Sol_1305M325Q0071.pdf

COMBINED SYNOPSIS/SOLICITATION

Non-personal Maintenance Services for the Binghampton Weather Forecast Office (WFO) NOAA Weather Radio (NWR) Syracuse, NY

(i) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice and in accordance with the simplified acquisition procedures authorized in FAR Part 13. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

(ii) This solicitation is issued as a request for quotation (RFQ). Submit written quotes on RFQ Number 1305M325Q0071.

(iii) The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2025-03 (Jan 2025).

(iv) This solicitation is being issued as a total Small Business Set-Aside. The associated NAICS code is 811210. The small business size standard is $34.0 million.

(v) This combined solicitation/synopsis is for purchase of the following commercial services:

CLIN 0001 – Base Year Services, non-personal, to provide all labor, equipment and materials (unless otherwise provided herein) necessary for maintenance services for the National Weather Service (NWS), Binghampton Weather Forecast Office (WFO) NOAA Weather Radio (NWR) in Syracuse, NY, in accordance with the Statement of Work. Period of Performance 04/01/2025 through 03/31/2026.

CLIN 1001 – Option Year 1 Services, non-personal, to provide all labor, equipment and materials (unless otherwise provided herein) necessary for maintenance services for the National Weather Service (NWS), Binghampton Weather Forecast Office (WFO) NOAA Weather Radio (NWR) in Syracuse, NY, in accordance with the Statement of Work. Period of Performance 04/01/2026 through 03/31/2027.

CLIN 2001 – Option Year 2 Services, non-personal, to provide all labor, equipment and materials (unless otherwise provided herein) necessary for maintenance services for the National Weather Service (NWS), Binghampton Weather Forecast Office (WFO) NOAA Weather Radio (NWR) in Syracuse, NY, in accordance with the Statement of Work. Period of Performance 04/01/2027 through 03/31/2028.

CLIN 3001 – Option Year 3 Services, non-personal, to provide all labor, equipment and materials (unless otherwise provided herein) necessary for maintenance services for the National Weather Service (NWS), Binghampton Weather Forecast Office (WFO) NOAA Weather Radio (NWR) in Syracuse, NY, in accordance with the Statement of Work. Period of Performance 04/01/2028 through 03/31/2029.

CLIN 4001 – Option Year 4 Services, non-personal, to provide all labor, equipment and materials (unless otherwise provided herein) necessary for maintenance services for the National Weather Service (NWS), Binghampton Weather Forecast Office (WFO) NOAA Weather Radio (NWR) in Syracuse, NY, in accordance with the Statement of Work. Period of Performance 04/01/2029 through 03/31/2030.

(vi) Description of requirements is as follows:

See attached Statement of Work which applies to Base Year and all Option Years 1 – 4, and Department of Labor Wage Rates: WD 2015-4163, Revision No. 28, dated 12/23/2024, which can be found on:

https://sam.gov/content/wage-determinations https://sam.gov/content/wage-determinations

INVOICES TO BE BILLED QUARTERLY IN ARREARS AFTER PERFORMANCE OF SERVICES.

QUOTE PRICING MAY BE PROVIDED ON ATTACHED SF18 FORM OR ON COMPANY

LETTERHEAD.

(vii) Date(s) and place(s) of delivery and acceptance:

Period of performance shall be:

Base Year for a twelve month period 04/01/2025 through 03/31/2026.

Option Period 1 for a twelve month period 04/01/2026 through 03/31/2027.

Option Period 2 for a twelve month period 04/01/2027 through 03/31/2028.

Option Period 3 for a twelve month period 04/01/2028 through 03/31/2029.

Option Period 4 for a twelve month period 04/01/2029 through 03/31/2030.

Place of Performance is 4044 Makyes Rd, Syracuse, NY 13215.

(viii) FAR provision 52.212-1, Instructions to Offerors-Commercial Products and Commercial Services (Sept 2023), applies to this acquisition and can be found on the Request for Quote form SF18 attachment.

