Sol_1333MF25Q0074.pdf

COMBINED SYNOPSIS/SOLICITATION

NSIL Walk-in Freezer Repair Services 25-363

(i) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice and in accordance with the simplified acquisition procedures authorized in FAR Part 13. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

(ii) This solicitation is issued as a request for quotation (RFQ). Submit written quotes on RFQ Number 1333MF25Q0074.

(iii) The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2025-03 (Jan 2025) (Deviation 2025-07) (May 2025).

(iv) This solicitation is being issued as a total Small Business Set-Aside. The associated NAICS code is 238220. The small business size standard is $19.0M.

(v) This combined solicitation/synopsis is for purchase of the following commercial services:

See the Line Items on the attached SF18 and the attached Statement of Work for the Base and 4 options periods information for Walk-in Freezer Repair Services at the National Seafood Inspection Laboratory.

(vi) Description of requirements is as follows:

See attached Statement of Work which applies to Base Year and all Option Years 1 – 4, and Department of Labor Wage Rates: WD 2015-5147, Revision No. 27, dated Jul, 08, 2025, which can be found on:

https://sam.gov/content/wage-determinations

INVOICES TO BE BILLED MONTHLY IN ARREARS. PROVIDE MONTHLY AND ANNUAL

PRICING FOR EACH BASE AND OPTION YEAR. QUOTE PRICING MAY BE PROVIDED ON

ATTACHED SF18 FORM OR ON COMPANY LETTERHEAD.

(vii) Date(s) and place(s) of delivery and acceptance:

Period of performance shall be:

Base Period: 9/26/2025-9/25/2026 Option Year 1: 9/26/2026-9/25/2027 Option Year 2: 9/26/2027-9/25/2028 Option Year 3: 9/26/2028-9/25/2029 Option Year 4: 9/26/2029-9/25/2030

Place of Performance is: National Seafood Inspection Laboratory, at 3209 Frederic Street, Pascagoula, MS

(viii) FAR provision 52.212-1, Instructions to Offerors-Commercial Products and Commercial Services (Sept 2023), applies to this acquisition and can be found on the Request for Quote form SF18 attachment.

(ix) FAR provision 52.212-2, Evaluation-Commercial Products and Commercial Services (Nov 2021), applies to this acquisition and can be found on this document.

(x) FAR provision 52.212-3, Offeror Representations and Certifications-Commercial Products and Commercial Services (May 2024) (Deviation 2025-02) (Deviation 2025-03) (Feb 2025), applies to this acquisition and can be found on the Request for Quote form SF18 attachment. Offerors are advised to include a completed copy of the provision with its offer, unless the offeror’s Reps & Certs section on SAM.gov is accurate and current.

https://sam.gov/content/wage-determinations https://www.acquisition.gov/far/part-52#FAR_52_212_1 https://www.acquisition.gov/far/part-52#FAR_52_212_2 https://www.acquisition.gov/far/part-52#FAR_52_212_3

Per Deviation 2025-02/03: System updates may lag policy updates. The System for Award Management (SAM) may continue to require entities to complete representations based on provisions that are not included in agency solicitations, including 52.223-22, Public Disclosure of Greenhouse Gas Emissions and Reduction Goals—Representation, and paragraph (t) of 52.212-3, Offeror Representations and Certifications—Commercial Products and Commercial Services. Examples include 52.222-25, Affirmative Action Compliance, and paragraph (d) of 52.212-3, Offeror Representations and Certifications—Commercial Products and Commercial Services. Contracting officers will not consider these representations when making award decisions or enforce requirements. Entities are not required to, nor are they able to, update their entity registration to remove these representations in SAM.

(xi) FAR clause at 52.212-4, Contract Terms and Conditions-Commercial Products and Commercial Services (Nov 2023), applies to this acquisition and can be found on the Request for Quote form SF18 attachment.

(xii) FAR clause at 52.212-5, Contract Terms and Conditions Required To Implement Statutes or Executive Orders-Commercial Products and Commercial Services (Jan 2025) (Deviation 2025-02) (Deviation 2025-03) (Feb 2025), applies to this acquisition and can be found in full text on the Request for Quote form SF18 attachment.

(xiii) Any additional contract requirement(s) or terms and conditions that apply can be found on the Request for Quote form SF18 attachment.

(xiv) Defense Priorities and Allocations System (DPAS) and assigned rating does not apply.

(xv) Quotes are required to be received in the contracting office no later than the date marked on Block 10 of the SF18. All quotes must be submitted electronically via email to amy.gilliland@noaa.gov.

(xvi) Any questions regarding this solicitation should be submitted electronically via email to amy.gilliland@noaa.gov.

UTILIZATION OF FEDCONNECT® FOR CONTRACT ADMINISTRATION

The Department of Commerce will utilize the FedConnect® web portal in administering this award. The contractor must be registered in FedConnect® and have access to the FedConnect® website located at https://www.fedconnect.net/Fedconnect/. For assistance in registering or for other FedConnect® questions please call the FedConnect® Help Desk at (800) 899-6665 or email at support@fedconnect.net.

There is no charge for registration in or use of FedConnect®.

