Sol_1305M326Q0084.pdf

COMBINED SYNOPSIS/SOLICITATION

Non-personal janitorial services for the National Weather Service (NWS), Weather Forecast Office (WFO) located in Juneau, AK.

(i) This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with part 12. This announcement constitutes the only solicitation. Offers are being requested and a separate written solicitation will not be issued.

Solicitation number 1305M326Q0084 is issued as a request for quotation (RFQ), janitorial services in Juneau, AK.

This acquisition is set-aside for small business concerns. The associated NAICS code is 561720. The small business size standard is $22.0M.

This solicitation incorporates provisions and clauses by reference. The full text of provisions and clauses may be accessed electronically at www.acquisition.gov.

(ii) A list of line-item number(s) and items, quantities, and units of measure (including option(s), if applicable).

CLIN 0001 – Base Year Services, non-personal, to provide all labor, equipment and materials (unless otherwise provided herein) necessary for Janitorial Services at the Weather Forecast Office (WFO) in Juneau, AK, in accordance with the Statement of Work. Period of Performance 04/01/2026 through 03/31/2027.

CLIN 1001 – Option Year 1 Services, non-personal, to provide all labor, equipment and materials (unless otherwise provided herein) necessary for Janitorial Services at the Weather Forecast Office (WFO) in Juneau, AK, in accordance with the Statement of Work. Period of Performance 04/01/2027 through 03/31/2028.

CLIN 2001 – Option Year 2 Services, non-personal, to provide all labor, equipment and materials (unless otherwise provided herein) necessary for Janitorial Services at the Weather Forecast Office (WFO) in Juneau, AK, in accordance with the Statement of Work. Period of Performance 04/01/2028 through 03/31/2029.

CLIN 3001 – Option Year 3 Services, non-personal, to provide all labor, equipment and materials (unless otherwise provided herein) necessary for Janitorial Services at the Weather Forecast Office (WFO) in Juneau, AK, in accordance with the Statement of Work. Period of Performance 04/01/2029 through 03/31/2030.

CLIN 4001 – Option Year 4 Services, non-personal, to provide all labor, equipment and materials (unless otherwise provided herein) necessary for Janitorial Services at the Weather Forecast Office (WFO) in Juneau, AK, in accordance with the Statement of Work. Period of Performance 04/01/2030 through 03/31/2031.

(iii) Description of requirements for the items to be acquired, including documentation supporting any brand name descriptions (see 12.102).

See attached Statement of Work which applies to Base Year and all Option Years 1 – 4, and Department of Labor Wage Rates: WD 2015-5685, Revision No. 27, dated 12/03/2025, which can be found on:

https://sam.gov/content/wage-determinations https://sam.gov/content/wage-determinations

INVOICES TO BE BILLED MONTHLY IN ARREARS. PROVIDE MONTHLY AND ANNUAL

PRICING FOR EACH BASE AND OPTION YEAR. QUOTE PRICING MAY BE PROVIDED ON

ATTACHED SF18 FORM OR ON COMPANY LETTERHEAD.

(iv) Date(s) and place(s) of delivery and acceptance and f.o.b. point (see part 47).

The start date is an estimate and is subject to new funding approval processes. If there is a significant delay in awarding this contract, a shortened base year Period of Performance may be utilized or an updated quote may be requested with a new 12-month base year and corresponding option years.

Period of performance shall be:

Base Year for a twelve month period 04/01/2026 through 03/31/2027.

Option Period 1 for a twelve month period 04/01/2027 through 03/31/2028.

Option Period 2 for a twelve month period 04/01/2028 through 03/31/2029.

Option Period 3 for a twelve month period 04/01/2029 through 03/31/2030.

Option Period 4 for a twelve month period 04/01/2030 through 03/31/2031.

Place of Performance is 8500 Mendenhall Loop Road, Juneau, Alaska 99801-9218

(v) A list of solicitation provisions that apply to the acquisition (see 12.205(a)) can be found on the Request for Quote Form SF18 attachment.

RFO 52.212-1 Instructions to Offerors-Commercial Products and Commercial Services (Sep 2023) (Deviation Jan 2026) NOTICE TO OFFERORS: Instructions for submitting quotations under this request for quote must be followed. Failure to provide all information to aid in the evaluation may be considered non-responsive. Offers that are non-responsive may be excluded from further evaluation and rejected without further notification to the offeror.

1. Submit PDF or Microsoft Word format quotations to the office specified in this solicitation at or before the time specified in the solicitation. Quote documents shall include signed copies of the SF 18 and SF 30(s) to acknowledge the solicitation and any applicable amendments. Email quotes are required and can be sent to erin.mlaker@noaa.gov.

2. Offeror shall have an active registration in the System for Award Management (SAM found at https://sam.gov/content/home) in order to provide a quote and be eligible for award. Must provide their UEID/CAGE CODE with their quote.

3. Offerors shall assume that the Government has no prior knowledge of them or their capability.

4. Offerors must provide all evaluation criteria in accordance with RFO 52.212-2. Offerors who do not provide all evaluation criteria may not be considered.

1. Technical Acceptability/ Capability

2. Past Performance

3. Price

RFO 52.212-2 Evaluation- Commercial Products and Commercial Services (Nov 2021) (Deviation Jan 2026) Offers will be evaluated based on price and the factors set forth in paragraph (a).

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. Paragraph (a) is hereby completed as follows: Evaluation will be based on the following pass/fail criteria;

1. Technical Acceptability/Capability.

Quote shall include a statement demonstrating the offeror’s capability to perform the required scope of work, including relevant experience for the same or similar services within the past two years and the offeror’s understanding of the requirement. The statement must not be a reiteration https://sam.gov/content/home of the Statement of Work. Failure to address the full requirements of the Statement of Work will be considered a fail and the quote will not be accepted.

