Sol_1333MH24Q0008.pdf

COMBINED SYNOPSIS/SOLICITATION

Lawn Care Services for the National Weather Service office in Pleasant Hill, MO

(I) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice and in accordance with the simplified acquisition procedures authorized in FAR Part 13. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

(II) This solicitation is issued as a request for quotation (RFQ). Submit written quotes on RFQ Number 1333MH24Q0008.

(III) The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2024-03 (FEB 2024).

(IV) This solicitation is being issued as a total small business set-aside. The associated NAICS code is 561730. The small business size standard is $9.5M.

(V) This combined solicitation/synopsis is for purchase of the following commercial services:

Lawn Care Services at the NWS in Pleasant Hill, MO.

CLIN 0001 – Base Year Services, non-personal, to include all equipment, labor and materials (unless otherwise provided herein) necessary to perform lawn care services and groundskeeping for the National Weather Service Office located at 1803 North Highway 7, Pleasant Hill, MO 64080 in accordance with the Statement of Work. Current Wage Determinations apply. The quantities listed are estimates only.

Contractor shall be paid for actual work performed. Appx. 1.5 acres

CLIN 1001 – Option Year 1 Services, non-personal, to include all equipment, labor and materials (unless otherwise provided herein) necessary to perform lawn care services and groundskeeping for the National Weather Service Office located at 1803 North Highway 7, Pleasant Hill, MO 64080 in accordance with the Statement of Work. Current Wage Determinations apply. The quantities listed are estimates only.

Contractor shall be paid for actual work performed. Appx. 1.5 acres

CLIN 2001 – Option Year 2 Services, non-personal, to include all equipment, labor and materials (unless otherwise provided herein) necessary to perform lawn care services and groundskeeping for the National Weather Service Office located at 1803 North Highway 7, Pleasant Hill, MO 64080 in accordance with the Statement of Work. Current Wage Determinations apply. The quantities listed are estimates only.

Contractor shall be paid for actual work performed. Appx. 1.5 acres

CLIN 3001 – Option Year 3 Services, non-personal, to include all equipment, labor and materials (unless otherwise provided herein) necessary to perform lawn care services and groundskeeping for the National Weather Service Office located at 1803 North Highway 7, Pleasant Hill, MO 64080 in accordance with the Statement of Work. Current Wage Determinations apply. The quantities listed are estimates only.

Contractor shall be paid for actual work performed. Appx. 1.5 acres

CLIN 4001 – Option Year 4 Services, non-personal, to include all equipment, labor and materials (unless otherwise provided herein) necessary to perform lawn care services and groundskeeping for the National Weather Service Office located at 1803 North Highway 7, Pleasant Hill, MO 64080 in accordance with the Statement of Work. Current Wage Determinations apply. The quantities listed are estimates only.

Contractor shall be paid for actual work performed. Appx. 1.5 acres

(VI) Description of requirements is as follows:

See attached Statement of Work which applies to Base Year and all Option Years 1-4 and Department of Labor Wage Rates: WD 2015-5105, Revision No. 21, which can be found on:

https://sam.gov/content/wage-determinations

INVOICES TO BE BILLED MONTHLY IN ARREARS. PROVIDE MONTHLY AND ANNUAL

PRICING FOR EACH BASE AND OPTION YEAR. QUOTE PRICING MAY BE PROVIDED ON

ATTACHED SF18 FORM OR ON COMPANY LETTERHEAD.

(VII) Date(s) and place(s) of delivery and acceptance:

This is for lawn care services for the NWS located in Pleasant Hill, MO. The periods of performance are Base Year: 4/11/24- 03/31/2025 Option Year 1: 4/1/25- 03/31/2026 Option Year 2: 4/1/26- 03/31/2027 Option Year 3: 4/1/27- 03/31/2028 Option Year 4: 4/1/28- 03/31/2029

Please provide your quote on your letterhead, on the SF18 or pricing sheet and include a price for the base and each option year as a separate line item. Pricing should be per job and submitted in a format using the pricing sheet attached. The scope of the Statement of work has one change to the height of the trimming for the trees.

