Sol_1305M325Q0130.pdf

COMBINED SYNOPSIS/SOLICITATION

Non-personal Landscaping Maintenance Services for the National Weather Service (NWS) Forecast Office located in Gray, Maine

(i) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice and in accordance with the simplified acquisition procedures authorized in FAR Part 13. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

(ii) This solicitation is issued as a request for quotation (RFQ). Submit written quotes on RFQ Number 1305M325Q0130.

(iii) The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2025-03 (Jan 2025) (Deviation 2025-02/03) (Feb 2025).

(iv) This solicitation is being issued as a total Small Business Set-Aside. The associated NAICS code is 561730. The small business size standard is $9.5 million.

(v) This combined solicitation/synopsis is for purchase of the following commercial services:

CLIN 0001 – Base Period Quantity: 7 months Services, non-personal, to provide all labor, equipment and materials (unless otherwise provided herein) necessary for grounds maintenance services at the National Weather Service (NWS), Weather Forecast Office (WFO) in Gray, Maine, in accordance with the Statement of Work.

Period of Performance: Date of Award through 03/31/2026.

Unit Price Per Month: ________________ Annual Total for 7 Months: ___________________

CLIN 1001 – Option Year 1 Quantity: 7 months Services, non-personal, to provide all labor, equipment and materials (unless otherwise provided herein) necessary for grounds maintenance services at the National Weather Service (NWS), Weather Forecast Office (WFO) in Gray, Maine, in accordance with the Statement of Work.

Period of Performance: 04/01/2026 through 03/31/2027.

Unit Price Per Month: ________________ Annual Total for 7 Months: ___________________

CLIN 2001 – Option Year 2 Quantity: 7 months Services, non-personal, to provide all labor, equipment and materials (unless otherwise provided herein) necessary for grounds maintenance services at the National Weather Service (NWS), Weather Forecast Office (WFO) in Gray, Maine, in accordance with the Statement of Work.

Period of Performance: 04/01/2027 through 03/31/2028.

Unit Price Per Month: ________________ Annual Total for 7 Months: ___________________

CLIN 3001 – Option Year 3 Quantity: 7 months Services, non-personal, to provide all labor, equipment and materials (unless otherwise provided herein) necessary for grounds maintenance services at the National Weather Service (NWS), Weather Forecast Office (WFO) in Gray, Maine, in accordance with the Statement of Work.

Period of Performance: 04/01/2028 through 03/31/2029.

Unit Price Per Month: ________________ Annual Total for 7 Months: ___________________

CLIN 4001 – Option Year 4 Quantity: 7 months Services, non-personal, to provide all labor, equipment and materials (unless otherwise provided herein) necessary for grounds maintenance services at the National Weather Service (NWS), Weather Forecast Office (WFO) in Gray, Maine, in accordance with the Statement of Work.

Period of Performance: 04/01/2028 through 03/31/2030.

Unit Price Per Month: ________________ Annual Total for 7 Months: ___________________

Aggregate Total for All Years: ______________________

(vi) Description of requirements is as follows:

See attached Statement of Work which applies to Base Year and all Option Years 1 – 4, and Department of Labor Wage Rates: 2015-4005, Revision No. 29, dated 12/23/2024, which can be found on:

https://sam.gov/content/wage-determinations

INVOICES TO BE BILLED MONTHLY IN ARREARS. PROVIDE MONTHLY AND ANNUAL

PRICING FOR EACH BASE AND OPTION YEAR. QUOTE PRICING MAY BE PROVIDED ON

ATTACHED SF18 FORM OR ON COMPANY LETTERHEAD.

(vii) Date(s) and place(s) of delivery and acceptance:

Period of performance shall be:

Base Year for a period of Date of Award through 03/31/2026.

Option Period 1 for a twelve month period 04/01/2026 through 03/31/2027.

Option Period 2 for a twelve month period 04/01/2027 through 03/31/2028.

Option Period 3 for a twelve month period 04/01/2028 through 03/31/2029.

Option Period 4 for a twelve month period 04/01/2029 through 03/31/2030.

Place of Performance is:

National Weather Service Forecast Office 1 Weather Lane (Off RT. 231) P. 0. Box 1208 Gray, ME 04039-1208

(viii) FAR provision 52.212-1, Instructions to Offerors-Commercial Products and Commercial Services (Sept 2023), applies to this acquisition and can be found on the Request for Quote form SF18 attachment.

(ix) FAR provision 52.212-2, Evaluation-Commercial Products and Commercial Services (Nov 2021), applies to this acquisition and can be found on the Request for Quote form SF18 attachment.

(x) FAR provision 52.212-3, Offeror Representations and Certifications-Commercial Products and Commercial Services (May 2024) (Deviation 2025-02) (Deviation 2025-03) (Feb 2025), applies to this acquisition and can be found on the Request for Quote form SF18 attachment. Offerors are advised to include a completed copy of the provision with its offer, unless the offeror’s Reps and Certs section on SAM.gov is accurate and current.

Per Deviation 2025-02/03: System updates may lag policy updates. The System for Award Management (SAM) may continue to require entities to complete representations based on provisions that are not included in agency solicitations, including 52.223-22, Public Disclosure of Greenhouse Gas Emissions and Reduction Goals—Representation, and paragraph (t) of 52.212-3, Offeror Representations and Certifications—Commercial Products and Commercial Services. Examples include 52.222-25, Affirmative Action Compliance, and paragraph (d) of 52.212-3, Offeror Representations and Certifications—Commercial Products and Commercial Services. Contracting officers will not consider these representations when making award decisions or enforce requirements. Entities are not required to, nor are they able to, update their entity registration to remove these representations in SAM.