2. Past Performance.

The offeror's past performance on related contracts will be evaluated to determine, as appropriate, successful performance of contract requirements, quality and timeliness of delivery of goods and services, cost management, communications between contracting parties, proactive management and customer satisfaction. The Government will use its discretion to determine the sources of past performance information used in the evaluation, and the information may be obtained from references provided by the Offeror, the agency’s knowledge of Offeror performance, other government agencies or commercial entities, or past performance databases, and will be based on responsiveness, quality, and customer services.

3. Price.

The Government intends to award a low priced, technically acceptable, single firm fixed-price purchase order on an all or none basis with payment terms of Net 30.

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of provision)

RFO 52.237-1 Site Visit (Apr 1984) (Deviation Jan 2026) Offerors or quoters are urged and expected to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. In no event shall failure to inspect the site constitute grounds for a claim after contract award.

(End of provision)

A site visit is highly recommended but not required. Vendors are urged and expected to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. In no event shall failure to inspect the site constitute grounds for a claim after contract award.

Please contact Jeff Garmon at 907-790-6804 or jeff.garmon@noaa.gov to set up a time to visit the site.

All questions during the site visit should be submitted electronically to erin.mlaker@noaa.gov.

(vi) A list of contract clauses that apply to the acquisition (see 12.205(b)) can be found on the Request for Quote Form SF18 attachment.

(vii) Quotes are required to be received in the contracting office no later than 04:00p MST/MDT on 03/17/2026. All quotes must be submitted electronically via email to erin.mlaker@noaa.gov.

THE GOVERNMENT DOES NOT ACCEPT RESPONSIBILITY FOR NON-RECEIPT OF QUOTES.

IT IS THE CONTRACTOR’S RESPONSIBILITY TO REQUEST AND RECEIVE A

CONFIRMATION OF THE QUOTE RECEIPT.

mailto:jeff.garmon@noaa.gov

CAM 1352.215-72 Inquiries (Apr 2010)

OFFERORS MUST SUBMIT ALL QUESTIONS CONCERNING THIS SOLICITATION IN WRITING

VIA EMAIL TO ERIN.MALKER@NOAA.GOV. QUESTIONS SHOULD BE RECEIVED NO LATER

THAN 03/11/2026. Any responses to questions will be made in writing, without identification of the questioner, and will be included in an amendment to the solicitation. Even if provided in other form, only the question responses included in the amendment to the solicitation will govern performance of the contract.

(End of clause)

(viii) Any other additional information required by 5.101(c).

Per NOAA Deviation 2025-02/03: System updates may lag policy updates. The System for Award Management (SAM) may continue to require entities to complete representations based on provisions that are not included in agency solicitations. Contracting officers will not consider those representations when making award decisions or enforce requirements. Entities are not required to, nor are they able to, update their entity registration to remove these representations in SAM.

UTILIZATION OF FEDCONNECT® FOR CONTRACT ADMINISTRATION

The Department of Commerce will utilize the FedConnect® web portal in administering this award. The contractor must be registered in FedConnect® and have access to the FedConnect® website located at https://www.fedconnect.net/Fedconnect/. For assistance in registering or for other FedConnect® questions please call the FedConnect® Help Desk at (800) 899-6665 or email at support@fedconnect.net.

There is no charge for registration in or use of FedConnect®.

(End)

REQUEST FOR QUOTATION

(THIS IS NOT AN ORDER)

THIS RFQ IS IS NOT A SMALL BUSINESS SET-ASIDE

15. DATE OF QUOTATION

16. SIGNER

a. NAME (Type or print)

c. TITLE (Type or print)

b. TELEPHONE

AREA CODE

NUMBER

STANDARD FORM 18 (REV. 6/1995)

Prescribed by GSA-FAR (48 CFR) 53.215-1(a)

AUTHORIZED FOR LOCAL REPRODUCTION

Previous edition not usable

8. TO:

b. COMPANYa. NAME

c. STREET ADDRESS

d. CITY e. STATE f. ZIP CODE

9. DESTINATION

a. NAME OF CONSIGNEE

b. STREET ADDRESS

d. STATE e. ZIP CODE

7. DELIVERY

FOB DESTINATION

OTHER

(See Schedule)

10. PLEASE FURNISH QUOTATIONS TO THE

ISSUING OFFICE IN BLOCK 5a ON OR BEFORE CLOSE OF BUSINESS (Date)

IMPORTANT: This is a request for information and quotations furnished are not offers. If you are unable to quote, please so indicate on this form and return it to the address in Block 5a. This request does not commit the Government to pay any costs incurred in the preparation of the submission of this quotation or to contract for supplies or service. Supplies are of domestic origin unless otherwise indicated by quoter. Any representations and/or certifications attached to this Request for Quotation must be completed by the quoter.

11. SCHEDULE (Include applicable Federal, State and local taxes)

ITEM NUMBER

(a)

SUPPLIES/SERVICES

(b)

QUANTITY

(c)

UNIT

(d)

UNIT PRICE

(e)

AMOUNT

(f)

12. DISCOUNT FOR PROMPT PAYMENT

a. 10 CALENDAR DAYS (%) b. 20 CALENDAR DAYS (%) c. 30 CALENDAR DAYS (%) d. CALENDAR DAYS

NUMBER PERCENTAGE

NOTE: Additional provisions and representations are are not attached.

