Sol_1305M325Q0116.pdf

COMBINED SYNOPSIS/SOLICITATION

Non-personal janitorial services for the National Weather Service (NWS), Weather Forecast Office (WFO) located in Juneau, AK.

(i) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice and in accordance with the simplified acquisition procedures authorized in FAR Part 13. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

(ii) This solicitation is issued as a request for quotation (RFQ). Submit written quotes on RFQ Number 1305M325Q0116.

(iii) The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2025-03 (Jan 2025) (Deviation 2025-02/03) (Feb 2025).

(iv) This solicitation is being issued as a total Small Business Set-Aside. The associated NAICS code is 561720. The small business size standard is $22.0 million.

(v) This combined solicitation/synopsis is for purchase of the following commercial services:

CLIN 0001 – Base Year Quantity: 12 Months Services, non-personal, to provide all labor, equipment and materials (unless otherwise provided herein) necessary for janitorial services at the National Weather Service (NWS), Weather Forecast Office (WFO) in Juneau, AK, in accordance with the Statement of Work. Period of Performance 05/01/2025 through 04/30/2026.

Price Per Month: _________ Annual Total: ______________

CLIN 1001 – Option Year 1 Quantity: 12 Months Services, non-personal, to provide all labor, equipment and materials (unless otherwise provided herein) necessary for janitorial services at the National Weather Service (NWS), Weather Forecast Office (WFO) in Juneau, AK, in accordance with the Statement of Work. Period of Performance 05/01/2026 through 04/30/2027.

Price Per Month: _________ Annual Total: ______________

CLIN 1001 – Option Year 2 Quantity: 12 Months Services, non-personal, to provide all labor, equipment and materials (unless otherwise provided herein) necessary for janitorial services at the National Weather Service (NWS), Weather Forecast Office (WFO) in Juneau, AK, in accordance with the Statement of Work. Period of Performance 05/01/2027 through 04/30/2028.

Price Per Month: _________ Annual Total: ______________

CLIN 1001 – Option Year 3 Quantity: 12 Months Services, non-personal, to provide all labor, equipment and materials (unless otherwise provided herein) necessary for janitorial services at the National Weather Service (NWS), Weather Forecast Office (WFO) in Juneau, AK, in accordance with the Statement of Work. Period of Performance 05/01/2028 through 04/30/2029.

Price Per Month: _________ Annual Total: ______________

CLIN 1001 – Option Year 4 Quantity: 12 Months Services, non-personal, to provide all labor, equipment and materials (unless otherwise provided herein) necessary for janitorial services at the National Weather Service (NWS), Weather Forecast Office (WFO) in Juneau, AK, in accordance with the Statement of Work. Period of Performance 05/01/2029 through 04/30/2030.

Price Per Month: _________ Annual Total: ______________

Aggregate Total for All Years: __________________

(vi) Description of requirements is as follows:

See attached Statement of Work which applies to Base Year and all Option Years 1 – 4, and Department of Labor Wage Rates: WD 2015-5685, Revision No. 24, dated 12/23/2025, which can be found on:

https://sam.gov/content/wage-determinations

INVOICES TO BE BILLED MONTHLY IN ARREARS. PROVIDE MONTHLY AND ANNUAL

PRICING FOR EACH BASE AND OPTION YEAR, AND AGGREGATE TOTAL FOR ALL YEARS.

QUOTE PRICING MAY BE PROVIDED ON ATTACHED SF18 FORM OR ON COMPANY

LETTERHEAD.

(vii) Date(s) and place(s) of delivery and acceptance:

Period of performance shall be:

Base Year for a twelve month period 05/01/2025 through 04/30/2026.

Option Period 1 for a twelve month period 05/01/2026 through 04/30/2027.

Option Period 2 for a twelve month period 05/01/2027 through 04/30/2028.

Option Period 3 for a twelve month period 05/01/2028 through 04/30/2029.

Option Period 4 for a twelve month period 05/01/2029 through 04/30/2030.

The start date is an estimate and is subject to new funding approval processes. If there is a significant delay in awarding this contract, a shortened base year Period of Performance may be utilized or an updated quote may be requested with a new 12-month base year and corresponding option years.

Place of Performance is 8500 Mendenhall Loop Road, Juneau, Alaska 99801-9218.

(viii) FAR provision 52.212-1, Instructions to Offerors-Commercial Products and Commercial Services (Sept 2023), applies to this acquisition and can be found on the Request for Quote form SF18 attachment.

(ix) FAR provision 52.212-2, Evaluation-Commercial Products and Commercial Services (Nov 2021), applies to this acquisition and can be found on the Request for Quote form SF18 attachment.

(x) FAR provision 52.212-3, Offeror Representations and Certifications-Commercial Products and Commercial Services (May 2024) (Deviation 2025-02) (Deviation 2025-03) (Feb 2025), applies to this acquisition and can be found on the Request for Quote form SF18 attachment. Offerors are advised to include a completed copy of the provision with its offer, unless the offeror’s Reps & Certs section on SAM.gov is accurate and current.

Per Deviation 2025-02/03: System updates may lag policy updates. The System for Award Management (SAM) may continue to require entities to complete representations based on provisions that are not included in agency solicitations, including 52.223-22, Public Disclosure of Greenhouse Gas Emissions and Reduction Goals—Representation, and paragraph (t) of 52.212-3, Offeror Representations and Certifications—Commercial Products and Commercial Services. Examples include 52.222-25, Affirmative Action Compliance, and paragraph (d) of 52.212-3, Offeror Representations and Certifications—Commercial Products and Commercial Services. Contracting officers will not consider these representations when making award decisions or enforce requirements. Entities are not required to, nor are they able to, update their entity registration to remove these representations in SAM.

