Sol_140F0922Q0156.pdf

SEE ADDENDUMIS CHECKED

CODE 18a. PAYMENT WILL BE MADE BY

CODE

FACILITYCODE

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

OFFEROR

FGS

Falls Church VA 22041 5275 Leesburg Pike FWS Goods & Services

0008786154 CODE 16. ADMINISTERED BYCODE

X

X

X

561720

SIZE STANDARD:

% FOR:SET ASIDE:UNRESTRICTED ORFGS

RFPIFB

10. THIS ACQUISITION ISCODE

RFQ

14. METHOD OF SOLICITATION

13b. RATING

NAICS:

SMALL BUSINESS

09/23/2022 1700 ED

09/12/2022

7033582024Tonia Ellen (No collect calls)

INFORMATION CALL:

FOR SOLICITATION 8. OFFER DUE DATE/LOCAL TIMEb. TELEPHONE NUMBER a. NAME

4. ORDER NUMBER3. AWARD/ 6. SOLICITATION

140F0922Q0156

5. SOLICITATION NUMBER

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 1. REQUISITION NUMBER PAGE OF

1 10 0040580547OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

TELEPHONE NO.

17a. CONTRACTOR/

Warsaw VA 22572 336 Wilna Road Rappahannock River Valley NWR

15. DELIVER TO

Falls Church VA 22041 5275 Leesburg Pike

9. ISSUED BY

7.

2. CONTRACT NO.

EFFECTIVE DATE

$19.50

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW

ISSUE DATE

DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

11.

SEE SCHEDULEX

12. DISCOUNT TERMS

THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13a.

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

8(A)

FWS Goods & Services

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

The U.S. Fish and Wildlife Service, Eastern Virginia Rivers National Wildlife Refuge Complex at 336 Wilna Road, Warsaw, VA 22572 has a requirement for janitorial services

In accordance with the terms of FAR 12.603:

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with

(Use Reverse and/or Attach Additional Sheets as Necessary)

HEREIN, IS ACCEPTED AS TO ITEMS:

XX

DATED

Tonia Ellen

. YOUR OFFER ON SOLICITATION (BLOCK 5),

INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER

ARE

ARE

31c. DATE SIGNED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or print)

ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL

SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

26. TOTAL AWARD AMOUNT (For Govt. Use Only)

OFFER

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA - FAR (48 CFR) 53.212

ARE NOT ATTACHED.

ARE NOT ATTACHED.

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

30b. NAME AND TITLE OF SIGNER (Type or print)

30a. SIGNATURE OF OFFEROR/CONTRACTOR

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

25. ACCOUNTING AND APPROPRIATION DATA

29. AWARD OF CONTRACT:

REF.

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32c. DATE 32b. SIGNATURE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

40. PAID BY39. S/R VOUCHER NUMBER38. S/R ACCOUNT NUMBER

37. CHECK NUMBER

FINALPARTIAL

36. PAYMENT

FINALPARTIAL

35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER33. SHIP NUMBER

COMPLETE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

42d. TOTAL CONTAINERS42c. DATE REC'D (YY/MM/DD)

42b. RECEIVED AT (Location)

42a. RECEIVED BY (Print)

41c. DATE41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

STANDARD FORM 1449 (REV. 2/2012) BACK

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

additional information included in this notice.

This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

The solicitation number for this requirement is

140F0922Q0156 and this is a Request For Quote

The solicitation document and incorporated provisions and clauses are those in effect through FAR FAC 2022-06 thru May 26, 2022

The associated NAICS code is 561720

Small Business set-aside

This is a Base Year plus Four Option Periods

The statement of work is in the attachment entitled Rappahannock River Valley NWR

Headquarters Building Acquisition for Janitorial

Services

Location is U.S. Fish and Wildlife Service, Rappahannock River Valley National Wildlife

Refuge Complex at 336 Wilna Rd, Warsaw, VA 22752

Continued ...

32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

10 2 of

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

NAME OF OFFEROR OR CONTRACTOR

3 10

CONTINUATION SHEET

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(A) (B) (C) (D) (E) (F)

140F0922Q0156

The provision at 52.212-1, Instructions to

Offerors Commercial, applies to this acquisition and a statement regarding any addenda to the provision.

The provision at 52.212-2, Evaluation Commercial

Items, is applicable.

Award will be based on Lowest Price Technically

Acceptable

Offerors shall include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications Commercial Items, with its offer, or submit a printout to their Online Reps and Certs.

The clause at 52.212-4, Contract Terms and

Conditions Commercial Items, applies to this acquisition.

The clause at 52.212-5, Contract Terms and

Conditions Required To Implement Statutes or

Executive Orders Commercial Items, applies to this acquisition.

