Sol_1305M325Q0101.pdf

COMBINED SYNOPSIS/SOLICITATION

Non-personal Snow Removal Services for the National Weather Service (NWS), Weather Forecast Office (WFO) Located in Sterling, VA

(i) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice and in accordance with the simplified acquisition procedures authorized in FAR Part 13. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

(ii) This solicitation is issued as a request for quotation (RFQ). Submit written quotes on RFQ Number 1305M325Q0101.

(iii) The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2025-03 (Jan 2025) (Deviation 2025-02/03) (Feb 2025).

(iv) This solicitation is being issued as a total Small Business Set-Aside. The associated NAICS code is 561730. The small business size standard is $9.5 million.

(v) This combined solicitation/synopsis is for purchase of the following commercial services:

CLIN 0001 – Base Year Not-to-Exceed: $50,000.00 annually Services, non-personal, to provide all labor, equipment and materials (unless otherwise provided herein) necessary for snow removal services at the National Weather Service (NWS), Weather Forecast Office (WFO) and Field Support Center (FSO) in Sterling, VA, in accordance with the Statement of Work.

Period of Performance 03/30/2025 through 03/29/2026.

Provide unit pricing for services listed below:

• 2-4" of accumulation: _______________

• 4-8" of accumulation: _______________

• 8-12" of accumulation: _______________

• 12+" of accumulation: _______________

• Pre-treatment or Frozen/Freezing precipitation treatment: _______________

• Drifting snow removal: _______________

CLIN 1001 – Option Year 1 Not-to-Exceed: $50,000.00 annually Services, non-personal, to provide all labor, equipment and materials (unless otherwise provided herein) necessary for snow removal services at the National Weather Service (NWS), Weather Forecast Office (WFO) and Field Support Center (FSO) in Sterling, VA, in accordance with the Statement of Work.

Period of Performance 03/30/2026 through 03/29/2027.

Provide unit pricing for services listed below:

• 2-4" of accumulation: _______________

• 4-8" of accumulation: _______________

• 8-12" of accumulation: _______________

• 12+" of accumulation: _______________

• Pre-treatment or Frozen/Freezing precipitation treatment: _______________

• Drifting snow removal: _______________

CLIN 2001 – Option Year 2 Not-to-Exceed: $50,000.00 annually Services, non-personal, to provide all labor, equipment and materials (unless otherwise provided herein) necessary for snow removal services at the National Weather Service (NWS), Weather Forecast Office (WFO) and Field Support Center (FSO) in Sterling, VA, in accordance with the Statement of Work.

Period of Performance 03/30/2027 through 03/29/2028.

Provide unit pricing for services listed below:

• 2-4" of accumulation: _______________

• 4-8" of accumulation: _______________

• 8-12" of accumulation: _______________

• 12+" of accumulation: _______________

• Pre-treatment or Frozen/Freezing precipitation treatment: _______________

• Drifting snow removal: _______________

CLIN 3001 – Option Year 3 Not-to-Exceed: $50,000.00 annually Services, non-personal, to provide all labor, equipment and materials (unless otherwise provided herein) necessary for snow removal services at the National Weather Service (NWS), Weather Forecast Office (WFO) and Field Support Center (FSO) in Sterling, VA, in accordance with the Statement of Work.

Period of Performance 03/30/2028 through 03/29/2029.

Provide unit pricing for services listed below:

• 2-4" of accumulation: _______________

• 4-8" of accumulation: _______________

• 8-12" of accumulation: _______________

• 12+" of accumulation: _______________

• Pre-treatment or Frozen/Freezing precipitation treatment: _______________

• Drifting snow removal: _______________

CLIN 4001 – Option Year 4 Not-to-Exceed: $50,000.00 annually Services, non-personal, to provide all labor, equipment and materials (unless otherwise provided herein) necessary for snow removal services at the National Weather Service (NWS), Weather Forecast Office (WFO) and Field Support Center (FSO) in Sterling, VA, in accordance with the Statement of Work.

Period of Performance 03/30/2029 through 03/29/2030.

Provide unit pricing for services listed below:

• 2-4" of accumulation: _______________

• 4-8" of accumulation: _______________

• 8-12" of accumulation: _______________

• 12+" of accumulation: _______________

• Pre-treatment or Frozen/Freezing precipitation treatment: _______________

• Drifting snow removal: _______________

(vi) Description of requirements is as follows:

See attached Statement of Work which applies to Base Year and all Option Years 1 – 4, and Department of Labor Wage Rates: WD 2015-4281, Revision No. 32, dated 12/23/2024, which can be found on:

https://sam.gov/content/wage-determinations

INVOICES TO BE BILLED IN ARREARS AFTER RENDERED SERVICES USING THE RATES

PROVIDED. QUOTE PRICING MAY BE PROVIDED ON ATTACHED SF18 FORM OR ON

COMPANY LETTERHEAD.

(vii) Date(s) and place(s) of delivery and acceptance:

Period of performance shall be:

Base Year for a twelve month period 03/30/2025 through 03/29/2026.

Option Period 1 for a twelve month period 03/30/2026 through 03/29/2027.

Option Period 2 for a twelve month period 03/30/2027 through 03/29/2028.

Option Period 3 for a twelve month period 03/30/2028 through 03/29/2029.

Option Period 4 for a twelve month period 03/30/2029 through 03/29/2030.

https://sam.gov/content/wage-determinations

Places of Performance are:

43858 Weather Service Road, Sterling, VA 20166 43741 Weather Service Road, Sterling, VA 20166

(viii) FAR provision 52.212-1, Instructions to Offerors-Commercial Products and Commercial Services (Sept 2023), applies to this acquisition and can be found on the Request for Quote form SF18 attachment.