(ix) FAR provision 52.212-2, Evaluation-Commercial Products and Commercial Services (Nov 2021), applies to this acquisition and can be found on the Request for Quote form SF18 attachment.

(x) FAR provision 52.212-3, Offeror Representations and Certifications-Commercial Products and Commercial Services (May 2024), applies to this acquisition and can be found on the Request for Quote form SF18 attachment. Offerors are advised to include a completed copy of the provision with its offer.

(xi) FAR clause at 52.212-4, Contract Terms and Conditions-Commercial Products and Commercial Services (Nov 2023), applies to this acquisition and can be found on the Request for Quote form SF18 attachment.

(xii) FAR clause at 52.212-5, Contract Terms and Conditions Required To Implement Statutes or Executive Orders-Commercial Products and Commercial Services (Jan 2025), applies to this acquisition and can be found in full text on the Request for Quote form SF18 attachment.

(xiii) Any additional contract requirement(s) or terms and conditions that apply can be found on the Request for Quote form SF18 attachment.

(xiv) Defense Priorities and Allocations System (DPAS) and assigned rating does not apply.

(xv) Quotes are required to be received in the contracting office no later than 12:00PM MST/MDT on Friday, February 21, 2025. All quotes must be submitted electronically via email to stephanie.mas@noaa.gov.

(xvi) Any questions regarding this solicitation should be submitted electronically via email to stephanie.mas@noaa.gov.

UTILIZATION OF FEDCONNECT® FOR CONTRACT ADMINISTRATION

The Department of Commerce will utilize the FedConnect® web portal in administering this award. The contractor must be registered in FedConnect® and have access to the FedConnect® website located at https://www.fedconnect.net/Fedconnect/. For assistance in registering or for other FedConnect® questions please call the FedConnect® Help Desk at (800) 899-6665 or email at support@fedconnect.net.

There is no charge for registration in or use of FedConnect®.

(End) https://www.acquisition.gov/far/part-52#FAR_52_212_1 https://www.acquisition.gov/far/part-52#FAR_52_212_2 https://www.acquisition.gov/far/part-52#FAR_52_212_3 https://www.acquisition.gov/far/part-52#FAR_52_212_4 https://www.acquisition.gov/far/part-52#FAR_52_212_5

1352.215-72 Inquiries (Apr 2010)

OFFERORS MUST SUBMIT ALL QUESTIONS CONCERNING THIS SOLICITATION IN WRITING

VIA EMAIL TO stephanie.mas@noaa.gov. QUESTIONS SHOULD BE RECEIVED NO LATER THAN 12:00pm MST/MDT on Friday, February 14, 2025. Any responses to questions will be made in writing, without identification of the questioner, and will be included in an amendment to the solicitation. Even if provided in other form, only the question responses included in the amendment to the solicitation will govern performance of the contract.

(End of clause)

FAR 52.212-1 Instructions to Offerors-Commercial Products and Commercial Services (Sep 2023) NOTICE TO OFFERORS: Instructions for submitting quotations under this request for quote must be followed. Failure to provide all information to aid in the evaluation may be considered non-responsive. Offers that are non-responsive may be excluded from further evaluation and rejected without further notification to the offeror.

1. Submit PDF or Microsoft Word format quotations to the office specified in this solicitation at or before the time specified in the solicitation. Quote documents shall include signed copies of the SF 18 and SF 30(s) to acknowledge the solicitation and any applicable amendments. Email quotes are required and can be sent to stephanie.mas@noaa.gov.

2. Offeror shall have an active registration in the System for Award Management (SAM found at https://sam.gov/content/home) in order to provide a quote and be eligible for award. Must provide their UEID/CAGE CODE with their quote.

3. Offerors shall assume that the Government has no prior knowledge of them or their capability.

4. Offerors must provide all evaluation criteria in accordance with FAR 52.212-2. Offerors who do not provide all evaluation criteria may not be considered.

1. Technical Approach and Capability.

2. Past Performance, including completed Past Performance Questionnaires.

3. Any additional Contractor personnel technical requirements as outlined within the Statement of

Work.