Quotes are due: September 23, 2022

Quotes must be e-mailed ONLY

Tonia_ellen@fws.gov

Contract Officer, Tonia Ellen

Period of Performance: 09/29/2022 to 09/28/2027

00010 HQ Janitorial Office Cleaning

Statement of Work

Rappahannock River Valley NWR Headquarters

Building Performance Based Acquisition

Janitorial Services

Continued ...

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

Sponsored by GSA

FAR (48 CFR) 53.110

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140F0922Q0156

1. GENERAL:

The U.S. Fish and Wildlife Service (Service), Eastern Virginia Rivers National Wildlife Refuge

Complex at 336 Wilna Road, Warsaw, VA 22572 has a requirement for performance-based janitorial services from September 29, 2022 to September 28, 2027, with One Base Year and four annual Options to extend resulting in a five year contract.

Services are to be scheduled during working hours of 8am - 4:30pm Monday through Friday except on days when the facility is closed.

This is a government-owned facility located on

Rappahannock River Valley National Wildlife

Refuge. The Contractor will be responsible for planning, scheduling, coordinating and assuring performance and effective completion of all work under this contract. The staff consists of six full time employees and a few seasonal employees.

The building to be cleaned is a 3,525 square foot former farmhouse, consisting of four floors and eleven rooms.

Vendor must furnish their own cleaning supplies and cleaning equipment.

1.1 Conduct: At a minimum, the Contractor is

required to take all steps and measures that would be taken by a prudent building owner to maximize the life expectancy of the building and property. This includes Contractors passing a background check to be able to access building.

1.2 Security of the Premises: The Contractor

shall turn off all lights, and secure doors, and windows as appropriate for all areas pertinent to the Contractor¿s access. The Contractor shall immediately report to the COR or Technical

Coordinator any instance (by specific location) of problems encountered while on-site. The

Contractor shall immediately notify personnel if buildings appear to be intruded or vandalized.

Names and numbers of law enforcement officers shall be given to the Contractor at the beginning of the contract.

Continued ...

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

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140F0922Q0156

1.3 Safety Measures: Contractor will put in place

safety measures to reduce the risk of injuries in the performance of work. Additionally the Service will provide any and all Job Hazard Analyses that may apply to the Contractors work.

1.4 Accident Reporting: The Contractor shall

immediately report all accidents/injuries of person or property to the COR or Technical

Coordinator and cooperate fully in any investigation as necessary.

2. SCOPE/DELIVERABLES:

2.1 Removal of trash and recycling in all bins to

include in building should occur each time.

Changing of plastic liners if soiled and necessary. Trash and recyclables can be deposited in commercial bins adjacent to facility.

2.2 Cleaning and sanitation of the buildings two

bathrooms, including sink areas, toilets, tubs, counters, mirrors, water faucets using suitable green non-abrasive cleaners and disinfectants will occur each time. All surfaces shall be free of grime, soap scum, mold, and smudges. The

Contractor shall replace paper towels, toilet paper, sanitary napkin bags, and soap in all dispensers, as needed.

2.3 Cleaning and sanitation of kitchen sink

areas, counters, tables, and chairs using suitable green non-abrasive cleaners and disinfectants will occur each time. All surfaces shall be free of grime, soap scum, mold, and smudges.

2.4 Cleaning all floors includes vacuuming

carpeted areas and mopping solid surface floor areas. Floors should be maintained so that they are free from dust, dirt, mud, etc.

2.5 Wipe down mesh backing and arm rails on all

chairs.

Continued ...

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

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140F0922Q0156

2.6 Dusting of all horizontal surfaces including

furniture, and counter-tops will occur each time.

If items are laying on these surfaces they are not to be moved.

2.7 As needed, cobwebs throughout the building.

2.8 Clean ceiling fans

2.9 All office areas (office rooms, conference

rooms, halls, etc.) will be included in cleaning, however should an office be locked, that space will not be included in cleaning.

2.10 Windows and window sills shall be cleaned

once a month to remove smudges, streaks, or fingerprints.

2.11 Annually wash all windows inside and out.

2.12 Monthly complete dusting is high areas and

dust HVAC vents.

3. PLACE/DELIVERY AND PERIOD OF PERFORMANCE:

3.1 The U.S. Fish and Wildlife Service, Rappahannock River Valley National Wildlife

Refuge Complex at 336 Wilna Rd, Warsaw, VA 22752

3.2 Contractor service will conform to office

business hours of 8:00am - 4:30pm Monday thru

Friday

3.3 Non-duty hours include Government holidays

(New Years Day, Martin Luther King, Jr. Day, Washingtons Birthday, Memorial Day, Juneteenth, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day, and Christmas

Day).