(ix) FAR provision 52.212-2, Evaluation-Commercial Products and Commercial Services (Nov 2021), applies to this acquisition and can be found on the Request for Quote form SF18 attachment.

(x) FAR provision 52.212-3, Offeror Representations and Certifications-Commercial Products and Commercial Services (May 2024) (Deviation 2025-02) (Deviation 2025-03) (Feb 2025), applies to this acquisition and can be found on the Request for Quote form SF18 attachment. Offerors are advised to include a completed copy of the provision with its offer, unless the offeror’s Reps & Certs section on SAM.gov is accurate and current.

Per Deviation 2025-02/03: System updates may lag policy updates. The System for Award Management (SAM) may continue to require entities to complete representations based on provisions that are not included in agency solicitations, including 52.223-22, Public Disclosure of Greenhouse Gas Emissions and Reduction Goals—Representation, and paragraph (t) of 52.212-3, Offeror Representations and Certifications—Commercial Products and Commercial Services. Examples include 52.222-25, Affirmative Action Compliance, and paragraph (d) of 52.212-3, Offeror Representations and Certifications—Commercial Products and Commercial Services. Contracting officers will not consider these representations when making award decisions or enforce requirements. Entities are not required to, nor are they able to, update their entity registration to remove these representations in SAM.

(xi) FAR clause at 52.212-4, Contract Terms and Conditions-Commercial Products and Commercial Services (Nov 2023), applies to this acquisition and can be found on the Request for Quote form SF18 attachment.

(xii) FAR clause at 52.212-5, Contract Terms and Conditions Required To Implement Statutes or Executive Orders-Commercial Products and Commercial Services (Jan 2025) (Deviation 2025-02) (Deviation 2025-03) (Feb 2025), applies to this acquisition and can be found in full text on the Request for Quote form SF18 attachment.

(xiii) Any additional contract requirement(s) or terms and conditions that apply can be found on the Request for Quote form SF18 attachment.

(xiv) Defense Priorities and Allocations System (DPAS) and assigned rating does not apply.

(xv) Quotes are required to be received in the contracting office no later than 12:00PM MST/MDT on Wednesday, March 19, 2025. All quotes must be submitted electronically via email to stephanie.mas@noaa.gov.

(xvi) Any questions regarding this solicitation should be submitted electronically via email to stephanie.mas@noaa.gov.

UTILIZATION OF FEDCONNECT® FOR CONTRACT ADMINISTRATION

The Department of Commerce will utilize the FedConnect® web portal in administering this award. The contractor must be registered in FedConnect® and have access to the FedConnect® website located at https://www.fedconnect.net/Fedconnect/. For assistance in registering or for other FedConnect® questions please call the FedConnect® Help Desk at (800) 899-6665 or email at support@fedconnect.net.

There is no charge for registration in or use of FedConnect®.

(End) https://www.acquisition.gov/far/part-52#FAR_52_212_1 https://www.acquisition.gov/far/part-52#FAR_52_212_2 https://www.acquisition.gov/far/part-52#FAR_52_212_3 https://www.acquisition.gov/far/part-52#FAR_52_212_4 https://www.acquisition.gov/far/part-52#FAR_52_212_5

1352.215-72 Inquiries (Apr 2010)

OFFERORS MUST SUBMIT ALL QUESTIONS CONCERNING THIS SOLICITATION IN WRITING

VIA EMAIL TO stephanie.mas@noaa.gov. QUESTIONS SHOULD BE RECEIVED NO LATER THAN 12:00pm MST/MDT on Wednesday, March 12, 2025. Any responses to questions will be made in writing, without identification of the questioner, and will be included in an amendment to the solicitation.

Even if provided in other form, only the question responses included in the amendment to the solicitation will govern performance of the contract.

(End of clause)

52.237-1 Site Visit (Apr 1984) Offerors or quoters are urged and expected to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. In no event shall failure to inspect the site constitute grounds for a claim after contract award.

(End of provision)

A site visit is highly recommended but not required. Offerors are urged and expected to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. In no event shall failure to inspect the site constitute grounds for a claim after contract award.

Please contact Daniel Brewer at 703-661-1208 or Daniel.brewer@noaa.gov to set up a time to visit the site.

All questions during the site visit should be submitted electronically to stephanie.mas@noaa.gov.

FAR 52.212-1 Instructions to Offerors-Commercial Products and Commercial Services (Sep 2023) NOTICE TO OFFERORS: Instructions for submitting quotations under this request for quote must be followed. Failure to provide all information to aid in the evaluation may be considered non-responsive. Offers that are non-responsive may be excluded from further evaluation and rejected without further notification to the offeror.

1. Submit PDF or Microsoft Word format quotations to the office specified in this solicitation at or before the time specified in the solicitation. Quote documents shall include signed copies of the SF 18 and SF 30(s) to acknowledge the solicitation and any applicable amendments. Email quotes are required and can be sent to stephanie.mas@noaa.gov.

2. Offeror shall have an active registration in the System for Award Management (SAM found at https://sam.gov/content/home) in order to provide a quote and be eligible for award. Must provide their UEID/CAGE CODE with their quote.

3. Offerors shall assume that the Government has no prior knowledge of them or their capability.

4. Offerors must provide all evaluation criteria in accordance with FAR 52.212-2. Offerors who do not provide all evaluation criteria may not be considered.