(End)

1352.215-72 Inquiries (Apr 2010)

OFFERORS MUST SUBMIT ALL QUESTIONS CONCERNING THIS SOLICITATION IN WRITING

VIA EMAIL TO amy.gilliland@noaa.gov. QUESTIONS SHOULD BE RECEIVED NO LATER THAN 3 days before posting close date. Any responses to questions will be made in writing, without identification of the questioner, and will be included in an amendment to the solicitation. Even if provided in another form, only the question responses included in the amendment to the solicitation will govern performance of the contract.

(End of clause)

THE GOVERNMENT DOES NOT ACCEPT RESPONSIBILITY FOR NON-RECEIPT OF

QUOTES. IT IS THE CONTRACTOR’S RESPONSIBILITY TO REQUEST AND RECEIVE A

CONFIRMATION OF THE QUOTE RECEIPT.

https://www.acquisition.gov/far/part-52#FAR_52_212_4 https://www.acquisition.gov/far/part-52#FAR_52_212_5

FAR 52.212-2 Evaluation- Commercial Products and Commercial Services (Nov 2021) Offers will be evaluated based on price and the factors set forth in paragraph (a).

The evaluation will consider the Non-Price Technical Solution (Technical Approach and Past Performance) to be significantly more important than price. However, as quotes are determined to be more equal in the non-price evaluation factor, price becomes more important and may become the determining factor for award. If, at any stage of the evaluation, all vendors are determined to have submitted equal, or virtually equal, Non-Price Technical Solutions, price could become the factor in determining which vendor will receive the award.

The Government intends to evaluate the quotes and award a purchase order based on the Offeror’s initial quote; therefore, the Offeror’s initial quote should contain the Offeror’s best terms from a Non-Price Technical Solution and price standpoint.

The Government reserves the right not to award a purchase order depending on the quality of the quote(s) submitted and the availability of funds. Furthermore, the Government may waive informalities and minor irregularities or omissions in quotes received.

The Government may make award to other than the lowest-priced Offeror or the Offeror with the highest technical rating if the Contracting Officer determines that to do so would result in the best value to the Government. The Government will not make an award at a significantly higher overall price to achieve only slightly superior performance capability.

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered.

Paragraph (a) is hereby completed as follows: Evaluation will be based on the following:

1. Technical Approach and Capability.

The Offeror’s overall technical approach will be evaluated to assess the Government's level of confidence in the Offeror’s understanding of, approach to, and ability to successfully perform the requirements as described in the Statement of Work. Provide a detailed description of the company’s experience performing similar services. A detailed technical approach write-up describing how the Offeror will perform this service is required to be submitted with the quote regardless of whether a site visit was made or not. The technical approach write-up must not be a reiteration of the Statement of Work, but how your company plans on performing the tasks listed in the attached Statement of Work. (i.e. performance checklists, anticipated number of employees, anticipated hours at the facility and/or confirmation of supplies being provided, etc.)

2. Past Performance.

Quote shall include at least two references from at least two separate contracts for similar and relevant recent services within the past two years including the name, phone number, full address, and e-mail address of the reference to demonstrate the offeror’s capability to successfully perform the services listed in the Statement of Work.

The offeror is required to fill out blocks 1-4 and send the attached Past Performance Questionnaire to the references provided by the offeror in their submission. The references should complete the Past Performance Questionnaire and then email it directly to amy.gilliland@noaa.gov by the closing date and time of this solicitation. The Government reserves the right to consider past performance report forms received after the due date and time of the solicitation, past performance questionnaires submitted from previous solicitations, and to contact references for verification or additional information.

The Offeror's past performance on related contracts will be evaluated to determine, as appropriate, successful performance of contract requirements, quality and timeliness of delivery of goods and services, cost management, communications between contracting parties, proactive management and customer satisfaction. The Government will use its discretion to determine the sources of past performance information used in the evaluation, and the information may be obtained from references provided by the Offeror, the agency’s knowledge of Offeror performance, other government agencies or commercial entities, or past performance databases, and will be based on responsiveness, quality, and customer services.

Offerors lacking relevant past performance history, or for whom past performance information is either not available or has not been submitted to the Government, will receive a neutral rating for past performance. A good past performance rating provides higher confidence than a neutral or satisfactory rating.

3. Price.

The Government will evaluate the price quote for completeness and reasonableness in relation to the RFQ requirements. Quoted prices must be entirely compatible with the Non-Price Technical Solution.

The Government intends to award a trade-off, single firm fixed-price purchase order on an all or some basis with payment terms of Net 30.

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of provision)

REQUEST FOR QUOTATION

(THIS IS NOT AN ORDER)

THIS RFQ IS IS NOT A SMALL BUSINESS SET-ASIDE

15. DATE OF QUOTATION

16. SIGNER

a. NAME (Type or print)

c. TITLE (Type or print)

b. TELEPHONE

AREA CODE

NUMBER

STANDARD FORM 18 (REV. 6/1995)

Prescribed by GSA-FAR (48 CFR) 53.215-1(a)

AUTHORIZED FOR LOCAL REPRODUCTION

Previous edition not usable

8. TO:

b. COMPANYa. NAME

c. STREET ADDRESS

d. CITY e. STATE f. ZIP CODE

9. DESTINATION

a. NAME OF CONSIGNEE

b. STREET ADDRESS

d. STATE e. ZIP CODE

7. DELIVERY

FOB DESTINATION

OTHER

(See Schedule)

10. PLEASE FURNISH QUOTATIONS TO THE

ISSUING OFFICE IN BLOCK 5a ON OR BEFORE CLOSE OF BUSINESS (Date)

IMPORTANT: This is a request for information and quotations furnished are not offers. If you are unable to quote, please so indicate on this form and return it to the address in Block 5a. This request does not commit the Government to pay any costs incurred in the preparation of the submission of this quotation or to contract for supplies or service. Supplies are of domestic origin unless otherwise indicated by quoter. Any representations and/or certifications attached to this Request for Quotation must be completed by the quoter.