3.4 Emergency/Miscellaneous maintenance functions

may be scheduled. Emergency work is required when immediate action to correct or prevent loss or damage of Government property, or to eliminate hazards to personnel or equipment.

Continued ...

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

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140F0922Q0156

4. EVALUATION AND ACCEPTANCE/QUALITY SURVEILLANCE

PLAN (QSP):

4.1 Contractors interested in submitting a

proposal/quote are required to submit their own approach performance plan for each task (How will you measure your performance?). A simple table can be used to detail your plan and quality checks for successful completion of each task.

This is a critical step in managing and monitoring of expected performance for evaluation, timely invoicing, and payments.

5. GOVERNMENT FURNISHED EQUIPMENT, SUPPLIES AND

MATERIALS:

5.1 Government property shall be used only in

direct operations of providing Contractor services and shall not be used in any manner for any personal advantage, business gain, or other personal endeavor by the Contractor.

5.2 Government will furnish all utilities however

see below Section 7.

6. AVAILABILITY:

6.1 Contractor service will conform to office

business hours of 8:00am - 4:30pm Monday thru

Friday. In the event of emergencies, the contractor shall provide contact information.

7. CONTRACTOR FURNISHED EQUIPMENT, SUPPLIES, &

MATERIALS:

7.1 The Contractor shall furnish all equipment.

7.2 Equipment shall be used and maintained in

accordance with the manufacturers directions, and

Continued ...

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

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140F0922Q0156 meet all applicable OSHA standards. The

Contractor is responsible for using green products whenever possible. The contractor shall provide MSDS sheets for all supplies.

7.3 The contractor shall provide all management, tools, equipment, and labor necessary to ensure that janitorial services are performed at the

Refuge Headquarters on an as-needed basis.

8. CONTRACTOR PERSONNEL SECURITY AND SUITABILITY

REQUIREMENTS

8.1 Performance of this contract requires

contractor personnel to have a Federal government- issued Personal Identity Verification

(PIV) credential before being allowed unsupervised access to a DOI (facility and/or information system). The Contracting Officers

Representative (COR) or Contracting Officers Technical Representative

(COTR) will be the requesting official, and will make arrangements through a DOI Access Card

Sponsor for personal identity verification and

DOI Access Card issuance.

8.2 At least two weeks before start of contract

performance, the Contractor must identify all contractor and subcontractor personnel who will require (physical and/or logical) access to unmonitored access to non-public areas of a

Federally-controlled facility. Logical Access means routine, unsupervised access to a Level 3 or 4 Federally-controlled information system. The

Contractor must make their personnel available at the place and time specified by the COR/COTR or

DOI Access Card Sponsor in order to initiate screening and background investigations. The following forms and inquiries, or their equivalent, will be used to initiate the credentialing process:

OPM Standard Form 85 or 85P

OF 306

National Criminal History Check (NCHC) (local Continued ...

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

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140F0922Q0156 procedures may require the fingerprinting to be done at a police station; in this case, any charges are to be borne by the contractor)

Release to Obtain Credit Information

PIV card application (web-based)

8.3 Before starting work under this contract, a

National Criminal History Check (NCHC) will be initiated to verify the identity of the individual applying for clearance and to determine the individuals suitability for the position. If the NCHC adjudication is favorable, a DOI Access Card and keys will be issued for that individual(s). If the adjudication is unfavorable, the credentials will not be issued and the contractor must make other arrangements for performance of work.

9. ONSITE REPRESENTATIVES and COORDINATORS:

9.1Technical coordinators:

William (Bill) Crouch, Deputy Refuge Manager, William_crouch@fws.gov

Gary Bareford, Maintenance Worker gary_bareford@fws.gov

Marcie Kapsch, Refuge Manager marcie_kapsch@fws.gov

Delivery: 09/29/2023

Period of Performance: 09/29/2022 to 09/28/2023

01001 Janitorial Office Cleaning

Option Period One

(Option Line Item)

09/29/2023

Period of Performance: 09/29/2023 to 09/28/2024

Continued ...

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

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140F0922Q0156

02001 Janitorial Office Cleaning

Option Period Two

(Option Line Item)

09/29/2024

Period of Performance: 09/29/2024 to 09/28/2025

03001 Janitorial Office Cleaning

Option Period Three

(Option Line Item)

09/29/2025

Period of Performance: 09/29/2025 to 09/28/2026

04001 Janitorial Office Cleaning

Option Period Four

(Option Line Item)

09/29/2026

Delivery: 09/28/2027

Period of Performance: 09/29/2026 to 09/28/2027

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)