(xi) FAR clause at 52.212-4, Contract Terms and Conditions-Commercial Products and Commercial Services (Nov 2023), applies to this acquisition and can be found on the Request for Quote form SF18 attachment.

(xii) FAR clause at 52.212-5, Contract Terms and Conditions Required To Implement Statutes or Executive Orders-Commercial Products and Commercial Services (Jan 2025) (Deviation 2025-02) (Feb 2025) (Deviation 2025-03) (Feb 2025) (Deviation 2024-03) (Oct 2023) (Deviation 2023-03) (Dec 2022) (Deviation 2021-06) (Sept 2021), applies to this acquisition and can be found in full text on the Request for Quote form SF18 attachment.

(xiii) Any additional contract requirement(s) or terms and conditions that apply can be found on the Request for Quote form SF18 attachment.

(xiv) Defense Priorities and Allocations System (DPAS) and assigned rating does not apply.

(xv) Quotes are required to be received in the contracting office no later than 1:00PM MDT on WEDNESDAY, APRIL 23, 2025. All quotes must be submitted electronically via email to kerri.coffey@noaa.gov

(xvi) Any questions regarding this solicitation should be submitted electronically via email to kerri.coffey@noaa.gov

UTILIZATION OF FEDCONNECT® FOR CONTRACT ADMINISTRATION

The Department of Commerce will utilize the FedConnect® web portal in administering this award. The contractor must be registered in FedConnect® and have access to the FedConnect® website located at https://www.fedconnect.net/Fedconnect/. For assistance in registering or for other FedConnect® questions please call the FedConnect® Help Desk at (800) 899-6665 or email at support@fedconnect.net.

There is no charge for registration in or use of FedConnect®.

(End)

1352.215-72 Inquiries (Apr 2010)

OFFERORS MUST SUBMIT ALL QUESTIONS CONCERNING THIS SOLICITATION IN WRITING

VIA EMAIL TO KERRI.COFFEY@NOAA.GOV . QUESTIONS SHOULD BE RECEIVED NO

LATER THAN 1:00PM MDT ON FRIDAY, APRIL 18, 2025. Any responses to questions will be made in writing, without identification of the questioner, and will be included in an amendment to the solicitation. Even if provided in other form, only the question responses included in the amendment to the solicitation will govern performance of the contract.

(End of clause)

52.237-1 Site Visit (Apr 1984) Offerors or quoters are urged and expected to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. In no event shall failure to inspect the site constitute grounds for a claim after contract award.

(End of provision)

A site visit is highly recommended but not required. Offerors are urged and expected to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. In no event shall failure to inspect the site constitute grounds for a claim after contract award.

Please contact Charlotte Carroll at (207) 688-3221 x 221 or charlotte.carroll@noaa.gov to set up a time to visit the site. All questions during the site visit should be submitted electronically to kerri.coffey@noaa.gov

FAR 52.212-1 Instructions to Offerors-Commercial Products and Commercial Services (Sep 2023)

NOTICE TO OFFERORS: Instructions for submitting quotations under this request for quote must be followed. Failure to provide all information to aid in the evaluation may be considered non-responsive. Offers that are non-responsive may be excluded from further evaluation and rejected without further notification to the offeror.

1. Submit PDF or Microsoft Word format quotations to the office specified in this solicitation at or before the time specified in the solicitation. Quote documents shall include signed copies of the SF 18 and SF 30(s) to acknowledge the solicitation and any applicable amendments. Email quotes are required and can be sent to kerri.coffey@noaa.gov

2. Offerors shall have an active registration in the System for Award Management (SAM found at https://sam.gov/content/home) in order to provide a quote and be eligible for award. Offerors must provide their UEID/CAGE CODE with their quote.

3. Offerors shall assume that the Government has no prior knowledge of them or their capability.

4. Offerors must provide all evaluation criteria in accordance with FAR 52.212-2. Offerors who do not provide all evaluation criteria may not be considered.

1. Technical Approach and Capability, including relevant and recent past performance and completed Past Performance Questionnaires establishing capability to successfully perform the required services.

2. Price.

THE GOVERNMENT DOES NOT ACCEPT RESPONSIBILITY FOR NON-RECEIPT OF

QUOTES. IT IS THE CONTRACTOR’S RESPONSIBILITY TO REQUEST AND RECEIVE A

CONFIRMATION OF THE QUOTE RECEIPT.

FAR 52.212-2 Evaluation- Commercial Products and Commercial Services (Nov 2021) Offers will be evaluated based on price and the factors set forth in paragraph (a).

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. Paragraph (a) is hereby completed as follows: Evaluation will be based on the following:

1. Technical Acceptability/Capability.

Quote shall include at least two references from at least two separate contracts for similar and relevant recent services within the past two years including the name, phone number, full address, and e-mail address of the reference to demonstrate the Offeror’s capability to successfully perform the services listed in the Statement of Work.

The Offeror is required to fill out blocks 1-4 and send the attached Past Performance Questionnaire to the references provided by the offeror in their submission. The references should complete the Past Performance Questionnaire and then email it directly to kerri.coffey@noaa.gov by the closing date and time of this solicitation. The Government reserves the right to consider past performance report forms received after the due date and time of the solicitation, past performance questionnaires submitted from previous solicitations, and to contact references for verification or additional information.

