-Design Meeting. The Comprehensive Conservation Plan will provide an overview of the various habitats, management techniques and goals specific to the refuge. This should prove useful for the contractor when developing the initial interpretive themes, messages, topics, and text.

10% Design Submittal Requirements

1. The 10% submittal shall show development of the information gained from the CCP, VSP and VS and the design meeting and site visit. This submittal shall begin to document coordination between the interpretive designer and other disciplines. Any items that cannot be adequately described by words shall be shown in sketch form. Details or photographs may be used. The Contractor shall coordinate with the Service or a General Building Contractor.

2. Interpretive A. Drawings

i. Site and floor plan, and circulation patterns at various seasons and flow levels. Floor plans must be drawn at scale of 1/4"=1'-0".

ii. For interpretive elements, show and describe media prescription/formats (i.e., diorama, computer interactive, graphic panel) including type and level of technology or materials proposed.

B. Provide the Research Plan C. Complete the storyline, integrating themes and visitor objectives.

D. For interpretive elements, describe how media formats and technology relate to the storyline and to the visitor, including accessibility.

E. Describe the plan and schedule for research and interpretive text development.

35% Design Submittal Requirements

1. Include all necessary information as required to enable approval of 35% design. This submittal shall consist of text and drawings with sufficient detail to establish scope and layout for all exhibits, including samples, outline specifications, and a detailed estimate of fabrication cost. Any items which cannot be adequately described by words shall be shown in sketch form or other visual media. Details, photographs and video may be used.

2. Provide annotated 10% design Service review comments on action taken or comments.

3. Specifications - Include specifications as required to clearly communicate level of detail.

4. Interpretive- Improve upon the 10% submittal, the Contractor shall show further refinement of the interpretive program using narrative, sketches, plans, drawings, elevations, and study models.

A. Drawings:

i. Second floor interior site plan: provide a comprehensive drawing with all interpretive elements by showing placement of exhibits, circulation patterns, relationship to exterior interpretive elements, and other patterns or relationships as necessary to convey design intent.

ii. Elevations/perspective drawings: submit elevations and perspective drawings showing proposed treatments for individual interpretive elements and their relationships with the site, architecture, and visitor use.

iii. Layouts: provide graphic layouts to show the relationships and design intent of text and visuals for all graphic panels, and any other visuals requiring text, production-ready art, or photographs.

iv. Rough pencil or other sketches of all proposed artwork including that for murals and art on graphic panels, brochure, exterior interpretive panels, and any other places where art or graphics shall be used.

v. Indicate the visitor center building HVAC duct work, emergency lighting, utility connections, etc. in relationship with indoor interpretive elements/exhibits.

B. Study models: submit study models proving the effectiveness of exhibit special effects, exhibits, or situations that are new creative approaches.

C. Description of materials and methods of fabrication: provide a description of all interpretive elements addressing how each type of object, technology, or system shall be constructed, whole or in part (i.e., computers - purchased "off the shelf" and Energy Star compliant, painted diorama

- commissioned photo plus artist, etc.).

D. Special components listing: provide a listing of objects, artifacts, specialized equipment, photographs, or other items detailing:

i. Name/identification of item

ii. Where item can be procured

iii. If replication is necessary/possible.

E. Scripts: Provide first draft of scripts for all interpretive elements. Scripts shall include all necessary information including text and sound effects descriptions, and show authentication review by specialists and experts. Describe how the text relates back to the storyline. Text shall be edited to fit in the allocated design space. Draft text should readily communicate reading level and style for the following minimum elements:

i. All exhibits, including audio-visual and software programs.

F. Carved or synthetic wildlife replicas (if required in design)

i. (1). Name/identification of animal

ii. (2). Where/how animal can be procured

iii. (3). Specialized equipment required for animals & where available G. Curatorial requirements including preparation, special maintenance, security, lighting, lighting exposure, preservation, presentation, mounting, and pollutants:

i. (1). For exhibitry

ii. (2). For objects, artifacts, photographs, artwork, graphics H. Preliminary lighting plan for interpretive elements and areas, including discussion of how daylight hours will affect visitor behavior and use, as well as physical effects on exhibitry, including but not limited to specimens, photographs, panels, and video display screens.