4. Price.

THE GOVERNMENT DOES NOT ACCEPT RESPONSIBILITY FOR NON-RECEIPT OF

QUOTES. IT IS THE CONTRACTOR’S RESPONSIBILITY TO REQUEST AND RECEIVE A

CONFIRMATION OF THE QUOTE RECEIPT.

FAR 52.212-2 Evaluation- Commercial Products and Commercial Services (Nov 2021) Offers will be evaluated based on price and the factors set forth in paragraph (a).

The evaluation will consider the Non-Price Technical Solution (Technical Approach and Past Performance) to be significantly more important than price. However, as quotes are determined to be more equal in the non-price evaluation factor, price becomes more important and may become the determining factor for award. If, at any stage of the evaluation, all vendors are determined to have submitted equal, or virtually equal, Non-Price Technical Solutions, price could become the factor in determining which vendor will receive the award.

The Government intends to evaluate the quotes and award a purchase order based on the Offeror’s initial quote; therefore, the Offeror’s initial quote should contain the Offeror’s best terms from a Non-Price Technical Solution and price standpoint.

The Government reserves the right not to award a purchase order depending on the quality of the quote(s) submitted and the availability of funds. Furthermore, the Government may waive informalities and minor irregularities or omissions in quotes received.

https://sam.gov/content/home

The Government may make award to other than the lowest-priced Offeror or the Offeror with the highest technical rating if the Contracting Officer determines that to do so would result in the best value to the Government. The Government will not make an award at a significantly higher overall price to achieve only slightly superior performance capability.

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered.

Paragraph (a) is hereby completed as follows: Evaluation will be based on the following:

1. Technical Approach and Capability.

The Offeror’s overall technical approach will be evaluated to assess the Government's level of confidence in the Offeror’s understanding of, approach to, and ability to successfully perform the requirements as described in the Statement of Work. Provide a detailed description of the company’s experience performing similar services. A detailed technical approach write-up describing how the Offeror will perform this service is required to be submitted with the quote regardless of whether a site visit was made or not. The technical approach write-up must not be a reiteration of the Statement of Work, but how your company plans on performing the tasks listed in the attached Statement of Work. (i.e. performance checklists, anticipated number of employees, anticipated hours at the facility and/or confirmation of supplies being provided, etc.)

2. Past Performance.

Quote shall include at least two references from at least two separate contracts for similar and relevant recent services within the past two years including the name, phone number, full address, and e-mail address of the reference to demonstrate the offeror’s capability to successfully perform the services listed in the Statement of Work.

The offeror is required to fill out blocks 1-4 and send the attached Past Performance Questionnaire to the references provided by the offeror in their submission, and email the completed survey form directly to stephanie.mas@noaa.gov by the closing date and time of this solicitation. The Government reserves the right to consider past performance report forms received after the due date and time of the solicitation, past performance questionnaires submitted from previous solicitations, and to contact references for verification or additional information.

The Offeror's past performance on related contracts will be evaluated to determine, as appropriate, successful performance of contract requirements, quality and timeliness of delivery of goods and services, cost management, communications between contracting parties, proactive management and customer satisfaction. The Government will use its discretion to determine the sources of past performance information used in the evaluation, and the information may be obtained from references provided by the Offeror, the agency’s knowledge of Offeror performance, other government agencies or commercial entities, or past performance databases, and will be based on responsiveness, quality, and customer services.

Offerors lacking relevant past performance history, or for whom past performance information is either not available or has not been submitted to the Government, will receive a neutral rating for past performance. A good past performance rating provides higher confidence than a neutral or satisfactory rating.

3. Any additional Contractor personnel technical requirements as outlined within the Statement of Work.

4. Price.

The Government will evaluate the price quote for completeness and reasonableness in relation to the RFQ requirements. Quoted prices must be entirely compatible with the Non-Price Technical Solution.

The Government intends to award a trade-off, single firm fixed-price purchase order on an all or none basis with payment terms of Net 30.