The Offeror's past performance on related contracts will be evaluated to determine, as appropriate, successful performance of contract requirements, quality and timeliness of delivery of goods and services, cost management, communications between contracting parties, proactive management and customer satisfaction. The Government will use its discretion to determine the sources of past performance information used in the evaluation, and the information may be obtained from references provided by the Offeror, the agency’s knowledge of Offeror performance, other government agencies or commercial entities, or past performance databases, and will be based on responsiveness, quality, and customer services.

Offerors lacking relevant past performance history, or for whom past performance information is either not available or has not been submitted to the Government, will receive a neutral rating for past performance. A good past performance rating provides higher confidence than a neutral or satisfactory rating.

2. Price.

The Government intends to award a low priced, technically acceptable, single firm fixed-price purchase order on an all or none basis with payment terms of Net 30.

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of provision)

REQUEST FOR QUOTATION

(THIS IS NOT AN ORDER)

THIS RFQ IS IS NOT A SMALL BUSINESS SET-ASIDE

15. DATE OF QUOTATION

16. SIGNER

a. NAME (Type or print)

c. TITLE (Type or print)

b. TELEPHONE

AREA CODE

NUMBER

STANDARD FORM 18 (REV. 6/1995)

Prescribed by GSA-FAR (48 CFR) 53.215-1(a)

AUTHORIZED FOR LOCAL REPRODUCTION

Previous edition not usable

8. TO:

b. COMPANYa. NAME

c. STREET ADDRESS

d. CITY e. STATE f. ZIP CODE

9. DESTINATION

a. NAME OF CONSIGNEE

b. STREET ADDRESS

d. STATE e. ZIP CODE

7. DELIVERY

FOB DESTINATION

OTHER

(See Schedule)

10. PLEASE FURNISH QUOTATIONS TO THE

ISSUING OFFICE IN BLOCK 5a ON OR BEFORE CLOSE OF BUSINESS (Date)

IMPORTANT: This is a request for information and quotations furnished are not offers. If you are unable to quote, please so indicate on this form and return it to the address in Block 5a. This request does not commit the Government to pay any costs incurred in the preparation of the submission of this quotation or to contract for supplies or service. Supplies are of domestic origin unless otherwise indicated by quoter. Any representations and/or certifications attached to this Request for Quotation must be completed by the quoter.

11. SCHEDULE (Include applicable Federal, State and local taxes)

ITEM NUMBER

(a)

SUPPLIES/SERVICES

(b)

QUANTITY

(c)

UNIT

(d)

UNIT PRICE

(e)

AMOUNT

(f)

12. DISCOUNT FOR PROMPT PAYMENT

a. 10 CALENDAR DAYS (%) b. 20 CALENDAR DAYS (%) c. 30 CALENDAR DAYS (%) d. CALENDAR DAYS

NUMBER PERCENTAGE

NOTE: Additional provisions and representations are are not attached.

13. NAME AND ADDRESS OF QUOTER

a. NAME OF QUOTER

b. STREET ADDRESS

c. COUNTY

d. CITY e. STATE f. ZIP CODE

14. SIGNATURE OF PERSON AUTHORIZED TO

SIGN QUOTATION

PAGE OF PAGES

1. REQUEST NUMBER 2. DATE ISSUED 3. REQUISITION/PURCHASE REQUEST NUMBER 4. CERT. FOR NAT. DEF.

UNDER BDSA REG. 2

AND/OR DMS REG. 1

RATING

5a. ISSUED BY 6. DELIVER BY (Date)

NAME TELEPHONE NUMBER

AREA CODE NUMBER

c. CITY

5b. FOR INFORMATION CALL (NO COLLECT CALLS)

P.O. BOX 1208

WAD-SAP

325 BROADWAY, SOU6

BOULDER CO 80305

1305M325Q0130

KERRI COFFEY

578-6861

PORTL& WFO (GRAY) MAINE

04039-1208

04/23/2025 1300 MD

GRAY

ME

1 68

[To Be Determined] BASE

Section II - Supplies or Services and Price/Costs Section III - Description/Specifications Section IX - Contract Clauses Section X - List of Attachments

Section II - Supplies or Services and Price/Costs

CLIN List

Item Number Description Quantity Unit Unit Price Amount

0001 7 MO

CLIN 0001 – Base Period Quantity: 7 months Services, non-personal, to provide all labor, equipment and materials (unless otherwise provided herein) necessary for grounds maintenance services at the National Weather Service (NWS), Weather Forecast Office (WFO) in Gray, Maine, in accordance with the Statement of Work. Period of Performance: Date of Award through 03/31/2026.

Unit Price Per Month: ________________ Annual Total for 7 Months:

Award Type: Firm-fixed-price Product/Service Code: S208 Period of Performance: 05/01/2025 to 04/30/2026

1001 7 MO

CLIN 1001 – Option Year 1 Quantity: 7 months Services, non-personal, to provide all labor, equipment and materials (unless otherwise provided herein) necessary for grounds maintenance services at the National Weather Service (NWS), Weather Forecast Office (WFO) in Gray, Maine, in accordance with the Statement of Work. Period of Performance: 04/01/2026 through 03/31/2027.

Unit Price Per Month: ________________ Annual Total for 7 Months:

Award Type: Firm-fixed-price Product/Service Code: S208 Period of Performance: 04/01/2026 to 03/31/2027

2001 7 MO

CLIN 2001 – Option Year 2 Quantity: 7 months Services, non-personal, to provide all labor, Item Number Description Quantity Unit Unit Price Amount equipment and materials (unless otherwise provided herein) necessary for grounds maintenance services at the National Weather Service (NWS), Weather Forecast Office (WFO) in Gray, Maine, in accordance with the Statement of Work. Period of Performance: 04/01/2027 through 03/31/2028.

