Sol_140F0621Q0086.pdf

SEE ADDENDUMIS CHECKED

CODE 18a. PAYMENT WILL BE MADE BY

CODE

FACILITYCODE

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

OFFEROR

F06

LAKEWOOD CO 80228-1807

134 UNION BOULEVARD

LAKE PLAZA NORTH

FWS, DIVISION OF CONTRACTING AND GE

0008349955 CODE 16. ADMINISTERED BYCODE

X

X

X

561720

SIZE STANDARD:

100.00 % FOR:SET ASIDE:UNRESTRICTED ORF06

RFPIFB

10. THIS ACQUISITION ISCODE

RFQ

14. METHOD OF SOLICITATION

13b. RATING

NAICS:

SMALL BUSINESS

07/14/2021 1100 ES

06/30/2021

4132538782Ryna Russell (No collect calls)

INFORMATION CALL:

FOR SOLICITATION 8. OFFER DUE DATE/LOCAL TIMEb. TELEPHONE NUMBER a. NAME

4. ORDER NUMBER3. AWARD/ 6. SOLICITATION

140F0621Q0086

5. SOLICITATION NUMBER

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 1. REQUISITION NUMBER PAGE OF

1 40 0040537664OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

TELEPHONE NO.

17a. CONTRACTOR/

ELLSWORTH ME 04605-3502

1 HATCHERY WAY

FWS GREEN LAKE NFH

15. DELIVER TO

LAKEWOOD CO 80228-1807

134 UNION BOULEVARD

LAKE PLAZA NORTH

9. ISSUED BY

7.

2. CONTRACT NO.

EFFECTIVE DATE

$19.50

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW

ISSUE DATE

DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

11.

SEE SCHEDULEX

12. DISCOUNT TERMS

THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13a.

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

8(A)

FWS, DIVISION OF CONTRACTING AND GE

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

JANITORIAL SERVICES

Refer to attached documents for details

ATTACHMENTS:

Synopsis (2 pages) SOW (12 pages) Bid Schedule (2 pages) Past Experience Questionnaire (2 pages) DOL Wage Rates (12 pages) Terms & Conditions (7 pages)

(Use Reverse and/or Attach Additional Sheets as Necessary)

HEREIN, IS ACCEPTED AS TO ITEMS:

X

XX

DATED

Ryna Russell

. YOUR OFFER ON SOLICITATION (BLOCK 5),

INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER

ARE

ARE

31c. DATE SIGNED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or print)

ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL

SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

26. TOTAL AWARD AMOUNT (For Govt. Use Only)

OFFER

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA - FAR (48 CFR) 53.212

ARE NOT ATTACHED.

ARE NOT ATTACHED.

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

30b. NAME AND TITLE OF SIGNER (Type or print)

30a. SIGNATURE OF OFFEROR/CONTRACTOR

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

25. ACCOUNTING AND APPROPRIATION DATA

29. AWARD OF CONTRACT:

REF.

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32c. DATE 32b. SIGNATURE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

40. PAID BY39. S/R VOUCHER NUMBER38. S/R ACCOUNT NUMBER

37. CHECK NUMBER

FINALPARTIAL

36. PAYMENT

FINALPARTIAL

35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER33. SHIP NUMBER

COMPLETE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

42d. TOTAL CONTAINERS42c. DATE REC'D (YY/MM/DD)

42b. RECEIVED AT (Location)

42a. RECEIVED BY (Print)

41c. DATE41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

STANDARD FORM 1449 (REV. 2/2012) BACK

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

Legacy Doc #: FWS

Period of Performance: 08/01/2021 to 07/31/2022

00010 Janitorial Services

Task 1 - Frequency: Once per Week

Refer to Bid Schedule to input pricing for Base

Plus Four Option Years

Delivery: 07/31/2022

00020 Floor Cleaning (Non-Carpeted)

Task 2 - Frequency: Once per Year

Refer to Bid Schedule to input pricing for Base

Plus Four Option Years

Delivery: 07/31/2022

00030 Carpet Cleaning

Task 3 - Frequency: Once per Year

Refer to Bid Schedule to input pricing for Base

Plus Four Option Years

Delivery: 07/31/2022

Continued ...

32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

40 2 of

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

NAME OF OFFEROR OR CONTRACTOR

3 40

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

140F0621Q0086

00040 Window Washing

Task 4 - Frequency: Once per Year

Refer to Bid Schedule to input pricing for Base

Plus Four Option Years

Delivery: 07/31/2021

00050 Locker Room Cleaning

Task 5 - Frequency: Twice per Year

Refer to Bid Schedule to input pricing for Base

Plus Four Option Years

Delivery: 07/31/2022

00060 Hatchery Residence Cleaning

Task 6 - Frequency: Twice per Year

Refer to Bid Schedule to input pricing for Base

Plus Four Option Years

Delivery: 07/31/2022

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

Sponsored by GSA

FAR (48 CFR) 53.110

Synopsis – 140F0621Q0086

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

Solicitation 140F0621Q0086 is issued as a request for quotation (RFQ). The anticipated award date is within 15 days after the close of this announcement.

