Sol_140A1621Q0030.pdf

SOLICITATION, OFFER,

AND AWARD

2. TYPE OF SOLICITATION

6. PROJECT NO. 4. CONTRACT NO. 5. REQUISITION/PURCHASE REQUEST NO.

PAGE OF PAGES

7. ISSUED BY CODE 8. ADDRESS OFFER TO

SOLICITATION

(Construction, Alteration, or Repair)

1. SOLICITATION NO. 3. DATE ISSUED

IMPORTANT -- The "offer" section on the reverse must be fully completed by offeror.

9.

INFORMATION

a. NAME b. TELEPHONE NO. (Include area code) (NO COLLECT CALLS)

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder."

CALL:

FOR

SEALED BID (IFB)

NEGOTIATED (RFP)

0040510714

BIA CENTRAL 00016

12220 Sunrise Valley Drive

Contracting Office Reston VA 20191

A16 email lorna.craig@bia.gov

Lorna Craig 3609914051

102/09/2021

140A1621Q0030

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying no., date)

PROJECT: FORT HALL IRRIGATION OFFICE ROOF

LOCATION: 36 Bannock Avenue, Fort Hall, Idaho 83203. Bingham County

MAGNITUDE: Project is expected to be between $25,000 and $100,000

NAICS: 236220 Building Construction including new work, additions, alterations, maintenance and repairs

SMALL BUSINESS SIZE STANDARD: $39.5 MILLION

SET ASIDE: This project is 100% Set Aside for Small Business

EVALUATION: Offers will be evaluated on a Lowest Priced Technically Acceptable basis.

AWARD: Award will be a lump sum, fixed priced purchase order.

WAGE DETERMINATION: Davis Bacon Wage Determination for Building Construction, ID20210021, dated 2/26/2021 applies.

11. The Contractor shall begin performance

12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

award, notice to proceed. The performance period is mandatory negotiable. (See ________________________________________________.)

13. ADDITIONAL SOLICITATION REQUIREMENTS:

a. Sealed offers in original and is not required.is, b. An offer guarantee

c. All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

(date). If this is a sealed bid solicitation, offers will be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, and the date and time offers are due.

d. Offers providing less than

12b. CALENDAR DAYSYES NO

(If "YES", indicate within how many calendar days after award in Item 12b.)

5 30 calendar days and complete it within ________________ ________________ calendar days after receiving

03/30/2021

NSN 7540-01-155-3212

x x x x copies to perform the work required are due at the place specified in Item 8 by _____________ ___________________ (hour) local time calendar days for Government acceptance after the date offers are due will not be considered and will be rejected . _________________

STANDARD FORM 1442 (Rev. 4-85)

Prescribed by GSA

FAR(48 CFR) 53.236-1(d)

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of this solicitation, if this offer is accepted by the Government in writing within ____________________ calendar days after the date offers are due. (Insert any number equal to or greater than the minimum requirement stated in item 13d. Failure to insert any number means the offeror accepts the minimum in item 13d.)

14. NAME AND ADDRESS OF OFFEROR (Include ZIP Code) 15. TELEPHONE NO. (Include area code)

16. REMITTANCE ADDRESS (Include only if different than item 14.)

CODE FACILITY CODE

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGEMENT OF AMENDMENTS

OFFER (Must be fully completed by offeror)

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each)

AMENDMENT NO.

DATE.

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER (Type or print) 20b. SIGNATURE 20c. OFFER DATE

AWARD (To be completed by Government)

21. ITEMS ACCEPTED:

22. AMOUNT 23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN

(4 copies unless otherwise specified)

ITEM 25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

26. ADMINISTERED BY CODE 27. PAYMENT WILL BE MADE BY

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

(Contractor is required to sign this document and return (Contractor is not required to sign this document.)

Your offer on this solicitation is hereby accepted as to the items listed. This award consummates the contract, which consists of (a) the Government solicitation and your offer, and (b) this contract award.

No further contractual document is necessary.

30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED TO SIGN (Type or print) 31a. NAME OF CONTRACTING OFFICER (Type or print)

30b. SIGNATURE 30c. DATE 31b. UNITED STATES OF AMERICA 31c. DATE

BY

2PAGE OF

DOI, BIA CENTRAL

Contracting Office

12220 Sunrise Valley Drive Reston VA 20191

A16

John Fife

28. NEGOTIATED AGREEMENT 29. AWARD

Contractor agrees to furnish and deliver all items or perform all work requirements identified on this form and any continuation sheets for the consideration stated in this contract. The rights and obligations of the parties to this contract shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, copies to issuing office.)

10 U.S.C. 2304(c) 41 U.S.C. 253(c)

STANDARD FORM 1442 (REV. 4-85) BACK

Continued...

ITEM NO.

(A)

SUPPLIES/SERVICES

(B)

QUANTITY

(C)

UNIT

(D)

UNIT PRICE

(E)

AMOUNT

(F)

NAME OF OFFEROR OR CONTRACTOR

3 85

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

140A1621Q0030

Delivery: 05/30/2021

Delivery Location Code: 0009796787

BIA - Fort Hall Irrigation Project

Bannock/Agency Rd. Bldg 2

Fort Hall ID 83203-0220 US

00010 Roof Repair

Product/Service Code: Z2AA

Product/Service Description: REPAIR OR ALTERATION

OF OFFICE BUILDINGS

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

Sponsored by GSA

FAR (48 CFR) 53.110

Solicitation 140A1621Q0030 Continued Page 4 of 85

SECTION B – PRICE SCHEDULE

B.1. INSTRUCTION TO OFFERORS

A. The offer takes into consideration amendments, and addendums to the plans and specifications, the receipt of which is acknowledged in the space provided on the reverse side of the Solicitation, Offer, and Award, Standard Form 1442.