65% Design Submittal Requirements

1. Include all necessary information as required to enable approval 65% design. The submittal shall incorporate the applicable 35% design review comments and include detailed floor plans, sections, elevations, draft specifications, and fabrication cost estimate.

2. Provide annotated 35% design Service review comments on action taken or comments by exhibit contractor.

3. Specifications- Include specifications as required to clearly communicate level of detail and perform accurate cost estimates.

4. Interpretive- Improve upon the 35% submittal, show further development of the interpretive program using narrative, plans, drawings, and elevations.

A. Drawings:

i. (1). Interior floor plan: with greater detail than the 35% submittal, provide a floor plan showing integration of interpretive elements with other disciplines, including but not limited to lighting. Floor plans must be drawn at scale of 1/4"=1'-0".

ii. Elevations: revised, with revisions and greater detail as necessary.

iii. Fabrication details: as necessary to detail instructions for areas requiring special treatment, atypical items, or components.

iv. Layouts: comprehensive layouts for all graphic panels or other visuals, individually per panel and exhibit unit, to include text, visuals, computerization, software, audio-visual, objects, or whatever other item is to be included on or in the panel, unit, kiosk, sign, brochure, etc. Layouts are to be revised from the 35% submittal, with greater detail as necessary.

v. Lighting plan for interpretive elements and exhibit areas.

vi. Provide changes to sketches for all proposed artwork.

B. Materials: listing of interpretive materials, finishes, and color schedules, accompanied by color chips, material samples, and catalog cuts for all interpretive elements.

C. Special components listing: with greater detail than 35% submittal, and nearly complete, show selection of special components, objects, artifacts, photographs, artwork, graphics.

i. Name/identification of item

ii. Where item can be procured

iii. If replication is necessary/possible D. Scripts: provide second drafts of all text, to include additions, deletions, or adjustments following authentication by experts. Text shall be near final form and fit in the design space or time.

E. Additional details for curatorial requirements of exhibitry and special components.

F. Additional details for carved or synthetic wildlife replicas.

G. Draft Operation & Maintenance manual.

H. Checklist: Identify interpretive design considerations to each of the other disciplines (as noted in

10% submittal).

95% Design Submittal Requirements - Final Documents Review

A. Final drawings shall incorporate 65% design review comments and include floor plans, elevations and sections and details at scales to properly show all details. Floor plans must be drawn at scale of 1/4"=1'- 0". Provide graphic scales on each drawing for each scale. Provide annotated 65% design review comments to show action taken. Indicate compliance with all previous project guidance, reviews, design criteria, and indicate total coordination of all design disciplines. All drawings shall satisfactorily reflect the coordination with the Service and any General Building Contractor for all design disciplines to avoid conflicts in concept, space utilization, and fabrication.

B. Specifications- Final specifications shall detail complete production requirements, including any special processes.

C. Interpretive- Building upon the 65% submittal, provide final fabricate documents for the interpretive program using narrative, plans, drawings, and elevations.

a. Drawings

i. Final plans and elevations

ii. Final fabricate drawings & details

iii. Production-ready art with production specifications for all interpretive elements, including production art, graphics, and text.

iv. Special artwork sketches.

b. Revised finish materials.

c. Special components listing: final listing for obtained/replicated/produced items for fabrication and installation.

d. Computer software, simulations, interactive digital and audio-visual programs: storyline, treatment, and production specifications.

e. Specifications for all necessary equipment, controllers, power systems, and equipment racks.

f. Provide the Bibliography.

g. Provide the draft Operation & Maintenance manual.

Fabrication

Fabrication shall be completed in accordance with this Statement of Work and the completed and approved design documents. Government fabrication inspections at the Contractor’s place of business may be required at the 35%, 65%, and 95% phases.

The Contractor shall:

• Fabricate the exhibits, as designed by the contractor and approved by the Service.