This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2021-05 dated 03/10/21.

This requirement is being solicited as a 100% Small Business Set-Aside. The applicable North American Classification System (NAICS) code is 561720 Janitorial Services. The small business size standard is $19.5 Million.

The Government intends to award a firm fixed price contract resulting from this combined synopsis/solicitation.

Line Item Description(s):

Janitorial Services

Period of Performance:

One (1) Base Year and Four (4) Option Years. (Below dates are approximate until the actual award is executed).

Base year August 1, 2021 – July 31, 2022 Option year (1) August 1, 2022 – July 31, 2023 Option year (2) August 1, 2023 – July 31, 2024 Option year (3) August 1, 2024 – July 31, 2025 Option year (4) August 1, 2025 – July 31, 2026

Location of Work:

Green Lake National Fish Hatchery 1 Hatchery Way Ellsworth, Maine 04605

Terms & Conditions:

The provision at 52.212-1, Instructions to Offerors -- Commercial, applies to this acquisition

• The provision at 52.212-2, Evaluation -- Commercial Items applies to this acquisition (refer to terms and conditions for details)

• Offerors must include a completed copy of the provision at 52.212-3 Offeror Representations and

Certifications-Commercial Items and submit with its offer.

• The clause at 52.212-4, Contract Terms and Conditions -- Commercial Items, applies to this acquisition

• The clause at 52.212-5, Contract Terms and Conditions Required to Implement Statutes or

Executive Orders -- Commercial Items, applies to this acquisition (refer to terms and conditions for details)

Synopsis – 140F0621Q0086

Any additional contract requirement(s) or terms and conditions determined by the contracting officer to be necessary for this acquisition and consistent with customary commercial practices are attached in the Terms & Conditions document.

The full text of the referenced FAR clauses may be accessed electronically at https://www.acquisition.gov/far/ or see terms & conditions attached to the solicitation.

Important Submission Dates & Site Visit Info:

1. Site Inspection:

Prospective Contractors are highly encouraged to inspect the site prior to submitting a quote. A site visit inspection has been scheduled for Wednesday, July 7, 2021 at 12:00pm, EST. The inspection will take place at the Green Lake National Fish Hatchery at the main office (nearest to flag pole) located at 1 Hatchery Way in Ellsworth, Maine 04605. The site POC is Oliver Cox, 207-667-9531.

2. Question Submission:

All questions regarding this Solicitation must be submitted in writing to the Contracting Officer, Ryna Russell at ryna_russell@fws.gov no later than Friday, July 9, 2021 at 11:00am EST. If necessary, questions received will be answered through an Amendment to this Solicitation.

3. Quote Submission:

Quotes (including all required documents) must be transmitted via e-mail to the Contracting Officer, Ryna Russell at ryna_russell@fws.gov, no later than Wednesday, July 14, 2021 at 11:00am EST.

Required Submission Documents:

Offerors responding to this solicitation shall submit the following documents:

• SF 1449: Provide a completed SF 1449 with signature.

• SF 30: If applicable, provide signed amendments (SF30)

• Bid Schedule: Complete the attached Bid Schedule

• Past Experience: Complete the attached Past Experience and References Questionnaire

Your quote will be considered non-responsive and will not be considered if all the above required documents are not received.

Contracting Officer/Office:

Ryna Russell, Contracting Officer U.S. Fish & Wildlife Service – Hadley, MA Joint Administrative Operations (JAO) | Acquisition Goods and Services Operations ryna_russell@fws.gov https://www.acquisition.gov/far/ mailto:ryna_russell@fws.gov mailto:ryna_russell@fws.gov mailto:ryna_russell@fws.gov

Statement of Work 140F0621Q0086

SCOPE OF WORK

Janitorial Services

Green Lake National Fish Hatchery 1 Hatchery Way, Ellsworth, Maine 04605

TABLE OF CONTENTS

I. INTRODUCTION

II. PROJECT DESCRIPTION

III. PERIOD OF PERFORMANCE

IV. WEEKLY JANITORIAL TASKS - (TASK 1)

A. DUSTING

B. CLEAN & DISINFECT EXPOSED SURFACES

C. DAMP WIPE OFFICE FURNITURE

D. WINDOW & GLASS CLEANING

E. FLOOR CLEANING

F. REFUSE & RECYCLING – CONTAINERS

G. RESTROOMS

V. JANITORIAL TASKS – (AS NEEDED BASIS ONLY)

A. ANNUAL DEEP CLEANING OF NON-CARPETED FLOORING - (TASK 2)

1. STRIP, WAX AND BUFF LINOLEUM FLOORS

2. SCRUBBING & SEALING BATHROOM TILE & GROUT FLOORS

B. CARPET CLEANING - (TASK 3)

C. WINDOW WASHING - (TASK 4)

D. LOCKER ROOM CLEANING - (TASK 5)

E. HATCHERY RESIDENCE - (TASK 6)

VI. TASK SUMMARY TABLES and SQUARE FOOTAGES

A. WEEKLY TASKS (TASK 1)

B. AS NEEDED TASKS (TASK’S 2- 6)

C. AREA ESTIMATES

VII. STANDARDS OF PERFORMANCE

VIII. WORK SCHEDULE

IX. INSPECTIONS AND REPORTING REQUIREMENTS

X. CONTRACTOR REQUIREMENTS – JANITORIAL SERVICES

XI. COMPLIANCE REQUIREMENTS

I. INTRODUCTION

The Contractor shall furnish all necessary personnel, supervision, transportation, cleaning products and equipment to provide professional janitorial services for the Green Lake National Fish Hatchery located in Ellsworth, ME in accordance with the terms and conditions of this Scope of Work (SOW).