B. Contract Award: Award will be made against the Department of the Interior, Bureau of Indian Affairs, Office of Acquisitions. Award will be made to the lowest priced offeror, whose proposal is conforming to the requirements herein, will be most advantageous to the Government, and is fair and reasonable. This will be a Fixed Price Contract. Thus, the Government reserves the right to make award to the lowest price proposal that is in the best interest to the Government.

C. The offerors shall include in the line items: All applicable taxes and each line item. Failure to include these costs in the line item shall be considered non-responsive.

B.2. REQUIRED WORK

The proposed work consists of furnishing all labor, materials, equipment, supervision, and incidentals necessary to replace vault roof, move and return HVAC, repair and paint interior walls and ceiling of office building, and investigate leaks and perform repairs.

B.3. PROJECT LOCATION AND CONTACT:

LOCATION: Bingham County, Idaho, Fort Hall Irrigation Project SITE VISIT: March 19, 2021 1:00 PM Mountain Time. Local Project Contact is Timothy Gardner at 208- 238-1992 timothy.gardner@bia.gov QUESTIONS: Send solicitation questions to Lorna Craig, Contract Specialist lorna.craig@va.gov by March 22, 2021, at 3:00 pm Mountain Time.

mailto:timothy.gardner@bia.gov mailto:lorna.craig@va.gov

Solicitation 140A1621Q0030 Continued Page 5 of 85

B.4. OFFEROR’S PRICE SCHEDULE

OFFEROR’s SCHEDULE

The Offeror must be submitted a complete breakdown of your total price please include the Unit Price Schedule (included but not limited to all supplies, materials, and transportation of materials needed to complete each job). Award will be made as one line item for the total price of the job.

*Contract will be awarded as a lump sum, firm, fixed price purchase order based on total price.

ITEM# SUPPLIES/SERVICES QTY UNIT PRICE

Inspect roof, roof structure, roof sheeting and interior ceiling prepare estimate required repairs and provide a written assessment. 1 Job

Remove old roofing on vault, down to cement, patch and reroof with new rubber roof to include all materials, equipment, supplies, labor and supervision.

1 Job

0003 Remove from and return HVAC to roof including equipment, materials, supplies, supervision and labor. 1 Job

Repair and paint interior walls and ceiling as per the SOW to include all supplies, materials, equipment, supervision and labor.

1 Job

Additional repair work as needed based on investigation.

Repair or Replace *Estimated Parts/Material costs of $6,000 Plus Estimated labor costs $_________ for 8 hours in compliance with wage determinations and including project manager. *See B5 Authorization for Repair Actions.

1 Job

0006 Site cleanup and disposal of debris 1 Job

0007 Overhead and profit 1 EA

0008 Payment Bonds for the offers in excess of $35,000. 1 EA

0009 TERO fees 1 EA

TOTAL

PRICE:

Solicitation 140A1621Q0030 Continued Page 6 of 85

B.5 AUTHORIZATIONS FOR REPAIR ACTIONS: Only the CO can authorize repair actions. The Contractor will coordinate any repair actions with the COR and the CO in order to obtain the approval to proceed. The Contractor shall ensure all repair actions have the documented CO approval, in writing, before initiating any repair or ordering parts. The Contractor shall demonstrate to the COR that the repairs have been completed. Once the authorization for repair action has been received from the CO, the Contractor shall order any required parts within one (1) business day and notify the COR in writing, of the estimated arrival date of the parts. Upon the receipt of the parts, the Contractor shall perform the repair within ten 10) business days. The COR will verify the receipt of the parts with the Contractor to ensure the repair is performed in a timely manner.

B.6 LOWEST PRICE TECHNICALLY ACCEPTABLE. This solicitation will be evaluated on a lowest priced technically acceptable basis. Offeror should pay close attention to SECTION L and SECTION M of this solicitation for instructions.

B.7. MISCELLANEOUS WORK: The contractor shall not perform any of contingent sum work, until the Contracting Officer issues a contract modification authorizing performance of work in accordance with FAR Clause 52.243-04, Changes, and FAR Clause 52.243-05, Changes and Changed Conditions; and subject to availability of funds, FAR Clause 52.232-18, Availability of Funds.

The Contractor shall promptly notify the Contracting Officer, in writing, of subsurface or any physical conditions from those indicated in this contract or unknown unusual physical conditions at the site before proceeding with the work.

The change orders request shall be forwarded to the Contracting Officer by memorandum outlining the need and a justification for the change order. Upon receipt of a change order request, the Contracting Officer will request a cost proposal from the Contractor. All cost proposals shall be in detail and itemized, showing price breakdown in sufficient detail to permit an analysis of cost for material, labor, equipment, hours, bonds, overhead costs (including profit, insurance, taxes and profit), and complete description of work involved in the change order, including any time extension.