Unit Price Per Month: ________________ Annual Total for 7 Months:

Award Type: Firm-fixed-price Product/Service Code: S208 Period of Performance: 04/01/2027 to 03/31/2028

3001 7 MO

CLIN 3001 – Option Year 3 Quantity: 7 months Services, non-personal, to provide all labor, equipment and materials (unless otherwise provided herein) necessary for grounds maintenance services at the National Weather Service (NWS), Weather Forecast Office (WFO) in Gray, Maine, in accordance with the Statement of Work. Period of Performance: 04/01/2028 through 03/31/2029.

Unit Price Per Month: ________________ Annual Total for 7 Months:

Award Type: Firm-fixed-price Product/Service Code: S208 Period of Performance: 04/01/2028 to 03/31/2029

4001 7 MO

CLIN 4001 – Option Year 4 Quantity: 7 months Services, non-personal, to provide all labor, equipment and materials (unless otherwise provided herein) necessary for grounds maintenance services at the National Weather Service (NWS), Weather Forecast Office (WFO) in Gray, Maine, in accordance with the Statement of Work. Period of Performance: 04/01/2028 through 03/31/2030.

Item Number Description Quantity Unit Unit Price Amount

Unit Price Per Month: ________________ Annual Total for 7 Months:

Award Type: Firm-fixed-price Product/Service Code: S208 Period of Performance: 04/01/2029 to 03/31/2030

Section III - Description/Specifications

Statement of Work (SOW)

LANDSCAPING MAINTENANCE SERVICES

NATIONAL WEATHER SERVICE FORECAST OFFICE - GRAY, MAINE

The Contractor shall be responsible for satisfactorily managing and providing landscaping maintenance services as specified herein at the National Weather Service (NWS) Gray/Portland Maine Weather Forecast Office (WFO) in Gray, Maine.

1. SCOPE OF WORK

All work performed under this contract is required to meet the quality and performance standards as identified. The Contractor shall provide all personnel, equipment, tools, materials, supervision, and other items and services necessary to perform landscape maintenance from April through October. The Contractor shall complete work in a manner that will maintain healthy grass, shrubs, and plants and present a neat and professional appearance.

The Contractor shall take precautions necessary for the protection against injury of all persons engaged at the site including applicable U.S. Department of Labor and Occupational Safety and Health Standards in the performance of this contract. The Contractor shall exercise all due caution to ensure accidents or injuries do not occur. The Contractor shall use deflector shields when mowing to ensure small rocks or debris do not damage vehicles in the parking lot or windows of the buildings. The Contractor shall ensure its employees have and use safe tools and equipment and that the equipment is properly maintained.

If services cannot be performed due to rain or thunderstorms, the Contractor shall perform any and all missed services the next duty day with no degradation to existing scheduled services.

2. TASKS

MOWING AND TRIMMING

The Contractor shall be responsible for monitoring the growth of the grass and scheduling cutting/mowing operations as required in accordance with this Statement of Work. The grass is approximately 68,000 sq. ft. or 1.6 acres of area (shown in APPENDIX A - AERIAL PHOTOGRAPH OF SITE). The Contractor shall prevent scalping, uneven mowing, rutting by equipment, and damage to trees and shrubs during mowing operations. The Contractor shall replace shrubs and trees damaged during mowing operations.

The Contractor shall take precautions including removal or repair of equipment causing unnecessary damage and procedures causing unsatisfactory mowing. The Government is not responsible for damage to Contractor’s equipment due to trash, debris, or uneven terrain. The Contractor shall maintain all open drainage systems; open culverts under driveways and roads shall be free of debris, trash, limbs, leaves and grass clippings. From April 1st through September 30th the grass shall be cut to maintain height between 2 ½” and 4". The frequency of mowing may vary depending on weather conditions. During the month of October, the grass shall be cut weekly. Grass and weeds shall be trimmed around trees, shrubs, buildings, fences, poles, posts, fire hydrants, parking lot bumper blocks and other fixed obstacles, trimming height shall match surrounding area grass height.

The Contractor shall remove all grass clippings or mulch to provide a uniform appearance after mowing.

All improved grounds shall look well-manicured at all times. All areas shall be trimmed concurrent with mowing.

It is the Contractor’s responsibility to ensure their trimming and mowing services do not damage trees.

Damage to trees and shrubs from trimming caused by the Contractor shall be repaired by the Contractor at no additional cost to the Government. If a plant should die or become unhealthy due to damage caused by the Contractor, the Contractor shall replace the damaged plant or tree with a plant or tree of the same species and size. The Contractor shall replace or repair damaged plant or tree within 15 calendar days.

The Contractor shall completely remove sod from around base of all trees in lawn area and 24 inches away from edge of trunk, to form an even circle around the tree. If grass seeding is needed to repair damaged areas, the Contractor shall use a compatible grass seed mixture.

FERTILIZE GROUNDS

The Contractor shall furnish and apply a slow-release fertilizer in two (2) separate treatments; once in the spring and once again in the fall. The Contractor shall ensure the fertilizer is applied in accordance with the fertilizer manufacturer’s instructions and recommendations for treatment.

INSECT CONTROL

The Contractor shall provide two (2) treatments for ant, tick, and grub control and use environmentally friendly treatments (no neonicotinoid pesticides). The first treatment shall be in May and the second in July.