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of provision)

1305M325Q0071

1. REQUEST NO.

5a. ISSUED BY

NAME

a. NAME

c. STREET ADDRESS

d. CITY

10. PLEASE FURNISH QUOTATIONS TO

THE ISSUING OFFICE IN BLOCK 5a ON

OR BEFORE CLOSE OF BUSINESS (Date)

2. DATE ISSUED 3. REQUISITION/PURCHASE REQUEST NO. 4. CERT. FOR NAT. DEF.

UNDER BDSA REG. 2

AND/OR DMS REG.1

RATING

6. DELIVERY BY (Date)

7. DELIVERY

9. DESTINATION

a. NAME OF CONSIGNEE

b. STREET ADDRESS

PAGE OF PAGES

5b. FOR INFORMATION CALL: (No collect calls)

TELEPHONE NUMBER

AREA CODE NUMBER

8. TO:

b. COMPANY

e. STATE f. ZIP CODE

c. CITY

d. STATE e. ZIP CODE

IMPORTANT: This is a request for information, and quotations furnished are not offers. If you are unable to quote, please so indicate on this form and return it to the address in Block 5a. This request does not commit the Government to pay any costs incurred in the preparation of the submission of this quotation or to contract for supplies or services. Supplies are of domestic origin unless otherwise indicated by quoter. Any representations and/or certifications attached to this Request for Quotations must be completed by the quoter.

11. SCHEDULE (Include applicable Federal, State and local taxes)

THIS RFQ

REQUEST FOR QUOTATION

(THIS IS NOT AN ORDER)

IS IS NOT A SMALL BUSINESS SET ASIDEX

02/06/2025

1 71

325 BROADWAY, SOU6

BOULDER CO 80305

WAD-SAP

BINGHAMTON WFO NEW YORK /

32 DAWES DRIVE

JOHNSON CITY

NY 13790

303 578-6768STEPHANIE MAS

02/21/2025 1200 MS

FOB DESTINATION

OTHER

(See Schedule)X

ITEM NO.

(a)

SUPPLIES/SERVICES

(b)

QUANTITY

(c)

UNIT

(d)

UNIT PRICE

(e)

AMOUNT

(f)

12. DISCOUNT FOR PROMPT PAYMENT

a. 10 CALENDAR DAYS (%) b. 20 CALENDAR DAYS (%) c. 30 CALENDAR DAYS (%) d. CALENDAR DAYS

NUMBER PERCENTAGE

NOTE: Additional provisions and representations

13. NAME AND ADDRESS OF QUOTER

b. STREET ADDRESS

c. COUNTY

d. CITY e. STATE f. ZIP CODE

14. SIGNATURE OF PERSON AUTHORIZED TO

SIGN QUOTATION

16. SIGNER

a. NAME (Type or print)

c. TITLE (Type or print)

a. NAME OF QUOTER

AREA CODE

NUMBER

15. DATE OF QUOTATION

b. TELEPHONE are are not attached

AUTHORIZED FOR LOCAL REPRODUCTION

Previous edition not usable

STANDARD FORM 18 (REV. 6-95)

Prescribed by GSA - FAR (48 CFR) 53.215-1(a)

1305M325Q0071 BASE

Section II - Supplies or Services and Price/Costs Section III - Description/Specifications Section IX - Contract Clauses Section X - List of Attachments

Section II - Supplies or Services and Price/Costs

CLIN List

Item Number Description Quantity Unit Unit Price Amount

Base Year Services, non-personal, to provide all labor, equipment and materials (unless otherwise provided herein) necessary for maintenance services for the National Weather Service (NWS), Binghampton Weather Forecast Office (WFO) NOAA Weather Radio (NWR) in Syracuse, NY, in accordance with the Statement of Work. Period of Performance 04/01/2025 through 03/31/2026.

Award Type: Firm-fixed-price Product/Service Code: J059

Option Year 1 Services, non-personal, to provide all labor, equipment and materials (unless otherwise provided herein) necessary for maintenance services for the National Weather Service (NWS), Binghampton Weather Forecast Office (WFO) NOAA Weather Radio (NWR) in Syracuse, NY, in accordance with the Statement of Work.