II. PROJECT DESCRIPTION

The janitorial work is for two groupings of tasks, weekly and as needed. The weekly tasks include basic cleaning and disinfecting of the hatchery office to include offices, restrooms, and common areas. The as needed tasks include cleaning of additional workspaces, windows, flooring, and a residence.

III. PERIOD OF PERFORMANCE

One (1) Base Year and Four (4) Option Years. (Below dates are approximate until the actual award is executed).

Base year August 1, 2021 – July 31, 2022 Option year (1) August 1, 2022 – July 31, 2023 Option year (2) August 1, 2023 – July 31, 2024 Option year (3) August 1, 2024 – July 31, 2025 Option year (4) August 1, 2025 – July 31, 2026

IV. WEEKLY JANITORIAL TASKS - (TASK 1)

LOCATIONS: Entrance Foyer, Office Corridor, Offices, Breakroom/Conference Room/Kitchenette, Office Restrooms, Handicap Accessible Restroom

A. DUSTING

Dust horizontal surfaces Dust furniture, tables, chairs High dust – vents, grilles, lighting, clocks, frames, etc.

B. CLEAN & DISINFECT EXPOSED SURFACES

Conference table Kitchenette, stove top, oven front, refrigerator, microwave stand and coffee stand Desktops Cabinets top Bookcases Door handles, switch plate covers and other high-touch areas Doors, walls smudges, and frames Appliance surfaces and handles Baseboard heater rims that collect debris and dust Chalkboard tray Other exposed surface that collect debris and dust

C. DAMP WIPE OFFICE FURNITURE

Damp wipe and spot clean conference room chairs Damp wipe and spot clean office chairs

D. WINDOW & GLASS CLEANING

Clean entry (Foyer) exterior and interior glass panes (6’ x 8’) inside and outside.

E. FLOOR CLEANING

Vacuum carpet in offices Vacuum rug(s) Spot clean carpet or rugs as needed Sweep/vacuum bathroom floors Wet mop and disinfect bathroom floors Sweep/vacuum rubber flooring Wet mop and disinfect rubber flooring Sweep and wet mop stairwell (two steps) leading to the breakroom/conference room Clean walk-off mat at the main office entrance

F. REFUSE & RECYCLING – CONTAINERS

Empty refuse containers and replace can liner Empty containers of paper recycling containers Clean and disinfect waste receptacles, as needed

G. RESTROOMS

All surfaces the people touch Restroom fixtures and dispensers Sinks, faucets, mirrors, toilets, urinals Doors handles and handrails Partitions Countertops Floors Sweep/vacuum tile floors:

Wet mop and disinfect ceramic tile- floors Empty refuse containers and replace liner Clean and disinfect waste receptacles, as needed

V. JANITORIAL TASKS – (AS NEEDED BASIS ONLY)

A. ANNUAL DEEP CLEANING OF NON-CARPETED FLOORING - (TASK 2)

Perform a deep cleaning of the non-carpeted floors (e.g. rubber, vinyl tiles, linoleum, and ceramic tile). Each floor type shall be cleaned in a professional manner using industry standard methods appropriate to the floor type. This work does not include the concrete floor in the locker-room.

1. STRIP, WAX AND BUFF LINOLEUM FLOORS

These floor types are located in the main office common areas, manager’s office, handicap accessible restroom and wet lab. Floor maintenance shall be done in a professional manner using industry standard methods as follows:

Prepare the area Move furniture and fixture as needed Scrub, clean and dry floor surface Apply finish(s) Allow floors to dry as needed Replace furniture and fixture as needed

2. SCRUBBING & SEALING BATHROOM TILE & GROUT FLOORS

The tile floors are located in the main office restrooms. Cleaning shall be completed in a professional manner using industry standard methods as follows:

All tile floors associated with the main office restrooms shall be scrubbed, cleaned, and sealed in a professional manner using industry standard methods appropriate for the flooring.

Tile floor surfaces shall be machine scrubbed with an effective detergent cleaner and neutralized.