EDGING

The Contractor shall cut back the grass from all edges 0.5" to 1.5" and not cut deeper than 1.5" to 2".

Edging shall include removal of vegetation from cracks, and expansion joints in sidewalks, driveways, and curbs. Grass shall not extend over the edge of parking lots, concrete streets, pads, sidewalks, driveways, paved areas, or curbs in all areas.

WEED CONTROL

The Contractor shall maintain lawns to show continual progress in removal of annual and perennial weeds, including all clover and coarse grass species. The Contractor shall keep parking lots, walkways, crushed rock beds, and all buildings (including the forecast office, radar and upper air inflation buildings) free of weeds, grasses, leaves, and debris. The Contractor shall not use weed killing (herbicidal) sprays.

CLEANUP

The Contractor shall remove all grass clippings and weed and pruning debris from the premises the day the landscape work was done to create them. Walks and driveways shall be kept free of equipment and debris. The Contractor shall keep exterior walls of buildings free of soil. When on the job site, the Contractor shall monitor entire grounds, including the vehicle parking lots, walkways and lawn areas, and remove all trash, debris, and leaves.

AERATION AND DETHATCHING

During May, the Contractor shall aerate the entire lawn area (shown in APPENDIX A - AERIAL PHOTOGRAPH OF SITE) using a powered aerator set to remove cores cleanly without tearing or otherwise damaging the turf. Coring tines shall be 1/2 inch in diameter, set on no more than six (6)-inch centers, and shall remove cores of at least two (2) inches in depth. Following aeration, the Contractor shall dethatch the entire lawn area using a powered vertical mower. Thatch shall be removed to within ¼-inch of the ground surface. The Contractor shall remove and dispose of all debris at an approved public or commercial dumpsite.

MULCH PLACEMENT

Each year, by May 1st, the Contractor shall provide and place bark mulch in all planting beds, around shrubs, and around trees. Quantities supplied must be sufficient to maintain planting bed areas with a minimum mulch depth of four (4) inches, and tree mounds with a minimum depth of six (6) inches. The mulch must match what is currently on the premises.

EROSION CONTROL

The Contractor shall repair and fill all rivulets, soil slides, and washouts when necessary to prevent erosion.

LEAF REMOVAL

The Contractor shall remove all leaves, pine needles, and other debris from plant beds and lawn.

TREE PRUNING

The Contractor shall remove dead, damaged, or diseased branches or wood from all trees hanging within 6 feet from the ground. This is a continuous requirement.

SHRUB PRUNING

The Contractor shall remove dead, damaged, or diseased branches or wood from all shrubs.

The Contractor shall prune back shrubs in front of building windows. By May 1, shrubs in front of building windows shall be pruned back to a height that does not obstruct the windows.

Pruning shall be completed by May 1 and maintained continually through October.

DAMAGE

If the Government determines that damage to shrubs and trees are caused by the Contractor, the Contractor shall repair/replace at no additional cost to the Government. The Contractor shall be responsible for replacing the damaged plant or tree with a plant or tree of the same species, and size.

Replacement or repair shall occur within 15 days of notice to the Contractor by the Government.

END OF SEASON

During the last two (2) weeks of the landscaping maintenance season (typically the last two (2) weeks of October), the Contractor shall leave all planting beds, tree mounds, and rock beds in a weed free condition. Weather conditions permitting, the Contractor shall mow all grass, if above the specified height, and remove all debris to include twigs and leaves removed from the site.

3. GENERAL INFORMATION

INSPECTION

The Government will periodically inspect the landscaping maintenance work to ensure the Contractor's performance meets the requirements of the contract. If necessary, the Government will require the Contractor to return to the site to rectify or redo a task to the Government's satisfaction.

INVOICING

The Contractor shall bill on a monthly basis in arrears via IPP.gov. The Government Point of Contact will verify performance and hours worked prior on all invoices.

FEDERAL HOLIDAYS

Contractor agrees to observe all Federal Holidays, and any other day off work designated by Federal Statute, Executive Order, or Presidential Proclamation. Federal Holidays are as follows:

New Year’s Day Birthday of Martin Luther King, Jr.

Washington’s Birthday Memorial Day Juneteenth National Independence Day Independence Day Labor Day Columbus Day Veterans Day Thanksgiving Day Christmas Day

If a holiday falls on a Saturday, for most Federal employees, the preceding Friday will be treated as a holiday for pay and leave purposes. (See 5 U.S.C. 6103(b).) If a holiday falls on a Sunday, for most Federal employees, the following Monday will be treated as a holiday for pay and leave purposes. (See Section 3(a) of Executive Order 11582, February 11, 1971.) See also our Federal Holidays – "In Lieu Of" Determination Fact Sheet at https://www.opm.gov/policy-data-oversight/pay-leave/work-schedules/fact-sheets/Federal-Holidays-In-Lieu-Of-Determination.

PLACE OF PERFORMANCE

National Weather Service Forecast Office 1 Weather Lane (Off RT. 231) Gray, Maine 04039-1208

HOURS OF OPERATION

The National Weather Service Forecast Office at Gray, Maine is a 24-hour, seven day a week operating facility. Except if otherwise stated, the Contractor shall perform all tasks Monday through Friday during daytime hours, after sunrise and before sunset.