(xi) FAR clause at 52.212-4, Contract Terms and Conditions-Commercial Products and Commercial Services (Nov 2023), applies to this acquisition and can be found on the Request for Quote form SF18 attachment.

https://sam.gov/content/wage-determinations https://www.acquisition.gov/far/part-52#FAR_52_212_1 https://www.acquisition.gov/far/part-52#FAR_52_212_2 https://www.acquisition.gov/far/part-52#FAR_52_212_3 https://www.acquisition.gov/far/part-52#FAR_52_212_4

(xii) FAR clause at 52.212-5, Contract Terms and Conditions Required To Implement Statutes or Executive Orders-Commercial Products and Commercial Services (Jan 2025) (Deviation 2025-02) (Deviation 2025-03) (Feb 2025), applies to this acquisition and can be found in full text on the Request for Quote form SF18 attachment.

(xiii) Any additional contract requirement(s) or terms and conditions that apply can be found on the Request for Quote form SF18 attachment.

(xiv) Defense Priorities and Allocations System (DPAS) and assigned rating does not apply.

(xv) Quotes are required to be received in the contracting office no later than 12:00PM MST/MDT on Tuesday, April 10, 2025. All quotes must be submitted electronically via email to stephanie.mas@noaa.gov.

(xvi) Any questions regarding this solicitation should be submitted electronically via email to stephanie.mas@noaa.gov.

UTILIZATION OF FEDCONNECT® FOR CONTRACT ADMINISTRATION

The Department of Commerce will utilize the FedConnect® web portal in administering this award. The contractor must be registered in FedConnect® and have access to the FedConnect® website located at https://www.fedconnect.net/Fedconnect/. For assistance in registering or for other FedConnect® questions please call the FedConnect® Help Desk at (800) 899-6665 or email at support@fedconnect.net.

There is no charge for registration in or use of FedConnect®.

(End)

1352.215-72 Inquiries (Apr 2010)

OFFERORS MUST SUBMIT ALL QUESTIONS CONCERNING THIS SOLICITATION IN WRITING

VIA EMAIL TO stephanie.mas@noaa.gov. QUESTIONS SHOULD BE RECEIVED NO LATER THAN 12:00pm MST/MDT on Tuesday, April 3, 2025. Any responses to questions will be made in writing, without identification of the questioner, and will be included in an amendment to the solicitation. Even if provided in other form, only the question responses included in the amendment to the solicitation will govern performance of the contract.

(End of clause)

52.237-1 Site Visit (Apr 1984) Offerors or quoters are urged and expected to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. In no event shall failure to inspect the site constitute grounds for a claim after contract award.

(End of provision)

A site visit is highly recommended but not required. Offerors are urged and expected to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. In no event shall failure to inspect the site constitute grounds for a claim after contract award.

Please contact Jeff Garmon at 907-790-6804 or jeff.garmon@noaa.gov to set up a time to visit the site.

All questions during the site visit should be submitted electronically to stephanie.mas@noaa.gov.

FAR 52.212-1 Instructions to Offerors-Commercial Products and Commercial Services (Sep 2023) https://www.acquisition.gov/far/part-52#FAR_52_212_5

NOTICE TO OFFERORS: Instructions for submitting quotations under this request for quote must be followed. Failure to provide all information to aid in the evaluation may be considered non-responsive. Offers that are non-responsive may be excluded from further evaluation and rejected without further notification to the offeror.

1. Submit PDF or Microsoft Word format quotations to the office specified in this solicitation at or before the time specified in the solicitation. Quote documents shall include signed copies of the SF 18 and SF 30(s) to acknowledge the solicitation and any applicable amendments. Email quotes are required and can be sent to stephanie.mas@noaa.gov.

2. Offeror shall have an active registration in the System for Award Management (SAM found at https://sam.gov/content/home) in order to provide a quote and be eligible for award. Must provide their UEID/CAGE CODE with their quote.

3. Offerors shall assume that the Government has no prior knowledge of them or their capability.

4. Offerors must provide all evaluation criteria in accordance with FAR 52.212-2. Offerors who do not provide all evaluation criteria may not be considered.

1. Technical Acceptability/Capability, including at least two completed Past Performance Questionnaires that show the Offeror’s ability to perform the scope of work.

2. Price.

THE GOVERNMENT DOES NOT ACCEPT RESPONSIBILITY FOR NON-RECEIPT OF

QUOTES. IT IS THE CONTRACTOR’S RESPONSIBILITY TO REQUEST AND RECEIVE A

CONFIRMATION OF THE QUOTE RECEIPT.

FAR 52.212-2 Evaluation- Commercial Products and Commercial Services (Nov 2021) Offers will be evaluated based on price and the factors set forth in paragraph (a).

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. Paragraph (a) is hereby completed as follows: Evaluation will be based on the following;

1. Technical Acceptability/Capability.

Quote shall include at least two references from at least two separate contracts for similar and relevant recent services within the past two years including the name, phone number, full address, and e-mail address of the reference to demonstrate the offeror’s capability to successfully perform the services listed in the Statement of Work.

The offeror is required to fill out blocks 1-4 and send the attached Past Performance Questionnaire to the references provided by the offeror in their submission. The references should complete the Past Performance Questionnaire and then email it directly to (CS/CO email) by the closing date and time of this solicitation. The Government reserves the right to consider past performance report forms received after the due date and time of the solicitation, past performance questionnaires submitted from previous solicitations, and to contact references for verification or additional information.