13. NAME AND ADDRESS OF QUOTER

a. NAME OF QUOTER

b. STREET ADDRESS

c. COUNTY

d. CITY e. STATE f. ZIP CODE

14. SIGNATURE OF PERSON AUTHORIZED TO

SIGN QUOTATION

PAGE OF PAGES

1. REQUEST NUMBER 2. DATE ISSUED 3. REQUISITION/PURCHASE REQUEST NUMBER 4. CERT. FOR NAT. DEF.

UNDER BDSA REG. 2

AND/OR DMS REG. 1

RATING

5a. ISSUED BY 6. DELIVER BY (Date)

NAME TELEPHONE NUMBER

AREA CODE NUMBER

c. CITY

5b. FOR INFORMATION CALL (NO COLLECT CALLS)

8500 MENDENHALL LOOP ROAD

WAD-SAP

325 BROADWAY, SOU6

BOULDER CO 80305

1305M326Q0084

ERIN MLAKER

578-9248

JUNEAU WFO ALASKA

99801

03/17/2026 1600 MD

JUNEAU

AK

1 26

1305M326Q0084 BASE

Section II - Supplies or Services and Price/Costs Section III - Description/Specifications Section IX - Contract Clauses

Section II - Supplies or Services and Price/Costs

CLIN List

Item Number Description Quantity Unit Unit Price Amount

BASE Year

Services, non-personal, to provide all labor, equipment and materials (unless otherwise provided herein) necessary for Janitorial Services at the Weather Forecast Office (WFO) in Juneau, AK, in accordance with the Statement of Work.

Period of Performance 04/01/2026 through 03/31/2027.

Award Type: Firm-fixed-price Product/Service Code: S201

OPTION Year 1

Services, non-personal, to provide all labor, equipment and materials (unless otherwise provided herein) necessary for Janitorial Services at the Weather Forecast Office (WFO) in Juneau, AK, in accordance with the Statement of Work.

Period of Performance 04/01/2027 through 03/31/2028.

Award Type: Firm-fixed-price

(Option Line Item)

Product/Service Code: S201 Period of Performance: 04/01/2027 to 03/31/2028

OPTION Year 2

Services, non-personal, to provide all labor, equipment and materials (unless otherwise provided herein) necessary for Janitorial Services at the Weather Forecast Office (WFO) in Juneau, AK, in accordance with the Statement of Work.

Period of Performance 04/01/2028 through 03/31/2029.

Item Number Description Quantity Unit Unit Price Amount

Award Type: Firm-fixed-price

(Option Line Item)

Product/Service Code: S201 Period of Performance: 04/01/2028 to 03/31/2029

OPTION Year 3

Services, non-personal, to provide all labor, equipment and materials (unless otherwise provided herein) necessary for Janitorial Services at the Weather Forecast Office (WFO) in Juneau, AK, in accordance with the Statement of Work.

Period of Performance 04/01/2029 through 03/31/2030.

Award Type: Firm-fixed-price

(Option Line Item)

Product/Service Code: S201 Period of Performance: 04/01/2029 to 03/31/2030

OPTION Year 4

Services, non-personal, to provide all labor, equipment and materials (unless otherwise provided herein) necessary for Janitorial Services at the Weather Forecast Office (WFO) in Juneau, AK, in accordance with the Statement of Work.

Period of Performance 04/01/2030 through 03/31/2031.

Award Type: Firm-fixed-price

(Option Line Item)

Product/Service Code: S201 Period of Performance: 04/01/2030 to 03/31/2031

Section III - Description/Specifications

SOW Statement of Work

Background:

The contractor shall be responsible for satisfactorily managing and performing programs for cleaning as specified herein at the following location:

Regular Duty Hours: The office is open 24 hours a day, seven days a week, 365 days a year.

All work described shall be done in accordance with the following specifications and standards. If any of the services do not conform to contract requirements, the Government may require the Contractor to perform the services again in conformity with contract requirements, at no increase in contract amount or the price of the contract may be reduced to reflect the reduced value of services performed. If the defects in services are not corrected by re-performance, the Government may require the Contractor to take necessary action to ensure that future performance conforms to contract requirements. Services performed under this contract shall be performed during hours approved by the MIC.

EQUIPMENT, SUPPLIES, AND MATERIALS

All equipment, materials, and supplies (SDS for chemicals) shall be furnished by the Contractor and properly stored in the areas designated by the MIC including paper towels, toilet paper, paper toilet seat covers and dispenser, hand soap, waste basket and trash can liners, cleaning supplies, cleaning equipment, and vacuum cleaner. The carpet/tile cleaning shampoo supplies and carpet/tile shampoo equipment will not fit in this space and shall be stored offsite. Boxes and cleaning items are not to be left in the aisles - supplies should be placed orderly on the marked shelves. Empty cardboard boxes need to either be removed from the building or broken down and placed in the office recycle bin.

Whenever possible, all products used are to be environmentally friendly and a list and Safety Data Sheets of these products will be supplied to the MIC for approval upon request. The products are to be non-toxic, biodegradable, and made from renewable sources (not petroleum) to promote a healthy and green cleaning environment. NOTE: Whenever possible all paper products shall be made of recovered materials as per EPA guidelines.

Safety Data Sheets (SDS) must be provided by the contractor to the Meteorologist-in-Charge (MIC) or Administrative Assistant (ASA), where the information will be kept on file in accordance with applicable guidelines of the OSHA Hazard Communications Standard. Requirements pertaining to recordkeeping will be strictly followed, with copy(s) provided to MIC as necessary and upon request.

CONDUCT OF WORK

The Contractor should bring any noted defect, damage, or insect/rodent infestation of the facility to the attention of the MIC or designated official. Services under this contract must be performed in such a way that there will be no interruption to or interference with the normal operation of Government business on the premises.

The Contractor shall be responsible for satisfactorily managing and performing programs for cleaning as specified. All equipment, materials, and supplies (SDS for chemicals) shall be furnished by the contractor including brooms, mops, dust cloths, detergent, vacuum cleaner, paper towels, waste basket and trash can liners, cleaning supplies, cleaning equipment, carpet shampoo, and carpet shampooing equipment. Healthy and environmentally-friendly products that are non-toxic, biodegradable, and made from renewable sources (not petroleum) shall be used whenever possible to promote a healthy and green cleaning environment.