B. CARPET CLEANING - (TASK 3)

Industrial cleaning of carpet flooring in hatchery offices. Carpet cleaning shall be done in a professional manner using industry standard methods as follows:

Prepare the area and clean floors Move furniture and fixture as needed Professionally clean carpet Allow carpets to dry Replace furniture and fixture as needed

C. WINDOW WASHING - (TASK 4)

Washing and cleaning of the exterior windows associated with the main office, the locker room, and small windows in office doors. This task excludes the foyer glass that is part of the weekly tasks. There are 10 office windows each is 1’ x 5’ with an interior screens and vertical blinds and nine office doors with glass viewing panes. All glass, window frames, screens, and blinds shall be cleaned in a professional manner using industry standard methods as follows:

Wash all office windows inside and out Clean windowsills and frames Clean window blinds Clean window screens Clean window in office doors

D. LOCKER ROOM CLEANING - (TASK 5)

Cleaning of the locker room may be requested twice during each contract period. The locker room has several vertical gym style lockers on the perimeter walls, two tabletops in the center, a utility sink, vertical washer and dryer, storage racks for equipment and a concrete floor.

Cleaning shall be completed in a professional manner using industry standard methods as follows:

Clean and disinfect locker fronts Clean and disinfect doors and door handles Clean and disinfect baseboard and heaters Spot clean walls Clean and disinfect appliances Clean chairs – Damp Wipe or vacuum as needed High dust – vents, grilles, Lighting, clocks, frames, etc. as needed Sweep/vacuum floors Wet Mop and scrub concrete floor

E. HATCHERY RESIDENCE - (TASK 6)

Cleaning of the hatchery residence may be requested when the residence become vacant. The residence has three bedrooms, two baths, kitchen, living room and laundry/entrance area.

Cleaning shall be completed in a professional manner using industry standard methods as follows:

Clean and disinfect horizontal surfaces Clean and disinfect kitchen and laundry areas Clean and disinfect bathrooms Clean and disinfect the inside of cabinets and drawers Clean and disinfect doors and handles Spot clean walls Clean baseboard and heaters Clean and disinfect outlet and switch plate covers Furniture – damp wipe Furniture – vacuuming, as needed High Dust – vents, grilles, lighting, clocks, frames, etc. as needed Clean windows and sills Sweep/vacuum floors

Wet mop and disinfect nonporous surface floors

VI. TASK SUMMARY TABLES and SQUARE FOOTAGES

A. WEEKLY TASKS (TASK 1)

Location Frequency Dusting

Clean & Disinfect Exposed Surfaces

Damp Wipe Office

Furniture

Window & Glass Cleaning

Floor Cleaning

Refuse & Recycling

Entrance Foyer Weekly X X X X X X

Office corridor Weekly X X X X X

Offices Weekly X X X X X Breakroom/conference room/kitchenette Weekly X X X X

X

Office restrooms Weekly X X X X X X Handicap accessible restroom Weekly X X X X X

X

B. AS NEEDED TASKS (TASK’S 2- 6)

As Needed Tasks Maximum Frequency

Task 2: Non-carpeted flooring cleaning Once per contract period Task 3: Carpet cleaning Once per contract period Task 4: Window washing Once per contract period Task 5: Locker room and floor cleaning Twice per contract period Task 6: Hatchery residence cleaning Twice per contract period

C. AREA ESTIMATES

Square Footage by Location Approximate Area (sq. ft.) Floor Type(s)

Entrance Foyer 27 Rubber floor tiles Office Corridor 188 Rubber floor tiles Manager’s Office 220 Rubber floor tiles and rug Hatchery Offices 405 Carpet Breakroom/conference room/kitchenette 124 Rubber floor tiles Office restrooms 100 Ceramic tile and grout Handicap accessible restroom 77 Linoleum Wet lab 98 Vinyl tile Locker room 400 Concrete Hatchery residence 1,150 Linoleum and laminate

VII. STANDARDS OF PERFORMANCE

These standards are an outline of general expectations of cleanliness but are not meant to replace or supersede the latest industry standards or materials and equipment manufacturers’ recommendations.

Each of the Contractor’s Employee’s shall be equipped with the necessary equipment to carry out the proper performance of the cleaning as specified. This equipment shall always be available and in possession of the Contractor’s Employee’s while carrying out their duties.

Service Level (Acceptable Quality): The level of services as outlined in these Specifications shall consistently be maintained. During the Contract period, the Hatchery Manager will conduct monthly inspections of the facilities under this Contract. The inspections are based on standards for commercial facilities within the maintenance industry.

Carpeted Surfaces: See vacuuming

Buffing: Buffing/Burnishing/Polishing requires the use of a high-speed floor machine and a clean pad designed for polishing or buffing.

Standard: An industry standard method was used, and the floor should have a “non-yellowed” high-gloss appearance.

Chrome Surfaces: Cleaning chrome requires the removal of surface spots, fingerprints, smudges, etc., with the appropriate chrome polish.

Standard: Surfaces will present a clean uniform shining appearance free of all soil, marks, smudges, streaks.

Clean & Disinfecting: Removal of dirt, dust, grime, finger marks, furniture rubs, cobwebs, scuffs, and smudges from surfaces with an appropriate cleaning technique. Disinfecting is the application of a germicidal solution to surfaces to kill or neutralize 99.9% of the material containing or supporting the growth of bacterial/viral organisms. Surfaces should remain “wet” for a minimum of 10 minutes or per manufacturer’s recommendation.