1. Technical Approach and Capability.

2. Past Performance, including completed questionnaires.

3. Experience.

4. Quality Management.

5. Price.

THE GOVERNMENT DOES NOT ACCEPT RESPONSIBILITY FOR NON-RECEIPT OF

QUOTES. IT IS THE CONTRACTOR’S RESPONSIBILITY TO REQUEST AND RECEIVE A

CONFIRMATION OF THE QUOTE RECEIPT.

FAR 52.212-2 Evaluation- Commercial Products and Commercial Services (Nov 2021) Offers will be evaluated based on price and the factors set forth in paragraph (a).

https://sam.gov/content/home

The evaluation will consider the Non-Price Technical Solution (Technical Approach and Past Performance) to be significantly more important than price. However, as quotes are determined to be more equal in the non-price evaluation factor, price becomes more important and may become the determining factor for award. If, at any stage of the evaluation, all vendors are determined to have submitted equal, or virtually equal, Non-Price Technical Solutions, price could become the factor in determining which vendor will receive the award.

The Government intends to evaluate the quotes and award a purchase order based on the Offeror’s initial quote; therefore, the Offeror’s initial quote should contain the Offeror’s best terms from a Non-Price Technical Solution and price standpoint.

The Government reserves the right not to award a purchase order depending on the quality of the quote(s) submitted and the availability of funds. Furthermore, the Government may waive informalities and minor irregularities or omissions in quotes received.

The Government may make award to other than the lowest-priced Offeror or the Offeror with the highest technical rating if the Contracting Officer determines that to do so would result in the best value to the Government. The Government will not make an award at a significantly higher overall price to achieve only slightly superior performance capability.

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered.

Paragraph (a) is hereby completed as follows: Evaluation will be based on the following:

1. Technical Approach and Capability.

The Offeror’s overall technical approach will be evaluated to assess the Government's level of confidence in the Offeror’s understanding of, approach to, and ability to successfully perform the requirements as described in the Statement of Work. Provide a detailed description of the company’s experience performing similar services. A detailed technical approach write-up describing how the Offeror will perform this service is required to be submitted with the quote regardless of whether a site visit was made or not. The technical approach write-up must not be a reiteration of the Statement of Work, but how your company plans on performing the tasks listed in the attached Statement of Work. (i.e. performance checklists, anticipated number of employees, anticipated hours at the facility and/or confirmation of supplies being provided, etc.)

2. Past Performance.

Quote shall include at least two references from at least two separate contracts for similar and relevant recent services within the past two years including the name, phone number, full address, and e-mail address of the reference to demonstrate the offeror’s capability to successfully perform the services listed in the Statement of Work.

The offeror is required to fill out blocks 1-4 and send the attached Past Performance Questionnaire to the references provided by the offeror in their submission. The references should complete the Past Performance Questionnaire and then email it directly to (CS/CO email) by the closing date and time of this solicitation. The Government reserves the right to consider past performance report forms received after the due date and time of the solicitation, past performance questionnaires submitted from previous solicitations, and to contact references for verification or additional information.

The Offeror's past performance on related contracts will be evaluated to determine, as appropriate, successful performance of contract requirements, quality and timeliness of delivery of goods and services, cost management, communications between contracting parties, proactive management and customer satisfaction. The Government will use its discretion to determine the sources of past performance information used in the evaluation, and the information may be obtained from references provided by the Offeror, the agency’s knowledge of Offeror performance, other government agencies or commercial entities, or past performance databases, and will be based on responsiveness, quality, and customer services.

Offerors lacking relevant past performance history, or for whom past performance information is either not available or has not been submitted to the Government, will receive a neutral rating for past performance. A good past performance rating provides higher confidence than a neutral or satisfactory rating.

3. Experience.

Offeror’s experience shall demonstrate the capability to respond sufficiently during major weather events regarding scalability (availability of crews and equipment) and responsiveness (ability to meet response times listed within the Statement of Work).

4. Quality Management.

Quote shall include offeror’s quality management plan with respect to the required services and inspections to ensure compliance with the requirements.

5. Price.

The Government will evaluate the price quote for completeness and reasonableness in relation to the RFQ requirements. Quoted prices must be entirely compatible with the Non-Price Technical Solution.

The Government intends to award a trade-off, single firm fixed-price purchase order on an all or none basis with payment terms of Net 30.

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of provision)

STATEMENT OF WORK

National Oceanic and Atmospheric Administration (NOAA) National Weather Service (NWS)

Sterling Weather Forecast Office (WFO) and

Sterling Field Support Center (FSC)

1.0 INTRODUCTION

Non-personal services for snow, ice and freezing rain removal for the National Weather Service (NWS) offices in Sterling, VA as described herein.

2.0 GENERAL DESCRIPTION

The contractor shall furnish all supervision, labor, materials, supplies and equipment to provide effective and efficient snow, ice, and freezing rain removal services at the Sterling National Weather Service (NWS), Weather Forecast Office (WFO) and Field Support Center (FSC). The National Weather Service Office is a 24-hour operation and must have a clear and safe travel path/walkway area during inclement weather conditions for the safety of its employees.

Period of Performance:

Base Year: March 30, 2025 through March 29, 2026 Option Year 1: March 30, 2026 through March 29, 2027 Option Year 2: March 30, 2027 through March 29, 2028 Option Year 3: March 30, 2028 through March 29, 2029 Option Year 4: March 30, 2029 through March 29, 2030

Places of Performance:

Sterling Weather Forecast Office (WFO) 43858 Weather Service Road Sterling, VA 20166

Sterling Field Support Center (FSC) 43741 Weather Service Road Sterling, VA 20166

Government Points of Contact:

To be provided at time of award.

