Sol_140A2321Q0297.pdf

SEE ADDENDUMIS CHECKED

CODE 18a. PAYMENT WILL BE MADE BY

CODE

FACILITYCODE

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

OFFEROR

A23

Albuquerque NM 87104 Suite 352A 1011 Indian School Rd.

Indian Education Acquisition Office

0009062057 CODE 16. ADMINISTERED BYCODE

X

X

X

238210

SIZE STANDARD:

100.00 % FOR:SET ASIDE:UNRESTRICTED ORA23

RFPIFB

10. THIS ACQUISITION ISCODE

RFQ

14. METHOD OF SOLICITATION

13b. RATING

NAICS:

SMALL BUSINESS

05/10/2021 1700 ES

05/06/2021

0000000000Ashleigh Cleveland (No collect calls)

INFORMATION CALL:

FOR SOLICITATION 8. OFFER DUE DATE/LOCAL TIMEb. TELEPHONE NUMBER a. NAME

4. ORDER NUMBER3. AWARD/ 6. SOLICITATION

140A2321Q0297

5. SOLICITATION NUMBER

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 1. REQUISITION NUMBER PAGE OF

1 11 OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

TELEPHONE NO.

17a. CONTRACTOR/

SAN FELIPE PUEBLO NM 87001

711 Main Pueblo Road PO Box 4343

BIE SAN FELIPE ELEMENTARY SCH

15. DELIVER TO

Albuquerque NM 87104 Suite 352A 1011 Indian School Rd.

9. ISSUED BY

7.

2. CONTRACT NO.

EFFECTIVE DATE

$16.50

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW

ISSUE DATE

DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

11.

SEE SCHEDULE

12. DISCOUNT TERMS

THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13a.

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

8(A)

Indian Education Acquisition Office

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

This is a 100% Small Business Set Aside Delivery: 04/30/2021

00010 Telephone System 1 EA Product/Service Code: 7520 Product/Service Description: OFFICE DEVICES AND

ACCESSORIES

Continued ...

(Use Reverse and/or Attach Additional Sheets as Necessary)

HEREIN, IS ACCEPTED AS TO ITEMS:

XX

DATED . YOUR OFFER ON SOLICITATION (BLOCK 5),

INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER

ARE

ARE

31c. DATE SIGNED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or print)

ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL

SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

26. TOTAL AWARD AMOUNT (For Govt. Use Only)

OFFER

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA - FAR (48 CFR) 53.212

ARE NOT ATTACHED.

ARE NOT ATTACHED.

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

30b. NAME AND TITLE OF SIGNER (Type or print)

30a. SIGNATURE OF OFFEROR/CONTRACTOR

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

25. ACCOUNTING AND APPROPRIATION DATA

29. AWARD OF CONTRACT:

REF.

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32c. DATE 32b. SIGNATURE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

40. PAID BY39. S/R VOUCHER NUMBER38. S/R ACCOUNT NUMBER

37. CHECK NUMBER

FINALPARTIAL

36. PAYMENT

FINALPARTIAL

35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER33. SHIP NUMBER

COMPLETE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

42d. TOTAL CONTAINERS42c. DATE REC'D (YY/MM/DD)

42b. RECEIVED AT (Location)

42a. RECEIVED BY (Print)

41c. DATE41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

STANDARD FORM 1449 (REV. 2/2012) BACK

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

00020 Installation

Product/Service Code: R499

Product/Service Description: SUPPORT-

PROFESSIONAL: OTHER

Period of Performance: 03/30/2021 to 04/30/2021

00030 Install and tax on install

Product/Service Code: R499

Product/Service Description: SUPPORT-

PROFESSIONAL: OTHER

Period of Performance: 03/30/2021 to 04/30/2021

00040 Shipping

Product/Service Code: R604

Product/Service Description: SUPPORT-

ADMINISTRATIVE: MAILING/DISTRIBUTION

Period of Performance: 03/30/2021 to 04/30/2021

32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

11 2 of

Solicitation/Combined Synopsis: 140A2321Q0297

Document Title Upgraded Telephones and VoIP servers – San Felipe Elementary School

COMBINED SYNOPSIS/SOLICITATION FOR COMMERCIAL ITEMS

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, “Streamlined Procedures for Evaluation and Solicitation for Commercial Items,” as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation document will not be issued. This solicitation is a Request for Quotation (RFQ). This RFQ document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2020-07 effective 07-02-2020.