Standard: Surfaces shall be as free of dirt, dust, grime, finger marks, furniture rubs, cobwebs, scuffs, smudges, and material containing living bacteria, viruses, or other contaminations that are capable of causing infections.

Damp Mopping: Damp mopping requires the use of cotton or similar yarn type string mops (24 oz.) that have been mechanically wrung/squeezed to remove excess solution for purposes of removing light soil, dirt, liquid or other foreign material from a floor that does not require the complete mopping of the area or when the area is not soiled sufficiently to require wet mopping.

Standard: A damp mopped floor shall be free of all dirt, debris soil, liquids, or other foreign material. All splash marks/spots on walls and furniture/fixtures shall be removed before completion of the damp mopping task. All items moved to accomplish this task shall be returned to their original positions.

Dispenser cleaning and service: Dispenser cleaning/service requires damp wiping dispensers with a disinfectant, checking/refilling of all towel, toilet tissue, seat covers, soap, or any other dispensers which may be identified by the Hatchery Manager.

Standard: Dispensers will be disinfected, present a clean uniform shining appearance free of all soil, marks, smudges, streaks and will have an adequate supply of the applicable dispensed products.

Dusting: Normal or low dusting includes all levels up to six (6) feet in height. All high dusting will be above six (6) feet high.

Standard: Items shall be free of any laden airborne materials, streaks, smudges, and cobwebs.

Laden airborne matter shall be removed by either mechanical, chemical, or manual means. Devices, which merely displace or redistribute the matter, such as feather dusters, will not be used, unless treated to attract and hold the matter. All items moved to accomplish this task shall be returned to their original position.

Fixtures: Cleaning of restroom & kitchen fixtures and fountains require the removal of dust, dirt, debris, spots, stains, and smears from sinks, slop sinks, toilets, urinals, and fountains with a germicidal solution.

Standard: Fixtures will be disinfected and there shall be no dust, dirt, spots, or debris on the fixtures.

Flooring: See Damp Mopping and Wet Mopping.

Furniture: Cleaning of furniture and tables requires dusting, damp wiping, or vacuuming.

Standard: Surfaces are to be free of dirt, dust, debris, marks, lint, and film. Any furniture moved during cleaning shall be returned to the original location.

Glass (Foyer Areas): Cleaning of glass requires cleaning the inside and outside glass surfaces on the exterior full-length panes and interior full-length panes of the entrance area.

Standard: Glass shall be free of streaks, smudges, fingerprints, etc. Surfaces surrounding the entrance shall be free of dirt, dust, fingerprints, cobwebs, and have a clean appearance.

Glass, Window, and Mirrors: Glass and window cleaning requires the removal of dirt, soil, smudges, fingerprints, and other foreign material from glass window, doors, partitions, or any other items, which may consist in whole or part of a glass, or similar material including mirrors.

Standard: Glass surfaces shall be free of all dirt, soil, smudges, streaks, smears, film, or any other foreign substances. All excess spray/solution must be removed from any surrounding trim or surfaces and glass/window surfaces shall have a uniformly bright appearance. Any items moved to accomplish this task must be returned to their original positions.

Handrail: Handrails shall be wiped clean to remove dirt, soil, smudges, fingerprints, and other foreign material and then disinfected.

Standard: Handrails shall be free of all dirt, soil, smudges, streaks, smears, film, or any other foreign substances.

Refrigerators: Requires cleaning outside surfaces, especially the handles with a germicidal detergent solution.

Standard: Outside surfaces shall present an overall clean appearance.

Restrooms: Cleaning of restrooms requires the removal of trash, cleaning of floors, fixtures, urinals, toilets, receptacles, mirrors, sinks, faucets, handles, switch plate covers, dispensers, walls, partition stalls, and doors with a germicidal solution. All glass, chrome, and stainless-steel surfaces shall be cleaned and buffed to a shine.

Standard: Restrooms shall be considered properly cleaned when floors are mopped and fixtures, urinals, toilets, waste receptacles, wash basins, faucets, handles, dispensers, partition stalls, and doors are cleaned with a germicidal solution. All glass, chrome, and stainless-steel surfaces shall be cleaned and buffed to a shine, waste receptacles emptied, and dispensers refilled.

Stairwell: Cleaning of stairwells requires the removal of loose dust, dirt, soil, debris, and other foreign material from rubber flooring prior to mopping. All handrails shall be wiped clean and shall be cleaned and buffed to a shine.

Standard: Stairwells shall be considered properly cleaned when the floors are free of dirt, soil, debris, and other foreign material and mopped. All handrails are free of dirt, soil, and grime.

Scrubbing: Machine scrubbing requires the use of mechanized scrubbing/vacuum machines to be more aggressive than wet mopping; this may include large areas such as halls, lobbies, garages, ramps, or similar large areas which would otherwise require extensive labor to complete in a reasonable time period.

Standard: Machine scrubbing shall be held to the same quality standard as wet mopping and shall remove all scuff marks.

Spot Cleaning Floors: Spot cleaning requires the removal of dirt, soil, debris, liquids, stains, or other foreign materials from floor areas which can be accomplished by cleaning only the immediately affected area where cleaning the whole area would not be necessary. Spot cleaning may be accomplished by any of the methods contained herein and as dictated by the circumstances of the floor covering and soiling.