Award Type: Firm-fixed-price

(Option Line Item)

Product/Service Code: J059 Period of Performance: 04/01/2026 to 03/31/2027

Option Year 2 Services, non-personal, to provide all labor, equipment and materials (unless otherwise provided herein) necessary for maintenance services for the National Weather Service (NWS), Binghampton Weather Forecast Office (WFO) NOAA Weather Radio (NWR) in Syracuse, NY, in accordance with the Statement of Work.

Award Type: Firm-fixed-price

(Option Line Item)

Product/Service Code: J059

Item Number Description Quantity Unit Unit Price Amount

Period of Performance: 04/01/2027 to 03/31/2028

Option Year 3 Services, non-personal, to provide all labor, equipment and materials (unless otherwise provided herein) necessary for maintenance services for the National Weather Service (NWS), Binghampton Weather Forecast Office (WFO) NOAA Weather Radio (NWR) in Syracuse, NY, in accordance with the Statement of Work.

Award Type: Firm-fixed-price

(Option Line Item)

Product/Service Code: J059 Period of Performance: 04/01/2028 to 03/31/2029

Option Year 4 Services, non-personal, to provide all labor, equipment and materials (unless otherwise provided herein) necessary for maintenance services for the National Weather Service (NWS), Binghampton Weather Forecast Office (WFO) NOAA Weather Radio (NWR) in Syracuse, NY, in accordance with the Statement of Work.

Award Type: Firm-fixed-price

(Option Line Item)

Product/Service Code: J059 Period of Performance: 04/01/2029 to 03/31/2030

Section III - Description/Specifications

Statement of Work (SOW)

National Oceanic and Atmospheric Administration (NOAA) National Weather Service (NWS) Binghampton Weather Forecast Office (WFO) Syracuse NOAA Weather All Hazards Radio (NWR)

1. SCOPE:

1.1 General.

The National Oceanic and Atmospheric Administration (NOAA), National Weather Service (NWS) operates the NOAA Weather Radio (NWR) network to provide continuous transmissions of recorded weather and appropriate all-hazards warning information to the public. An NWR system consists of an audio control console located in a Government Weather Forecast Office (WFO), a station (a transmitter system, including antenna and transmission line, located at a remote site, often collocated with and hosted by a commercial or educational TV/radio transmitter and tower), and a communication link (telephone line, microwave or UHF link) between the two locations and emergency power. This Statement of Work (SOW) pertains to the station (transmitter system) portion of the NWR network only.

Systems are installed within the United States and its possessions. This SOW requires the contractor to maintain the identified NWR sites to the technical and operational standards identified herein. Any deviation from or non-compliance with this SOW will be documented and redressed by the Technical Point of Contact (TPOC) and/or the Contracting Officer (CO).

1.2 Maintenance Services for Contractor Maintained Transmitter Systems.

The Contractor provides complete maintenance services according to Section 3 for the transmitter system sites. These sites will be referred to as "Contractor Maintained." This list may be modified at any time during the contract period by notification in writing by the CO.

1.3 Miscellaneous Services and Support Services.

The Contractor will provide, on an as-needed basis, miscellaneous services according to Section 3.9 for all transmitter sites.

1.4 Other Contractual Arrangements.

Due to possible additions of new transmitter sites through the NWR network upgrade and expansion process, relocations of existing sites, and changes to cooperative agreements with other parties during the contract period, the Government reserves the right, with Contractor coordination, to: change, or enhance the transmitter site equipment configuration; change the number of sites and site locations;

and, change or amend technical, operational support requirements. Any changes will be coordinated through the CO and officially submitted in writing in accordance with provisions herein. Contract change administration will be carried out by the CO only. No changes in, or deviation from, the scope of work will be put into effect without a supplemental agreement executed by the CO authorizing such changes.