The offeror's past performance on related contracts will be evaluated to determine, as appropriate, successful performance of contract requirements, quality and timeliness of delivery of goods and services, cost management, communications between contracting parties, proactive management and customer satisfaction. The Government will use its discretion to determine the sources of past performance information used in the evaluation, and the information may be obtained from references provided by the Offeror, the agency’s knowledge of Offeror performance, other government agencies or commercial entities, or past performance databases, and will be based on responsiveness, quality, and customer services.

Offerors lacking relevant past performance history, or for whom past performance information is either not available or has not been submitted to the Government, will receive a neutral rating for https://sam.gov/content/home past performance. A good past performance rating provides higher confidence than a neutral or satisfactory rating.

2. Price.

The Government intends to award a low priced, technically acceptable, single firm fixed-price purchase order on an all or none basis with payment terms of Net 30.

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of provision)

REQUEST FOR QUOTATION

(THIS IS NOT AN ORDER)

THIS RFQ IS IS NOT A SMALL BUSINESS SET-ASIDE

15. DATE OF QUOTATION

16. SIGNER

a. NAME (Type or print)

c. TITLE (Type or print)

b. TELEPHONE

AREA CODE

NUMBER

STANDARD FORM 18 (REV. 6/1995)

Prescribed by GSA-FAR (48 CFR) 53.215-1(a)

AUTHORIZED FOR LOCAL REPRODUCTION

Previous edition not usable

8. TO:

b. COMPANYa. NAME

c. STREET ADDRESS

d. CITY e. STATE f. ZIP CODE

9. DESTINATION

a. NAME OF CONSIGNEE

b. STREET ADDRESS

d. STATE e. ZIP CODE

7. DELIVERY

FOB DESTINATION

OTHER

(See Schedule)

10. PLEASE FURNISH QUOTATIONS TO THE

ISSUING OFFICE IN BLOCK 5a ON OR BEFORE CLOSE OF BUSINESS (Date)

IMPORTANT: This is a request for information and quotations furnished are not offers. If you are unable to quote, please so indicate on this form and return it to the address in Block 5a. This request does not commit the Government to pay any costs incurred in the preparation of the submission of this quotation or to contract for supplies or service. Supplies are of domestic origin unless otherwise indicated by quoter. Any representations and/or certifications attached to this Request for Quotation must be completed by the quoter.

11. SCHEDULE (Include applicable Federal, State and local taxes)

ITEM NUMBER

(a)

SUPPLIES/SERVICES

(b)

QUANTITY

(c)

UNIT

(d)

UNIT PRICE

(e)

AMOUNT

(f)

12. DISCOUNT FOR PROMPT PAYMENT

a. 10 CALENDAR DAYS (%) b. 20 CALENDAR DAYS (%) c. 30 CALENDAR DAYS (%) d. CALENDAR DAYS

NUMBER PERCENTAGE

NOTE: Additional provisions and representations are are not attached.

13. NAME AND ADDRESS OF QUOTER

a. NAME OF QUOTER

b. STREET ADDRESS

c. COUNTY

d. CITY e. STATE f. ZIP CODE

14. SIGNATURE OF PERSON AUTHORIZED TO

SIGN QUOTATION

PAGE OF PAGES

1. REQUEST NUMBER 2. DATE ISSUED 3. REQUISITION/PURCHASE REQUEST NUMBER 4. CERT. FOR NAT. DEF.

UNDER BDSA REG. 2

AND/OR DMS REG. 1

RATING

5a. ISSUED BY 6. DELIVER BY (Date)

NAME TELEPHONE NUMBER

AREA CODE NUMBER

c. CITY

5b. FOR INFORMATION CALL (NO COLLECT CALLS)

8500 MENDENHALL LOOP ROAD

WAD-SAP

325 BROADWAY, SOU6

BOULDER CO 80305

1305M325Q0116

STEPHANIE MAS

578-6768

JUNEAU WFO ALASKA

99801

03/27/2025

04/10/2025 1200 MD

JUNEAU

AK

1 73

1305M325Q0116 BASE

Section II - Supplies or Services and Price/Costs Section III - Description/Specifications Section IX - Contract Clauses Section X - List of Attachments

Section II - Supplies or Services and Price/Costs

CLIN List

Item Number Description Quantity Unit Unit Price Amount

0001 12 MO

Base Year Services, non-personal, to provide all labor, equipment and materials (unless otherwise provided herein) necessary for janitorial services at the National Weather Service (NWS), Weather Forecast Office (WFO) in Juneau, AK, in accordance with the Statement of Work. Period of Performance 05/01/2025 through 04/30/2026.

Award Type: Firm-fixed-price Product/Service Code: S201

1001 12 MO

Option Year 1 Services, non-personal, to provide all labor, equipment and materials (unless otherwise provided herein) necessary for janitorial services at the National Weather Service (NWS), Weather Forecast Office (WFO) in Juneau, AK, in accordance with the Statement of Work. Period of Performance 05/01/2026 through 04/30/2027.

Award Type: Firm-fixed-price

(Option Line Item)

Product/Service Code: S201 Period of Performance: 05/01/2026 to 04/30/2027

2001 12 MO

Option Year 2 Services, non-personal, to provide all labor, equipment and materials (unless otherwise provided herein) necessary for janitorial services at the National Weather Service (NWS), Weather Forecast Office (WFO) in Juneau, AK, in accordance with the Statement of Work. Period of Performance 05/01/2027 through 04/30/2028.

Award Type: Firm-fixed-price

(Option Line Item)

Product/Service Code: S201 Period of Performance: 05/01/2027 to

Item Number Description Quantity Unit Unit Price Amount

04/30/2028

3001 12 MO

Option Year 3 Services, non-personal, to provide all labor, equipment and materials (unless otherwise provided herein) necessary for janitorial services at the National Weather Service (NWS), Weather Forecast Office (WFO) in Juneau, AK, in accordance with the Statement of Work. Period of Performance 05/01/2028 through 04/30/2029.