B.8 BONDS: In accordance with FAR 28.102-3, if the offer is between $35,000 - $150,000. The offeror to whom award is made will be required to furnish a Payment Bond or alternative payment protection within 10 days after award which conforms to the requirements set forth in FAR Clause 52.228-13.

END OF SECTION B – PRICE SCHEDULE

SECTION C - STATEMENT OF WORK

PART 1 - GENERAL

SUMMARY: This Section includes the following:

1.1 General Information

1.2 Work covered by the Contract Documents.

1.3. Directions and Supervision

1.4 Safety and Emergency Procedures

1.5 Equipment and Work Site

1.6 Permits and Licenses

1.7 Delivery of Materials

Solicitation 140A1621Q0030 Continued Page 7 of 85

1.8.Submittals

1.9. Tribal Employment Rights Office

1.10 Work Schedule:

1.11 Final Inspection

1.12 Waranty

1.13 Government Furnished Property and Facilities

1.1 WORK COVERED BY CONTRACT DOCUMENTS

PROJECT LOCATION: Bingham County, Irrigation Office Building, 36 Bannock Ave., Fort Hall, Idaho 83203

PERIOD OF PERFORMANCE: for this project is expected to be 30 days after the notice to proceed.

The period of performance is the period between the notice to proceed issuance date and the project’s final acceptance date. The Contractor bares the responsibility to communicate to the Government, in writing, the reasons variations in the period of performance.

SITE VISIT: A site visit will be conducted on Friday, March 19, at 1:00 PM (1300) Mountain Time by Timothy Gardner at 208-238-1992 timothy.gardner@bia.gov. Due to COVID distance restrictions, contractors are asked to send only one representative of their company to the site visit. Contractors are highly encouraged to attend and become familiar with the site. Failure to do so shall not relieve offerors of the responsibility for estimating accurately the cost or difficulty associated with the project.

QUESTIONS: Advise Contract Specialist of your site visit and send any questions at lorna.craig@va.gov by March 22, 2021 by 3:00 PM (1500) Mountain Time.

1.2. WORK DESCRIPTION/STATEMENT OF WORK:

This Statement of Work (SOW) defines the scope of a full range of construction, demolition, and construction associated activities necessary to install new roof and repair water damage at the Fort Hall Irrigation building. Repair leak on adjacent building with pitched roof, repair interior wall and ceiling, replace sloped roof with rubber roof on irrigation vault. The contractor shall perform all duties and furnish all personnel, materials, equipment and facilities necessary to repair the leaks. The contractor will be responsible to remove the HVAC unit from the top of the vault prepare the roof and install a single ply rubber roof on the concrete.

Fort Hall Irrigation Project provides irrigation water to approximately 74,000 acres on and surrounding the Fort Hall Indian Reservation. The building was built in the late 1800’s and is a stone building with an attached concrete vault attached to the rear. The vault is constructed entirely of concrete including the roof structure. The main part of the office has an existing metal roof. The HVAC unit is located on top of the concrete roof of the vault with ducting running through the office roof.

1. Contractor shall inspect roof, roof structure, roof sheeting and interior ceiling prepare estimate required repairs and provide a written assessment.

2. Contractor shall remove HVAC unit and return it in place when roof is repaired. It shall be water proof sealed against leaks.

mailto:timothy.gardner@bia.gov mailto:lorna.craig@va.gov

Solicitation 140A1621Q0030 Continued Page 8 of 85

3. Place a single ply roof on the cement roof of the vault roof which is sloped. The office pitched roof portion requires leaks repaired.

4. Inspect ducting and immediate roof area for leaks.

5. Provide written assessment of the current condition of the roof sheeting and structure to include project schedule and schedule of items with costs.

6. Repair and paint interior ceiling and wall where water damage has occurred.

7. Clean up work area and remove any debris to a state approved disposal site.

PAINTING

Dimensions: The walls are approximately 1,008 square feet and the ceiling is approximately 840 square feet.

All walls shall receive two coats of paint and the ceiling shall receive two coats of paint. All products shall be low VOC (Volatile Organic Compounds). Contractor shall provide a submittal on paint for COR and CO approval. Contractor shall provide a minimum of three (3) neutral color boards with paint samples for approval before commencing work.

Contractor shall use only premium quality lines from approved manufacturers and subject to the approval by the COR. No products containing lead shall be used.

Contractor shall provide protection for Government property during the project. This may include but is not limited to tarps, canvass or other materials.

Contractor will be responsible for locating and moving back all furniture that requires moving. The government will relocate all electronic equipment.

Fill all holes, cracks and marks with fillers, sealant, putties or grouting cement as appropriate. Wipe down walls as necessary before painting. Do not paint over dirt, dust, grease, mosture or conditions detrimental to the formation of a durable and acceptable finish.

Contractor must work with COR on a phasing plan showing areas that will be painted at same time to allow for moving employees and electronic equipment. Contractor shall place wet paint warning and will not remove until paint is dry.

Ensure that paint is uniform in color, gloss, thickness and texture and free of runs, roller marks or nother discontinuities.

Clean off paint spots and drips throughout including on glass restoring surfaces to their original condition.

VAULT ROOFING:

The vault is approximately 250 square feet. The Contractor shall replace existing rubber membrane roof, isulation and fill cracks existing in concrete roof. All products must be new, unused, and to the satisfaction of the COR.

The building shall be protected from the elements during the duration of this contract. Contractor shall quickly cover and protect all areas open to the elements in unforeseen weather event could cause damage to building or its contents.