This is a 100% Small Business Set Aside

The appropriate NAICS: 238210 - Electrical Contractors and Other Wiring Installation Contractors CONTRACT TYPE: Firm Fixed Price

Shipping must be free on board (FOB) destination CONUS (Continental U.S.), which means that the seller must deliver the goods on its conveyance at the destination specified by the buyer, and the seller is responsible for the cost of shipping and risk of loss prior to actual delivery at the specified destination.

Prospective vendors shall provide a quote for the below Table 1-1 Pricing Schedule for the product you can provide.

Quotes may be submitted on company generated documents but must be itemized as provided in the below Table 1 - Pricing Table.

Table 1 - Price Schedule Line Item

Description Quantity Item Price Total Price

0010 MEET OR EXCEED :

Allworx Connect 731 VoIP phone server and Allworx Phones

Please see attached statement of work for quantities

0020 Installation 0030 Taxes 0040 Shipping

Total Price:

Solicitation/Combined Synopsis:

140A2321Q0284

Document Title Upgraded Telephones and VoIP servers – San Felipe Elementary School

52.212-1 INSTRUCTIONS TO OFFERORS-COMMERCIAL ITEMS (OCT 2018)

ADDENDUM

QUOTE DUE DATE: 5/10/2021 AT 5:00 pm EASTERN TIME

Basis for Award: This RFQ is issued in conjunction with FAR Subpart 13 Simplified Acquisition Procedures. The Government intends to make an award to responsible vendor(s) whose quote conforming to the solicitation will be lowest price meeting the specification.

Evaluation Approach. The Government will evaluate quotations in accordance with the evaluation process outlined in FAR 13.106.

Quote Submission Information:

• Only electronic email quotes via email shall be accepted to ashleigh.cleveland@bia.gov. In subject line of email state: Quote Submission - RFQ 140A2321Q0297– Upgraded Telephones and VoIP servers – San Felipe Elementary School. Quotes SHALL be in PDF, and compatible with Microsoft Office Software. NO ZIPPED FILES are permitted.

a) Interested Vendors shall submit the information specific below for evaluation purpose

1. Price Quote: The perspective vendor shall complete and submit the above Table 1 – Pricing Schedule.

2. Vendor Contract Information: Quote SHALL include- Business Name, address, DUNS Number, Point of Contact Name, Telephone number and Email address.

3. New Product Only Original Equipment Manufacturer (OEM): NO remanufactured or "gray market" items. All items must be covered by the manufacturer's warranty. Musts submit product items technical specification sheet.

4. Representation: Vendor must select one of the below boxes and submit with it quote. IAW DIAR 1452.280-4 - The offeror represents as part of its offer that it [ ] does [ ] does not meet the definition of Indian economic enterprise as defined in 1480.201.

5. SAM Requirement: Any contractor interested in doing business with the Federal Government must be registered and active in the System for Award Management (SAM) database at the quote is submitted, prior to award, during performance and through final payment of resultant award. SAM is a Federal Government owned and operated FREE website at www.SAM.gov.

6. Written Questions: Submit questions via email to Ashleigh.Cleveland@bia.gov In subject line of email state: Question RFQ 140A2321Q0297– Upgraded Telephones and VoIP servers – San Felipe Elementary School.

Quotation which do not conform to the format of this solicitation may not receive further award consideration.

mailto:ashleigh.cleveland@bia.gov http://www.sam.gov/

Document Title Upgraded Telephones and VoIP servers – San Felipe Elementary School

52.252.02 CLAUSES INCORPORATED BY REFERENCE

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

Also, the full text of a clause may be accessed electronically at this/these address (es):

https://www.acquisition.gov/browse/index/far

The selected vendor must comply with the following commercial item terms and conditions, which are incorporated herein by reference:

FAR 52.211-6, Brand Name or Equal FAR 52.212-1, Instructions to Offerors - Commercial Items, applies to this acquisition FAR 52.212-4, Contract Terms and Conditions - Commercial Items FAR 52.225-1 Buy American Act-Supplies FAR 52.212-5, Contract Terms and Conditions Required To Implement Statutes or Executive Orders-Commercial Items (JUL 2020), the following clauses in 52.222-21, 52.222-26, 52.222-35, 52.222-36, 52.222-37, 52.225-13, 52.232-34.