Award Type: Firm-fixed-price

(Option Line Item)

Product/Service Code: S201 Period of Performance: 05/01/2028 to 04/30/2029

4001 12 MO

Option Year 4 Services, non-personal, to provide all labor, equipment and materials (unless otherwise provided herein) necessary for janitorial services at the National Weather Service (NWS), Weather Forecast Office (WFO) in Juneau, AK, in accordance with the Statement of Work. Period of Performance 05/01/2029 through 04/30/2030.

Award Type: Firm-fixed-price

(Option Line Item)

Product/Service Code: S201 Period of Performance: 05/01/2029 to 04/30/2030

Section III - Description/Specifications

Statement of Work (SOW)

Department of Commerce (DOC) National Oceanic and Atmospheric Administration (NOAA) National Weather Service (NWS) Juneau Weather Forecast Office (WFO)

BACKGROUND:

The Contractor shall be responsible for satisfactorily managing and performing programs for cleaning as specified herein at the Juneau Weather Forecast Office.

All work described shall be done in accordance with the following specifications and standards. If any of the services do not conform to contract requirements, the Government may require the Contractor to perform the services again in conformity with contract requirements, at no increase in contract amount or the price of the contract may be reduced to reflect the reduced value of services performed. If the defects in services are not corrected by re-performance, the Government may require the Contractor to take necessary action to ensure that future performance conforms to contract requirements. Services performed under this contract shall be performed during hours approved by the Meteorologist in Charge (MIC).

EQUIPMENT, SUPPLIES, AND MATERIALS:

All equipment, materials, and supplies (SDS for chemicals) shall be furnished by the Contractor and properly stored in the areas designated by the MIC including paper towels, toilet paper, paper toilet seat covers and dispenser, hand soap, waste basket and trash can liners, cleaning supplies, cleaning equipment, and vacuum cleaner. The carpet/tile cleaning shampoo supplies and carpet/tile shampoo equipment will not fit in this space and shall be stored offsite. Boxes and cleaning items are not to be left in the aisles - supplies should be placed orderly on the marked shelves. Empty cardboard boxes need to either be removed from the building or broken down and placed in the office recycle bin.

Whenever possible, all products used are to be environmentally friendly and a list and Safety Data Sheets of these products will be supplied to the MIC for approval upon request. The products are to be non-toxic, biodegradable, and made from renewable sources (not petroleum) to promote a healthy and green cleaning environment. NOTE: Whenever possible all paper products shall be made of recovered materials as per EPA guidelines.

Safety Data Sheets (SDS) must be provided by the Contractor to the MIC or Administrative Assistant (ASA), where the information will be kept on file in accordance with applicable guidelines of the OSHA Hazard Communications Standard. Requirements pertaining to recordkeeping will be strictly followed, with copy(s) provided to MIC as necessary and upon request.

CONDUCT OF WORK:

The Contractor shall bring any noted defect, damage, or insect/rodent infestation of the facility to the attention of the MIC or designated official. Services under this contract must be performed in such a way that there will be no interruption to or interference with the normal operation of Government business on the premises.

The Contractor shall be responsible for satisfactorily managing and performing programs for cleaning as specified. All equipment, materials, and supplies (SDS for chemicals) shall be furnished by the Contractor including brooms, mops, dust cloths, detergent, vacuum cleaner, paper towels, waste basket and trash can liners, cleaning supplies, cleaning equipment, carpet shampoo, and carpet shampooing equipment. Healthy and environmentally-friendly products that are non-toxic, biodegradable, and made from renewable sources (not petroleum) shall be used whenever possible to promote a healthy and green cleaning environment.

SQUARE FOOTAGE / SITE CONDITIONS WFO JUNEAU:

The area covered by this contract consists of approximately 4,839 square feet. All rooms in the main building will be cleaned as per the Statement of Work (SOW). A listing of the flooring type and size of the various rooms to be cleaned as per the SOW are:

· Approximately 1,514 sq. ft. of carpeted area including the conference room, MIC’s office, hallways, ITO’s office, WCM’s office, SOO’s office, and lobby areas.

· Approximately 1,400 sq. ft. of raised flooring on the operations floor.

· Approximately 400 sq. ft. of tile flooring in the front and back entrances, restrooms, and break room. Including:

o Women’s restroom – 82 sq. ft.

o Men’s restroom – 94 sq. ft.

o Break room – 163 sq. ft.

o Front entrance – 37 sq. ft. (partial tile) o Rear entrance – 35 sq. ft. (partial tile)

Regular Duty Hours: The office is open 24 hours a day, seven days a week, 365 days a year.

CLEANING SCHEDULE AND REQUIREMENTS:

Cleaning will generally take place after 5 p.m. unless a mutual agreement has been reached between the Contractor and the MIC or designated official prior to occurrence. The Contractor will provide the MIC a list of names of anyone that will be entering the building to clean. No ID badge or key to the facility will be provided to the vendor.

WFO MAIN BUILDING REQUIREMENTS:

Daily (Monday, Tuesday, Wednesday, Thursday, and Friday):

Item: Waste Receptacles Specifications: Empty all waste receptacles (trash cans, sanitary napkin disposal units, wastebaskets, and all refuse containers) into Contractor-furnished plastic bags, replacing/inserting plastic liners. Plastic liners are to be changed when stained or soiled. Removal of trash from wastebaskets, and other oversized waste material clearly labeled as “TRASH” must be taken to the dumpster location. Remove all trash and dispose of all refuse, sealed in plastic garbage bags, in proper containers outside the building (dumpster).