Solicitation 140A1621Q0030 Continued Page 9 of 85

All products shall be installed in accordance to manufacturer’s or suppliers recommendation. It is the Contractor’s responsibility to furnish and supply personnel with proper personal protective equipment and fall protection necessary for performing the work.

Remove old rolled roofing exposing the concrete deck. Cut flush or remove any objects such as old fasteners that may puncture new material.

Inspect the concrete deck and injection seal all visible cracks, holes or other defects that may lead to water infiltration.

Install rubber roof in a minimum of 60-mil thickness.

The Contractor shall ensure that roof drainage systems effectively remove water from respective facility.

Maintenance and repair work shall meet the roof manufacturers’ requirements and to prevent nullifying roof warranties. The Contractor shall conduct housekeeping, clear drainage system, secure loose fasteners, sealant replacement, and note conditions that require further attention when performing maintenance inspections.

HVAC

The contractor shall remove the HVAC to complete the roof repairs and replace it when completed. Any proposed interruptions to the office heating/cooling shall have the prior approval of the COR. Heavy equipment and operator required to move the HVAC shall be the responsibility of the contractor to obtain.

The contractor shall coordinate staging with the COR.

Liability insurance shall covered owned and hired equipment and vehicles.

1.3. DIRECTIONS AND SUPERVISION: The Contractor shall accept directions only from the Contracting Officer (CO) or the duly authorized Contracting Officer's Representative (COR).Any proposed revisions or modifications shall be submitted and approved by the CO prior to being implemented.

The Contractor shall provide all supervision for work performed by Contractor personnel. The Government will not exercise any supervision or control over Contractor employees or sub-contractors performing work under the contract. The Contractor, in turn, shall be accountable to Government for their employees and sub-contractors. The Contract Manager, or designated representative, shall be responsible for ensuring that required supervision of Contractor and sub-contractor personnel will be provided for all work performed under this contract, at all locations.

1.4 SAFETY AND EMERGENCY PROCEDURES: The contractor shall follow the most current version of NFPA 70E Electrical Safety under this contract and conform to the safety requirements established by the Occupational Safety and Health Administration (OSHA). The Contractor shall furnish all required personal protective equipment (PPE). The Contractor shall ensure that all personnel engaged in work under this contract are provided and use of personal protective equipment (e.g., ear plugs/muffs, safety glasses, steel-toed boots, hard hats, masks, gloves, safety harnesses, etc.). COVID policy shall be adhered to.

The Contractor shall safeguard and maintain all government property as well as provide for the safety and well-being of personnel employed in the execution of this contract. The contractor shall develop and

Solicitation 140A1621Q0030 Continued Page 10 of 85 implement an overall safety program for employees performing work under this contract. The contractor shall submit the documented safety program, which includes a corresponding site safety checklist, to the Contracting Officer 5 calendar days prior to the start of contract performance. . Contractor employees shall follow all State, Tribal and local requirements for COVID-19 procedures.

The Contractor shall adopt and enforce an on-the-job seat belt policy for all employees when operating or riding in company-owned, rented or personally owned vehicles operated on federal property. Contractor shall instruct his employees to refrain from using hand held communication devices while driving on federal property.

Failure to conduct operations under this contract in a manner consistent with the prescribed safety requirements may result in immediate orders to Stop Work until the safety violation is corrected. Costs associated with work stoppages, due to unsafe construction practices by the Contractor or their subcontractors, shall be assumed by the Contractor, at no additional cost to the Government.

Contractor employees shall follow the direction of Government employees in regards to emergency procedures; e.g. fire, tornado, active shooter, bomb threats, etc. It is the responsibility of the contractor to provide guidance and establish procedures for responding to an emergency for their employees. It is the Contractor’s responsibility to account for their employees following and emergency evacuation and communicate the results to either the COR or CO. Contractor personnel shall participate with Government personnel in all fire and emergency drills at no additional costs to the Government.

1.5 EQUIPMENT AND WORKSITE: Equipment will be maintained in a safe operating condition and a fire safe condition at all times. Equipment shall be stored in the areas designated by the Government.

Contractor shall secure vehicles and mobile equipment when not in use by removing the keys from key operated ignition or by other physical means.

Work sites shall be kept free of debris and materials and open excavation and other potential hazards shall be barricaded and/or fenced off to prevent injury and, when deemed advisable by the Government, signs shall be posted to warn of specific hazards.

All scrap and debris caused by the operations under this contract shall be removed at the end of each working day and disposed of properly. All non-usable construction debris (wood, concrete, inert building materials, demolition waste, etc.) will be the property of the Contractor and is responsible for the proper disposal off the reservation. The Contractor shall dispose of such debris at a landfill licensed by the applicable State to accept such waste. Disposal of demolition waste shall be in accordance with applicable state regulations. All work shall be performed in accordance with (IAW) all Federal, state, and local laws and regulations on Environmental Protection.

The Contractor shall take all precautions to ensure that no damage will result from any operations to private or public property. All damages resulting from the negligence of the Contractor or any subcontractor(s) shall be repaired or replaced by the Contractor at no cost to the Government.

1.6 PERMITS AND LICENSES: All permits, licenses, taxes, payment of fines and penalties for noncompliance, and associated fees shall be the responsibility of the Contractor. Contractor shall follow all Tribal Employment Rights Office TERO ordinances and is responsible for any TERO fees associated with this work.