Place of Performance is National Weather Service, 1803 North Highway 7, Pleasant Hill, MO 64080

(VIII) FAR provision 52.212-1, Instructions to Offerors-Commercial Products and Commercial Services (Sept 2023), applies to this acquisition and can be found on the attached Request for Quote form SF18.

(IX) FAR provision 52.212-2, Evaluation-Commercial Products and Commercial Services (Nov 2021), applies to this acquisition and can be found on the attached Request for Quote form SF18.

(X) FAR provision 52.212-3, Offeror Representations and Certifications-Commercial Products and Commercial Services (Nov 2023), applies to this acquisition and can be found on the attached Request for Quote form. Offerors are advised to include a completed copy of the provision with its offer.

(XI) FAR clause at 52.212-4, Contract Terms and Conditions-Commercial Products and Commercial Services (Nov 2023), applies to this acquisition and can be found on the attached Request for Quote form SF18.

(XII) FAR 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders—Commercial Products and Commercial Services (Dec 2023) (Deviation 2024-06) (Jan https://www.acquisition.gov/far/part-52#FAR_52_212_1 https://www.acquisition.gov/far/part-52#FAR_52_212_2 https://www.acquisition.gov/far/part-52#FAR_52_212_3 https://www.acquisition.gov/far/part-52#FAR_52_212_4 https://www.acquisition.gov/far/part-52#FAR_52_212_5

2024) (Deviation 2024-03) (Oct 2023) (Deviation 2023-03) (Dec 2022) (Deviation 2021-06) (Sept 2021), applies to this acquisition apply can be found in full text on the attached Request for Quote form SF18.

(XIII) Any additional contract requirement(s) or terms and conditions that apply can be found on the attached Request for Quote form SF18.

(XIV) A statement regarding the Defense Priorities and Allocations System (DPAS) and assigned rating does not apply.

(XV) Quotes are required to be received in the contracting office no later than 2:00 pm CST/CDT on April 5th, 2024. The email address is marion.smith@noaa.gov.

(XVI) Any questions regarding this solicitation should be directed to marion.smith@noaa.gov by April 3rd, 2024.

UTILIZATION OF FEDCONNECT® FOR CONTRACT ADMINISTRATION

The Department of Commerce will utilize the FedConnect® web portal in administering this award.

The contractor must be registered in FedConnect® and have access to the FedConnect® website located at https://www.fedconnect.net/Fedconnect/. For assistance in registering or for other FedConnect® questions please call the FedConnect® Help Desk at (800) 899-6665 or email at support@fedconnect.net. There is no charge for registration in or use of FedConnect®.

(End) FAR 52.237-1 Site Visit (Apr 1984)

Offerors or quoters are urged and expected to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. In no event shall failure to inspect the site constitute grounds for a claim after contract award.

(End of provision)

A site visit is highly recommended but not required. Offerors are urged and expected to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. In no event shall failure to inspect the site constitute grounds for a claim after contract award.

YOUR SITE VISIT POINT OF CONTACTS (POC) ARE THE FOLLOWING:

Melissa Kreller, Melissa.kreller@noaa.gov, Travissa Hooks, travissa.hooks@noaa.gov, 816-540-

All questions during the site visit should be submitted electronically to the CO marion.smith@noaa.gov.

Before going to the site, you will need to get an approval acknowledgment via email or phone with a time and date for the site visit.

mailto:marion.smith@noaa.gov mailto:Melissa.kreller@noaa.gov mailto:travissa.hooks@noaa.gov

FAR 52.212-1 Instructions to Offerors-Commercial Products and Commercial Services (Sep 2023) NOTICE TO OFFERORS: Instructions for submitting quotations under this request for quote must be followed. Failure to provide all information to aid in the evaluation may be considered non-responsive. Offers that are non-responsive may be excluded from further evaluation and rejected without further notification to the offeror.