11. SCHEDULE (Include applicable Federal, State and local taxes)

ITEM NUMBER

(a)

SUPPLIES/SERVICES

(b)

QUANTITY

(c)

UNIT

(d)

UNIT PRICE

(e)

AMOUNT

(f)

12. DISCOUNT FOR PROMPT PAYMENT

a. 10 CALENDAR DAYS (%) b. 20 CALENDAR DAYS (%) c. 30 CALENDAR DAYS (%) d. CALENDAR DAYS

NUMBER PERCENTAGE

NOTE: Additional provisions and representations are are not attached.

13. NAME AND ADDRESS OF QUOTER

a. NAME OF QUOTER

b. STREET ADDRESS

c. COUNTY

d. CITY e. STATE f. ZIP CODE

14. SIGNATURE OF PERSON AUTHORIZED TO

SIGN QUOTATION

PAGE OF PAGES

1. REQUEST NUMBER 2. DATE ISSUED 3. REQUISITION/PURCHASE REQUEST NUMBER 4. CERT. FOR NAT. DEF.

UNDER BDSA REG. 2

AND/OR DMS REG. 1

RATING

5a. ISSUED BY 6. DELIVER BY (Date)

NAME TELEPHONE NUMBER

AREA CODE NUMBER

c. CITY

5b. FOR INFORMATION CALL (NO COLLECT CALLS)

3209 FREDERIC STREET

/F/SF7

NMFS Field Delegates

601 EAST 12TH STREET SUITE 1746

KANSAS CITY MO 64106

143012-25-00331333MF25Q0074

AMY GILLILAND

NAT'L SEAFOOD INSPECTION LAB

39568-4163

09/10/2025

09/18/2025 1700 CD

PASCAGOULA

MS

Period of Performance: 09/26/2025 to

09/25/2026

1 59

1333MF25Q0074 BASE

Section II - Supplies or Services and Price/Costs Section III - Description/Specifications Section IX - Contract Clauses Section X - List of Attachments

Section II - Supplies or Services and Price/Costs

CLIN List

Item Number Description Quantity Unit Unit Price Amount

NOTICE: THE GOVERNMENT DOES NOT

ACCEPT RESPONSIBILITY FOR NON-RECEIPT

OF QUOTES. IT IS THE CONTRACTOR’S

RESPONSIBILITY TO REQUEST A

CONFIRMATION OF THE QUOTE RECEIPT.

UNIQUE ENTITY ID ______________________

CAGE CODE ____________

OFFEROR MAY SUBMIT THE QUOTE ON THIS

SF-18 FORM OR THEIR OWN COMPANY

FORM.

QUOTES WILL BE EVALUATED BASED ON FAR

52.212-2 IN ATTACHED CLAUSES &

PROVISIONS. VENDORS WHO DO NOT

PROVIDE ALL EVALUATION CRITERIA WILL

NOT BE ACCEPTED.

THE OFFEROR MUST BE CURRENTLY

REGISTERED IN THE SYSTEM FOR AWARD

MANAGEMENT (SAM) TO BE ELIGIBLE FOR AN

AWARD.

QUOTES RECEIVED FROM CONTRACTORS

WHO ARE NOT ACTIVE IN SAM WILL NOT BE

CONSIDERED.

TOTAL SMALL BUSINESS SET-ASIDE, FIRM-

FIXED PRICE PURCHASE ORDER TO BE

AWARDED TO LOW PRICED, TECHNICALLY

ACCEPTABLE QUOTE.

WAGE DETERMINATION 2015-5147 REV 27

DATED 7/08/2025 IS APPLICABLE TO THIS

RFQ.

0001 1 EA

Base Year One Semi-annual Preventative Maintenance visit per the attached Statement of Work Award Type: Firm-fixed-price Product/Service Code: J049 Requisition No: 143012-25-0033

Item Number Description Quantity Unit Unit Price Amount

Emergency Visit Each not to exceed line item for repairs and parts Award Type: Firm-fixed-price Product/Service Code: J049 Requisition No: 143012-25-0033

1001 1 EA

Option Year 1 One Semi-annual Preventative Maintenance visit per the attached Statement of Work Award Type: Firm-fixed-price

(Option Line Item)

Anticipated Exercise Date: 09/25/2026 Product/Service Code: J049 Period of Performance: 09/26/2026 to 09/25/2027

Option Year 1 Emergency visits repairs and parts not to exceed

Award Type: Firm-fixed-price

(Option Line Item)

Anticipated Exercise Date: 09/25/2026 Product/Service Code: J049 Period of Performance: 09/26/2026 to 09/25/2027

2001 1 EA

Option Year 2 One Semi-annual Preventative Maintenance visit per the attached Statement of Work Award Type: Firm-fixed-price