Standard: Spot cleaning shall remove completely any evidence of the soiling which necessitated the cleaning and return the finish of the area affected to its pre-soiled condition without evidence of occurrence or cleaning.

Stripping and waxing floors: Standard professional techniques shall be used to strip and wax all vinyl composite tile floors including corridors, doorways, kitchens, breakroom, janitorial closet, and alcove with large format printer.

Standard: An industry standard method was used, and floors shall be free of streaks, clumps, bare spots, and fibers and have a durable “non-yellowed” high-gloss appearance

Sweeping and Dust Mopping: Sweeping/dust mopping requires the removal of loose dirt, dust, debris, and other foreign material through either manual or mechanized methods, as appropriate for the location and situation.

Standard: A swept area shall be free of all loose dirt, grit, lint, dust, debris, or other foreign material with no build up in corners, crevices, under or around furniture parts. All items moved to remove dirt shall be returned to their original location.

Trash/Waste/Recycling Removal: Trash/waste/recycling removal requires the collection of all materials, which have been placed into appropriate containers, and taken to the onsite dumpster located at the south end of the main hatchery building.

Standard: All trash/waste and soiled liners shall be removed from all trash/waste containers, and a new trash/waste liner shall be fitted into all such containers. Collected trash shall be disposed of in the facility dumpster. All small office recycling bins shall be emptied into larger recycling bins.

Trash Receptacles and Cleaning: Cleaning and disinfecting receptacles is defined as wiping or washing containers with a germicidal solution and replacing plastic liners.

Standard: Receptacles must be cleaned both inside and outside and free of stains, dried refuse and odors. Receptacles shall be returned to the original locations

Vacuuming: Vacuuming requires the mechanical removal of loose dust, dirt, soil, debris, and other foreign material from carpeted floors and other items (e.g. couches, chairs, walls, curtains/drapes), which require this method of cleaning. Carpet edges and corners where floor and wall intersect, where floor and thresholds meet or around the bases of any object permanently placed on a carpet surface are to be vacuumed with an edging tool.

Standard: There shall be no evidence of any dust or dirt or any other loose foreign material.

Materials shall be left in a lint free state. All items moved during this process shall be returned to their original positions.

Walk-off Mats: Mats shall be lifted, moved to clean flooring underneath and replaced. Entrance mats made of rubber or polyester shall be swept, shaken, vacuumed, or washed. Carpet mats shall be vacuumed with a commercial vacuum before spot cleaning.

Standard: There shall be no dirt left on surfaces or underneath.

Wet Mopping: Wet mopping requires the removal of built up dirt, soil, liquids, or other foreign materials from a floor using commercial type clean cotton or similar yarn type string mops and mechanically wrung out so as to have sufficient neutral detergent and water solution or disinfecting detergent and water solution. This shall include rinsing if required or as recommended by the detergent manufacturer. Sweeping to remove dirt and debris may be needed prior to mopping.

Standard: A wet mopped floor shall be free of all dirt, debris, soil, liquids, or other foreign material. It will present a uniform appearance free of streaks, smudges, heel marks, or any other marks, which can be reasonably removed through this cleaning method. All splash marks/spots on walls and furniture/fixtures shall be removed before completion of the wet mopping task. All items moved to accomplish this task shall be returned to their original positions.

Window Blinds: Blinds shall be cleaned with a vacuum cleaner using tools designed for cleaning blinds.

Standard: Blinds shall be free of dust, cobwebs, and accumulated dirt and give an overall clean appearance.

Window Screens: Screens shall be removed from the windows and cleaned using a soft brush and scrubbed with an appropriate cleaning solution.

Standard: Screens shall be free of dust, cobwebs, and accumulated dirt and give an overall clean appearance.

VIII. WORK SCHEDULE

The Contractor shall perform all weekly work on one weekday between the hours of 8:00am and 3:00pm, EST. As needed tasks shall be performed during the weekday hours of 8:00am and 3:00pm, EST or on one weekend day between the 8:00am and 3:00pm, EST with prior approval from the Hatchery Manager. In no case shall work be performed outside of the scheduled times. Semiannual task shall need not be done in conjunction with the weekly task and can be schedule separately.

Whenever scheduled services fall on a federal holiday, the services will be performed on the previous or following working day. In no event will the Contractor change the work schedule without the prior consent of the Contracting Officer (CO) or Hatchery Manager.

Federal Legal Holidays: New Year’s Day, Martin Luther King's Birthday, Presidents Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day, Christmas Day.

When a holiday falls on Saturday or Sunday, it is observed on the adjacent Friday or Monday, respectively. In addition to the holidays listed above, the contractor agrees to observe leave days or closures designated by Federal Statute, Executive Order, or Presidential Proclamation.

IX. INSPECTIONS AND REPORTING REQUIREMENTS

A Janitorial Log (Log) will be provided to the Contractor by Green Lake National Fish Hatchery.