1. Submit PDF or Microsoft Word format quotations to the office specified in this solicitation at or before the time specified in the solicitation. Email quotes are required and can be sent to CO marion.smith@noaa.gov.

2. Offeror shall have an active registration in the System for Award Management (SAM found at https://sam.gov/content/home) in order to provide a quote and be eligible for award. Must provide their UEID/CAGE CODE with their quote.

3. Offerors shall assume that the Government has no prior knowledge of them or their capability.

4. Offerors must provide all evaluation criteria in accordance with FAR 52.212-2. Offerors who do not provide all evaluation criteria will not be accepted.

FAR 52.212-2 Evaluation- Commercial Products and Commercial Services (Nov 2021) NOTICE TO OFFERORS: Instructions for submitting quotations under this request for quote must be followed. Failure to provide all information to aid in the evaluation may be considered non-responsive. Offers that are non-responsive may be excluded from further evaluation and rejected without further notification to the offeror.

1. Submit PDF or Microsoft Word format quotations to the office specified in this solicitation at or before the time specified in the solicitation. Email quotes are required and can be sent to marion.smith@noaa.gov.

2. Contractor shall have an active registration in the System for Award Management (SAM found at https://sam.gov/content/home) in order to provide a quote and be eligible for award. Must provide their UEID/CAGE CODE/EIN CODE and phone number, full address, and e-mail address with their quote.

3. Offerors shall assume that the Government has no prior knowledge of them or their capability.

Offers will be evaluated based on price and the factors set forth in paragraph (a). The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. Paragraph (a) is hereby completed as follows:

The evaluation will consider the Non-Price Technical Solution (Technical Approach and Past Performance) to be significantly more important than price. However, as quotes are determined to be more equal in the non-price evaluation factor, price becomes more important and may become the determining factor for award. If, at any stage of the evaluation, all vendors are determined to have submitted equal, or virtually equal, Non-Price Technical Solutions, price could become the factor in determining which vendor will receive the award.

The Government intends to evaluate the quotes and award a purchase order based on the Offeror’s initial quote; therefore, the Offeror’s initial quote should contain the Offeror’s best terms from a Non- Price Technical Solution and price standpoint.

mailto:marion.smith@noaa.gov https://sam.gov/content/home https://sam.gov/content/home

The Government reserves the right not to award a purchase order depending on the quality of the quote(s) submitted and the availability of funds. Furthermore, the Government may waive informalities and minor irregularities or omissions in quotes received.

The Government may make award to other than the lowest-priced Offeror or the Offeror with the highest technical rating if the Contracting Officer determines that to do so would result in the best value to the Government. The Government will not make an award at a significantly higher overall price to achieve only slightly superior performance capability.

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered.

Paragraph (a) is hereby completed as follows: Evaluation will be based on the following:

1. Technical Approach and Capability Statement for similar work performed.

The Offeror’s overall technical approach will be evaluated to assess the Government's level of confidence in the Offeror’s understanding of, approach to, and ability to successfully perform the requirements as described in the Statement of Work. The technical approach write-up must not be a reiteration of the Statement of Work.

2. Past Performance.

The Offeror's past performance on related contracts will be evaluated to determine, as appropriate, successful performance of contract requirements, quality and timeliness of delivery of goods and services, cost management, communications between contracting parties, proactive management and customer satisfaction. The Government will use its discretion to determine the sources of past performance information used in the evaluation, and the information may be obtained from references provided by the Offeror, the agency’s knowledge of Offeror performance, other government agencies or commercial entities, or past performance databases, and will be based on responsiveness, quality, and customer services. Quote shall include at least two references from at least two separate contracts for similar and relevant services including the phone number, full address, and e-mail address.

Offerors lacking relevant past performance history, or for whom past performance information is either not available or has not been submitted to the Government, will receive a neutral rating for past performance.