Mandatory Clause

Electronic Invoicing and Payment Requirements - Invoice Processing Platform (IPP) (April 2013)

Payment requests must be submitted electronically through the U. S. Department of the Treasury's Invoice Processing Platform System (IPP).

"Payment request" means any request for contract financing payment or invoice payment by the Contractor. To constitute a proper invoice, the payment request must comply with the requirements identified in the applicable Prompt Payment clause included in the contract, or the clause 52.212-4 Contract Terms and Conditions - Commercial Items included in commercial item contracts. The IPP website address is: https://www.ipp.gov.

Under this contract, the following documents are required to be submitted as an attachment to the IPP invoice [Contracting Officer to edit and include the documentation required under this contract]:

The Contractor must use the IPP website to register access and use IPP for submitting requests for payment. The Contractor Government Business Point of Contact (as listed in SAM) will receive enrollment instructions via email from the Federal Reserve Bank of Boston (FRBB) within 3 - 5 business days of the contract award date. Contractor assistance with enrollment can be obtained by contacting the IPP Production Helpdesk via email ippgroup@bos.frb.org or phone (866) 973- 3131.

https://www.acquisition.gov/browse/index/far https://www.ipp.gov/ mailto:ippgroup@bos.frb.org

Document Title Upgraded Telephones and VoIP servers – San Felipe Elementary School

If the Contractor is unable to comply with the requirement to use IPP for submitting invoices for payment, the Contractor must submit a waiver request in writing to the Contracting Officer with its proposal or quotation.

(End of Local Clause)

The following DAIR Clause Apply to this solicitation: Also, the full text of a clause may be accessed electronically at this/these address: https://www.acqusition.gov/diar/diar-part1426

1452.226-70 Indian Preference.

1452.226-71 Indian Preference Program. 1452.280-1 Notice of Indian small business economic enterprise set-aside.

1452.280-2 Notice of Indian economic enterprise set-aside.

1452.280-3 Subcontracting limitations.

1452.280-4 Indian economic enterprise representation.

1480.102 Buy Indian Act acquisition Regulations.

1452.280-4 Indian Economic Enterprise Representation https://www.acqusition.gov/diar/diar-part1426

STATEMENT OF WORK

BUREAU OF INDIAN EDUCATION

San Felipe Pueblo School

NEW TELEPHONE SYSTEM REPLACEMENT

March 2021

OVERVIEW:

The Bureau of Indian Affairs (BIA), Acquisition Office solicits Licensed Design-Build Contractors to:

1. Install new Allworx Connect 731 VoIP phone server and Allworx Phones to replace the current CISCO M500 Series Server and Cisco VoIP Phones.

General Information The school currently has CISCO phones system and the current system has been outdated for support and does not meet the requirements to be integrated with the school’s network. Allworx Connect 731 is complete replacement for all departments on campus, which includes the administration, classroom, Clinic, cafeteria, transportation and facilities departments.

Allworx Connect 731 telephone system will use the existing telephone directory numbers.

Allworx Connect 731 phone system needs to integrate with the school network.

SITE LOCATION:

Bureau of Indian Education San Felipe Pueblo 711 Main St.

PO BOX 4343

San Felipe Pueblo NM

SCOPE OF WORK

The Contractor shall furnish all material, equipment, programming, testing, telephone system replacement and supervision, some labor and final programming by BIA Network Specialist in accordance with the Statement of Work for the San Felipe Pueblo School. A new Allworx Connect 731 for the school campus phone system will provide all users have basic voicemail and messaging features. Some features may include All-Call, Paging from any VoIP Phone.

Project Overview and Objectives:

Install new Allworx phone system.

Location of Allworx Server: Central Building Phone IDF.

No. of VolP Phone 60 handset No. of VolP Phone 1 Conference

Allworx support analog phone lines.

All offices, classrooms and any additional Setup Main extension to the Front Office.