3.0 EQUIPMENT

The contractor shall furnish all equipment, materials and personnel consistent with the best industry standards for effective and efficient snow and ice removal services. The contractor shall, at a minimum, furnish snow plows, blades, blowers, shovels, ice picks, etc. that scale to the depth of the snow to successfully perform services. During major snow events (over 12”), the necessary equipment is V-plows on tractors, dump trucks, or similar heavy-duty equipment. The contractor shall supply and install driveway markers before the snow events and remove them in the spring. The contractor shall verify the following square footage of parking areas, roadways, and sidewalks.

WFO Approximated Area Square Footage: 44,000 sq. ft., which includes asphalt and concrete areas;

included are roadways, driveways, parking lots, concrete areas of the Upper Air launch pads and sidewalks.

FSC Approximated Area Square Footage: 193,500 sq. ft., which includes asphalt and concrete areas;

included are roadways, driveways, parking lots, concrete areas of the Upper Air launch pads and sidewalks.

4.0 SUPPLIES

The contractor shall furnish salt, sand, concrete safe chemicals and driveway markers.

5.0 SCOPE OF WORK

The contractor shall provide complete snow and ice removal services for the NOAA offices listed above in accordance with this Statement of Work (SOW).

Before an Event:

The COR or COR designee will coordinate with the contractor 24-48 hours prior to an event and establish a time for services to begin. Occasionally, this lead time may not be possible or conditions may change.

In such circumstances, the contractor shall arrive within 2 hours of the time they are requested. For events that may be minor or on the threshold, NWS may decline having any areas treated.

During an Event:

For significant events, snow and ice removal services will be considered “automatic” after the initial coordination with the COR or COR designee. The Contractor shall "automatically" commence plowing and snow removal operations when there is accumulation of two (2) inches of snow, or any amount of ice.

During an event, the contractor shall ensure that the necessary equipment and manpower are at the site and continue with the performance of the snow removal. The goal of the plowing/removal is to show bare pavement. There shall never be greater than 2" of accumulated snow/sleet/ice at any time in the “Primary” areas (later defined).

Pre-treatment and Frozen/Freezing Precipitation:

If pre-treatment is requested, the contractor shall pretreat the primary roadway, parking lots, and sidewalks. During and after an icing/freezing rain event the contractor shall treat the primary roadway, parking lots, and sidewalks. The contractor shall coordinate with the COR to verify the areas in Exhibit B (red areas only).

Drifting Snow:

Occasionally drifting snow will occur after an event in localized areas of the facility. Upon request, the contractor shall arrive at the facility to clear and treat those areas covered by 2 inches of snow or more.

General Instructions:

Salt all drive lanes, fire lanes, parking areas and sidewalks on the Property shown in Exhibit B attached hereto upon start of snow or ice accumulation, apply rock salt to drive lanes, fire lanes and parking lots, apply calcium chloride to concrete sidewalks to plow drive lanes, fire lanes and parking lots, and plow or shovel sidewalks and paved courtyards once two (2) inches of snow accumulate. Treatment of ice, sleet and freezing rain accumulation shall start at the onset of precipitation when the temperature is at or below 32 degrees Fahrenheit. Snow/Ice removal shall be pursuant to the Snow Removal Guidelines attached as Exhibit A.

An application of salt/sand/chemical(s) shall be applied to the cleared areas to reduce hazardous conditions. The contractor shall use due diligence when spreading salt/sand to prevent excessive disbursements on pavement. The contractor shall be responsible for cleanup of any excessive disbursement of salt/sand.

When icy conditions exist (sleet/freezing rain), the contractor shall apply salt/sand to the parking, sidewalks, and driving areas in sufficient amounts to ensure safe walking and driving areas and to reduce safety hazards due to freezing rain and sleet.

Pre-treatment to surfaces shall be applied before a major snow or ice event. Note: Do not pre-treat/post treat Green Areas (secondary areas) as noted in Exhibit B.

6.0 SOURCE OF SNOW ACCUMULATION

Accurate weather information and forecasts are vital to the snow and ice control operations under the contract. The work plan shall indicate the weather sources the contractor will utilize for monitoring, however, the U.S National Weather Service at http://www.erh.noaa.gov/lwx/ shall be used to determine the snowfall in inches and for payment purposes.

7.0 PERFORMANCE CRITERIA

Contractor shall perform all services professionally and in a satisfactory manner, using good quality materials, equipment and workmanship and sufficient trained personnel (including supervisors when appropriate) to complete the services in a safe and timely manner which does not unduly interfere with the operation of the Property, the businesses therein and their suppliers. The Contractor shall obtain and maintain, at its expense and at all times during the term of this Agreement, all necessary licenses, permits, training or other authorizations which may be necessary to perform the services. The intent of this requirement is to remove all snow and ice from driveways, parking areas, and handicapped accessibility areas. The contractor may have to perform snow removal more than once during a snowfall period to keep up with the accumulation of snowfall, however, the basis for payment will be the total snowfall in inches per storm and not the amount of effort expended by the contractor. The contractor shall decide how to use its resources to meet the specified outcome.

At no time shall malfunctioning equipment impede or delay plowing or cleaning operation. It is the contractor’s responsibility to have all equipment working or malfunctioning equipment removed or operational immediately upon failure.

8.0 PRIORITY LIST

The contractor shall meet with the Contracting Officer's Representative (COR) identified in the contract award, or the COR designee to establish the priorities for starting snow and ice removal services at the start of each season. Regular meetings may also be necessary during the snow season to review the contractor's performance or make necessary adjustments in the priorities for snow and ice removal services. The priority of snow removal can and may be dictated by the COR or designee.