SQUARE FOOTAGE / SITE CONDITIONS WFO JUNEAU

The area covered by this contract consists of approximately 4,839 square feet. All rooms in the main building will be cleaned as per the statement of work (SOW). A listing of the flooring type and size of the various rooms to be cleaned as per the SOW are:

A. Approximately 1,514 sq. ft. of carpeted area including the conference room, MIC’s office, hallways, ITO’s office, WCM’s office, SOO’s office, and lobby areas.

B. Approximately 1,400 sq. ft. of raised flooring on the operations floor.

C. Approximately 400 sq. ft. of tile flooring in the front and back entrances, restrooms, and break room.

Including:

a. Women’s restroom – 82 sq. ft.

b. Men’s restroom – 94 sq. ft.

c. Break room – 163 sq. ft.

d. Front entrance – 37 sq. ft. (partial tile)

e. Rear entrance – 35 sq. ft. (partial tile)

CLEANING SCHEDULE AND REQUIREMENTS

Cleaning will generally take place after 5 p.m and before 6 a.m. unless a mutual agreement has been reached between the Contractor and the MIC or designated official prior to occurrence. The contractor will provide the MIC a list of names of anyone that will be entering the building to clean. No ID badge or key to the facility will be provided to the vendor.

WFO MAIN BUILDING REQUIREMENTS:

FIVE TIMES PER WEEK (Monday, Tuesday, Wednesday, Thursday, and Friday):

1. Item: Waste Receptacles Specifications: Empty all waste receptacles (trash cans, sanitary napkin disposal units, wastebaskets, and all refuse containers) into contractor-furnished plastic bags, replacing/inserting plastic liners. Plastic liners are to be changed when stained or soiled. Removal of trash from wastebaskets, and other oversized waste material clearly labeled as “TRASH” must be taken to the dumpster location. Remove all trash and dispose of all refuse, sealed in plastic garbage bags, in proper containers outside the building (dumpster).

Standard: A properly cleaned waste receptacle with a plastic liner is free of all waste residue.

2. Item: Restrooms Specifications: Damp wipe all washbasins, faucets, dispensers, plumbing fixtures, tops and bottoms of toilet seats, and walls in the immediate area of washbasins with a commercial grade disinfectant/anti-bacterial cleaning solution (non-toxic, biodegradable preferred). Spot clean toilet doors and partitions with the same type of commercial cleaning solution. Toilet bowls and urinals are to be cleaned by pouring a quantity of the appropriate cleaning solution into each unit and cleaning with a bowl brush.

Damp wipe all cleaned surfaces with clean water and wipe dry with a clean cloth. Clean mirrors with a commercial glass cleaner and polish with a lint-free cloth. Fill/Refill all soap, paper towel, toilet paper, and toilet seat cover dispensers and check to ensure proper working operation. Vacuum or dry sweep tile floors and wet mop with a solution of water, detergent, odor counteractant and germicide.

Standard: A properly cleaned restroom is free of streaks, deposits, film, odors, stains, dust, lint, hair, or spots. The use of highly scented disinfectants, objectionable, or odoriferous cleaners, air fresheners, and deodorant blocks shall not be permitted. Use non-toxic, fragrance-free, biodegradable products whenever possible.

3. Item: Drinking Fountain and Employee Lounge/Lunch Room Kitchen Area Specifications: Clean and disinfect drinking fountain with non-staining product. Refill kitchen paper towel dispensers if needed.

Standard: A properly cleaned drinking fountain is free of fingerprints, smudges, streaks, and film.

4. Item: Floors, Uncarpeted Specifications: Vacuum or sweep all tiled floor surfaces with a treated dust mop to remove dust, dirt, and litter. Damp mop with a detergent solution using the manufacturer’s recommended techniques.

Remove all spots, stains, marks, and streaks with an appropriate cleaning agent for floors.

NOTE: Access floor tiles (Nevamar) will leak - All of the Access floor tiles (Nevamar) require special cleaning procedures. The surface of Nevamar floor tiles will never be waxed, sealed or mechanically buffed. These tiles may be damp mopped with water and a mild, multipurpose ammoniated floor cleaner. The damp mopping must be so dry that the cleaning fluid being used does not go into the cracks between the support panel and the laminate as it could adversely affect the bond. No wet mops or water receptacles will be used in this area. Where more AGGRESSIVE cleaning is needed, a NON- FLAMMABLE ORGANIC CLEANER must be used. DO NOT apply wax to these floor surfaces at any time.

Standard: A properly mopped and cleaned floor is free of deposits, stains, streaks, film, brush marks, and odors. Floor finish is to be used as a preservative and as a safety (non-slip) factor. Finish shall be applied only to appropriate areas free of residual dirt and buildup.

5. Item: Floors, Carpeted Specifications: Vacuum carpeting with an industrial-type vacuum and inspect for spots. When spots appear, remove with an appropriate spot removing solution, using manufacturer’s recommended techniques. Vacuuming is permitted on the floor around electronic cables and cords.

Standard: A properly spot-cleaned, vacuumed rug or carpet is free of stains, matted areas, cleaning marks, dirt, and odors, and has a uniformly bright appearance.

6. Item: Entrance Mats and Entry Ways Specifications: Vacuum carpeted mats at each entrance just inside the interior door. Pan sweep exterior door entrances.

Standard: A properly cleaned entryway and entrance mat is free of ice, snow, gravel, dirt, and mud.

7. Item: Employee Lounge/Lunch Room Kitchen Area Specifications: Damp wipe all kitchen area surfaces and kitchen sink with a solution of water, detergent, odor counteractant, and germicide. If dishes are in the sink, cleaning of the sink must be omitted.

Vacuum or sweep kitchen floor, then wet mop with a solution of water, detergent, odor counteractant and germicide.

Standard: A properly cleaned kitchen area is free of stains, streaks, smudges, deposits, odors, and debris. A properly mopped and cleaned floor is free of deposits, stains, streaks, and odors.