(Option Line Item)

Anticipated Exercise Date: 09/25/2027 Product/Service Code: J041 Period of Performance: 09/26/2027 to 09/25/2028

Option Year 2 Emergency visits repairs and parts not to exceed Award Type: Firm-fixed-price

(Option Line Item)

Item Number Description Quantity Unit Unit Price Amount

Anticipated Exercise Date: 09/25/2027 Product/Service Code: J049 Period of Performance: 09/26/2027 to 09/25/2028

3001 1 EA

Option Year 3 One Semi-annual Preventative Maintenance visit per the attached Statement of Work Award Type: Firm-fixed-price

(Option Line Item)

Anticipated Exercise Date: 09/25/2028 Product/Service Code: J041 Period of Performance: 09/26/2028 to 09/25/2029

Emergency visits repairs and parts not to exceed Award Type: Firm-fixed-price

(Option Line Item)

Anticipated Exercise Date: 09/25/2028 Product/Service Code: J041 Period of Performance: 09/26/2028 to 09/25/2029

4001 1 EA

Option Year 4 One Semi-annual Preventative Maintenance visit per the attached Statement of Work Award Type: Firm-fixed-price

(Option Line Item)

Anticipated Exercise Date: 09/25/2029 Product/Service Code: J041 Period of Performance: 09/26/2029 to 09/25/2030

Option Year 4 Emergency visits repairs and parts not to exceed Award Type: Firm-fixed-price

(Option Line Item)

Anticipated Exercise Date: 09/25/2029 Product/Service Code: J041

Item Number Description Quantity Unit Unit Price Amount

Period of Performance: 09/26/2029 to 09/25/2030

Section III - Description/Specifications

SOW Statement of Work

Statement of Work NSIL Walk In Freezer Maintenance 143012-25-0033

BACKGROUND

The National Seafood Inspection Laboratory (NSIL) owns a stand-alone walk in freezer that is located on the platform downstairs, as well as pays for the maintenance for two walk in freezers inside the laboratory space on the second floor.

INTRODUCTION

The National Seafood Inspection Laboratory has three walk in freezers for sample storage. The contractor shall provide all equipment, personnel, tools, materials, supervision, and other items and incidental services necessary to perform preventive maintenance and repairs to maintain the equipment within design parameters as prescribed in the manufacturer’s maintenance manuals and technical bulletins and in keeping with good business practice in accordance with this Statement of Work (SOW).

This service will be performed at the National Seafood Inspection Laboratory, at 3209 Frederic Street, Pascagoula, MS.

1.1 SYSTEMS OVERVIEW

1. Outside Stand Alone Freezer NSIL Designation OF: This freezer consists of a 32000BTU evaporator with a 6HP condensing unit with all of this equipment on top of the freezer box, which was designed to be portable. Serial Number: E3362.

2. Walk In Freezer (Rapid Pull Down or Blast) NSIL Designation WI1: This freezer consists of a 20000BTU evaporator piped into a 4.5hp scroll condensing unit located on the roof accessible by standard door. Factory model number MEL0228.0X7A, Frost Model number FERE200B/2. Serial Number: 223926.0001; Condenser Model Number BZT045L6C.

3. Walk In Freezer (Storage) NSIL Designation WI2: This freezer consists of a 16000BTU evaporator piped into a 3.5hp scroll condensing unit located on the roof accessible by a standard door. Factory model number MEL0155.1X4, Frost Model number FERE160B/2.

Serial Number: 223925.0001. Condenser Model Number BZT035L6C.

4. Control Panel: The walk in freezers in 1.1.2 and 1.1.3 are both controlled by the same control panel that is a Global Link Controller HLLC2 with a backup control that is a Johnson Controls A419 controller.

1.2 SCOPE

The contractor shall provide all personnel, equipment, tools, services, and supervision necessary to inspect, maintain and repair government owned walk in freezers detailed above in section 1.1. These services are to be performed at the National Seafood Inspection Laboratory, at 3209 Frederic Street, Pascagoula, MS. The contractor shall perform all service maintenance and repair tasks in accordance with the manufacturers’ recommendations as well as the standards and procedures defined in this contract. The contractor shall maintain a written preventative maintenance schedule before the start of the contract.

1. Preventative Maintenance

1. The contractor shall furnish the necessary personnel, equipment, tools, supervision, and services to provide preventative maintenance for the equipment listed in 1.1 above.

2. Contractor shall inspect semi-annually, and ensure that the freezers are operating and serviced according to the manufacturer’s recommendations.

3. The contractor shall ensure the freezers perform efficiently and are clean and are free of corrosion.

4. The contractor shall identify and repair leaks in the system as appropriate.

5. The contractor shall minimize disruptions and inconveniences to users and must coordinate all work with the contract representative.

6. The contractor shall not perform any repairs without prior approval by the contracting officer and contract representative.

7. All parts and materials are to be provided by the contractor for regularly scheduled preventative maintenance.

8. Repair parts and materials beyond those replaced as part of regularly scheduled maintenance will be pre-approved by the contracting officer.

9. If required, travel expenses shall be built into the monthly service call, and shall not be billed separately.

10. A Not-to-exceed (NTE) time and material (T&M) line item to be added to award to cover repairs and parts required that are outside of the preventative maintenance requirements.