Solicitation 140A1621Q0030 Continued Page 11 of 85

1.7 DELIVERY OF MATERIALS: It is the responsibility of the Contractor and their subcontractors to inform vendors and truck drivers of the prime contractor's name, contract number and work site location for each delivery. Contractors will coordinate and provide escorts for suppliers' trucks from the perimeter gates to the job site as required. Delivery of materials and equipment shall be made with a minimum of interference to operations, personnel and detainees.

1.8 SUBMITTALS: The Contractor shall have prepared subcontractors, material, and/or equipment submittals as required by contract in sufficient detail to demonstrate conformance to technical specifications of the requirement. These will be provided the COR and the Contract Specialist.

1.9. TRIBAL EMPLOYMENT RIGHTS OFFICE (TERO): TERO ordinances require that all construction contractors give preference to qualified Native Americans in aspects of employment, training, promotion, contracting, subcontracting and other business activities for contracts performed on Native American Reservations. Contractor shall follow all TERO ordinances and is responsible for any TERO fees associated with this work. Contractor can contact the Shoshone-Bannock TERO office at: 1 (208) 478- 3757.

1.10 WORK SCHEDULE: In anticipation of starting work on a project, the Contractor shall coordinate access to the site with the appropriate COR, Facility Manager, or occupant point of contact a minimum of 2 full working days prior to the desired date of starting work, unless otherwise specified in the subject order.

Notification shall also be given to the Contracting Officer at that time. At the beginning of each working day (and no later than 9:00 a.m. Mountain Time.), the Contractor shall notify the COR of the location/locations he will have workers at that day, and the work planned for each location.

It is the responsibility of the Contractor for scheduling all work in accordance with their contract and to meet the requirements of the Government. At the discretion of the Government, a pre-construction conference may be scheduled for an individual order.

Federal Holidays are excluded as work days. Federal Holidays for 2021 are:

January 1 – New Years Day January 18 – Martin Luther King Jr.Day February 15 – President’s Day May 31 – Memorial Day July 5 (Monday, Independence Day observed) September 6 – Labor Day October 11 – Columbus Day November 11 – Veterans Day November 25 – Thanksgiving Day December 24 – (Friday, Christmas Day observed) December 31 – (Friday, New Years Day observed)

1.11 FINAL INSPECTION: The Contractor shall notify the Government Contracting Officer and COR when a project is ready for joint pre-final inspection. Punch-list items identified during the joint pre-final inspection shall be corrected prior to requesting a final inspection and by a date established at the pre-final.

If deficiencies still exist at the time of the final inspection, additional inspections will be required prior to acceptance of work.

Solicitation 140A1621Q0030 Continued Page 12 of 85

1.12 WARRANTY: Manufacturer’s warranties on installed equipment and/or systems shall be provided to the Government prior to requesting final payment. If no specific warranty terms are established, the manufacturer's standard warranty shall be provided at no additional cost to the Government.

1.13 GOVERNMENT FURNISHED PROPERTY AND SERVICES: Use of Government furnished property and services, shall be limited to performance of this contract.The Government will furnish to the Contractor from existing Government facilities and without cost to the Contractor, water and electrical power supply. Contractor shall furnish their own porta-potty unless the restroom facilities are approved for use by the COR.

1.14 PAYMENT: After completion and approval of work by the COR, the vendor will submit an invoice in the Federal Government’s Invoice Processing Platform System, US Department of Treasury, http://www.ipp.gov. A release of claims shall be signed and approved before final payment.

END OF SECTION C – STATEMENT OF WORK

SECTION D – PACKAGING AND MARKING

D.1. PACKAGING AND MARKING

A. All shipments of materials, equipment and/or supplies to the project site shall be addressed to the Contractor and not the Government. Preservation, packaging, and packing shall be in accordance with standard practices for commercial packaging.

B. Government personnel are not authorized to accept deliveries for the contractor, nor are they responsible for off-loading shipments. A contractor representative must be present to accept deliveries.

END OF SECTION D – PACKAGING AND MARKING

SECTION E – INSPECTION AND ACCEPTANCE

E.1 52.246-12 INSPECTION OF CONSTRUCTION AUGUST 1996

(a) Definition. "Work" includes, but is not limited to, materials, workmanship, and manufacture and fabrication of components.

(b) The Contractor shall maintain an adequate inspection system and perform such inspections as will ensure that the work performed under the contract conforms to contract requirements. The Contractor shall maintain complete inspection records and make them available to the Government. All work shall be conducted under the general direction of the Contracting Officer and is subject to Government inspection and test at all places and at all reasonable times before acceptance to ensure strict compliance with the terms of the contract.

(c) Government inspections and tests are for the sole benefit of the Government and do not--

(1) Relieve the Contractor of responsibility for providing adequate quality control measures.

http://www.ipp.gov/

Solicitation 140A1621Q0030 Continued Page 13 of 85

(2) Relieve the Contractor of responsibility for damage to or loss of the material before acceptance.

(3) Constitute or imply acceptance; or

(4) Affect the continuing rights of the Government after acceptance of the completed work under this section.

(d) The presence or absence of a Government inspector does not relieve the Contractor from any contract requirement, nor is the inspector authorized to change any term or condition of the specification without the Contracting Officer's written authorization.