• All taxidermy work and preparation/preservation of plants and other natural items are the responsibility of the Contractor. Ultimately, securing hides, antlers, skins, plants, stone, etc. is the responsibility of the Contractor. The Service will assist the Contractor in trying to locate the needed specimens such as wildlife specimens or skins either in the Service’s collection, other government collection, or in private collection, but it is not the responsibility of the Service to provide all specimens. Artificial yet realistic wildlife replicas such as carvings or synthetically reproduced specimens are preferred.

• Schedule Service reviews/checkpoints at the Contractor’s site or other fabrication (subcontractor’s) locations for Service inspection of the exhibit progress and quality at the 35%, 65%, and 95% stages of fabrication.

• When in-person visits by the Service to the fabrication shops are not possible, provide photographs as work is completed so that the Service can verify that the work is being completed and to the quality specified.

Items Provided by the Service

• Scientific references for wildlife, habitat, and/or landscape illustrations, as needed.

• Existing public domain US Fish and Wildlife Service photographs and video, for possible use in the project.

• Detailed information regarding Service artifacts that should be considered for use in the exhibits (e.g., sizes and substrates, photos, information regarding the significance of the artifact, etc.)

• Existing electronic map files and/or references for map development.

• Will provide, when available, natural specimens needed for dioramas and other such exhibits, in their natural state.

Fabrication Guidelines

Overall

• Exhibits shall be shop fabricated with the intention for delivery to Blackwater National Wildlife Refuge visitor center, at 2145 Key Wallace Drive, Cambridge, MD.

• All exhibits shall include leveling devices, if necessary, to account for discrepancies in the ceiling or floor.

• The Contractor shall use as little combustible material as is possible in the fabrication of the exhibits. All main partition walls of the exhibits must be of noncombustible materials or fire retardant materials. The General Contractor must approve the use of any combustible material prior to fabrication. Work shall conform to all applicable fire and building codes and requirements.

• Where equipment is installed which requires special protection (such as automatic CO2), the Contractor shall provide such protection. In exhibits that have a projection booth or house computer components and projection systems, or similar small potential hazards, CO2 or systems meeting fire code shall be approved by Building General Contractor and furnished by the Exhibit Contractor.

• The Contractor shall provide, fabricate, and install all lighting and electrical items in accordance with all applicable provisions of the current National Electrical Code and all local codes and requirements. All electrical hardware and equipment shall by U.L. tested and approved by the Services Engineering Division.

• Power supply for the exhibits shall be 120 volts A.C.

Installation

Installation Guidelines

The Contractor shall furnish all materials and labor to transport the exhibit components to the site, and shall unload and install the exhibits and those items considered basic support structures required for the exhibits (i.e., cabinetry and wall structures for dioramas). Work under this section includes all materials, carpentry, cabinetry, metalwork, woodwork, acrylic work, glazing, and application of finishes. All work areas shall be orderly and swept clean or vacuumed before the end of each workday.

The Contractor shall:

• Install the exhibits on-site at the visitor center. The installation and completion of the exhibits shall be projected and scheduled. The CO or COR will be present during the installation to review progress and work, and to discuss solutions to any installation problems that may occur. Any work outside of normal working hours must be approved ahead of time.

• Provide As-Built drawings for actual installed exhibit floor layout.

• Return to the Service all materials used as reference and/or to create the artwork for the interpretive panels and exhibits. All original artwork becomes the property of the Service at project completion. All photographs and other reference material shall also be returned to the Service or the original owner.

• The Exhibit Contractor shall provide their cleaning equipment, tools and materials such as rags, paper towels, cleansers, vacuum cleaners, ladders, garbage cans, extension cords, sawhorses, brooms, trash bags and containers, and other equipment for cleaning the exhibit and work areas. The Contractor is responsible for removal of all waste materials generated during the installation from the facility and shall arrange for proper disposal of this material, including the rental of a dumpster if deemed necessary.

• In accordance with FAR Clause 52.237-2, the contractor shall be responsible for repairing any damage incurred within the building or their work areas.

• Provide detailed operations and maintenance manuals and related training for the exhibits to the management staff of the visitor center.

Installation Schedule

The contractor shall coordinate and confirm dates with the COR for shipment, delivery, storage, and installation of the interpretive media at the Service’s site.