Standard: A properly cleaned waste receptacle with a plastic liner is free of all waste residue.

Item: Restrooms Specifications: Damp wipe all washbasins, faucets, dispensers, plumbing fixtures, tops and bottoms of toilet seats, and walls in the immediate area of washbasins with a commercial grade disinfectant/anti-bacterial cleaning solution (non-toxic, biodegradable preferred). Spot clean toilet doors and partitions with the same type of commercial cleaning solution. Toilet bowls and urinals are to be cleaned by pouring a quantity of the appropriate cleaning solution into each unit and cleaning with a bowl brush.

Damp wipe all cleaned surfaces with clean water and wipe dry with a clean cloth. Clean mirrors with a commercial glass cleaner and polish with a lint-free cloth. Fill/Refill all soap, paper towel, toilet paper, and toilet seat cover dispensers and check to ensure proper working operation. Vacuum or dry sweep tile floors and wet mop with a solution of water, detergent, odor counteractant and germicide.

Standard: A properly cleaned restroom is free of streaks, deposits, film, odors, stains, dust, lint, hair, or spots. The use of highly scented disinfectants, objectionable, or odoriferous cleaners, air fresheners, and deodorant blocks shall not be permitted. Use non-toxic, fragrance-free, biodegradable products whenever possible.

Item: Drinking Fountain and Employee Lounge/Lunch Room Kitchen Area Specifications: Clean and disinfect drinking fountain with non-staining product. Refill kitchen paper towel dispensers if needed.

Standard: A properly cleaned drinking fountain is free of fingerprints, smudges, streaks, and film.

Item: Floors, Uncarpeted Specifications: Vacuum or sweep all tiled floor surfaces with a treated dust mop to remove dust, dirt, and litter. Damp mop with a detergent solution using the manufacturer’s recommended techniques.

Remove all spots, stains, marks, and streaks with an appropriate cleaning agent for floors.

NOTE: Access floor tiles (Nevamar) will leak - All of the Access floor tiles (Nevamar) require special cleaning procedures. The surface of Nevamar floor tiles will never be waxed, sealed or mechanically buffed. These tiles may be damp mopped with water and a mild, multipurpose ammoniated floor cleaner. The damp mopping must be so dry that the cleaning fluid being used does not go into the cracks between the support panel and the laminate as it could adversely affect the bond. No wet mops or water receptacles will be used in this area. Where more AGGRESSIVE cleaning is needed, a NON- FLAMMABLE ORGANIC CLEANER must be used. DO NOT apply wax to these floor surfaces at any time.

Standard: A properly mopped and cleaned floor is free of deposits, stains, streaks, film, brush marks, and odors. Floor finish is to be used as a preservative and as a safety (non-slip) factor. Finish shall be applied only to appropriate areas free of residual dirt and buildup.

Item: Floors, Carpeted Specifications: Vacuum carpeting with an industrial-type vacuum and inspect for spots. When spots appear, remove with an appropriate spot removing solution, using manufacturer’s recommended techniques. Vacuuming is permitted on the floor around electronic cables and cords.

Standard: A properly spot-cleaned, vacuumed rug or carpet is free of stains, matted areas, cleaning marks, dirt, and odors, and has a uniformly bright appearance.

Item: Entrance Mats and Entry Ways Specifications: Vacuum carpeted mats at each entrance just inside the interior door. Pan sweep exterior door entrances.

Standard: A properly cleaned entryway and entrance mat is free of ice, snow, gravel, dirt, and mud.

Item: Employee Lounge/Lunch Room Kitchen Area Specifications: Damp wipe all kitchen area surfaces and kitchen sink with a solution of water, detergent, odor counteractant, and germicide. If dishes are in the sink, cleaning of the sink must be omitted.

Vacuum or sweep kitchen floor, then wet mop with a solution of water, detergent, odor counteractant and germicide.

Standard: A properly cleaned kitchen area is free of stains, streaks, smudges, deposits, odors, and debris. A properly mopped and cleaned floor is free of deposits, stains, streaks, and odors.

Weekly: (Once every week on Monday):

Item: Waste Receptacle, Exterior Specifications: Empty outside trash receptacles and change liners. Empty and clean cigarette ash receptacle located outside of the building.

Standard: A properly cleaned waste receptacle is free of all waste residue and ashes.

Monthly: (Once every month):

Item: Dusting Specifications: Dust flat surfaces, which include tabletops, windowsills, woodwork, etc., with a treated dust cloth. Dust work surfaces in the front reception area, Ops area and individual offices that are easily accessible. Remove spots and stains with a damp cloth. Wipe around items on the work surface; do not move any items. Electronic equipment is not to be dusted, moved, or handled.

Standard: A properly cleaned and dusted surface is free of dust, lint, and cobwebs. Method and material must not leave a film, streaks or residue.

Item: Janitor Closet/Storage Room Specifications: Vacuum or sweep floors. Store supplies in a neat and orderly manner in accordance with applicable state Fire Safety codes.

Standard: A properly cleaned janitor’s closet and storage room are free of dust, dirt, and litter and have an orderly appearance.

Item: Entrance Doors, Windows, and Handles Specifications: Wash interior glass entrance doors inside and out with a cleaning material that will not film, streak, or leave residue. Clean entry door push bars, handles, doorplates, and thresholds. Squeegee clean inside and outside all glass entrance doors. When temperatures are below 30 degrees Fahrenheit, add an appropriate alcohol or chemical to the solution to prevent freezing.

Standard: A properly spot-cleaned wall, door, handles, and woodwork are free of fingerprints, spots, smudges, and stains. A properly washed window is free of fingerprints, streaks, smudges, and film.