(e) The Contractor shall promptly furnish, at no increase in contract price, all facilities, labor, and material reasonably needed for performing such safe and convenient inspections and tests as may be required by the Contracting Officer. The Government may charge to the Contractor any additional cost of inspection or test when work is not ready at the time specified by the Contractor for inspection or test, or when prior rejection makes reinspection or retest necessary. The Government shall perform all inspections and tests in a manner that will not unnecessarily delay the work. Special, full size, and performance tests shall be performed as described in the contract.

(f) The Contractor shall, without charge, replace or correct work found by the Government not to conform to contract requirements, unless in the public interest the Government consents to accept the work with an appropriate adjustment in contract price. The Contractor shall promptly segregate and remove rejected material from the premises.

(g) If the Contractor does not promptly replace or correct rejected work, the Government may--

(1) by contract or otherwise, replace or correct the work and charge the cost to the Contractor; or

(2) terminate for default the Contractor's right to proceed.

(h) If, before acceptance of the entire work, the Government decides to examine already completed work by removing it or tearing it out, the Contractor, on request, shall promptly furnish all necessary facilities, labor, and material. If the work is found to be defective or nonconforming in any material respect due to the fault of the Contractor or its subcontractors, the Contractor shall defray the expenses of the examination and of satisfactory reconstruction. However, if the work is found to meet contract requirements, the Contracting Officer shall make an equitable adjustment for the additional services involved in the examination and reconstruction, including, if completion of the work was thereby delayed, an extension of time.

(i) Unless otherwise specified in the contract, the Government shall accept, as promptly as practicable after completion and inspection, all work required by the contract or that portion of the work the Contracting Officer determines can be accepted separately. Acceptance shall be final and conclusive except for latent defects, fraud, gross mistakes amounting to fraud, or the Government's rights under any warranty or guarantee.

E.2. DAILY REPORTING REQUIREMENT

A. The Contractor shall prepare and file a "Contractor's Daily Report", for each day of contract performance. Description must include contract number and work being performed. These reports shall be delivered to, or if directed, mailed to the Contracting Officer’s Representative on Fridays. The daily report shall include the name of Contractors and Subcontractors on-site, the number of workers and their labor categories employed on-site, the work being performed, the type of equipment on-site, any change order work being performed, and whether the work being performed is on schedule. Reports shall be numbered, Solicitation 140A1621Q0030 Continued Page 14 of 85 dated, and signed by the Contractor or his Project Manager. Failure to submit the daily reports could result in payments being withheld until such time as all daily reports are current.

E.3. FINAL INSPECTION

A. Contractor Self-Inspection. Prior to the completion date, the Contractor’s Quality Control Manager shall conduct a self-inspection of the site and document all items needing correction by means of a punch list.

The corrected punch list shall be provided to the Contracting Officer’s Representative at the same time the pre-final inspection is requested. All punch list items must be corrected prior to requesting the pre-final inspection.

B. The Contractor and the Contracting Officer’s Representative will jointly conduct a pre-final inspection prior to requesting a final inspection. Any item needing correction shall be noted on the Pre-Final Inspection Punch List. Any discrepancies noted will be corrected prior to any final inspection. The Contracting Officer Representative may schedule more than one pre-final inspection if he determines it necessary.

C. When the Contractor is ready for final inspection, he will request final inspection in writing to the Contracting Officer and Contracting Officer’s Representative (COR). A copy of the Pre-Final Punch List shall be attached to this request with the corrective action taken noted. The final inspection will be requested at least 48 hours before the desired date.

D. The final inspection shall be performed with the Contractor by the COR, Contracting Officer, Safety Officer, and representatives of the using activity. Any discrepancies noted will be corrected within the time specified in the contract for the completion of work.

1. Prior to close-out and final payment of the contract, the following are required:

2. All submittals; to be submitted as required by the contract and may include product submittals, as-built drawings, manuals, etc.

3. All warranties; to be submitted with the request for Final Inspection.

4. Contractor’s Release; to be submitted with the Contractor’s final invoice

END OF SECTION E – INSPECTION AND ACCEPTANCE

SECTION F -- DELIVERIES OR PERFORMANCE

F.1. 52.211-10 COMMENCEMENT, PROSECUTION, AND

COMPLETION OF WORK

APRIL 1984

The Contractor shall be required to (a) commence work under this contract within _10________ calendar days after the date the Contractor receives the notice to proceed, (b) prosecute the work diligently, and (c) complete the entire work ready for use not later than ___30 calendar days. The time stated for completion shall include final cleanup of the premises.

(End of Clause)

Solicitation 140A1621Q0030 Continued Page 15 of 85

F.2. 52.211-12 LIQUIDATED DAMAGES--CONSTRUCTION SEPTEMBER 2000

(a) If the Contractor fails to complete the work within the time specified in the contract, the Contractor shall pay liquidated damages to the Government in the amount of $100 for each calendar day of delay until the work is completed or accepted.

(b) If the Government terminates the Contractor's right to proceed, liquidated damages will continue to accrue until the work is completed. These liquidated damages are in addition to excess costs of repurchase under the Termination clause.

(End of Clause)

F.3. 52.211-13 TIME EXTENSIONS SEPTEMBER 2000

Time extensions for contract changes will depend upon the extent, if any, by which the changes cause delay in the completion of the various elements of construction. The change order granting the time extension may provide that the contract completion date will be extended only for those specific elements related to the changed work and that the remaining contract completion dates for all other portions of the work will not be altered. The change order also may provide an equitable readjustment of liquidated damages under the new completion schedule.