2. Limits Of Labor Provided: The contractor shall provide preventative maintenance labor for equipment shown in the equipment list in 1.1 above. Maintenance personnel shall be fully qualified and competent to provide the following:

• Provide ongoing preventative maintenance on the equipment list in 1.1 above.

• Identify repairs needed.

• Report and document maintenance on equipment.

3. Property Control: The contractor shall obtain approval of the contract representative or the contracting officer before removing any item from its existing location.

4. Freezer Repair

1. The contractor shall start diagnosis and repairs to the freezer within 24 hours of identification of a problem, or being notified of repair service requirement.

2. The contractor shall notify the contract representative and contracting officer when any replacement part must be ordered that will delay repairs for more than 24 hours.

3. The contractor shall develop a repair plan within 48 hours of the expected delay if repair time may exceed seven days and submit this plan to the contract representative and contracting officer for approval.

4. The government shall not be billed for replacement parts and repairs until repairs are complete and the equipment is restored to proper operation.

5. All repairs are to be completed within thirty days of notification of repair service requirement. Those repairs and parts that are outside of the preventative maintenance requirements shall be billed to the T&M line item within the award, only after approval to perform repairs is made by the governments POC.

6. Travel expenses, if required, must be approved in writing, and shall not be in excess of the prevailing government per diem rate for Pascagoula, MS.

3. EMPLOYEES

Certifications: The contractor shall be licensed to conduct refrigeration work in the State of Mississippi and have 5 years of experience in refrigeration equipment service as detailed in serviceable items listed in 1.1 above. The contractor’s onsite worker should be trained and certified for conducting maintenance and repair on refrigeration equipment as detailed in serviceable items listed in 1.1 above.

Vendor to provide verification of above requirements with proposal.

1.4 HOURS OR OPERATION

1.4.1 Normal Hours: The contractor shall maintain the following customer service hours: Monday through Friday 7:00 am to 5:00 pm, however, performance of maintenance and repairs under this contract will not be precluded after normal hours.

1.4.2 Recognized Holidays: The contractor is not required to provide service on federal holidays with the exception of emergency service.

1.4.3 Emergency Services: Emergency services may be required outside the normal duty hours described above. The contractor's responsibilities for emergency support are within 2 hours of notification and within 1 day during normal hours of receipt of any parts required.

1.5 SAFETY

1.5.1 Contractor Compliance: The contractor and its subcontractors shall comply with Public Law 91-596 (Occupational Safety and Health Act (OSHA)) and the Environmental, Safety, and Occupational Health (ESOH) (DODD 4715.1E). These requirements shall be incorporated into the contractor’s safety and health program.

1.5.2 Mishap Notification and Investigation: The contractor and its subcontractors (if applicable) shall promptly report pertinent facts regarding mishaps involving Government property damage or injury to Government personnel and to cooperate in any resulting safety investigation. The contractor shall notify (via telephone) the cognizant contracting officer, the contracting officer’s representative, and/or other applicable members within four (4) hours of all mishaps or incidents. The Government person notified by the contractor will in-turn notify the Safety office. Contractor notifications made after duty hours shall be reported to the appropriate installation Command Post. If requested by the cognizant contracting officer, the contracting officer’s representative, and/or the cognizant program manager, the contractor shall immediately secure the mishap scene/damaged property and impound pertinent maintenance and training records until released by the investigating safety office. If the Government investigates the mishap, the contractor and the subcontractors shall cooperate fully and assist the Government personnel until the investigation is completed.

1.5.3 Environmental Requirements

1.5.3.1 All work performed under the PWS will completed in accordance with Environmental Protection Agency (EPA) requirements for handling of refrigerants and hazardous materials (HAZMAT).

1.5.3.2 All provisions of the Clean Air Act (CAA) and Clean Water Act are to be followed with respect to the handling, disposal, and record keeping requirements for ozone depleting substances and other hazardous materials (HAZMAT) used in the performance of this contract.

1.5.3.3 All oils and solvents, or consumables contaminated with HAZMAT are to be removed from the premises and properly disposed of.

1.6 DELIVERABLES

The contractor shall provide deliverables as described in subsequent task orders. Deliverables shall be specified by the government.

Task Name Frequency Quantity

001 The Contractor shall perform periodic preventative maintenance for the walk- in freezers. Semi Annual 1

Contractor shall conduct repairs discovered during preventative maintenance as needed to return freezers to normal operation

Within 24 hours of discovery of the needed repair

As needed

Contractor shall conduct emergency repairs that fall outside of the preventative maintenance as needed to return refrigeration equipment to normal operation. Performance to begin after proposal submitted to government POC and approved.

Within 2 hours of notification for first response, within 1 day of receipt of any parts required

As needed

2.0 GENERAL REQUIREMENTS

2.1 NON-PERSONAL SERVICES

The Government shall neither supervise contractor employees nor control the method by which the contractor performs the required tasks. Under no circumstances shall the Government assign tasks to, or prepare work schedules for, individual contractor employees. It shall be the responsibility of the contractor to manage its employees and to guard against any actions that are of the nature of personal services, or give the perception of personal services. If the contractor believes that any actions constitute, or are perceived to constitute personal services, it shall be the contractor's responsibility to notify the Procuring Contracting Officer (PCO) immediately.