Critical Ranking WFO FSC Refer to Figure Priority 1 Roadways, Driveway, Parking Lot, Upper Air Launch area, All Sidewalks

Roadway around building, Parking Lots, Launch Area, Entry Sidewalks

Shaded RED area in Exhibit B

Priority 2 All other locations All other locations Shaded GREEN area in Exhibit B

9.0 EQUIPMENT OPERATION & RESPONSIBILITY

The contractor shall be responsible for the safe, careful and efficient operation of equipment and all equipment shall be maintained in good operating condition. The breakdown of equipment shall not relieve the contractor of the responsibility of providing snow removal services. All equipment and personnel operating under the terms of this contract shall be in full conformance with Federal and State regulations.

The government is not providing any equipment or materials.

http://www.erh.noaa.gov/lwx/

10.0 INSPECTION AND ACCEPTANCE

If any of the services do not conform to the contract requirements, the Government may require the contractor to perform the services again in conformity with the contract requirements, at no increase in contract price. If the defects in services are not corrected by performance, the Government may (1) require the contractor to take necessary action to ensure that future performance conforms to contract requirements and (2) reduce the contract price to reflect the reduced value of the services performed.

If the contractor fails to expeditiously take the necessary action to ensure that further performance will be in conformity with contract requirements, the Government may terminate the contract.

11.0 SUPERVISOR

One supervisor shall be provided by the contractor to accomplish snow removal in accordance with best practices of the industry and shall provide proper supervision of all jobs. Directions of snow removal shall be coordinated with the WFO or designee as needed; however, detailed instructions for carrying out such directions shall be the responsibility of the Contractor's supervisor. In all respects, the contractor shall be responsible for the work being performed.

The supervisor shall be required to provide and wear a working cell phone and respond to calls from the government representative within ten minutes during the performance of duty. Numbers shall be furnished to the appropriate field office prior to any work being performed under this contract. The supervisor shall have the ability to speak, read and write in English.

12.0 CONTACT LIST

The contractor shall submit the names, telephone numbers and cell phone numbers to be used as a 24-hour, seven day a week contact point. Likewise, the contractor may contact the COR or designee to plan the snow removal.

13.0 EXHIBITS ATTACHED

Exhibit A: Snow Removal Guidelines Exhibit B: Plan of the Property

14.0 PRICING AND INVOICING

The contractor shall invoice in arrears for event services rendered up to the not-to-exceed amount of $50,000.00 annually. The total contract value shall not exceed $250,000.00 over the full five (5) years.

An event is defined as follows:

• 2-4" of accumulation

• 4-8" of accumulation

• 8-12" of accumulation

• 12+" of accumulation

• Pre-treatment or Frozen/Freezing precipitation treatment

• Drifting snow removal

EXHIBIT A

Additional snow and ice removal expectations are listed below.

1. Contractor shall begin plowing at the Property after coordination with the COR or COR designee and when the snow reaches a depth of 2 inches, regardless of the time of day or night or the day of the week.

2. All work shall be completed in a workman-like manner consistent with customary industry practices.

3. Contractor shall supply and mechanically spread de-icing rock salt at Contractor's own discretion.

Contractor shall spread calcium chloride on concrete walkways. Calcium chloride will not harm concrete and landscaping.

4. For snowfalls of 2" depth, all snow shall be plowed away from the buildings and pushed to the farthest end of the parking lot. No snow shall be piled up and stacked around light posts, islands, landscaping, or in areas that would restrict or prevent performance of operational duties.

5. For snowfalls of more than 6" depth, all snow shall be plowed away from the buildings.

Contractor may windrow snow to each island or light post, upon request; windrows will be removed at no additional cost. Contractor will relocate snow that has accumulated during the term, if such accumulation begins to impair access to the Property entrance, fire lanes, interior roadways or designated parking stalls.

6. Contractor shall return during the day to plow vacant parking stalls, if a majority of the parking stalls are still occupied. Contractor shall return the next day before 9 a.m. to plow as many stalls as possible.

7. There must be a clear path from the Upper Air overhead doors to the three shepherd hooks with a foot clearance around the hooks and no snow banking. Contractor may have to shovel the area inaccessible to the snow plow.

8. All fire hydrants must be kept free from snow and easily accessible in case of emergencies.

9. When snow begins to fall with heavy and rapid accumulations shortly before or during business hours, the Contractor will begin plowing the snow from the parking lot using the fastest method possible. In some cases, this means windrowing snow at islands or even light posts and it is understood that the snow will be removed from such places upon request. Stacking snow onto islands may also be necessary, depending upon snowfall accumulation and time limitations.

10. Contractor shall not create drifts in front of dumpster enclosures, fire lanes, or entrances, on sidewalks or blocking walkways and agrees to remove Contractor-created drifts at no additional cost to the Government. If Contractor does not remove the drifts in front of the fire lanes and dumpster enclosures, Contractor agrees to pay any expenses incurred by the Government for removal of said drifts.

11. Contractor shall be responsible for damage to the Property caused by snow removal operations including, but not limited to, buildings, curbs, parking blocks, islands, sidewalks, light poles, signs, landscaping, vehicles, paving or striping of the Property or equipment used in connection therewith.

12. The Contractor agrees to contact the COR if for some reason the entire Property cannot be completely plowed within four (4) hours after snow or ice has stopped falling.