Semi-Annually (December and June):

Item: Windows, Inside and Outside Specifications: Wash interior and exterior of all windows with an appropriate window cleaning solution. Wipe away spillage, drippings, and stains immediately with a damp cloth. When temperatures are below 30 degrees Fahrenheit, add an appropriate alcohol or chemical to the solution to prevent freezing. Remove spider webs from outside of building. First cleanup will take place after the snow has settled down on the ground (DECEMBER) and second cleanup will take place right after the snow break-up after the parking lot has been cleared of gravel (JUNE). Indoor and outdoor portions of the windows can be completed on separate days at the discretion of the Contractor.

Standard: A properly washed window is free of fingerprints, streaks, smudges, film, and cobwebs.

Item: Floors, Uncarpeted Buffing and Waxing Specifications: Vacuum or sweep all tiled floor surfaces with a treated dust mop to remove dust, dirt, and litter. Damp mop with a detergent solution using the manufacturer’s recommended techniques.

Remove all spots, stains, marks, and streaks with an appropriate cleaning agent for floors. Spray-buff all resilient tile to restore a “just waxed” look in the lower foot traffic corridors, meeting rooms, and offices where spot cleaning will not bring back a clean uniform appearance. Apply a coat of floor finish on resilient flooring where spray buffing will not bring back a “just waxed” look.

NOTE: Access floor tiles (Nevamar) will leak - All of the Access floor tiles (Nevamar) require special cleaning procedures. The surface of Nevamar floor tiles will never be waxed, sealed or mechanically buffed. These tiles may be damp mopped with water and a mild, multipurpose ammoniated floor cleaner. The damp mopping must be so dry that the cleaning fluid being used does not go into the cracks between the support panel and the laminate as it could adversely affect the bond. No wet mops or water receptacles will be used in this area. Where more AGGRESSIVE cleaning is needed, a NON- FLAMMABLE ORGANIC CLEANER must be used. DO NOT apply wax to these floor surfaces at any time.

Standard: A properly mopped and cleaned floor is free of deposits, stains, streaks, film, brush marks, and odors. Floor finish is to be used as a preservative and as a safety (non-slip) factor. Finish shall be applied only to appropriate areas free of residual dirt and buildup.

Item: Floors, Carpeted Shampooing Specifications: Vacuum carpeting with an industrial-type vacuum and inspect for spots. When spots appear, remove with an appropriate spot removing solution, using manufacturer’s recommended techniques. Shampoo/bonnet or dry powder clean carpeting in entrance, general lobby area, high foot traffic corridors, and any high foot traffic area where a pattern is showing. Shampoo/bonnet or dry powder clean carpeting in lower foot traffic corridors, meeting rooms, and offices where spot cleaning will not bring back a clean uniform appearance. Dust and clean cove base. Use the wet extraction method clean carpeting in entrance, general lobby area, high foot traffic corridors, and any high traffic area where a pattern is showing and shampoo/bonnet or dry powder will not bring back the clean uniform appearance.

Standard: A properly shampooed or dry powder-cleaned rug or carpet is free of stains, matted areas, cleaning marks, dirt, and odors, and has a uniformly bright appearance.

Annually (March):

Item: Spot Clean all Wall Surfaces, Doors, and Woodwork Specification: Spot clean all wall surfaces, including around light switches/cover plates, doors, door jambs, and woodwork using an appropriate spot removing agent, to remove all fingerprints, spots, stains, and smudges. Wipe away any stains, spillage, and drips with a damp cloth.

Standard: A properly spot-cleaned wall, door, and woodwork are free of fingerprints, spots, smudges, and stains.

Item: Deep Clean Tile Floors in Restrooms and Break Room (Kitchen) and ET Shop Sweep or vacuum tile floors. Clean tile floors using a commercial grade steam cleaner. Clean grout lines to remove dirt and stains using an oxygen bleach stain solution or similar product (non-toxic so as not to break down the components of the grout). Rinse the floor thoroughly with clean water to remove all residue. Dry the floor with a soft cloth to avoid streaks. Strip old wax from tiled floors, using an appropriate industrial grade wax remover and a brush or steel wool agitation. Rinse with clean water to remove all wax deposits. Wax with an appropriate non-skid wax, using manufacturer’s recommended techniques. Buff to a uniform gloss finish.

Standard: A properly cleaned, waxed, and buffed floor is free of marks, stains, streaks, and wax buildup and has a uniformly, bright appearance. The use of highly scented disinfectants, objectionable, or odoriferous cleaners shall not be permitted. Use non-toxic, fragrance-free, biodegradable products whenever possible.

Item: Floors, Uncarpeted Resilient Flooring Specifications: Vacuum or sweep all resilient floor surfaces with a treated dust mop to remove dust, dirt, and litter. Damp mop with a detergent solution using the manufacturer’s recommended techniques.

Remove all spots, stains, marks, and streaks with an appropriate cleaning agent for floors. Refinish all resilient flooring by stripping and waxing.

Standard: A properly mopped and cleaned floor is free of deposits, stains, streaks, film, brush marks, and odors. Floor finish is to be used as a preservative and as a safety (non-slip) factor. Finish shall be applied only to appropriate areas free of residual dirt and buildup.

SPECIAL INSTRUCTIONS:

All rules concerning safety, smoking and the security of the building shall be observed.

· A clipboard with a sign-in sheet shall be maintained at the JFO Main Office in the janitorial closet for the Contractor to sign-in and sign-out each day service is performed.

· Computer keyboards and screens, and calculators, shall NOT be cleaned in any manner by the custodial service provider. The user of the equipment shall be responsible for its cleaning.

· Secure doors and turn off unnecessary lights after completion of work in the immediate area, unless otherwise instructed.