WEEKLY: (Once every week – day of service will be Monday):

8. Item: Waste Receptacle, Exterior Specifications: Empty outside trash receptacles and change liners. Empty and clean cigarette ash receptacle located outside of the building.

Standard: A properly cleaned waste receptacle is free of all waste residue and ashes.

MONTHLY: (Once every month):

9. Item: Dusting Specifications: Dust flat surfaces, which include tabletops, windowsills, woodwork, etc., with a treated dust cloth. Dust work surfaces in the front reception area, Ops area and individual offices that are easily accessible. Remove spots and stains with a damp cloth. Wipe around items on the work surface; do not move any items. Electronic equipment is not to be dusted, moved, or handled.

Standard: A properly cleaned and dusted surface is free of dust, lint, and cobwebs. Method and material must not leave a film, streaks or residue.

10. Item: Janitor Closet/Storage Room Specifications: Vacuum or sweep floors. Store supplies in a neat and orderly manner in accordance with applicable state Fire Safety codes.

Standard: A properly cleaned janitor’s closet and storage room are free of dust, dirt, and litter and have an orderly appearance.

11. Item: Entrance Doors, Windows, and Handles Specifications: Wash interior glass entrance doors inside and out with a cleaning material that will not film, streak, or leave residue. Clean entry door push bars, handles, doorplates, and thresholds. Squeegee clean inside and outside all glass entrance doors. When temperatures are below 30 degrees Fahrenheit, add an appropriate alcohol or chemical to the solution to prevent freezing.

Standard: A properly spot-cleaned wall, door, handles, and woodwork are free of fingerprints, spots, smudges, and stains. A properly washed window is free of fingerprints, streaks, smudges, and film.

SEMI-ANNUALLY (DECEMBER and JUNE):

12. Item: Windows, Inside and Outside Specifications: Wash interior and exterior of all windows with an appropriate window cleaning solution. Wipe away spillage, drippings, and stains immediately with a damp cloth. When temperatures are below 30 degrees Fahrenheit, add an appropriate alcohol or chemical to the solution to prevent freezing. Remove spider webs from outside of building. First cleanup will take place after the snow has settled down on the ground (DECEMBER) and second cleanup will take place right after the snow break-up after the parking lot has been cleared of gravel (JUNE). Indoor and outdoor portions of the windows can be completed on separate days at the discretion of the contractor.

Standard: A properly washed window is free of fingerprints, streaks, smudges, film, and cobwebs.

13. Item: Floors, Uncarpeted Buffing and Waxing Specifications: Vacuum or sweep all tiled floor surfaces with a treated dust mop to remove dust, dirt, and litter. Damp mop with a detergent solution using the manufacturer’s recommended techniques.

Remove all spots, stains, marks, and streaks with an appropriate cleaning agent for floors. Spray-buff all resilient tile to restore a “just waxed” look in the lower foot traffic corridors, meeting rooms, and offices where spot cleaning will not bring back a clean uniform appearance. Apply a coat of floor finish on resilient flooring where spray buffing will not bring back a “just waxed” look.

NOTE: Access floor tiles (Nevamar) will leak - All of the Access floor tiles (Nevamar) require special cleaning procedures. The surface of Nevamar floor tiles will never be waxed, sealed or mechanically buffed. These tiles may be damp mopped with water and a mild, multipurpose ammoniated floor cleaner. The damp mopping must be so dry that the cleaning fluid being used does not go into the cracks between the support panel and the laminate as it could adversely affect the bond. No wet mops or water receptacles will be used in this area. Where more AGGRESSIVE cleaning is needed, a NON- FLAMMABLE ORGANIC CLEANER must be used. DO NOT apply wax to these floor surfaces at any time.

Standard: A properly mopped and cleaned floor is free of deposits, stains, streaks, film, brush marks, and odors. Floor finish is to be used as a preservative and as a safety (non-slip) factor. Finish shall be applied only to appropriate areas free of residual dirt and buildup.

14. Item: Floors, Carpeted Shampooing Specifications: Vacuum carpeting with an industrial-type vacuum and inspect for spots. When spots appear, remove with an appropriate spot removing solution, using manufacturer’s recommended techniques. Shampoo/bonnet or dry powder clean carpeting in entrance, general lobby area, high foot traffic corridors, and any high foot traffic area where a pattern is showing. Shampoo/bonnet or dry powder clean carpeting in lower foot traffic corridors, meeting rooms, and offices where spot cleaning will not bring back a clean uniform appearance. Dust and clean cove base. Use the wet extraction method clean carpeting in entrance, general lobby area, high foot traffic corridors, and any high traffic area where a pattern is showing and shampoo/bonnet or dry powder will not bring back the clean uniform appearance.

Standard: A properly shampooed or dry powder-cleaned rug or carpet is free of stains, matted areas, cleaning marks, dirt, and odors, and has a uniformly bright appearance.

ANNUALLY (Once every year MARCH):

15. Item: Spot Clean all Wall Surfaces, Doors, and Woodwork Specification: Spot clean all wall surfaces, including around light switches/cover plates, doors, door jambs, and woodwork using an appropriate spot removing agent, to remove all fingerprints, spots, stains, and smudges. Wipe away any stains, spillage, and drips with a damp cloth.

Standard: A properly spot-cleaned wall, door, and woodwork are free of fingerprints, spots, smudges, and stains.

Item: Deep Clean Tile Floors in Restrooms and Break Room (Kitchen) and ET Shop Sweep or vacuum tile floors. Clean tile floors using a commercial grade steam cleaner. Clean grout lines to remove dirt and stains using an oxygen bleach stain solution or similar product (non-toxic so as not to break down the components of the grout). Rinse the floor thoroughly with clean water to remove all residue. Dry the floor with a soft cloth to avoid streaks. Strip old wax from tiled floors, using an appropriate industrial grade wax remover and a brush or steel wool agitation. Rinse with clean water to remove all wax deposits. Wax with an appropriate non-skid wax, using manufacturer’s recommended techniques. Buff to a uniform gloss finish.