(End of Clause)

F.4. 52.211-18 VARIATION IN ESTIMATED QUANTITY APRIL 1984

If the quantity of a unit-priced item in this contract is an estimated quantity and the actual quantity of the unit-priced item varies more than 15 percent above or below the estimated quantity, an equitable adjustment in the contract price shall be made upon demand of either party. The equitable adjustment shall be based upon any increase or decrease in costs due solely to the variation above 115 percent or below 85 percent of the estimated quantity. If the quantity variation is such as to cause an increase in the time necessary for completion, the Contractor may request, in writing, an extension of time, to be received by the Contracting Officer within 10 days from the beginning of the delay, or within such further period as may be granted by the Contracting Officer before the date of final settlement of the contract. Upon the receipt of a written request for an extension, the Contracting Officer shall ascertain the facts and make an adjustment for extending the completion date as, in the judgment of the Contracting Officer, is justified.

(End of Clause)

F.5. 52.236-01 PERFORMANCE OF WORK BY THE CONTRACTOR APRIL 1984

The Contractor shall perform on the site, and with its own organization, work equivalent to at least fifteen percent (15%) of the total amount of work to be performed under the contract. This percentage may be reduced by a supplemental agreement to this contract if, during performing the work, the Contractor requests a reduction and the Contracting Officer determines that the reduction would be to the advantage of the Government.

Solicitation 140A1621Q0030 Continued Page 16 of 85

F.6. 52.236-15 SCHEDULES FOR CONSTRUCTION CONTRACTS APRIL 1984

(a) The Contractor shall, within five days after the work commences on the contract or another period of time determined by the Contracting Officer, prepare and submit to the Contracting Officer for approval three copies of a practicable schedule showing the order in which the Contractor proposes to perform the work, and the dates on which the Contractor contemplates starting and completing the several salient features of the work (including acquiring materials, plant, and equipment). The schedule shall be in the form of a progress chart of suitable scale to indicate appropriately the percentage of work scheduled for completion by any given date during the period. If the Contractor fails to submit a schedule within the time prescribed, the Contracting Officer may withhold approval of progress payments until the Contractor submits the required schedule.

(b) The Contractor shall enter the actual progress on the chart as directed by the Contracting Officer, and upon doing so shall immediately deliver three copies of the annotated schedule to the Contracting Officer.

If, in the opinion of the Contracting Officer, the Contractor falls behind the approved schedule, the Contractor shall take steps necessary to improve its progress, including those that may be required by the Contracting Officer, without additional cost to the Government. In this circumstance, the Contracting Officer may require the Contractor to increase the number of shifts, overtime operations, days of work, and/or the amount of construction plant, and to submit for approval any supplementary schedule or schedules in chart form as the Contracting Officer deems necessary to demonstrate how the approved rate of progress will be regained.

(c) Failure of the Contractor to comply with the requirements of the Contracting Officer under this clause shall be grounds for a determination by the Contracting Officer that the Contractor is not prosecuting the work with sufficient diligence to ensure completion within the time specified in the contract. Upon making this determination, the Contracting Officer may terminate the Contractor's right to proceed with the work, or any separable part of it, in accordance with the default terms of this contract.

(End of Clause)

F.7. 52.242-14 SUSPENSION OF WORK APRIL 1984

(a) The Contracting Officer may order the Contractor, in writing, to suspend, delay, or interrupt all or any part of the work of this contract for the period of time that the Contracting Officer determines appropriate for the convenience of the Government.

(b) If the performance of all or any part of the work is, for an unreasonable period of time, suspended, delayed, or interrupted (1) by an act of the Contracting Officer in the administration of this contract, or (2) by the Contracting Officer's failure to act within the time specified in this contract (or within a reasonable time if not specified), an adjustment shall be made for any increase in the cost of performance of this contract (excluding profit) necessarily caused by the unreasonable suspension, delay, or interruption, and the contract modified in writing accordingly. However, no adjustment shall be made under this clause for any suspension, delay, or interruption to the extent that performance would have been so suspended, delayed, or interrupted by any other cause, including the fault or negligence of the Contractor, or for which an equitable adjustment is provided for or excluded under any other term or condition of this contract.

(c) A claim under this clause shall not be allowed--

(1) For any costs incurred more than 20 days before the Contractor shall have notified the Contracting Officer in writing of the act or failure to act involved (but this requirement shall not apply as to a claim resulting from a suspension order); and

(2) Unless the claim, in an amount stated, is asserted in writing as soon as practicable after the termination of the suspension, delay, or interruption, but not later than the date of final payment under the contract.

Solicitation 140A1621Q0030 Continued Page 17 of 85

F.8. CONTINUITY OF FACILITIES OPERATION

Schedule work to minimize interference with any on-site housing residents and the facilities normal operations. Notify the Contracting Officer and Project Manager 24 hours in advance of any shutdowns.

Perform all on-site work between the hours of 7:00 AM and 5:00 PM, Monday through Friday (Federal Holidays excluded), unless otherwise approved by the Contracting Officer.