13. Contractor agrees to complete the Snow Control Sheet attached for each plow and salting. To receive payment, this sheet must be attached to the invoice.

14. Contractor agrees to provide the COR's property manager with all current after hour's telephone numbers.

15. The contractor will coordinate with COR on the areas in green of Exhibit B. These areas may not need to be cleaned/treated/plowed until after an event is over.

EXHIBIT B

The figures in Exhibit B are intended to convey the priority and the locations the contractor shall service.

All red areas and sidewalks to entry ways must be cleared and safe to walk on at all times. Do not pre-treat/post-treat the green shaded areas and roadways. Any greenish/yellow areas are secondary. All lines in green must be cleared but the priority is low during an extreme blizzard event.

Special Instructions During Blizzard Conditions

1. All red lines must be cleared and drivable at all times.

2. Front entry to the building and sidewalk in front of the building must remain safe for employees to walk into the main entry.

3. Upper Air Launch pad area must be cleaned and safe for the operational balloon launch.

4. All gates (North Gate at Lightning Rd; East Gate from Thunder Road; West Gate from 606) must be cleared of snow mound at all times to ensure employees can safely enter and leave the facility.

Primary Routes Secondary Routes

Weather Service Rd 73,500 sqft ASOS Rd 4,000 sqft

Lightning Rd 36,000 sqft New Dome Driveway 5,700 sqft

NWSFO Driveway 21,700 sqft Testpad Road 5,800 sqft

NWSFO Parking 22,100 sqft Observation Building & Lift Station 22,800 sqft

SFSC Parking 45,900 sqft

Primary Routes Total 199,200 sqft

Secondary Routes Total 38,300 sqft

Primary + Secondary Total: 237,500 sqft

Figure 1: Overview of Primary (Red) and Secondary (Green) routes on NWS facility.

Figure 2: Zoomed-in area of NWFO (all primary priority) including sidewalk perimeter around WFO and to radar (white)..

Figure 3: Zoomed-in area of SFSC building and surrounding driveway and parking lot (primary priority), including sidewalks and balloon release area (white).

Figure 4: Driveway to Observation building and Lift Station (secondary priority) and sidewalk around building (white).

Figure 5: Zoomed-in New Dome Driveway (secondary priority) and sidewalk (white).

Figure 6: Zoomed-in ASOS Road (secondary priority)

Figure 7: Zoomed-in Testpad Road (secondary priority)

1305M325Q0101

1. REQUEST NO.

5a. ISSUED BY

NAME

a. NAME

c. STREET ADDRESS

d. CITY

10. PLEASE FURNISH QUOTATIONS TO

THE ISSUING OFFICE IN BLOCK 5a ON

OR BEFORE CLOSE OF BUSINESS (Date)

2. DATE ISSUED 3. REQUISITION/PURCHASE REQUEST NO. 4. CERT. FOR NAT. DEF.

UNDER BDSA REG. 2

AND/OR DMS REG.1

RATING

6. DELIVERY BY (Date)

7. DELIVERY

9. DESTINATION

a. NAME OF CONSIGNEE

b. STREET ADDRESS

PAGE OF PAGES

5b. FOR INFORMATION CALL: (No collect calls)

TELEPHONE NUMBER

AREA CODE NUMBER

8. TO:

b. COMPANY

e. STATE f. ZIP CODE

c. CITY

d. STATE e. ZIP CODE

IMPORTANT: This is a request for information, and quotations furnished are not offers. If you are unable to quote, please so indicate on this form and return it to the address in Block 5a. This request does not commit the Government to pay any costs incurred in the preparation of the submission of this quotation or to contract for supplies or services. Supplies are of domestic origin unless otherwise indicated by quoter. Any representations and/or certifications attached to this Request for Quotations must be completed by the quoter.

11. SCHEDULE (Include applicable Federal, State and local taxes)

THIS RFQ

REQUEST FOR QUOTATION

(THIS IS NOT AN ORDER)

IS IS NOT A SMALL BUSINESS SET ASIDEX

03/04/2025

1 64

325 BROADWAY, SOU6

BOULDER CO 80305

WAD-SAP

BALTIMORE/WASHI WFO

43858 WEATHER SERVICE ROAD

(STERLING) VA /

STERLING

VA 20166-9603

303 578-6768STEPHANIE MAS

03/19/2025 1200 MD

FOB DESTINATION

OTHER

(See Schedule)X

ITEM NO.

(a)

SUPPLIES/SERVICES

(b)

QUANTITY

(c)

UNIT

(d)

UNIT PRICE

(e)

AMOUNT

(f)

12. DISCOUNT FOR PROMPT PAYMENT

a. 10 CALENDAR DAYS (%) b. 20 CALENDAR DAYS (%) c. 30 CALENDAR DAYS (%) d. CALENDAR DAYS

NUMBER PERCENTAGE

NOTE: Additional provisions and representations

13. NAME AND ADDRESS OF QUOTER

b. STREET ADDRESS

c. COUNTY

d. CITY e. STATE f. ZIP CODE

14. SIGNATURE OF PERSON AUTHORIZED TO

SIGN QUOTATION

16. SIGNER

a. NAME (Type or print)

c. TITLE (Type or print)

a. NAME OF QUOTER

AREA CODE

NUMBER

15. DATE OF QUOTATION

b. TELEPHONE are are not attached

AUTHORIZED FOR LOCAL REPRODUCTION

Previous edition not usable

STANDARD FORM 18 (REV. 6-95)

Prescribed by GSA - FAR (48 CFR) 53.215-1(a)

1305M325Q0101 BASE

Section II - Supplies or Services and Price/Costs Section IX - Contract Clauses Section X - List of Attachments

Section II - Supplies or Services and Price/Costs

CLIN List

Item Number Description Quantity Unit Unit Price Amount

CLIN 0001 – Base Year Not-to-Exceed:

$50,000.00 annually Services, non-personal, to provide all labor, equipment and materials (unless otherwise provided herein) necessary for snow removal services at the National Weather Service (NWS), Weather Forecast Office (WFO) and Field Support Center (FSO) in Sterling, VA, in accordance with the Statement of Work.