Standard: A properly cleaned, waxed, and buffed floor is free of marks, stains, streaks, and wax buildup and has a uniformly, bright appearance. The use of highly scented disinfectants, objectionable, or odoriferous cleaners shall not be permitted. Use non-toxic, fragrance-free, biodegradable products whenever possible.

16. Item: Floors, Uncarpeted Resilient Flooring Specifications: Vacuum or sweep all resilient floor surfaces with a treated dust mop to remove dust, dirt, and litter. Damp mop with a detergent solution using the manufacturer’s recommended techniques.

Remove all spots, stains, marks, and streaks with an appropriate cleaning agent for floors. Refinish all resilient flooring by stripping and waxing.

Standard: A properly mopped and cleaned floor is free of deposits, stains, streaks, film, brush marks, and odors. Floor finish is to be used as a preservative and as a safety (non-slip) factor. Finish shall be applied only to appropriate areas free of residual dirt and buildup.

SPECIAL INSTRUCTIONS:

All rules concerning safety, smoking and the security of the building shall be observed.

- A clipboard with a sign-in sheet shall be maintained at the JFO Main Office in the janitorial closet for the Contractor to sign-in and sign-out each day service is performed.

- Computer keyboards and screens, and calculators, shall NOT be cleaned in any manner by the custodial service provider. The user of the equipment shall be responsible for its cleaning.

- Secure doors and turn off unnecessary lights after completion of work in the immediate area, unless otherwise instructed.

FEDERAL HOLIDAYS:

Contractor agrees to observe all Federal Holidays, and any other day off work designated by Federal Statute, Executive Order, or Presidential Proclamation.

New Year’s Day Birthday of Martin Luther King, Jr.

Washington’s Birthday Memorial Day Juneteenth National Independence Day Independence Day Labor Day Columbus Day Veterans Day Thanksgiving Day Christmas Day

If a holiday falls on a Saturday, for most Federal employees, the preceding Friday will be treated as a holiday for pay and leave purposes. (See 5 U.S.C. 6103(b).) If a holiday falls on a Sunday, for most

Federal employees, the following Monday will be treated as a holiday for pay and leave purposes. (See Section 3(a) of Executive Order 11582, February 11, 1971.) See also our Federal Holidays – "In Lieu Of" Determination Fact Sheet at https://www.opm.gov/policy-data-oversight/pay-leave/workschedules/ fact-sheets/Federal-Holidays-In-Lieu-Of-Determination.

INVOICING

The vendor will submit an invoice for billing on a monthly basis in arrears. Invoices must be submitted in a timely manner no later than the 15th day of the month following service.

All invoices must include: Name of Contractor Date of Invoice Purchase Order Number Invoice Number

PERIOD OF PERFORMANCE

Base Year: 04/01/2026 through 03/31/2027 Option Year 1: 04/01/2027 through 03/31/2028 Option Year 2: 04/01/2028 through 03/31/2029 Option Year 3: 04/01/2029 through 03/31/2030 Option Year 4: 04/01/2030 through 03/31/2031

PLACE OF PERFORMANCE:

National Weather Service (NWS) Weather Forecast Office (WFO) 8500 Mendenhall Loop Road Juneau, Alaska 99801-9218

GOVERNMENT POINTS OF CONTACT:

To be provided at time of award.

Section IX - Contract Clauses

Clauses Incorporated by Reference Clause Number Clause Title

52.203-17 Contractor Employee Whistleblower Rights. (NOV 2023)

52.203-19 Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements. (JAN 2017)

52.204-7 SYSTEM FOR AWARD MANAGEMENT-REGISTRATION.

(NOV 2024) (Deviation JAN 2026)

52.204-9 Personal Identity Verification of Contractor Personnel.

(JAN 2011)

52.204-13 SYSTEM FOR AWARD MANAGEMENT-MAINTENANCE.

(OCT 2018) (Deviation JAN 2026)

52.204-19 Incorporation by Reference of Representations and Certifications. (DEC 2014)

52.208-9 CONTRACTOR USE OF MANDATORY SOURCES OF SUPPLY

OR SERVICES. (MAY 2014) (Deviation JAN 2026)

52.209-2

PROHIBITION ON CONTRACTING WITH INVERTED

DOMESTIC CORPORATIONS-REPRESENTATION. (NOV

2015) (Deviation JAN 2026)

52.209-6

PROTECTING THE GOVERNMENT'S INTEREST WHEN

SUBCONTRACTING WITH CONTRACTORS DEBARRED,

SUSPENDED, PROPOSED FOR DEBARMENT, OR

VOLUNTARILY EXCLUDED. (JAN 2025) (Deviation JAN 2026)

52.209-10

PROHIBITION ON CONTRACTING WITH INVERTED

DOMESTIC CORPORATIONS. (NOV 2015) (Deviation JAN 2026)

52.212-4

TERMS AND CONDITIONS-COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES. (NOV 2023) (Deviation JAN 2026)

52.219-6 NOTICE OF TOTAL SMALL BUSINESS SET-ASIDE. (NOV

2020) (Deviation JAN 2026)

52.219-28 POSTAWARD SMALL BUSINESS PROGRAM

REREPRESENTATION. (JAN 2025) (Deviation JAN 2026)

52.222-3 Convict Labor. (JUN 2003)

52.222-19 CHILD LABOR-COOPERATION WITH AUTHORITIES AND

REMEDIES. (JAN 2025) (Deviation JAN 2026)

52.222-36 EQUAL OPPORTUNITY FOR WORKERS WITH DISABILITIES.