In the event the Contractor effects any such change at the direction of any person other than the CO, the changes will be considered to be without authority and no adjustment will be made in the contract price to cover any increase in cost incurred as a result thereof.

1.5 Required Standard of Workmanship.

Unless otherwise specifically provided in this contract, the quality of all services rendered hereunder shall conform to the highest standards in the relevant profession, trade or field of endeavor. All services shall be rendered by, or supervised directly by individuals fully qualified in the relevant profession, trade or field, and holding any licenses required by law.

It is the responsibility of the contractor to comply with all applicable state and federal laws governing the health and safety of its employees, including all regulations promulgated under the Occupational Safety and Health Act (OSHA). Such compliance shall include, but not be limited to, ensuring that all employees are properly trained for the work to be performed and have been supplied with all necessary protective and safety equipment.

1.6 Transportation.

Contractor shall provide for transportation to and from transmitter sites for contractor personnel.

1.7 Per Diem.

Contractor shall provide lodging and meals for contractor maintenance technician(s) if necessary during a routine or non-routine maintenance function.

Travel reimbursement: Travel expenses shall be reimbursed for actual cost incurred not to exceed the federal travel regulation per diem and lodging found at https://www.gsa.gov/travel/plan-book/per-diem-rates. Contractor shall provide receipts for actual reimbursement and copies of the applicable General Services Administration (GSA) website printout.

2. GOVERNMENT FURNISHED EQUIPMENT (GFE):

Items and equipment furnished by the Government in order to provide the services required by Section 3 and 4 of this SOW are GFE. Equipment manuals required to perform the services under this contract will be provided initially by the Government; subsequent requirements will be at the Contractor’s expense. The Government does not guarantee the condition of GFE, but will make every effort to transfer property that is in good working order.

3. CONTRACTOR MAINTAINED TRANSMITTER SITES:

Unless otherwise specified, the Contractor shall have complete responsibility for, and bear all costs associated with, providing all maintenance and maintenance support services for the NWR transmitter systems equipment at the locations listed.

3.1 Required Maintenance Services.

Maintenance services will be provided in such a manner that the availability requirements specified in Section 3.5 are met.

3.2 Warranty Maintenance and Parts Support.

All new NWR transmitter equipment has a one-year OEM parts warranty from the date of delivery to the transmitter site. The Government will initially provide the Contractor any appropriate warranty data on applicable transmitter sites. The Government may require the Contractor to order the replenishment items or it may procure the needed items through its own supply channels.

Spare parts are available from the NWR National Maintenance Contractor. The NWS shall provide the contractor with contact phone numbers and shipping addresses to obtain replacement parts. All replaced parts shall be returned to the Government supply depot at the contractor’s expense. The contractor is responsible for all costs involved with shipping parts back to the supply depot. All parts must be returned to the supply depot within 14 days of repair action completion.

3.3 Routine Maintenance.

Maintenance services will be provided in such a manner that the availability requirements specified in Section 3.5 are met. The Contractor will maintain the transmitter systems through the use of Government furnished spare parts. These parts will be requested from the appropriate Government supply depot in order to affect repairs. Defective parts will be returned to the National Maintenance Contract depot unless otherwise directed by the TPOC.

3.3.1 On-Site Routine Maintenance.

The Contractor will perform routine maintenance every 120 days, as a minimum, according to the requirements stated. The Government reserves the right to periodically modify the "Maintenance Schedule." In addition, the maintenance data log attached to the transmitters must be updated and a copy of the log submitted to the local NWR focal point.

Prior to the onset of performing Routine Maintenance, the Contractor shall contact the lead forecaster of the owning forecast office by telephone and inform them of the anticipated outage. The lead forecaster of the owning forecast office may suspend or delay scheduled maintenance based upon weather alerting requirements due to impending severe weather.

The Contractor at some time during the visit to a site, should attempt to arrange for the associated forecast office to transmit a Specific Area Message Encoding (SAME) preamble test for the purpose of verifying signal level on the audio program line and resulting modulation deviation. Levels will be recorded in the maintenance data log attached to the transmitter.