Secondary Main extension to the clinic Fax Setup Front Office Fax Setup might use the same (1) Conference IP phone

SPECIFICATIONS REQUIREMENTS:

Provide and install a new fully tested, configured, accepted and operational telephone system.

Provide and install new hardware, and configure Server.

TELEPHONE SYSTEM REQUIREMENTS:

The phone system will be on separate VLAN from the data network for the entire campus.

Administration, kitchen, Clinic and facilities will have internal and external calls for outgoing and incoming calls (external calls will use PIN Numbers).

Classroom IP phone will have restricted incoming calls from external numbers. During instructional hours from 7:30 am to 3:30 pm, Monday thru Friday, calls will be transferable from the front office. Only internal calls allowed to the classroom phones.

Ensure each IP phone has the following features:

Individual voicemail box Call queues Directory services Option of both local and toll-free numbers Message notification / retrieval indicator Place calls on hold

Conference calling Automated attendants Extension dialing Ring groups Directory assistance Missed call notification Call Transfer for internal as well as external calls Call forward for internal as well as external calls Security and compliance Custom call routing announcements

Test and verify 911 connection and building address.

AS-BUILT DRAWINGS AND OPERATIONS & MAINTENANCE MANUALS

Upon completion, the BIA Network Specialist and the contractor shall submit a complete documentation of the phone system setup with IP phone server/router configurations, route plan, devices, system components, and voicemail.

TELEPHONE SYSTEM MAINTENANCE CONTRACT

The Contractor shall furnish all supervision, labor, material, equipment, supplies, transportation, insurance, programming, testing and all other incidentals for maintenance for the new telephone system replacement, at San Felipe Pueblo School, San Felipe Pueblo for four year and subject for renewal.

UOMQuantity Description

EAConnect 731 Server1

Designed for companies with up to 180 users per site.1 Includes a base of 30 users, 3 Gigabit network ports, 2 FXO ports, 2 FXS ports, 1 built-in T1 port

15-port voicemail with unified messaging.

Supports up to 60 concurrent external calls. Includes

1 Allworx Reach, unlimited Allworx Interact

1 Allworx Interact Professional, and 12 generic SIP device licenses.

EA

Licensed for 30 Users

Allworx Connect 731 31-50 user expansion key

1.00

EAAllworx Connect 731 51-100 User Key1.00

EA10 Interact Professional user licenses to a Connect 731

Allworx Interact Pro adds the aspect of control to the application in a series of dockable windows. Users control presence management, current and parked calls, contacts and call history. The ability to see the presence and handset status of other Allworx users prior to placing calls makes connecting with co-workers easier than ever before.

EAYeastar TA810 VoIP Gateway -

NeoGate 8FXO Port Gateway

EAAllworx Verge 931210

IP phone with 12 self-labeling programmable function buttons, Gigabit Ethernet, 4.3” color screen, Bluetooth wireless support

EAAllworx Verge 9318Ex2

Expander with 18 self-labeling programmable function buttons and a 4.3” color screen; up to three can be added to a

Verge 9312 IP phone

EAAllworx Verge 930440

Generation III Allworx VoIP phone with 4 self-labeling, programmable function buttons.2

• 3.5" color display.

• PoE — Gigabit Ethernet.

EAKonftel 300IP SIP Conference Phone1

Konftel 300IP Features:

Omnisound audio technology provides clear conversations with no clipping, background noise suppression, and an equalizer to adjust sound pitch.

SIP based for integration with leading SIP based IP PBX and Softswitch platforms

Optional expansion microphones increase coverage and number of participants (not included; see accessory below)

Optional PA interface box connects amplifiers and mixers to AUX port for larger group requirements (not included)

1 Year Warranty

EAAllworx Connect 731 Hardware &

Software4-year extended hardware warranty and software upgrade key

EAVerge 9312 4 Year Extended

Warranty

10.00 quote.rpt Page 1

Quantity TotalSellUOM DiscountPart Number Description

EAVerge 9318Ex 4-year extended hardware warranty

2.00

EAAllworx Verge 9304 4 year warranty40.00

Provides 48 months of RMA/AR coverage for the physical product

EAInstallation1

EAShipping1.00

Specs