(JUN 2020) (Deviation JAN 2026)

52.222-41 Service Contract Labor Standards. (AUG 2018)

52.222-50 COMBATING TRAFFICKING IN PERSONS. (OCT 2025)

(Deviation JAN 2026)

52.222-55 Minimum Wages for Contractor Workers Under Executive Order 14026. (JAN 2022)

52.222-62 Paid Sick Leave Under Executive Order 13706. (JAN 2022)

52.223-1 BIOBASED PRODUCT CERTIFICATION. (MAY 2024)

(Deviation JAN 2026)

52.223-2 REPORTING OF BIOBASED PRODUCTS UNDER SERVICE

AND CONSTRUCTION CONTRACTS. (MAY 2024)

Clause Number Clause Title (Deviation JAN 2026)

52.223-3 HAZARDOUS MATERIAL IDENTIFICATION AND SAFETY

DATA. (FEB 2021) (Deviation JAN 2026)

52.223-5 Pollution Prevention and Right-to-Know Information.

(MAY 2024)

52.223-23 SUSTAINABLE PRODUCTS AND SERVICES. (MAY 2024)

(Deviation JAN 2026)

52.226-8 Encouraging Contractor Policies To Ban Text Messaging While Driving. (MAY 2024)

52.232-18 Availability of Funds. (APR 1984)

52.232-33 Payment by Electronic Funds Transfer - System for Award Management. (OCT 2018)

52.232-39 Unenforceability of Unauthorized Obligations. (JUN 2013)

52.232-40 Providing Accelerated Payments to Small Business Subcontractors. (MAR 2023)

52.233-3 PROTEST AFTER AWARD. (AUG 1996) (Deviation JAN 2026)

52.233-4 APPLICABLE LAW FOR BREACH OF CONTRACT CLAIM.

(OCT 2004) (Deviation JAN 2026)

52.237-2 Protection of Government Buildings, Equipment, and Vegetation. (APR 1984)

52.240-90

SECURITY PROHIBITIONS AND EXCLUSIONS

REPRESENTATIONS AND CERTIFICATIONS. (Deviation JAN 2026)

52.240-91 SECURITY PROHIBITIONS AND EXCLUSIONS. (Deviation

JAN 2026)

52.244-6

SUBCONTRACTS FOR COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES. (OCT 2025) (Deviation JAN 2026)

1352.201-70 Contracting Officer's Authority. (MAR 2010) 1352.209-73 Compliance with the laws. (APR 2010) 1352.209-74 Organizational conflict of interest. (APR 2010)

RFO 52.237-1 Site Visit (Apr 1984) (Deviation Jan 2026)

Offerors or quoters are urged and expected to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. In no event shall failure to inspect the site constitute grounds for a claim after contract award.

(End of provision)

A site visit is highly recommended but not required. Vendors are urged and expected to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. In no event shall failure to inspect the site constitute grounds for a claim after contract award. Please contact Jeff Garmon at 907-790-6804 or jeff.garmon@noaa.gov to set up a time to visit the site. All questions during the site visit should be submitted electronically to erin.mlaker@noaa.gov.

Standard Language UTILIZATION OF FEDCONNECT FOR CONTRACT ADMINISTRATION

The Department of Commerce will utilize the FedConnect® web portal in administering this award. The contractor must be registered in FedConnect® and have access to the FedConnect® website located at https://www.fedconnect.net/Fedconnect/. For assistance in registering or for other FedConnect® questions please call the FedConnect® Help Desk at (800) 899-6665 or email at support@fedconnect.net. There is no charge for registration in or use of FedConnect®.

CAR 1352.215-72 Inquiries. (APR 2010)

OFFERORS MUST SUBMIT ALL QUESTIONS CONCERNING THIS SOLICITATION IN WRITING VIA EMAIL TO ERIN.MALKER@NOAA.GOV. QUESTIONS SHOULD BE RECEIVED NO LATER THAN 03/06/2026. Any responses to questions will be made in writing, without identification of the questioner, and will be included in an amendment to the solicitation. Even if provided in other form, only the question responses included in the amendment to the solicitation will govern performance of the contract.

(End of clause)

CAR 1352.233-70 Agency protests. (APR 2010)

(a) An agency protest may be filed with either: (1) The contracting officer, or (2) at a level above the contracting officer, with the appropriate agency Protest Decision Authority. See 64 FR 16,651 (April 6, 1999).

(b) Agency protests filed with the Contracting Officer shall be sent to the following address:

Casey Keating Acting Branch Chief SAP Western Acquisitions Division 325 Broadway, SOU6 Boulder, CO 80305-3328

(c) Agency protests filed with the agency Protest Decision Authority shall be sent to the following address: Chad Hepp Director Western Acquisitions Division 325 Broadway, SOU6 Boulder, CO 80305-3328

(d) A complete copy of all agency protests, including all attachments, shall be served upon the Contract Law Division of the Office of the General Counsel within one day of filing a protest with either the Contracting Officer or the Protest Decision Authority.

mailto:jeff.garmon@noaa.gov

(e) Service upon the Contract Law Division shall be made as follows: U.S. Department of Commerce, Office of the General Counsel, Chief, Contract Law Division, Room 5893, Herbert C.

Hoover Building, 14th Street and Constitution Avenue, NW., Washington, DC 20230. FAX: (202) 482-5858.

(End of clause)

CAR 1352.233-71 GAO and Court of Federal Claims protests. (APR 2010)

(a) A protest may be filed with either the Government Accountability Office (GAO) or the Court of Federal Claims unless an agency protest has been filed.

(b) A complete copy of all GAO or Court of Federal Claims protests, including all attachments, shall be served upon (i) the Contracting Officer, and (ii) the Contract Law Division of the Office of the General Counsel, within one day of filing a protest with either GAO or the Court of Federal Claims.

(c) Service upon the Contract Law Division shall be made as follows: U.S. Department of Commerce, Office of the General Counsel, Chief, Contract Law Division, Room 5893, Herbert C.

Hoover Building, 14th Street and Constitution Avenue, NW., Washington, DC 20230. FAX: (202) 482-5858.