3. Price.

The Government will evaluate the price quote for completeness and reasonableness in relation to the RFQ requirements. Quoted prices must be entirely compatible with the Non-Price Technical Solution.

“THE GOVERNMENT DOES NOT ACCEPT RESPONSIBILITY FOR NON-RECEIPT OF QUOTES. IT IS THE CONTRACTOR’S RESPONSIBILITY TO REQUEST AND RECEIVE A CONFIRMATION OF THE QUOTE RECEIPT”.

Pleasant Hill, MO RFQ1333MHQ240008 Base Year

Per Job Cost Extend * 24 Total

MOW ALL GRASSY AREAS ON

PROPERTY, TRIM AROUND

BUILDINGS AND STATIONARY

ITEMS, EDGE SIDEWALKS,

REMOVE CLIPPINGS AND

DEBRIS

Per Job Cost Extend * 2 Total

PRUNE AND TRIM

TREES/SHRUBS

FERTILIZE LAWN, TREES,

SHRUBS, AND PROVIDE WEED

CONTROL

Startup/shut down sprinklers Startup/shut down sprinklers

Extend * 2 Total

Total for year

Option Year 1

Per Job Cost Extend * 26 Total

MOW ALL GRASSY AREAS ON

PROPERTY, TRIM AROUND

BUILDINGS AND STATIONARY

ITEMS, EDGE SIDEWALKS,

Per Job Cost Extend * 3 Total

Startup/shut down sprinklers Per Job Cost Extend * 2 Total

Total for year

Option Year 2

Per Job Cost Extend * 26 Total

MOW ALL GRASSY AREAS ON

PROPERTY, TRIM AROUND

BUILDINGS AND STATIONARY

ITEMS, EDGE SIDEWALKS,

Option Year 3

Per Job Cost Extend * 26 Total

MOW ALL GRASSY AREAS ON

PROPERTY, TRIM AROUND

BUILDINGS AND STATIONARY

ITEMS, EDGE SIDEWALKS,

Option Year 4

Per Job Cost Extend * 26 Total

MOW ALL GRASSY AREAS ON

PROPERTY, TRIM AROUND

BUILDINGS AND STATIONARY

ITEMS, EDGE SIDEWALKS,

1333MH24Q0008

1. REQUEST NO.

5a. ISSUED BY

NAME

a. NAME

c. STREET ADDRESS

d. CITY

10. PLEASE FURNISH QUOTATIONS TO

THE ISSUING OFFICE IN BLOCK 5a ON

OR BEFORE CLOSE OF BUSINESS (Date)

2. DATE ISSUED 3. REQUISITION/PURCHASE REQUEST NO. 4. CERT. FOR NAT. DEF.

UNDER BDSA REG. 2

AND/OR DMS REG.1

RATING

6. DELIVERY BY (Date)

7. DELIVERY

9. DESTINATION

a. NAME OF CONSIGNEE

b. STREET ADDRESS

PAGE OF PAGES

5b. FOR INFORMATION CALL: (No collect calls)

TELEPHONE NUMBER

AREA CODE NUMBER

8. TO:

b. COMPANY

e. STATE f. ZIP CODE

c. CITY

d. STATE e. ZIP CODE

IMPORTANT: This is a request for information, and quotations furnished are not offers. If you are unable to quote, please so indicate on this form and return it to the address in Block 5a. This request does not commit the Government to pay any costs incurred in the preparation of the submission of this quotation or to contract for supplies or services. Supplies are of domestic origin unless otherwise indicated by quoter. Any representations and/or certifications attached to this Request for Quotations must be completed by the quoter.

11. SCHEDULE (Include applicable Federal, State and local taxes)

THIS RFQ

REQUEST FOR QUOTATION

(THIS IS NOT AN ORDER)

IS IS NOT A SMALL BUSINESS SET ASIDEX

03/30/2024 142030-24-0102

1 3

601 EAST 12TH STREET SUITE 1746

KANSAS CITY MO 64106

NWS Field Delegates

KANSAS CITY WFO

1803 NORTH 7 HIGHWAY

PLEASANT HILL

MO 64080-9421

MARION SMITH

04/05/2024 1400 CD

FOB DESTINATION

OTHER

(See Schedule)X

ITEM NO.