(End of Local Clause)

F.9. RECYCLING AND DISPOSAL OF REFUSE

With the exception of materials specifically indicated or specified to be salvaged for reuse in construction, or turned over to the Government, all refuse, excess or waste materials resulting from construction operations shall become the property of the Contractor and shall be recycled and/or disposed of off Government property. All disposal shall be done in accordance with federal, state, and local laws and regulations.

(End of Local Clause)

END OF SECTION F – DELIVERIES OR PERFORMANCE

SECTION G – CONTRACT ADMINISTATION DATA

G.1. 1452.201-70 AUTHORITIES AND DELEGATIONS (SEP 2011)

(a) The Contracting Officer is the only individual authorized to enter into or terminate this contract, modify any term or condition of this contract, waive any requirement of this contract, or accept nonconforming work.

(b) The Contracting Officer will designate a Contracting Officer's Representative (COR) at time of award.

The COR will be responsible for technical monitoring of the contractor's performance and deliveries. The COR will be appointed in writing, and a copy of the appointment will be furnished to the Contractor.

Changes to this delegation will be made by written changes to the existing appointment or by issuance of a new appointment.

(c) The COR is not authorized to perform, formally or informally, any of the following actions:

(1) Promise, award, agree to award, or execute any contract, contract modification, or notice of intent that changes or may change this contract.

(2) Waive or agree to modification of the delivery schedule.

(3) Make any final decision on any contract matter subject to the Disputes Clause.

(4) Terminate, for any reason, the Contractor's right to proceed.

Solicitation 140A1621Q0030 Continued Page 18 of 85

(5) Obligate in any way, the payment of money by the Government.

(d) The Contractor shall comply with the written or oral direction of the Contracting Officer or authorized representative(s) acting within the scope and authority of the appointment memorandum. The Contractor need not proceed with direction that it considers having been issued without proper authority. The Contractor shall notify the Contracting Officer in writing, with as much detail as possible, when the COR has taken an action or has issued direction (written or oral) that the Contractor considers to exceed the COR's appointment, within 3 days of the occurrence. Unless otherwise provided in this contract, the Contractor assumes all costs, risks, liabilities, and consequences of performing any work it is directed to perform that falls within any of the categories defined in paragraph (c) prior to receipt of the Contracting Officer's response issued under paragraph (e) of this clause.

(e) The Contracting Officer shall respond in writing within 30 days to any notice made under paragraph (d) of this clause. A failure of the parties to agree upon the nature of a direction, or upon the contract action to be taken with respect thereto, shall be subject to the provisions of the Disputes clause of this contract.

(f) The Contractor shall provide copies of all correspondence to the Contracting Officer and the COR.

(g) Any action(s) taken by the Contractor, in response to any direction given by any person acting on behalf of the Government or any Government official other than the Contracting Officer or the COR acting within his or her appointment, shall be at the Contractor's risk.

(End of clause)

G.2. CONTRACT ADMINISTRATION – GOVERNMENT

All administrative questions shall be directed to the below:

Lorna Craig, Contract Specialist, Contractor BIA-Central Regional Office - Division of Acquisition Operations 12220 Sunrise Valley Drive Reston, VA 20191 Email: Lorna.Craig@bia.gov Office: (360) 991-4051

John Fife BIA-Central Regional Office - Division of Acquisition Operations 12220 Sunrise Valley Drive Reston, VA 20191 Email: john.fife@bia.gov Office: 618-606-1813

(End of Local Clause)

G.3. CONTRACT ADMINISTRATION – CONTRACTOR

Designate a person whom the Government may contact during the period of the contract for prompt action on matters pertaining to the administration of the contract. Authorized Administrator is:

Company Name:

mailto:Lorna.Craig@bia.gov mailto:john.fife@bia.gov

Solicitation 140A1621Q0030 Continued Page 19 of 85

Point of Contact:

Email:

Address:

Telephone Number:

(End of Local Clause)

G.4. CONTRACTING OFFICER'S REPRESENTATIVE

A. The Contracting Officer shall designate a Contracting Officer's Representative (COR) who will represent the Contracting Officer in the technical phase of the work. The COR's duties, responsibilities, and limitations of authority will be set forth in a written COR designation letter. A copy of the COR designation letter will be made available to the Contractor.

B. The COR is not authorized to make any changes to the terms and conditions of this contract.

Only the Contracting Officer is authorized to make any changes to the contract by a properly written signed modification to the contract.

C. The Contracting Officer is the only official who can legally commit or obligate the Government for expenditure of public funds.

(End of Local Clause)

G.5. INVOICE AND PAYMENT

Electronic Invoicing and Payment Requirements- Invoice Processing Platform (IPP) (April 2013)

Payment requests must be submitted electronically through the U. S. Department of the

Treasury's Invoice Processing Platform System (IPP).

"Payment request" means any request for contract financing payment or invoice payment by the Contractor. To constitute a proper invoice, the payment request must comply with the requirements identified in the applicable Prompt Payment clause included in the contract, or the clause 52.212-4 Contract Terms and Conditions - Commercial Items included in commercial item contracts. The IPP website address is: https://www.ipp .gov.

Under this contract, the following documents are required to be submitted as an attachment to the IPP invoice:

- A copy of the contractor’s invoice shall be included with the IPP invoice. If no invoice is attached, the Invoice will be rejected.

The Contractor must use the IPP website to register access and use IPP for submitting requests for payment. The Contractor Government Business Point of Contact (as listed in SAM) will receive enrollment instructions via email from the Federal…