PERFORMANCE PERIODS

Base Period: Date of Award through March 31, 2026 Option Year 1: April 1, 2026 through March 31, 2027 Option Year 2: April 1, 2027 through March 31, 2028 Option Year 3: April 1, 2028 through March 31, 2029 Option Year 4: April 1, 2029 through March 31, 2030

Section IX - Contract Clauses

Clauses Incorporated by Reference Clause Number Clause Title

52.204-7 System for Award Management. (NOV 2024)

52.204-9 Personal Identity Verification of Contractor Personnel.

(JAN 2011)

52.204-13 System for Award Management Maintenance. (OCT 2018)

52.204-16 Commercial and Government Entity Code Reporting.

(AUG 2020)

52.204-17 Ownership or Control of Offeror. (AUG 2020)

52.204-18 Commercial and Government Entity Code Maintenance.

(AUG 2020)

52.212-4 Contract Terms and Conditions - Commercial Products and Commercial Services. (NOV 2023)

52.223-3 Hazardous Material Identification and Material Safety Data. (FEB 2021)

52.223-5 Pollution Prevention and Right-to-Know Information.

(MAY 2024)

52.232-18 Availability of Funds. (APR 1984)

52.237-2 Protection of Government Buildings, Equipment, and Vegetation. (APR 1984)

1352.201-70 Contracting Officer's Authority. (MAR 2010) 1352.209-73 Compliance with the laws. (APR 2010) 1352.209-74 Organizational conflict of interest. (APR 2010)

FAR 52.212-3 Offeror Representations and Certifications—Commercial Products and Commercial Services (May 2024) (Deviation 2025-02) (Feb 2025) (Deviation 2025-03) (Feb 2025)

The Offeror shall complete only paragraph (b) of this provision if the Offeror has completed the annual representations and certification electronically in the System for Award Management (SAM) accessed through https://www.sam.gov. If the Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs (c) through (v) of this provision.

(a) Definitions. As used in this provision—

Covered telecommunications equipment or services has the meaning provided in the clause 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment.

Economically disadvantaged women-owned small business (EDWOSB) concern means a small business concern that is at least 51 percent directly and unconditionally owned by, and the management and daily business operations of which are controlled by, one or more women who are citizens of the United States and who are economically disadvantaged in accordance with 13 CFR part 127, and the concern is certified by SBA or an approved third-party certifier in accordance with 13 CFR 127.300. It automatically qualifies as a women-owned small business eligible under the WOSB Program.

Forced or indentured child labor means all work or service—

(1) Exacted from any person under the age of 18 under the menace of any penalty for its nonperformance and for which the worker does not offer himself voluntarily; or

(2) Performed by any person under the age of 18 pursuant to a contract the enforcement of which can be accomplished by process or penalties.

Highest-level owner means the entity that owns or controls an immediate owner of the offeror, or that owns or controls one or more entities that control an immediate owner of the offeror. No entity owns or exercises control of the highest level owner.

Immediate owner means an entity, other than the offeror, that has direct control of the offeror.

Indicators of control include, but are not limited to, one or more of the following: ownership or interlocking management, identity of interests among family members, shared facilities and equipment, and the common use of employees.

Inverted domestic corporation, means a foreign incorporated entity that meets the definition of an inverted domestic corporation under 6 U.S.C. 395(b), applied in accordance with the rules and definitions of 6 U.S.C. 395(c).

Manufactured end product means any end product in product and service codes (PSCs) 1000-9999, except—

(1) PSC 5510, Lumber and Related Basic Wood Materials;

(2) Product or Service Group (PSG) 87, Agricultural Supplies;

(3) PSG 88, Live Animals;

(4) PSG 89, Subsistence;

(5) PSC 9410, Crude Grades of Plant Materials;

(6) PSC 9430, Miscellaneous Crude Animal Products, Inedible;

(7) PSC 9440, Miscellaneous Crude Agricultural and Forestry Products;

(8) PSC 9610, Ores;

(9) PSC 9620, Minerals, Natural and Synthetic; and

(10) PSC 9630, Additive Metal Materials.

Place of manufacture means the place where an end product is assembled out of components, or otherwise made or processed from raw materials into the finished product that is to be provided to the

Government. If a product is disassembled and reassembled, the place of reassembly is not the place of manufacture.

Predecessor means an entity that is replaced by a successor and includes any predecessors of the predecessor.

Reasonable inquiry has the meaning provided in the clause 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment.

Restricted business operations means business operations in Sudan that include power production activities, mineral extraction activities, oil-related activities, or the production of military equipment, as those terms are defined in the Sudan Accountability and Divestment Act of 2007 (Pub. L. 110-174).

Restricted business operations do not include business operations that the person (as that term is defined in Section 2 of the Sudan Accountability and Divestment Act of 2007) conducting the business can demonstrate—

(1) Are conducted under contract directly and exclusively with the regional government of southern Sudan;

(2) Are conducted pursuant to specific authorization from the Office of Foreign Assets Control in the Department of the Treasury, or are expressly exempted under Federal law from the requirement to be conducted under such authorization;

(3) Consist of providing goods or services to marginalized populations of Sudan;

(4) Consist of providing goods or services to an internationally recognized peacekeeping force or humanitarian organization;

(5) Consist of providing goods or services that are used only to promote health or education; or

(6) Have been voluntarily suspended."Sensitive technology"—

Sensitive technology—

(1) Means hardware, software, telecommunications equipment, or any other technology that is to be used specifically—

(i) To restrict the free flow of unbiased information in Iran; or

(ii) To disrupt, monitor, or otherwise restrict speech of the people of Iran; and

(2) Does not include information or informational materials the export of which the President does not have the authority to regulate or prohibit pursuant to section 203(b)(3)of the International Emergency Economic Powers Act ( 50 U.S.C. 1702(b)(3)).