Period of Performance 03/30/2025 through 03/29/2026.

Provide unit pricing for services listed below:

2-4" of accumulation 4-8" of accumulation 8-12" of accumulation 12+" of accumulation Pre-treatment or Frozen/Freezing precipitation treatment Drifting snow removal

Award Type: Firm-fixed-price Product/Service Code: S208

CLIN 1001 – Option Year 1 Not-to-Exceed:

$50,000.00 annually Services, non-personal, to provide all labor, equipment and materials (unless otherwise provided herein) necessary for snow removal services at the National Weather Service (NWS), Weather Forecast Office (WFO) and Field Support Center (FSO) in Sterling, VA, in accordance with the Statement of Work.

Period of Performance 03/30/2026 through 03/29/2027.

Provide unit pricing for services listed below:

2-4" of accumulation 4-8" of accumulation 8-12" of accumulation 12+" of accumulation Pre-treatment or Frozen/Freezing precipitation treatment Drifting snow removal

Item Number Description Quantity Unit Unit Price Amount

Award Type: Firm-fixed-price

(Option Line Item)

Product/Service Code: S208 Period of Performance: 03/30/2026 to 03/29/2027

CLIN 2001 – Option Year 2 Not-to-Exceed:

$50,000.00 annually Services, non-personal, to provide all labor, equipment and materials (unless otherwise provided herein) necessary for snow removal services at the National Weather Service (NWS), Weather Forecast Office (WFO) and Field Support Center (FSO) in Sterling, VA, in accordance with the Statement of Work.

Period of Performance 03/30/2027 through 03/29/2028.

Provide unit pricing for services listed below:

2-4" of accumulation 4-8" of accumulation 8-12" of accumulation 12+" of accumulation Pre-treatment or Frozen/Freezing precipitation treatment Drifting snow removal

Award Type: Firm-fixed-price

(Option Line Item)

Product/Service Code: S208 Period of Performance: 03/30/2027 to 03/29/2028

CLIN 3001 – Option Year 3 Not-to-Exceed:

$50,000.00 annually Services, non-personal, to provide all labor, equipment and materials (unless otherwise provided herein) necessary for snow removal services at the National Weather Service (NWS), Weather Forecast Office (WFO) and Field Support Center (FSO) in Sterling, VA, in accordance with the Statement of Work.

Period of Performance 03/30/2028 through 03/29/2029.

Item Number Description Quantity Unit Unit Price Amount

Provide unit pricing for services listed below:

2-4" of accumulation 4-8" of accumulation 8-12" of accumulation 12+" of accumulation Pre-treatment or Frozen/Freezing precipitation treatment Drifting snow removal

Award Type: Firm-fixed-price

(Option Line Item)

Product/Service Code: S208 Period of Performance: 03/30/2028 to 03/29/2029

CLIN 4001 – Option Year 4 Not-to-Exceed:

$50,000.00 annually Services, non-personal, to provide all labor, equipment and materials (unless otherwise provided herein) necessary for snow removal services at the National Weather Service (NWS), Weather Forecast Office (WFO) and Field Support Center (FSO) in Sterling, VA, in accordance with the Statement of Work.

Period of Performance 03/30/2029 through 03/29/2030.

Provide unit pricing for services listed below:

2-4" of accumulation 4-8" of accumulation 8-12" of accumulation 12+" of accumulation Pre-treatment or Frozen/Freezing precipitation treatment Drifting snow removal

Award Type: Firm-fixed-price

(Option Line Item)

Product/Service Code: S208 Period of Performance: 03/30/2029 to 03/29/2030

Section IX - Contract Clauses

Clauses Incorporated by Reference Clause Number Clause Title

52.204-7 System for Award Management. (NOV 2024)

52.204-13 System for Award Management Maintenance. (OCT 2018)

52.204-16 Commercial and Government Entity Code Reporting.

(AUG 2020)

52.204-17 Ownership or Control of Offeror. (AUG 2020)

52.204-18 Commercial and Government Entity Code Maintenance.

(AUG 2020)

52.212-4 Contract Terms and Conditions - Commercial Products and Commercial Services. (NOV 2023)

52.223-3 Hazardous Material Identification and Material Safety Data. (FEB 2021)

52.223-5 Pollution Prevention and Right-to-Know Information.

(MAY 2024)

52.232-18 Availability of Funds. (APR 1984)

52.237-2 Protection of Government Buildings, Equipment, and Vegetation. (APR 1984)

1352.201-70 Contracting Officer's Authority. (MAR 2010) 1352.209-73 Compliance with the laws. (APR 2010) 1352.209-74 Organizational conflict of interest. (APR 2010)

FAR 52.212-3 Offeror Representations and Certifications—Commercial Products and Commercial Services (May 2024) (Deviation 2025-02) (Feb 2025) (Deviation 2025-03) (Feb 2025)

The Offeror shall complete only paragraph (b) of this provision if the Offeror has completed the annual representations and certification electronically in the System for Award Management (SAM) accessed through https://www.sam.gov. If the Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs (c) through (v) of this provision.