(a)

SUPPLIES/SERVICES

(b)

QUANTITY

(c)

UNIT

(d)

UNIT PRICE

(e)

AMOUNT

(f)

NOTICE: THE GOVERNMENT DOES NOT ACCEPT

RESPONSIBILITY FOR NON-RECEIPT OF QUOTES. IT IS

THE CONTRACTOR’S RESPONSIBILITY TO REQUEST A

CONFIRMATION OF THE QUOTE RECEIPT.

UNIQUE ENTITY ID ______________________

CAGE CODE ____________

THIS SYNOPSIS/SOLICIATION REPLACES 1333MH24Q0003.

IF A BID WAS SUBMITTED TO THE PREVIOUS POSTING AN

UPDATED BID IS REQUIRED USING THIS POSTING

1333MH24Q0008. PREVIOUS PROPOSALS WILL NOT BE

CONSIDERED.

OFFEROR MAY SUBMIT THE QUOTE ON THIS SF-18 FORM

OR THEIR OWN COMPANY FORM, USING THE PRICING

SHEET ATTACHED TO THE COVER SHEET.

QUOTES WILL BE EVALUATED BASED ON FAR 52.212-2 IN

Continued ...

12. DISCOUNT FOR PROMPT PAYMENT

a. 10 CALENDAR DAYS (%) b. 20 CALENDAR DAYS (%) c. 30 CALENDAR DAYS (%) d. CALENDAR DAYS

NUMBER PERCENTAGE

NOTE: Additional provisions and representations

13. NAME AND ADDRESS OF QUOTER

b. STREET ADDRESS

c. COUNTY

d. CITY e. STATE f. ZIP CODE

14. SIGNATURE OF PERSON AUTHORIZED TO

SIGN QUOTATION

16. SIGNER

a. NAME (Type or print)

c. TITLE (Type or print)

a. NAME OF QUOTER

AREA CODE

NUMBER

15. DATE OF QUOTATION

b. TELEPHONE are are not attached

AUTHORIZED FOR LOCAL REPRODUCTION

Previous edition not usable

STANDARD FORM 18 (REV. 6-95)

Prescribed by GSA - FAR (48 CFR) 53.215-1(a)

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

NAME OF OFFEROR OR CONTRACTOR

2 3

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

1333MH24Q0008

ATTACHED CLAUSES & PROVISIONS. VENDORS WHO DO NOT

PROVIDE ALL EVALUATION CRITERIAL WILL NOT BE

ACCEPTED.

THE OFFEROR MUST BE CURRENLTY REGISTERED IN THE

SYSTEM FOR AWARD MANAGEMENT (SAM) TO BE ELGIBLE

FOR AN AWARD.

QUOTES RECEIVED FROM CONTRACTORS WHO ARE NOT

ACTIVE IN SAM WILL NOT BE CONSIDERED.

100% TOTAL SMALL BUSINESS SET-ASIDE, FIRM-FIXED

PRICE PURCHASE ORDER TO BE AWARDED TO LOW PRICED,

TECHNICALLY ACCEPTABLE QUOTE.

PROVIDE CERTIFICATES OR SELF-CERTIFICATION THAT

THE PRODUCTS WHICH WILL BE UTILIZED IN THE TASKS

OF THE SCOPE OF WORK WILL BE GREEN ENVIRONMENTAL,

IF APPLICABLE PER THE FAR CLAUSES LISTED. (FAR

52.237-2)

(INITIAL AND/OR ADD DOCUMENTATION)

SCLS WAGE DETERMINATION 2015-5105 REV 21 DATED

12/26/2023 IS APPLICABLE TO THIS RFQ.