(End of clause)

NOAA Acquisition Manual 1330-52.222-70 NOAA SEXUAL ASSAULT AND SEXUAL HARASSMENT

PREVENTION AND RESPONSE POLICY (MAY 2018)

In accordance with NOAA Administrative Order (NAO) 202-1106, NOAA Sexual Assault and Sexual Harassment Prevention and Response Policy, it is the policy of NOAA to maintain a work environment free from sexual assault and sexual harassment. NOAA prohibits sexual assault and sexual harassment by or of any employee, supervisor, manager, contractor, vendor, affiliate, or other individual with whom NOAA employees come into contact by the virtue of their work for NOAA.

(a) Definitions.

Contractor Employees - The term “contractor employees,” as used in this solicitation and contract language, refers to employees of the prime contractor or its subcontractors, affiliates, consultants, or team members.

Sexual Assault - The term sexual assault, as used in this solicitation and contract language, means any conduct proscribed by state or federal sexual abuse laws, including, but not limited to, those defined in chapter 109A of title 18 of the U.S. Code (sexual abuse), and assaults committed both by offenders who are strangers to the victim and by offenders who are known or related by blood or marriage to the victim.

Sexual Harassment - As defined by the Equal Employment Opportunity Commission, sexual harassment is a form of sex discrimination that violates Title VII of the Civil Rights Act of 1964. It includes unwelcome sexual advances, requests for sexual favors, and other verbal, non-verbal, or physical conduct of a sexual nature when any of the following are true:

● Submission to such conduct is made either explicitly or implicitly as a term or condition of an individual's employment;

● Submission to or rejection of such conduct by an individual is used as the basis for employment decisions affecting such individual;

● The conduct unreasonably interferes with an individual's work performance or creates an intimidating, hostile, or offensive working environment.

The main characteristics of sexual harassment are that the harasser's conduct is targeted against the recipient’s sex, gender identity, or sexual orientation, and is unwelcome to the recipient. It may include, but is not limited to: offensive jokes, slurs, epithets or name calling, undue attention, physical assaults or threats, unwelcome touching or contact, intimidation, ridicule or mockery, insults or put-downs, constant or unwelcome questions about an individual's identity, and offensive objects or pictures.

(b) Requirements.

1. It is the responsibility of the contractor to ensure that contractor employees maintain the highest degree of conduct and standards in performance of the contract. In support of this, NOAA urges its contractors to develop and enforce comprehensive company policy addressing sexual assault and sexual harassment.

2. The contractor shall include wording substantially the same as this solicitation and contract language in every subcontract so that it is binding upon each subcontractor.

3. If a contractor employee observes or is the object of sexual assault or sexual harassment, he or she is highly encouraged to report the matter, as soon as possible, to their immediate supervisor, the COR, subset of the COR (e.g. Task Manager or Assistant COR), or contracting officer (CO) if a COR is not assigned to the contract. The contract employee may also contact the NOAA Civil Rights Office to obtain guidance on reporting instances of sexual assault or sexual harassment. If deemed necessary, the contractor employee may also report such instances to local law enforcement. In the case where the incident occurs while performing at a remote location, such as at sea or in the field (at a field camp or other isolated location) where the above referenced individuals are unavailable, the contractor employee should follow the reporting procedure set forth in NAO 202-1106, Section 6.07, Reporting from Remote Locations.

4. Swift reporting allows NOAA and the contractor to take the appropriate measures to ensure that offensive behavior stops and the complainants’ needs are addressed.

5. The COR (if assigned), CO, and contractor, where applicable, will work together to ensure appropriate action is taken in accordance with applicable laws and regulations, contract terms and conditions, and the contractor’s written policy (where applicable).

6. The contractor shall provide all contractor employees assigned to perform under this contract with mandatory sexual assault and sexual harassment prevention and response training in compliance with the requirements of NAO 202-1106, Section 5, Prevention Training and Awareness, as part of their initial in-processing and on an annual basis thereafter. The initial training shall be completed within [ ] business days (30 unless a different number is inserted) of contract award or the date a contractor employee is assigned to perform under the contract, as applicable.

Evidence of initial training by name and date completed for each contractor employee, shall be submitted to the COR or contracting officer (if no COR assigned) within 10 business days of completion.

Evidence of annual training by name and date completed for each contractor employee shall be submitted to the COR or contracting officer (if no COR assigned) no later than March 1st of each calendar year of contract performance.

7. The mandatory sexual assault and sexual harassment training provided by the contractor shall include the required elements set forth by NOAA’s Workplace Violence Program Manager. A link to the website including the required elements of the training is provided at https://www.noaa.gov/organization/acquisition-grants/noaa-workplace-harassment-training-for-contractors-and-financial. The website will also provide training materials and resources to assist the contractor in conducting the training. The contractor may provide training that solely addresses the NOAA required elements or may supplement existing company sexual assault and sexual harassment training in a manner that ensures all of the elements are adequately addressed.

8. The required elements of the training and resources available to the contractor for the training may be updated by NOAA periodically. The contractor is responsible for monitoring the website and incorporating any changes to the NOAA required elements into the contractor provided training.

9. NOAA’s Workplace Violence Program Manager, COR, or CO may periodically review the contractor’s training outline to ensure all required elements are included and, if necessary, any appropriate adjustments are made to the training by the contractor.

10. Contractor employees performing on assignments in a remote location, such as at a field camp or other isolated locations, are subject to receiving the same briefing on the parameters of the order provided to NOAA employees as set forth in Section 6 of NAO 202-1106.

11. The contractor shall provide a copy of this solicitation and contract language and NAO 202-1106 to contractor employees.

(c) Sexual Assault/Sexual Harassment (SASH) Helpline.

For NOAA employees, affiliates, and contractors who have experienced sexual assault or sexual harassment, NOAA has established the NOAA Sexual Assault/Sexual Harassment (SASH) helpline.