2.2 BUSINESS RELATIONS

The contractor shall successfully integrate and coordinate all activity needed to execute the requirement. The contractor shall manage the timeliness, completeness, and quality of problem identification. The contractor shall provide corrective action plans, proposal submittals, timely identification of issues, and effective management of subcontractors. The contractor shall seek to ensure customer satisfaction and professional and ethical behavior of all contractor personnel.

2.3 CONTRACT ADMINISTRATION AND MANAGEMENT

The following subsections specify requirements for contract, management, and personnel administration.

2.3.1 Contract Management

The contractor shall establish clear organizational lines of authority and responsibility to ensure effective management of the resources assigned to the requirement. The contractor must maintain continuity between the support operations at the National Seafood Inspection Laboratory and the contractor's corporate offices.

2.3.2 Contract Administration

The contractor shall establish processes and assign appropriate resources to effectively administer the requirement. The contractor shall respond to Government requests for contractual actions in a timely fashion. The contractor shall have a single point of contact between the Government and Contractor personnel assigned to support contracts or task orders. The contractor shall assign work effort and maintaining proper and accurate time keeping records of personnel assigned to work on the requirement.

2.4 CONTRACTOR PERSONNEL, DISCIPLINES, AND SPECIALTIES

The contractor shall accomplish the assigned work by employing and utilizing qualified personnel with appropriate combinations of education, training, and experience. The contractor shall match personnel skills to the work or task with a minimum of under/over employment of resources. The successful contractor must employee properly certified refrigeration technicians and be able to provide a valid business license and certification along with a document of work performing similar tasks within the last 24 months and provide references for that work performed.

2.5 PERIOD OF PERFORMANCE

Base Period: 09/26/2025 - 09/25/2025 With four (4) additional option year periods. Options are at the sole discretion of the government and are not guaranteed.

2.6 PLACE OF PERFORMANCE

The primary place of performance will be:

National Seafood Inspection Lab 3209 Frederic Street Pascagoula, MS 39568-4163

3.0 TERMS OF THE SOW

The contractor will be responsible for the scheduling and coordination of work on the site. The contractor shall provide all labor, materials, tools, supplies, equipment, transportation, supervision, incidental engineering and management necessary to perform all tasks.

4.0 PERFORMANCE TASKS

The following section specifies the Performance Objectives and Performance Elements for the contract.

1. TASK 1: Perform all preventative maintenance and inspection items required to ensure proper operation of government owned equipment following the guidance of the appropriate maintenance manuals and technical service bulletins as detailed in serviceable items listed in

1.1 above. Estimates for all repairs not included as part of the preventive maintenance prescribed in the manuals and technical bulletins shall be submitted and approved by the government POC prior to beginning repair work.

2. TASK 2: Correct any deficiencies discovered as a result of preventative maintenance or inspections, or deficiencies that occur during the course of normal operations.

1. Standard: The freezers will be returned to normal operation, and will operate within parameters defined by the operating manuals.

2. Government will be notified if repairs cannot be completed within twenty-four hours and given an estimate for repair completion. If not repairable due to lack of onsite parts or materials, a plan for repair including a list of parts or materials will be identified and forwarded to the contract representative and contracting officer for approval within 48 hours of discovery of problem.

3. Parts will be ordered after authorization and will be installed within 24 hours of receipt.

Repair parts and labor will not be billed until the repairs are complete and the system is operating normally.

4. Labor: Labor for repairs and maintenance to correct deficiencies or emergency repairs will be billed as “Maintenance Hours.”

5. Parts, Materials and Consumables: A list of parts, materials and consumables required to correct deficiencies will be provided to the contract representative prior to purchase.

3. TASK 3: Conduct emergency repairs when required. Repairs shall start within 12 hours of notification and approval by the POC after receipt of estimated total costs.

1. Contractor will have personnel onsite to begin diagnostics within 2 hours of emergency notification, 24 hours a day, 7 days a week.

2. Government will be notified if repairs cannot be completed within forty-eight hours and given a plan for repair completion. If not repairable due to lack of onsite parts or materials, list of parts or materials will be identified and forwarded to the contract representative for approval within forty-eight hours of discovery of problem.

3. Parts will be ordered after authorization and will be installed within 24 hours of receipt.

Section IX - Contract Clauses

Clauses Incorporated by Reference Clause Number Clause Title

52.204-7 System for Award Management. (NOV 2024)

52.204-13 System for Award Management Maintenance. (OCT 2018)

52.204-16 Commercial and Government Entity Code Reporting.

(AUG 2020)

52.204-17 Ownership or Control of Offeror. (AUG 2020)

52.204-18 Commercial and Government Entity Code Maintenance.

(AUG 2020)

52.212-4 Contract Terms and Conditions - Commercial Products and Commercial Services. (NOV 2023)

52.237-2 Protection of Government Buildings, Equipment, and Vegetation. (APR 1984)

1352.209-73 Compliance with the laws. (APR 2010) 1352.209-74 Organizational conflict of interest. (APR 2010)

FAR 52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment. (NOV 2021)

The Offeror shall not complete the representation at paragraph (d)(1) of this provision if the Offeror has represented that it "does not provide covered telecommunications equipment or services as a part of its offered products or services to the Government in the performance of any contract, subcontract, or other contractual instrument" in paragraph (c)(1) in the provision at 52.204-26, Covered Telecommunications Equipment or Services-Representation, or in paragraph (v)(2)(i) of the provision at 52.212-3, Offeror Representations and Certifications-Commercial Products and Commercial Services.