Completion of the Log is a requirement of the contract. The Log for each visit shall be completed, signed, and dated by the employee who performed the work. Information in the Log shall include at a minimum:

• Checklist of work performed during the cleaning visit. All weekly, monthly, semi-annual, and annual tasks shall be clearly noted on the Log.

• Discrepancies from the routine work scheduled and an explanation of the circumstances involved.

• All janitorial supplies provided by the facility (i.e. paper products, toilet paper, paper towels, garbage can liners) that are running low must be noted in the Log so they can be resupplied.

• The Log will be cross referenced with each invoice submitted by the Contractor. Incomplete Logs may affect payment amounts.

X. CONTRACTOR REQUIREMENTS – JANITORIAL SERVICES

The contractor shall provide all labor, cleaning supplies, materials, equipment, and tools required to satisfy the requirements of this SOW with the exception of “Government provided supplies”.

Materials and equipment shall be of the type and quality used in large-scale commercial cleaning operations meeting the requirements specified herein. No chemical or cleaning compounds or combination of chemicals or compounds shall be used that will damage, weaken, or discolor surfaces, floors, floor coverings, woodwork or furniture. All cleaning products should be environmentally friendly and free from toxic and polluting chemicals when at all possible. Products not meeting this standard must be approved by the Hatchery Manager prior to their use.

Government Provided Supplies The FWS shall provide paper products, toilet paper, paper towels, hand sanitizer, hand soap, dish soap, and garbage can liners. These items will be stored onsite. All materials, equipment and/or paper supplies belonging to the FWS shall not be removed from the site. The Contractor shall maintain the janitor closets in a clean, neat, and orderly fashion.

XI. COMPLIANCE REQUIREMENTS

Accident Reporting: The Contractor shall maintain an accurate record of all accidents and shall immediately report to the Hatchery Manager all accidents resulting in death, trauma, or occupational disease. All accident records/reports must be submitted to the CO and Hatchery Manager within twenty-four (24) hours of their occurrence and be noted on the Log. For life-threatening emergencies, calls shall be directed to 911.

Contractor Representative: The Contractor shall designate in writing to the CO and FS, prior to beginning work, a representative who will be in charge of the work and be available at all times when work is being performed.

Damage Reporting: In all instances where Government property or equipment is damaged, a full report of the fact and extent of such damage will be submitted in writing to the CO and Hatchery Manager within twenty-four (24) hours.

Fire Prevention: The contractor and its employees are to be familiar with the method of turning on a Fire Alarm. The contractor and its employees shall be cognizant of and shall observe all requirements for handling and storage of combustible supplies and materials, and for daily disposal of combustible waste and trash.

Maintenance Standards: All work shall be accomplished in such a manner as to ensure a clean and safe environment and shall conform to the requirements of the Occupational Safety and Health Administration (OSHA) and with the standard practices of janitorial services. The quality of the workmanship, including all materials, will comply with applicable Federal specifications.

Personnel: The Contractor and Contractor’s employees shall be capable and experienced in janitorial work to perform the services under this contract. The Contractor shall designate in writing to the CO and FS, prior to beginning work, a roster/list of all personnel that will perform the duties of this contract. Subsequent changes to the roster shall be submitted to the CO and FS, in writing, at least 48-hours prior to any change. The CO and Hatchery Manager shall be notified immediately whenever changes are made to personnel.

The CO may require dismissal from the workplace of Contractor employees who the CO or Hatchery Manager deems incompetent, insubordinate, objectionable, or whose continued employment is deemed contrary to the public interest.

Pre-performance Conference Call: Prior to commencing work, the Contractor shall schedule a conference call with the CO and/or the FS, at a time mutually agreeable to discuss and develop a mutual understanding relative to scheduling, the Log and administration of the work required by this contract.

Performance Evaluations: The Hatchery Manager will require either a meeting or a phone call with the Contractor on a quarterly basis to ensure services are being completed adequately. The purpose of these meetings will be to resolve identified problems, to schedule required work, to establish or adjust priorities, and to evaluate Contractor performance for payment purposes.

Quality Assurance - Government: Any inspection by the Government shall be conducted in a manner consistent with commercial practice. The Government may conduct quality assurance for its benefit and has the right to refuse acceptance of nonconforming services. Quality issues with services tendered for acceptance or rejected by the Government shall be resolved in accordance with clause 52.212-4(a) Inspection/Acceptance.

The Government shall give the Contractor written notice of deficiencies whenever required services are not performed or the quality of work does not conform to the specifications of this contract. This written notice shall be served prior to withholding any payment. Repeated instances of "non-performance" or "unsatisfactory" work will be ground for termination or default of this contract.

Safety Requirements: Contractor must perform this contract in a safe manner, observing any necessary safety precautions. The contractor shall promptly correct any condition which, in the opinion of the CO or FS, endangers the safety of personnel and/or property during the performance of this contract. Failure to observe this requirement shall result in contract termination, with the Contractor liable for any such damages that may occur. The Contractor is obligated to perform a thorough inspection each working day of all areas to assure that all necessary safeguards relative to safety and fire hazards are being taken.