Service-disabled veteran-owned small business (SDVOSB) concern means a small business concern—

(1) (i) Not less than 51 percent of which is owned and controlled by one or more service-disabled veterans or, in the case of any publicly owned business, not less than 51 percent of the stock of which is owned by one or more service-disabled veterans; and

(ii) The management and daily business operations of which are controlled by one or more service-disabled veterans or, in the case of a service-disabled veteran with permanent and severe disability, the spouse or permanent caregiver of such veteran; or

(2) A small business concern eligible under the SDVOSB Program in accordance with 13 CFR part 128 (see subpart 19.14).

(3) Service-disabled veteran, as used in this definition, means a veteran as defined in 38 U.S.C. 101(2), with a disability that is service connected, as defined in 38 U.S.C. 101(16), and who is registered in the Beneficiary Identification and Records Locator Subsystem, or successor system that is maintained by the Department of Veterans Affairs’ Veterans Benefits Administration, as a service-disabled veteran.

Service-disabled veteran-owned small business (SDVOSB) concern eligible under the SDVOSB Program means an SDVOSB concern that—

(1) Effective January 1, 2024, is designated in the System for Award Management (SAM) as certified by the Small Business Administration (SBA) in accordance with 13 CFR 128.300; or

(2) Has represented that it is an SDVOSB concern in SAM and submitted a complete application for certification to SBA on or before December 31, 2023.

Service-disabled veteran-owned small business (SDVOSB) Program means a program that authorizes contracting officers to limit competition, including award on a sole-source basis, to SDVOSB concerns eligible under the SDVOSB Program.

Small business concern—

(1) Means a concern, including its affiliates, that is independently owned and operated, not dominant in its field of operation, and qualified as a small business under the criteria in 13 CFR part 121 and size standards in this solicitation.

(2) Affiliates, as used in this definition, means business concerns, one of whom directly or indirectly controls or has the power to control the others, or a third party or parties control or have the power to control the others. In determining whether affiliation exists, consideration is given to all appropriate factors including common ownership, common management, and contractual relationships. SBA determines affiliation based on the factors set forth at 13 CFR 121.103.

Small disadvantaged business concern, consistent with 13 CFR 124.1001, means a small business concern under the size standard applicable to the acquisition, that—

(1) Is at least 51 percent unconditionally and directly owned (as defined at 13 CFR 124.105) by—

(i) One or more socially disadvantaged (as defined at13 CFR 124.103) and economically disadvantaged (as defined at 13 CFR 124.104) individuals who are citizens of the United States; and

(ii) Each individual claiming economic disadvantage has a net worth not exceeding the threshold at 13 CFR 124.104(c)(2) after taking into account the applicable exclusions set forth at 13 CFR124.104(c)(2);

and

(2) The management and daily business operations of which are controlled (as defined at 13.CFR 124.106) by individuals, who meet the criteria in paragraphs (1)(i) and (ii) of this definition.

Subsidiary means an entity in which more than 50 percent of the entity is owned—

(1) Directly by a parent corporation; or

(2) Through another subsidiary of a parent corporation

Successor means an entity that has replaced a predecessor by acquiring the assets and carrying out the affairs of the predecessor under a new name (often through acquisition or merger). The term "successor" does not include new offices/divisions of the same company or a company that only changes its name. The extent of the responsibility of the successor for the liabilities of the predecessor may vary, depending on State law and specific circumstances.

Veteran-owned small business concern means a small business concern—

(1) Not less than 51 percent of which is owned and controlled by one or more veterans (as defined at 38 U.S.C. 101(2)) or, in the case of any publicly owned business, not less than 51 percent of the stock of which is owned by one or more veterans; and

(2) The management and daily business operations of which are controlled by one or more veterans.

Women-owned business concern means a concern which is at least 51 percent owned by one or more women; or in the case of any publicly owned business, at least 51 percent of its stock is owned by one or more women; and whose management and daily business operations are controlled by one or more women

Women-owned small business concern means a small business concern—

(1) That is at least 51 percent owned by one or more women; or, in the case of any publicly owned business, at least51 percent of the stock of which is owned by one or more women; and

(2) Whose management and daily business operations are controlled by one or more women.

Women-owned small business (WOSB) concern eligible under the WOSB Program (in accordance with 13 CFR part 127), means a small business concern that is at least 51 percent directly and unconditionally owned by, and the management and daily business operations of which are controlled by, one or more women who are citizens of the United States, and the concern is certified by SBA or an approved third-party certifier in accordance with 13 CFR 127.300.

(b) (1) Annual Representations and Certifications. Any changes provided by the Offeror in paragraph

(b)(2) of this provision do not automatically change the representations and certifications in SAM.

(2) The offeror has completed the annual representations and certifications electronically in SAM accessed through http://www.sam.gov. After reviewing SAM information, the Offeror verifies by submission of this offer that the representations and certifications currently posted electronically at FAR 52.212-3, Offeror Representations and Certifications-Commercial Products and Commercial Services, have been entered or updated in the last 12 months, are current, accurate, complete, and applicable to this solicitation (including the business size standard(s) applicable to the NAICS code(s) referenced for this solicitation), at the time this offer is submitted and are incorporated in this offer by reference (see FAR 4.1201), except for paragraphs __.