FEDERAL HOLIDAYS:

Contractor agrees to observe all Federal Holidays, and any other day off work designated by Federal Statute, Executive Order, or Presidential Proclamation.

New Year’s Day Birthday of Martin Luther King, Jr.

Washington’s Birthday Memorial Day Juneteenth National Independence Day Independence Day Labor Day Columbus Day Veterans Day Thanksgiving Day Christmas Day

If a holiday falls on a Saturday, for most Federal employees, the preceding Friday will be treated as a holiday for pay and leave purposes. (See 5 U.S.C. 6103(b).) If a holiday falls on a Sunday, for most Federal employees, the following Monday will be treated as a holiday for pay and leave purposes. (See Section 3(a) of Executive Order 11582, February 11, 1971.) See also our Federal Holidays – "In Lieu Of" Determination Fact Sheet at https://www.opm.gov/policy-data-oversight/pay-leave/work-schedules/fact-sheets/Federal-Holidays-In-Lieu-Of-Determination.

INVOICING:

The vendor shall submit an invoice via IPP.gov for billing on a monthly basis in arrears. Invoices must be submitted in a timely manner no later than the 15th day of the month following service.

All invoices must include:

· Name of Contractor

· Date of Invoice

· Purchase Order Number

· Invoice Number https://www.opm.gov/policy-data-oversight/pay-leave/work-schedules/fact-sheets/Federal-Holidays-In-Lieu-Of-Determination https://www.opm.gov/policy-data-oversight/pay-leave/work-schedules/fact-sheets/Federal-Holidays-In-Lieu-Of-Determination

PERIOD OF PERFORMANCE:

Base Year: 05/01/2025 through 04/30/2026 Option Year 1: 05/01/2025 through 04/30/2026 Option Year 2: 05/01/2026 through 04/30/2027 Option Year 3: 05/01/2027 through 04/3/2028 Option Year 4: 05/01/2028 through 04/30/2029

PLACE OF PERFORMANCE:

National Weather Service (NWS) Weather Forecast Office (WFO) 8500 Mendenhall Loop Road Juneau, Alaska 99801-9218

GOVERNMENT POINTS OF CONTACT:

To be provided at time of award.

Section IX - Contract Clauses

Clauses Incorporated by Reference Clause Number Clause Title

52.204-7 System for Award Management. (NOV 2024)

52.204-9 Personal Identity Verification of Contractor Personnel.

(JAN 2011)

52.204-13 System for Award Management Maintenance. (OCT 2018)

52.204-16 Commercial and Government Entity Code Reporting.

(AUG 2020)

52.204-17 Ownership or Control of Offeror. (AUG 2020)

52.204-18 Commercial and Government Entity Code Maintenance.

(AUG 2020)

52.212-4 Contract Terms and Conditions - Commercial Products and Commercial Services. (NOV 2023)

52.223-3 Hazardous Material Identification and Material Safety Data. (FEB 2021)

52.223-5 Pollution Prevention and Right-to-Know Information.

(MAY 2024)

52.232-18 Availability of Funds. (APR 1984)

52.237-2 Protection of Government Buildings, Equipment, and Vegetation. (APR 1984)

1352.201-70 Contracting Officer's Authority. (MAR 2010) 1352.209-73 Compliance with the laws. (APR 2010) 1352.209-74 Organizational conflict of interest. (APR 2010)

FAR 52.212-3 Offeror Representations and Certifications—Commercial Products and Commercial Services (May 2024) (Deviation 2025-02) (Feb 2025) (Deviation 2025-03) (Feb 2025)

The Offeror shall complete only paragraph (b) of this provision if the Offeror has completed the annual representations and certification electronically in the System for Award Management (SAM) accessed through https://www.sam.gov. If the Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs (c) through (v) of this provision.

(a) Definitions. As used in this provision—

Covered telecommunications equipment or services has the meaning provided in the clause 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment.

Economically disadvantaged women-owned small business (EDWOSB) concern means a small business concern that is at least 51 percent directly and unconditionally owned by, and the management and daily business operations of which are controlled by, one or more women who are citizens of the United States and who are economically disadvantaged in accordance with 13 CFR part 127, and the concern is certified by SBA or an approved third-party certifier in accordance with 13 CFR 127.300. It automatically qualifies as a women-owned small business eligible under the WOSB Program.

Forced or indentured child labor means all work or service—

(1) Exacted from any person under the age of 18 under the menace of any penalty for its nonperformance and for which the worker does not offer himself voluntarily; or

(2) Performed by any person under the age of 18 pursuant to a contract the enforcement of which can be accomplished by process or penalties.

Highest-level owner means the entity that owns or controls an immediate owner of the offeror, or that owns or controls one or more entities that control an immediate owner of the offeror. No entity owns or exercises control of the highest level owner.

Immediate owner means an entity, other than the offeror, that has direct control of the offeror.

Indicators of control include, but are not limited to, one or more of the following: ownership or interlocking management, identity of interests among family members, shared facilities and equipment, and the common use of employees.

Inverted domestic corporation, means a foreign incorporated entity that meets the definition of an inverted domestic corporation under 6 U.S.C. 395(b), applied in accordance with the rules and definitions of 6 U.S.C. 395(c).

Manufactured end product means any end product in product and service codes (PSCs) 1000-9999, except—

(1) PSC 5510, Lumber and Related Basic Wood Materials;

(2) Product or Service Group (PSG) 87, Agricultural Supplies;

(3) PSG 88, Live Animals;

(4) PSG 89, Subsistence;

(5) PSC 9410, Crude Grades of Plant Materials;

(6) PSC 9430, Miscellaneous Crude Animal Products, Inedible;

(7) PSC 9440, Miscellaneous Crude Agricultural and Forestry Products;

(8) PSC 9610, Ores;

(9) PSC 9620, Minerals, Natural and Synthetic; and

(10) PSC 9630, Additive Metal Materials.