Quality Control

The contractor shall provide quality control to ensure that all elements of project work meet the requirements of the task order specifications and that all modifications are implemented. The Contractor’s Project Manager shall provide routine inspections of in-house and subcontracted work to ensure it meets task order specifications and shall oversee the quality of work produced and implemented at all phases of the project. Any work found not acceptable or compliant with the specifications shall be corrected prior to inspection or review by the COR.

Government-Furnished Property

If government-furnished material is provided during the course of the project, the contractor shall receive, inspect, and inventory all government-furnished materials and ensure that this material is forwarded to the appropriate unit or person within the contractor’s organization for use in the project. The Project Manager shall notify the COR via email within seven (7) days after receipt if government-furnished materials are not satisfactory for their intended purpose. The Project Manager shall notify the COR via email as soon as possible, but no later than three

(3) business days, if government- furnished materials are lost or damaged while in the contractor’s possession.

The contractor shall be responsible for the security and protection of government-furnished property or materials in connection with this task order. Following acceptance of all work by the government, the contractor shall return to the COR all government-furnished property.

Points of Contact (POC)

Contract Specialist Joni Dutcher Joint Administrative Operations, US Fish and Wildlife Service San Angelo, TX Joni_dutcher@fws.gov 571-447-8387

Refuge POC Marcia Pradines Long, Project Leader/Refuge Manager Blackwater National Wildlife Refuge 2145 Key Wallace Drive Cambridge, MD 21613 Marcia_Pradines@fws.gov 443-521-6143

(End of Section C) mailto:Joni_dutcher@fws.gov mailto:ray_paterra@fws.gov

SECTION D – PACKAGING OR MARKING

N/A

(End of Section D)

SECTION E – INSPECTION AND ACCEPTANCE

(End of Section E)

SECTION F – DELIVERIES OR PERFORMANCE

PERIOD OF PERFORMANCE

Schedule From Time of Award

2 months – 10% Conceptual Design Submitted 4 months—35% Design Development Submitted 7 months - 65% Design Development Submitted 10 months - 95% Final Design Submitted 11 months - 100% Final Design Submitted 14 months – Fabrication and Installation

(includes approved designs sent out for 6 to 12 weeks of fabrication and installation on site)

Date production files transferred to the USFWS (end of contract)

Date completed – end of period of performance, contract completed

The following clause is incorporated by reference:

Clause Title Date

FAR 52.242-15 STOP WORK ORDER AUG 1989

(End of Section F)

SECTION G – CONTRACT ADMINISTRATION DATA

The following local clauses are provided in full text:

CONTRACTOR PERFORMANCE ASSESSMENT REPORTING SYSTEM (DECEMBER 2015)

1) FAR 42.1502 directs all Federal agencies to collect past performance information on contracts. The Department of the Interior (DOI) has implemented the Contractor Performance Assessment Reporting System (CPARS) to comply with this regulation. One or more past performance evaluations will be conducted in order to record your contract performance as required by FAR 42.15.

2) The past performance evaluation process is a totally paperless process using CPARS. CPARS is a web-based system that allows for electronic processing of the performance evaluation report. Once the report is processed, it is available in the Past Performance Information Retrieval System (PPIRS) for Government use in evaluating past performance as part of a source selection action.

3) We request that you furnish the Contracting Officer (CO) with the name, position title, phone number, and email address for each person designated to have access to your firm's past performance evaluation(s) for the contract no later than 30 days after award. Each person granted access will have the ability to provide comments in the Contractor portion of the report and state whether or not the Contractor agrees with the evaluation, before returning the report to the Assessing Official (AO). Information in the report must be protected as source selection sensitive information not releasable to the public.

4) When your Contractor Representative(s) are registered in CPARS, they will receive an automatically generated email with detailed login instructions. Further details, systems requirements, and training information for CPARS is available at https://www.cpars.gov/.