BASE YEAR

MOW ALL GRASSY AREAS ON PROPERTY, TRIM AROUND

BUILDINGS AND STATIONARY ITEMS, EDGE SIDEWALKS,

REMOVE CLIPPINGS AND DEBRIS

$ _______________ (ESTIMATED 26 JOBS)

PRUNE AND TRIM TREES/SHRUBS

$ _______________ (2 JOBS)

FERTILIZE LAWN, TREES, SHRUBS, AND PROVIDE WEED

CONTROL

$ ________________ (3 JOBS)

START-UP/SHUT-DOWN SPRINKLER SYSTEM (ANY REPAIR

WORK MUST BE APPROVED IN ADVANCE AND BILLED

SEPARATELY)

$____________ (2 JOBS)

OPTION YEAR 1

MOW ALL GRASSY AREAS ON PROPERTY, TRIM AROUND

BUILDINGS AND STATIONARY ITEMS, EDGE SIDEWALKS,

REMOVE CLIPPINGS AND DEBRIS

$ _______________ (ESTIMATED 26 JOBS)

PRUNE AND TRIM TREES/SHRUBS

$ _______________ (2 JOBS)

FERTILIZE LAWN, TREES, SHRUBS, AND PROVIDE WEED

CONTROL

$ ________________ (3 JOBS)

START-UP/SHUT-DOWN SPRINKLER SYSTEM (ANY REPAIR

WORK MUST BE APPROVED IN ADVANCE AND BILLED

Continued ...

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

NAME OF OFFEROR OR CONTRACTOR

3 3

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

1333MH24Q0008

SEPARATELY)

$____________ (2 JOBS)

OPTION YEAR 2

MOW ALL GRASSY AREAS ON PROPERTY, TRIM AROUND

BUILDINGS AND STATIONARY ITEMS, EDGE SIDEWALKS,

REMOVE CLIPPINGS AND DEBRIS

$ _______________ (ESTIMATED 26 JOBS)

PRUNE AND TRIM TREES/SHRUBS

$ _______________ (2 JOBS)

FERTILIZE LAWN, TREES, SHRUBS, AND PROVIDE WEED

CONTROL

$ ________________ (3 JOBS)

START-UP/SHUT-DOWN SPRINKLER SYSTEM (ANY REPAIR

WORK MUST BE APPROVED IN ADVANCE AND BILLED

SEPARATELY)

$____________ (2 JOBS)

OPTION YEAR 3

MOW ALL GRASSY AREAS ON PROPERTY, TRIM AROUND

BUILDINGS AND STATIONARY ITEMS, EDGE SIDEWALKS,

REMOVE CLIPPINGS AND DEBRIS

$ _______________ (ESTIMATED 26 JOBS)

PRUNE AND TRIM TREES/SHRUBS

$ _______________ (2 JOBS)

FERTILIZE LAWN, TREES, SHRUBS, AND PROVIDE WEED

CONTROL

$ ________________ (3 JOBS)

START-UP/SHUT-DOWN SPRINKLER SYSTEM (ANY REPAIR

WORK MUST BE APPROVED IN ADVANCE AND BILLED

SEPARATELY)

$____________ (2 JOBS)

OPTION YEAR 4

MOW ALL GRASSY AREAS ON PROPERTY, TRIM AROUND

BUILDINGS AND STATIONARY ITEMS, EDGE SIDEWALKS,

REMOVE CLIPPINGS AND DEBRIS

$ _______________ (ESTIMATED 26 JOBS)

PRUNE AND TRIM TREES/SHRUBS

$ _______________ (2 JOBS)

FERTILIZE LAWN, TREES, SHRUBS, AND PROVIDE WEED

CONTROL

$ ________________ (3 JOBS)

START-UP/SHUT-DOWN SPRINKLER SYSTEM (ANY REPAIR

WORK MUST BE APPROVED IN ADVANCE AND BILLED

SEPARATELY)

$____________ (2 JOBS)

Period of Performance: 04/11/2024 to 03/31/2025

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)