[Offeror to identify the applicable paragraphs at (c) through (v) of this provision that the offeror has completed for the purposes of this solicitation only, if any.

These amended representation(s) and/or certification(s) are also incorporated in this offer and are current, accurate, and complete as of the date of this offer.

Any changes provided by the offeror are applicable to this solicitation only, and do not result in an update to the representations and certifications posted electronically on SAM.]

(c) Offerors must complete the following representations when the resulting contract is for supplies to be delivered or services to be performed in the United States or its outlying areas, or when the contracting officer has applied part 19 in accordance with 19.000(b)(1)(ii). Check all that apply.

(1) Small business concern. The offeror represents as part of its offer that—

(i) It ¿ is, ¿ is not a small business concern; or

(ii) It ¿ is, ¿ is not a small business joint venture that complies with the requirements of 13 CFR 121.103(h) and 13 CFR 125.8(a) and (b). [ The offeror shall enter the name and unique entity identifier of each party to the joint venture: ____________.]

(2) Veteran-owned small business concern. [Complete only if the offeror represented itself as a small business concern in paragraph (c)(1) of this provision.] The offeror represents as part of its offer that it ¿ is, ¿ is not a veteran-owned small business concern.

(3) SDVOSB concern. [Complete only if the offeror represented itself as a veteran-owned small business concern in paragraph (c)(2) of this provision.] The offeror represents that it ¿ is, ¿ is not an SDVOSB concern.

(4) SDVOSB concern joint venture eligible under the SDVOSB Program. The offeror represents that it ¿ is, ¿ is not an SDVOSB joint venture eligible under the SDVOSB Program that complies with the requirements of 13 CFR 128.402. [Complete only if the offeror represented itself as an SDVOSB concern in paragraph (c)(3) of this provision.] [The offeror shall enter the name and unique entity identifier of each party to the joint venture: ____________.]

(5) Small disadvantaged business concern. [Complete only if the offeror represented itself as a small business concern in paragraph (c)(1) of this provision.] The offeror represents that it ¿ is, ¿ is not a small disadvantaged business concern as defined in 13 CFR 124.1001.

(6) Women-owned small business concern. [Complete only if the offeror represented itself as a small business concern in paragraph (c)(1) of this provision.] The offeror represents that it ¿ is, ¿ is not a women-owned small business concern.

(7) WOSB joint venture eligible under the WOSB Program. The offeror represents that it ¿ is, ¿ is not a joint venture that complies with the requirements of 13 CFR 127.506(a) through (c). [ The offeror shall enter the name and unique entity identifier of each party to the joint venture: ____________.]

(8) Economically disadvantaged women-owned small business (EDWOSB) joint venture. The offeror represents that it ¿ is, ¿ is not a joint venture that complies with the requirements of 13 CFR 127.506(a) through (c). [The offeror shall enter the name and unique entity identifier of each party to the joint venture: ____________.]

Note to paragraphs (c)(9) and (10): Complete paragraphs (c)(9) and (10) only if this solicitation is expected to exceed the simplified acquisition threshold.

(9) Women-owned business concern (other than small business concern). [Complete only if the offeror is a women-owned business concern and did not represent itself as a small business concern in paragraph (c)(1) of this provision.] The offeror represents that it ¿ is a women-owned business concern.

(10) Tie bid priority for labor surplus area concerns. If this is an invitation for bid, small business offerors may identify the labor surplus areas in which costs to be incurred on account of manufacturing or production (by offeror or first-tier subcontractors) amount to more than 50 percent of the contract price:____________

(11) HUBZone small business concern. [Complete only if the offeror represented itself as a small business concern in paragraph (c)(1) of this provision.] The offeror represents, as part of its offer, that–

(i) It ¿ is, ¿ is not a HUBZone small business concern listed, on the date of this representation, as having been certified by SBA as a HUBZone small business concern in the Dynamic Small Business Search and SAM, and will attempt to maintain an employment rate of HUBZone residents of 35 percent of its employees during performance of a HUBZone contract (see 13 CFR 126.200(e)(1)); and

(ii) It ¿ is, ¿ is not a HUBZone joint venture that complies with the requirements of 13 CFR 126.616(a) through (c). [The offeror shall enter the name and unique entity identifier of each party to the joint venture: ______.] Each HUBZone small business concern participating in the HUBZone joint venture shall provide representation of its HUBZone status.

(d) [Reserved].

(e) Certification Regarding Payments to Influence Federal Transactions (31 http://uscode.house.gov/ U.S.C. 1352). (Applies only if the contract is expected to exceed $150,000.) By submission of its offer, the offeror certifies to the best of its knowledge and belief that no Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress or an employee of a Member of

Congress on his or her behalf in connection with the award of any resultant contract. If any registrants under the Lobbying Disclosure Act of 1995 have made a lobbying contact on behalf of the offeror with respect to this contract, the offeror shall complete and submit, with its offer, OMB Standard Form LLL, Disclosure of Lobbying Activities, to provide the name of the registrants. The offeror need not report regularly employed officers or employees of the offeror to whom payments of reasonable compensation were made.

(f) Buy American Certificate. (Applies only if the clause at Federal Acquisition Regulation (FAR) 52.225-1, Buy American-Supplies, is included in this solicitation.)

(1) (i) The Offeror certifies that each end product, except those listed in paragraph (f)(2) of this provision, is a domestic end product and that each domestic end product listed in paragraph (f)(3) of this provision contains a critical component.

(ii) The Offeror shall list as foreign end products those end products manufactured in the United States that do not qualify as domestic end products.