5) Within 60 days after the end of a performance period, the AO will complete an interim or final past performance evaluation, and the report will be accessible at https://www.cpars.gov/.

a) Contractor Representatives may then provide comments in response to the evaluation, or return the evaluation without comment.

b) Your comments should focus on objective facts in the AO's narrative and should provide your views on the causes and ramifications of the assessed performance.

c) All information provided should be reviewed for accuracy prior to submission.

d) If you elect not to provide comments, please acknowledge receipt of the evaluation by indicating "No comment" in the space provided, and then selecting “Accept the Ratings and Close the Evaluation”.

e) Your response is due within 60 calendar days after receipt of the CPAR. On day 15, the evaluation will become available in PPIRS-RC marked as “Pending” with or without comments and whether or not it has been closed.

f) If you do not sign and submit the CPAR within 60 days, it will automatically be returned to the Government and will be annotated: "The report was delivered/received by the contractor on (date). The contractor neither signed nor offered comment in response to this assessment."

6) The following guidelines apply concerning your use of the past performance evaluation:

a) Protect the evaluation as source selection information. After review, transmit the evaluation by completing and submitting the form through CPARS. If for some reason you are unable to view and/or submit the form through CPARS, contact the CO for instructions.

b) Strictly control access to the evaluation within your organization. Ensure the evaluation is never released to persons or entities outside of your control.

c) Prohibit the use of or reference to evaluation data for advertising, promotional material, pre-award surveys, responsibility determinations, production readiness reviews, or other similar purposes.

7) If you wish to discuss a past performance evaluation, you should request a meeting in writing to the CO no later than seven days following your receipt of the evaluation. The meeting will be held in person or via telephone or other means during your 60-day review period.

https://www.cpars.gov/

8) A copy of the completed past performance evaluation will be available in CPARS for your viewing and for Government use supporting source selection actions after it has been finalized.

(End of clause)

ELECTRONIC INVOICING AND PAYMENT REQUIREMENTS – INVOICE PROCESSING

PLATFORM (IPP) (FEB 2021)

Payment requests must be submitted electronically through the U. S. Department of the Treasury's Invoice Processing Platform System (IPP).

"Payment request" means any request for contract financing payment or invoice payment by the Contractor. To constitute a proper invoice, the payment request must comply with the requirements identified in the applicable Prompt Payment clause included in the contract, or the clause 52.212-4 Contract Terms and Conditions - Commercial Items included in commercial item contracts. The IPP website address is: https://www.ipp.gov.

Under this contract, the following documents are required to be submitted as an attachment to the IPP invoice:

1. Invoice billed according to contract line items and rates.

2. If partial payment is billed and the invoice states a lump sum, the invoice shall include an itemized breakdown and narrative progress summary of the work performed during this invoice period.

3. If the final payment is billed, the last invoice shall state “FINAL”.

4. Contractor’s Release of Claims shall be submitted with the final invoice.

The Contractor must use the IPP website to register access and use IPP for submitting requests for payment. The Contractor Government Business Point of Contact (as listed in SAM) will receive enrollment instructions via email from the Federal Reserve Bank of St. Louis (FRBSTL) within 3 - 5 business days of the contract award date. Contractor assistance with enrollment can be obtained by contacting the IPP Production Helpdesk via email IPPCustomerSupport@fiscal.treasury.gov or phone (866) 973-3131.

If the Contractor is unable to comply with the requirement to use IPP for submitting invoices for payment, the Contractor must submit a waiver request in writing to the Contracting Officer with its proposal or quotation.

(End of Local Clause)

(End of Section G)

SECTION H – SPECIAL CONTRACT REQUIREMENTS

(End of Section H)

SECTION I – CONTRACT CLAUSES

The following clauses are incorporated by reference:

Clause Title Date

FAR 52.202-1 DEFINITIONS JUN 2020

FAR 52.203-3 GRATUITIES APR 1984

FAR 52.203-12 LIMITATION ON PAYMENTS TO INFLUENCE CERTAIN

FEDERAL TRANSACTIONS

JUN 2020

FAR 52.204-13 SYSTEM FOR AWARD MANAGEMENT MAINTENANCE OCT 2018

FAR 52.204-18 COMMERCIAL AND GOVERNMENT ENTITY CODE

MAINTENANCE

AUG 2020

FAR 52.204-19 INCORPORATION BY REFERENCE OF REPRESENTATIONS

AND CERTIFICATIONS

DEC 2014

FAR 52.209-2 PROHIBITION ON CONTRACTING WITH INVERTED

DOMESTIC CORPORATIONS - REPRESENTATION

NOV 2015

FAR 52.212-4 CONTRACT TERMS AND CONDITIONS – COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES

NOV 2023

FAR 52.232-11 EXTRAS APR 1984

FAR 52.237-2 PROTECTION OF GOVERNMENT BUILDINGS, EQUIPMENT,

AND VEGETATION

APR 1984

FAR 52.242-13 BANKRUPTCY JUL 1995

FAR 52.253-1 COMPUTER-GENERATED FORMS JAN 1991

The following clauses are provided in full text:

FAR 52.204-21 BASIC SAFEGUARDING OF COVERED CONTRACTOR INFORMATION SYSTEMS

(NOV 2021)

(a) Definitions. As used in this clause— Covered contractor information system means an information system that is owned or operated by a contractor that processes, stores, or transmits Federal contract information.

Federal contract information means information, not intended for public release, that is provided by or generated for the Government under a contract to develop or deliver a product or service to the Government, but not including information provided by the Government to the public (such as on public websites) or simple transactional information, such as necessary to process payments.

Information means any communication or representation of knowledge such as facts, data, or opinions, in any medium or form, including textual, numerical, graphic, cartographic, narrative, or audiovisual (Committee on National Security Systems Instruction (CNSSI) 4009).

Information system means a discrete set of information resources organized for the collection, processing, maintenance, use, sharing, dissemination, or disposition of information ( 44 U.S.C. 3502).

Safeguarding means measures or controls that are prescribed to protect information systems.

(b) Safeguarding requirements and procedures.

(1) The Contractor shall apply the following basic safeguarding requirements and procedures to protect covered contractor information systems. Requirements and procedures for basic safeguarding of covered contractor information systems shall include, at a minimum, the following security controls:

(i) Limit information system access to authorized users, processes acting on behalf of authorized users, or devices (including other information systems).

(ii) Limit information system access to the types of transactions and functions that authorized users are permitted to execute.

(iii) Verify and control/limit connections to and use of external information systems.

(iv) Control information posted or processed on publicly accessible information systems.

(v) Identify information system users, processes acting on behalf of users, or devices.

http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3

(vi) Authenticate (or verify) the identities of those users, processes, or devices, as a prerequisite to allowing access to organizational information systems.

(vii) Sanitize or destroy information system media containing Federal Contract Information before disposal or release for reuse.

(viii) Limit physical access to organizational information systems, equipment, and the respective operating environments to authorized individuals.

(ix) Escort visitors and monitor visitor activity; maintain audit logs of physical access; and control and manage physical access devices.

(x) Monitor, control, and protect organizational communications (i.e., information transmitted or received by organizational information systems) at the external boundaries and key internal boundaries of the information systems.

(xi) Implement subnetworks for publicly accessible system components that are physically or logically separated from internal networks.

(xii) Identify, report, and correct information and information system flaws in a timely manner.

(xiii) Provide protection from malicious code at appropriate locations within organizational information systems.

(xiv) Update malicious code protection mechanisms when new releases are available.

(xv) Perform periodic scans of the information system and real-time scans of files from external sources as files are downloaded, opened, or executed.

(2) Other requirements. This clause does not relieve the Contractor of any other specific safeguarding requirements specified by Federal agencies and departments relating to covered contractor information systems generally or other Federal safeguarding requirements for controlled unclassified information (CUI) as established by Executive Order 13556.

(c) Subcontracts. The Contractor shall include the substance of this clause, including this paragraph (c), in subcontracts under this contract (including subcontracts for the acquisition of commercial products or commercial services, other than commercially available off-the-shelf items), in which the subcontractor may have Federal contract information residing in or transiting through its information system.

(End of clause)

FAR 52.212-5 Contract Terms and Conditions Required To Implement Statutes or Executive Orders— Commercial Products and Commercial Services (Jan 2025) (DEVIATION FEB 2025)

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial products and commercial services:

(1) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (Jan 2017) (section 743 of Division E, Title VII, of the Consolidated and…