The Offeror shall not complete the representation in paragraph (d)(2) of this provision if the Offeror has represented that it "does not use covered telecommunications equipment or services, or any equipment, system, or service that uses covered telecommunications equipment or services" in paragraph (c)(2) of the provision at 52.204-26, or in paragraph (v)(2)(ii) of the provision at 52.212-3.

(a) Definitions. As used in this provision-

Backhaul, covered telecommunications equipment or services, critical technology, interconnection arrangements, reasonable inquiry, roaming, and substantial or essential component have the meanings provided in the clause 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment.

(b) Prohibition. (1) Section 889(a)(1)(A) of the John S. McCain National Defense Authorization Act for Fiscal Year 2019 (Pub. L. 115-232) prohibits the head of an executive agency on or after August 13, 2019, from procuring or obtaining, or extending or renewing a contract to procure or obtain, any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system. Nothing in the prohibition shall be construed to-

(i) Prohibit the head of an executive agency from procuring with an entity to provide a service that connects to the facilities of a third-party, such as backhaul, roaming, or interconnection arrangements; or

(ii) Cover telecommunications equipment that cannot route or redirect user data traffic or cannot permit visibility into any user data or packets that such equipment transmits or otherwise handles.

(2) Section 889(a)(1)(B) of the John S. McCain National Defense Authorization Act for Fiscal Year 2019 (Pub. L. 115-232) prohibits the head of an executive agency on or after August 13, 2020, from entering into a contract or extending or renewing a contract with an entity that uses any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system. This prohibition applies to the use of covered telecommunications equipment or services, regardless of whether that use is in performance of work under a Federal contract. Nothing in the prohibition shall be construed to-

(i) Prohibit the head of an executive agency from procuring with an entity to provide a service that connects to the facilities of a third-party, such as backhaul, roaming, or interconnection arrangements; or

(ii) Cover telecommunications equipment that cannot route or redirect user data traffic or cannot permit visibility into any user data or packets that such equipment transmits or otherwise handles.

(c) Procedures. The Offeror shall review the list of excluded parties in the System for Award Management (SAM) (https://www.sam.gov) for entities excluded from receiving federal awards for "covered telecommunications equipment or services."

(d) Representations. The Offeror represents that-

(1) It [ ] will, [ ] will not provide covered telecommunications equipment or services to the Government in the performance of any contract, subcontract or other contractual instrument resulting from this solicitation. The Offeror shall provide the additional disclosure information required at paragraph (e)(1) of this section if the Offeror responds "will" in paragraph (d)(1) of this section; and

(2) After conducting a reasonable inquiry, for purposes of this representation, the Offeror represents that-

It [ ] does, [ ] does not use covered telecommunications equipment or services, or use any equipment, system, or service that uses covered telecommunications equipment or services. The Offeror shall provide the additional disclosure information required at paragraph (e)(2) of this section if the Offeror responds "does" in paragraph (d)(2) of this section.

(e) Disclosures. (1) Disclosure for the representation in paragraph (d)(1) of this provision. If the Offeror has responded "will" in the representation in paragraph (d)(1) of this provision, the Offeror shall provide the following information as part of the offer:

(i) For covered equipment-

(A) The entity that produced the covered telecommunications equipment (include entity name, unique entity identifier, CAGE code, and whether the entity was the original equipment manufacturer (OEM) or a distributor, if known);

(B) A description of all covered telecommunications equipment offered (include brand; model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); and

(C) Explanation of the proposed use of covered telecommunications equipment and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(1) of this provision.

(ii) For covered services-

(A) If the service is related to item maintenance: A description of all covered telecommunications services offered (include on the item being maintained: Brand; model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); or

(B) If not associated with maintenance, the Product Service Code (PSC) of the service being provided; and explanation of the proposed use of covered telecommunications services and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(1) of this provision.

(2) Disclosure for the representation in paragraph (d)(2) of this provision. If the Offeror has responded "does" in the representation in paragraph (d)(2) of this provision, the Offeror shall provide the following information as part of the offer:

(i) For covered equipment-

(A) The entity that produced the covered telecommunications equipment (include entity name, unique entity identifier, CAGE code, and whether the entity was the OEM or a distributor, if known);

(B) A description of all covered telecommunications equipment offered (include brand; model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); and

(C) Explanation of the proposed use of covered telecommunications equipment and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(2) of this provision.

(ii) For covered services-

(A) If the service is related to item maintenance: A description of all covered telecommunications services offered (include on the item being maintained: Brand; model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); or

(B) If not associated with maintenance, the PSC of the service being provided; and explanation of the proposed use of covered telecommunications services and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(2) of this provision.

(End of provision)

FAR 52.204-29 Federal Acquisition Supply Chain Security Act Orders-Representation and Disclosures.

(DEC 2023)

(a) Definitions. As used in this provision, Covered article, FASCSA order, Intelligence community, National security system, Reasonable inquiry, Sensitive compartmented information, Sensitive compartmented information system, and Source have the meaning provided in the clause 52.204-30, Federal Acquisition Supply Chain Security Act Orders-Prohibition.