(a) Definitions. As used in this provision—

Covered telecommunications equipment or services has the meaning provided in the clause 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment.

Economically disadvantaged women-owned small business (EDWOSB) concern means a small business concern that is at least 51 percent directly and unconditionally owned by, and the management and daily business operations of which are controlled by, one or more women who are citizens of the United States and who are economically disadvantaged in accordance with 13 CFR part 127, and the concern is certified by SBA or an approved third-party certifier in accordance with 13 CFR 127.300. It automatically qualifies as a women-owned small business eligible under the WOSB Program.

Forced or indentured child labor means all work or service—

(1) Exacted from any person under the age of 18 under the menace of any penalty for its nonperformance and for which the worker does not offer himself voluntarily; or

(2) Performed by any person under the age of 18 pursuant to a contract the enforcement of which can be accomplished by process or penalties.

Highest-level owner means the entity that owns or controls an immediate owner of the offeror, or that owns or controls one or more entities that control an immediate owner of the offeror. No entity owns or exercises control of the highest level owner.

Immediate owner means an entity, other than the offeror, that has direct control of the offeror.

Indicators of control include, but are not limited to, one or more of the following: ownership or interlocking management, identity of interests among family members, shared facilities and equipment, and the common use of employees.

Inverted domestic corporation, means a foreign incorporated entity that meets the definition of an inverted domestic corporation under 6 U.S.C. 395(b), applied in accordance with the rules and definitions of 6 U.S.C. 395(c).

Manufactured end product means any end product in product and service codes (PSCs) 1000-9999, except—

(1) PSC 5510, Lumber and Related Basic Wood Materials;

(2) Product or Service Group (PSG) 87, Agricultural Supplies;

(3) PSG 88, Live Animals;

(4) PSG 89, Subsistence;

(5) PSC 9410, Crude Grades of Plant Materials;

(6) PSC 9430, Miscellaneous Crude Animal Products, Inedible;

(7) PSC 9440, Miscellaneous Crude Agricultural and Forestry Products;

(8) PSC 9610, Ores;

(9) PSC 9620, Minerals, Natural and Synthetic; and

(10) PSC 9630, Additive Metal Materials.

Place of manufacture means the place where an end product is assembled out of components, or otherwise made or processed from raw materials into the finished product that is to be provided to the Government. If a product is disassembled and reassembled, the place of reassembly is not the place of manufacture.

Predecessor means an entity that is replaced by a successor and includes any predecessors of the predecessor.

Reasonable inquiry has the meaning provided in the clause 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment.

Restricted business operations means business operations in Sudan that include power production activities, mineral extraction activities, oil-related activities, or the production of military equipment, as those terms are defined in the Sudan Accountability and Divestment Act of 2007 (Pub. L. 110-174).

Restricted business operations do not include business operations that the person (as that term is defined in Section 2 of the Sudan Accountability and Divestment Act of 2007) conducting the business can demonstrate—

(1) Are conducted under contract directly and exclusively with the regional government of southern Sudan;

(2) Are conducted pursuant to specific authorization from the Office of Foreign Assets Control in the Department of the Treasury, or are expressly exempted under Federal law from the requirement to be conducted under such authorization;

(3) Consist of providing goods or services to marginalized populations of Sudan;

(4) Consist of providing goods or services to an internationally recognized peacekeeping force or humanitarian organization;

(5) Consist of providing goods or services that are used only to promote health or education; or

(6) Have been voluntarily suspended."Sensitive technology"—

Sensitive technology—

(1) Means hardware, software, telecommunications equipment, or any other technology that is to be used specifically—

(i) To restrict the free flow of unbiased information in Iran; or

(ii) To disrupt, monitor, or otherwise restrict speech of the people of Iran; and

(2) Does not include information or informational materials the export of which the President does not have the authority to regulate or prohibit pursuant to section 203(b)(3)of the International Emergency Economic Powers Act ( 50 U.S.C. 1702(b)(3)).

Service-disabled veteran-owned small business (SDVOSB) concern means a small business concern—

(1) (i) Not less than 51 percent of which is owned and controlled by one or more service-disabled veterans or, in the case of any publicly owned business, not less than 51 percent of the stock of which is owned by one or more service-disabled veterans; and

(ii) The management and daily business operations of which are controlled by one or more service-disabled veterans or, in the case of a service-disabled veteran with permanent and severe disability, the spouse or permanent caregiver of such veteran; or

(2) A small business concern eligible under the SDVOSB Program in accordance with 13 CFR part 128 (see subpart 19.14).

(3) Service-disabled veteran, as used in this definition, means a veteran as defined in 38 U.S.C. 101(2), with a disability that is service connected, as defined in 38 U.S.C. 101(16), and who is registered in the Beneficiary Identification and Records Locator Subsystem, or successor system that is maintained by the Department of Veterans Affairs’ Veterans Benefits Administration, as a service-disabled veteran.

Service-disabled veteran-owned small business (SDVOSB) concern eligible under the SDVOSB Program means an SDVOSB concern that—

(1) Effective January 1, 2024, is designated in the System for Award Management (SAM) as certified by the Small Business Administration (SBA) in accordance with 13 CFR 128.300; or

(2) Has represented that it is an SDVOSB concern in SAM and submitted a complete application for certification to SBA on or before December 31, 2023.

Service-disabled veteran-owned small business (SDVOSB) Program means a program that authorizes contracting officers to limit competition, including award on a sole-source basis, to SDVOSB concerns eligible under the SDVOSB Program.

Small business concern—

(1) Means a concern, including its affiliates,…