BID SCHEDULE

Solicitation No. 140F0621Q0086

CLINS DESCRIPTION RATE FREQUENCY TOTAL

ANNUAL COST

00010

Base Year: Janitorial Services Task 1 - Frequency: Once per Week

Weekly Rate

52 Weeks

00020

Base Year: Floor Cleaning (Non-Carpeted) Task 2 - Frequency: Once per Year

Annual Rate

Up to 1 Per Year

00030

Base Year: Carpet Cleaning Task 3 - Frequency: Once per Year

00040

Base Year: Window Washing Task 4 - Frequency: Once per Year

00050

Base Year: Locker Room Cleaning Task 5 - Frequency: Twice per Year

2 Per Year

00060

Base Year: Hatchery Residence Cleaning Task 6 - Frequency: Twice per Year

TOTAL BASE YEAR $

01010

Option Yr (1): Janitorial Services

01020

Option Yr (1): Floor Cleaning (Non-Carpeted)

01030

Option Yr (1): Carpet Cleaning

01040

Option Yr (1): Window Washing

01050

Option Yr (1): Locker Room Cleaning

01060

Option Yr (1): Hatchery Residence Cleaning

TOTAL OPTION YEAR ONE $

02010

Option Yr (2): Janitorial Services

02020

Option Yr (2): Floor Cleaning (Non-Carpeted)

02030

Option Yr (2): Carpet Cleaning

02040

Option Yr (2): Window Washing

02050

Option Yr (2): Locker Room Cleaning

02060

Option Yr (2): Hatchery Residence Cleaning

TOTAL OPTION YEAR TWO $

BID SCHEDULE

Solicitation No. 140F0621Q0086

CLINS DESCRIPTION RATE FREQUENCY TOTAL

ANNUAL COST

03010

Option Yr (3): Janitorial Services

03020

Option Yr (3): Floor Cleaning (Non-Carpeted)

03030

Option Yr (3): Carpet Cleaning

03040

Option Yr (3): Window Washing

03050

Option Yr (3): Locker Room Cleaning

03060

Option Yr (3): Hatchery Residence Cleaning

TOTAL OPTION YEAR THREE $

04010

Option Yr (4): Janitorial Services

04020

Option Yr (4): Floor Cleaning (Non-Carpeted)

04030

Option Yr (4): Carpet Cleaning

04040

Option Yr (4): Window Washing

04050

Option Yr (4): Locker Room Cleaning

04060

Option Yr (4): Hatchery Residence Cleaning

TOTAL OPTION YEAR FOUR $

GRAND TOTAL (All Years) $

Past Experience Questionnaire – 140F0621Q0086

PAST EXPERIENCE & REFERENCES QUESTIONNAIRE

RFQ/Solicitation No. 140F0621Q0086 – Janitorial Services

Green Lake National Fish Hatchery, 1 Hatchery Way Ellsworth ME

Your Company Name:

DUNS#:

Street Address:

City, State and ZIP Code:

POC Name:

POC Phone Number:

POC Email:

Type of Business: Corporation ___ Partnership ___ Sole Proprietor ___ Other ___ (describe)

To receive consideration, complete and submit the information requested below with your quote. If additional space is needed this form may be duplicated as necessary or you can provide your own form.

1) How many years’ experience does your business have in the line of work contemplated by this solicitation? _____.

2) How many years’ experience in contracting has your business had as a Prime Contractor _____ or a Sub-contractor _____.

3) Have you ever Failed to Complete any work awarded to you? Yes or No. If “yes” specify reasons why.

4) Key Personnel Available for this Project:

a) Minimum # of Employees: _____ Maximum # of Employees: _____

b) Are employees regularly on your payroll? Yes or No

c) How many employee(s) do you anticipate to perform the work contemplated by this solicitation? ______

d) Are you a sole proprietor? Yes or No

5) Employee Experience: Provide the below information for each employee(s) who will perform the work contemplated by this solicitation:

Present Position/Title:

Years of Experience:

Past Experience Questionnaire – 140F0621Q0086

6) References and Relevant Past Performance/Experience:

Experience must have been completed within the past three (3) years and be similar in size and complexity to those stated in the Scope of Work. Government contracts are preferred; but, if you have not performed Government contracts, indicate any other contracts completed or in progress

First Contract Reference:

Contract Agency or Company Name:

Contract Number (if applicable):

Total Contract $ Value:

Point of Contact (POC) Name:

POC Telephone #:

POC E-mail address:

Contract Start and End Date:

Scope of Project: (Provide sufficient detail for the Government to perform an evaluation)

Second Contract Reference:

Total Contract $ Value:

Point of Contact (POC) Name:

POC Telephone #:

POC E-mail address:

Contract Start and End Date:

Third Contract Reference:

Total Contract $ Value:

Point of Contact (POC) Name:

POC Telephone #:

POC E-mail address:

Contract Start and End Date:

7) Certification:

I certify that all of the statements made by me are complete and correct to the best of my knowledge and that any persons named as references are authorized to furnish the Government with any information needed to verify my business and employee’s capability to perform this project.

Certifying Official’s Name and Title:

Date:

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