(b) Prohibition. Contractors are prohibited from providing or using as part of the performance of the contract any covered article, or any products or services produced or provided by a source, if the prohibition is set out in an applicable Federal Acquisition Supply Chain Security Act (FASCSA) order, as described in paragraph (b)(1) of FAR 52.204-30, Federal Acquisition Supply Chain Security Act Orders-Prohibition.

(c) Procedures. (1) The Offeror shall search for the phrase "FASCSA order" in the System for Award Management (SAM)(https://www.sam.gov) for any covered article, or any products or services produced or provided by a source, if there is an applicable FASCSA order described in paragraph (b)(1) of FAR 52.204-30, Federal Acquisition Supply Chain Security Act Orders- Prohibition.

(2) The Offeror shall review the solicitation for any FASCSA orders that are not in SAM, but are effective and do apply to the solicitation and resultant contract (see FAR 4.2303(c)(2)).

(3) FASCSA orders issued after the date of solicitation do not apply unless added by an amendment to the solicitation.

(d) Representation. By submission of this offer, the offeror represents that it has conducted a reasonable inquiry, and that the offeror does not propose to provide or use in response to this solicitation any covered article, or any products or services produced or provided by a source, if the covered article or the source is prohibited by an applicable FASCSA order in effect on the date the solicitation was issued, except as waived by the solicitation, or as disclosed in paragraph (e).

(e) Disclosures. The purpose for this disclosure is so the Government may decide whether to issue a waiver. For any covered article, or any products or services produced or provided by a source, if the covered article or the source is subject to an applicable FASCSA order, and the Offeror is unable to represent compliance, then the Offeror shall provide the following information as part of the offer:

(1) Name of the product or service provided to the Government;

(2) Name of the covered article or source subject to a FASCSA order;

(3) If applicable, name of the vendor, including the Commercial and Government Entity code and unique entity identifier (if known), that supplied the covered article or the product or service to the Offeror;

(4) Brand;

(5) Model number (original equipment manufacturer number, manufacturer part number, or wholesaler number);

(6) Item description;

(7) Reason why the applicable covered article or the product or service is being provided or used;

(f) Executive agency review of disclosures. The contracting officer will review disclosures provided in paragraph (e) to determine if any waiver may be sought. A contracting officer may choose not to pursue a waiver for covered articles or sources otherwise subject to a FASCSA order and may instead make an award to an offeror that does not require a waiver.

(End of provision)

FAR 52.212-1 Instructions to Offerors - Commercial Products and Commercial Services. (SEP 2023)

(a) North American Industry Classification System (NAICS) code and small business size standard.

The NAICS code(s) and small business size standard(s) for this acquisition appear elsewhere in the solicitation. However, the small business size standard for a concern that submits an offer, other than on a construction or service acquisition, but proposes to furnish an end item that it did not itself manufacture, process, or produce is 500 employees, or 150 employees for information technology value-added resellers under NAICS code 541519, if the acquisition-

(1) Is set aside for small business and has a value above the simplified acquisition threshold;

(2) Uses the HUBZone price evaluation preference regardless of dollar value, unless the offeror waives the price evaluation preference; or

(3) Is an 8(a), HUBZone, service-disabled veteran-owned, economically disadvantaged women-owned, or women-owned small business set-aside or sole-source award regardless of dollar value.

(b) Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. Offers may be submitted on the SF 1449, letterhead stationery, or as otherwise specified in the solicitation. As a minimum, offers must show-

(1) The solicitation number;

(2) The time specified in the solicitation for receipt of offers;

(3) The name, address, and telephone number of the offeror;

(4) A technical description of the items being offered in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, or other documents, if necessary;

(5) Terms of any express warranty;

(6) Price and any discount terms;

(7) "Remit to" address, if different than mailing address;

(8) A completed copy of the representations and certifications at Federal Acquisition Regulation (FAR) 52.212-3 (see FAR 52.212-3(b) for those representations and certifications that the offeror shall complete electronically);

(9) Acknowledgment of Solicitation Amendments;

(10) Past performance information, when included as an evaluation factor, to include recent and relevant contracts for the same or similar items and other references (including contract numbers, points of contact with telephone numbers and other relevant information); and

(11) If the offer is not submitted on the SF 1449, include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Offers that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration.

(c) Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 30 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

(d) Product samples. When required by the solicitation, product samples shall be submitted at or prior to the time specified for receipt of offers. Unless otherwise specified in this solicitation, these samples shall be submitted at no expense to the Government, and returned at the sender's request and expense, unless they are destroyed during preaward testing.

(e) Multiple offers. Offerors are encouraged to submit multiple offers presenting alternative terms and conditions, including alternative line items (provided that the alternative line items are consistent with FAR subpart 4.10), or alternative commercial products or commercial services for satisfying the requirements of this solicitation. Each offer submitted will be evaluated separately.

(f) Late submissions, modifications, revisions, and withdrawals of offers. (1) Offerors are responsible for submitting offers, and any modifications, revisions, or withdrawals, so as to reach the Government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is 4:30 p.m., local time, for the designated Government office on the date that offers or revisions are due.

(2)(i) Any offer, modification, revision, or withdrawal of an offer received at the Government office…