Place of manufacture means the place where an end product is assembled out of components, or otherwise made or processed from raw materials into the finished product that is to be provided to the

Government. If a product is disassembled and reassembled, the place of reassembly is not the place of manufacture.

Predecessor means an entity that is replaced by a successor and includes any predecessors of the predecessor.

Reasonable inquiry has the meaning provided in the clause 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment.

Restricted business operations means business operations in Sudan that include power production activities, mineral extraction activities, oil-related activities, or the production of military equipment, as those terms are defined in the Sudan Accountability and Divestment Act of 2007 (Pub. L. 110-174).

Restricted business operations do not include business operations that the person (as that term is defined in Section 2 of the Sudan Accountability and Divestment Act of 2007) conducting the business can demonstrate—

(1) Are conducted under contract directly and exclusively with the regional government of southern Sudan;

(2) Are conducted pursuant to specific authorization from the Office of Foreign Assets Control in the Department of the Treasury, or are expressly exempted under Federal law from the requirement to be conducted under such authorization;

(3) Consist of providing goods or services to marginalized populations of Sudan;

(4) Consist of providing goods or services to an internationally recognized peacekeeping force or humanitarian organization;

(5) Consist of providing goods or services that are used only to promote health or education; or

(6) Have been voluntarily suspended."Sensitive technology"—

Sensitive technology—

(1) Means hardware, software, telecommunications equipment, or any other technology that is to be used specifically—

(i) To restrict the free flow of unbiased information in Iran; or

(ii) To disrupt, monitor, or otherwise restrict speech of the people of Iran; and

(2) Does not include information or informational materials the export of which the President does not have the authority to regulate or prohibit pursuant to section 203(b)(3)of the International Emergency Economic Powers Act ( 50 U.S.C. 1702(b)(3)).

Service-disabled veteran-owned small business (SDVOSB) concern means a small business concern—

(1) (i) Not less than 51 percent of which is owned and controlled by one or more service-disabled veterans or, in the case of any publicly owned business, not less than 51 percent of the stock of which is owned by one or more service-disabled veterans; and

(ii) The management and daily business operations of which are controlled by one or more service-disabled veterans or, in the case of a service-disabled veteran with permanent and severe disability, the spouse or permanent caregiver of such veteran; or

(2) A small business concern eligible under the SDVOSB Program in accordance with 13 CFR part 128 (see subpart 19.14).

(3) Service-disabled veteran, as used in this definition, means a veteran as defined in 38 U.S.C. 101(2), with a disability that is service connected, as defined in 38 U.S.C. 101(16), and who is registered in the Beneficiary Identification and Records Locator Subsystem, or successor system that is maintained by the Department of Veterans Affairs’ Veterans Benefits Administration, as a service-disabled veteran.

Service-disabled veteran-owned small business (SDVOSB) concern eligible under the SDVOSB Program means an SDVOSB concern that—

(1) Effective January 1, 2024, is designated in the System for Award Management (SAM) as certified by the Small Business Administration (SBA) in accordance with 13 CFR 128.300; or

(2) Has represented that it is an SDVOSB concern in SAM and submitted a complete application for certification to SBA on or before December 31, 2023.

Service-disabled veteran-owned small business (SDVOSB) Program means a program that authorizes contracting officers to limit competition, including award on a sole-source basis, to SDVOSB concerns eligible under the SDVOSB Program.

Small business concern—

(1) Means a concern, including its affiliates, that is independently owned and operated, not dominant in its field of operation, and qualified as a small business under the criteria in 13 CFR part 121 and size standards in this solicitation.

(2) Affiliates, as used in this definition, means business concerns, one of whom directly or indirectly controls or has the power to control the others, or a third party or parties control or have the power to control the others. In determining whether affiliation exists, consideration is given to all appropriate factors including common ownership, common management, and contractual relationships. SBA determines affiliation based on the factors set forth at 13 CFR 121.103.

Small disadvantaged business concern, consistent with 13 CFR 124.1001, means a small business concern under the size standard applicable to the acquisition, that—

(1) Is at least 51 percent unconditionally and directly owned (as defined at 13 CFR 124.105) by—

(i) One or more socially disadvantaged (as defined at13 CFR 124.103) and economically disadvantaged (as defined at 13 CFR 124.104) individuals who are citizens of the United States; and

(ii) Each individual claiming economic disadvantage has a net worth not exceeding the threshold at 13 CFR 124.104(c)(2) after taking into account the applicable exclusions set forth at 13 CFR124.104(c)(2);

and

(2) The management and daily business operations of which are controlled (as defined at 13.CFR 124.106) by individuals, who meet the criteria in paragraphs (1)(i) and (ii) of this definition.

Subsidiary means an entity in which more than 50 percent of the entity is owned—

(1) Directly by a parent corporation; or

(2) Through another subsidiary of a parent corporation

Successor means an entity that has replaced a predecessor by acquiring the assets and carrying out the affairs of the predecessor under a new name (often through acquisition or merger). The term "successor" does not include new offices/divisions of the same company or a company that only changes its name. The extent of the responsibility of the successor for the liabilities of the predecessor may vary, depending on State law and specific circumstances.

Veteran-owned small business concern means a small business concern—

(1) Not less than 51 percent of which is owned and controlled by one or more veterans (as defined at 38 U.S.C. 101(2)) or, in the case of any publicly owned business, not less than 51 percent of the stock of which is owned by one or more veterans; and

(2) The management…