Upon completion of routine maintenance, the transmitter system will be fully operational and functional at the authorized output power as measured at the input to the transmission line, within required frequency and modulation tolerance, and in compliance with all technical descriptions and specifications in NWR operational specifications and requirements, and the OEM equipment manuals. The Contractor will again contact the lead forecaster of the owning forecast office and notify them of the transmitter’s operational status prior to leaving the site.

3.3.2 Routine Remote Monitoring.

The Contractor will monitor remotely or locally all transmitters. The Contractor maintained sites will be monitored on a monthly basis to verify that parameters are within specifications. Monitoring is to be done using dial in government furnished software on Crown and Armstrong transmitters and dial in ROAMS (Remote Off Air Monitoring System) on the others.

3.4 Corrective Maintenance.

The Contractor will accomplish all corrective maintenance whether identified by the Contractor or requested via a service call. When corrective maintenance is required due to a service call, routine maintenance according to Section 3.3 will also be performed prior to leaving the transmitter site.

Prior to the onset of performing Corrective Maintenance, the Contractor shall contact the lead forecaster of the owning forecast office by telephone (ROAMS dial line) and inform them of the anticipated outage.

The Contractor at some time during the visit to a site and after the restoration of the corrective maintenance, should attempt to arrange for the associated forecast office to transmit a Specific Area Message Encoding (SAME) preamble test for the purpose of verifying signal level on the audio program line and resulting modulation deviation. Levels will be recorded in the maintenance data log attached to the transmitter.

Upon completion of corrective maintenance, the transmitter system will be fully operational and functional at the authorized output power as measured at the input to the transmission line, within required frequency and modulation tolerance, and in compliance with all technical descriptions and specifications in NWR operational specifications and requirements, and the OEM equipment manuals.

The Contractor will again contact the lead forecaster of the owning forecast office and notify them of the transmitter’s operational status prior to leaving the site.

3.4.1 Service Calls.

The Contractor will provide a means to guarantee that calls for service will be answered and responded to 24 hours a day, 365 days per year.

3.5 System Availability.

The NWR transmitter system (which includes some UHF and microwave links) operates 24 hours a day, 365 days per year. Maintenance will be provided so that no Contractor maintained transmitter system will experience site outage in excess of 88 hours per year.

3.5.1 Site Outage and Restoration.

A site outage is defined as the total loss of the ability to transmit broadcast-quality audio at the required output power as measured at the input to the transmission line. This is also referred to as a station being “off the air”. Site outages caused by “Acts of God”, vandalism, lightning damage, or severe weather conditions will be corrected as soon as possible as determined by the TPOC and the contractor.

Note: Restoration time and cost will be coordinated with the TPOC for those types of outages. Current weather conditions, site accessibility or forecasts for the affected site area will determine the urgency of the restoration.

All other site outages will be corrected so that the Mean Time to Restore (MTTR) per site will not exceed 12 consecutive hours. The maximum restoration time for the site outage will be listed under “Restoration Time”. Restoration Time consists of consecutive hours (including nights, weekends and holidays, regardless of Contractor's normal business hours) for all corrective service calls, unless an extended period is granted by the TPOC. Any extension request will be made to the TPOC within 24 hours of the site outage. Outage time starts when the Contractor is notified of a problem or when an attempt is made to notify the Contractor through the specified method in Section 3.5.2 and the Contractor cannot be reached. The outage time ends when: (1) the Government is notified by the Contractor that the system is repaired and is available for use, and that broadcast-quality audio is again being transmitted at full authorized output power as measured at the input to the transmission line and the transmitting system meets all the required technical specifications and the OEM equipment manuals; and (2) the Government monitoring system, as applicable, verifies the quality of the received signal.

3.5.1.1 Degraded Operational Capability.

A transmitter site configured with a dual transmitter is considered in a degraded operational mode if either transmitter is not capable of operating at its full authorized power. The Contractor will perform corrective maintenance on a degraded site as described in Section 3.4. The Contractor will respond to an operationally degraded site within 48 hours of notice and restore it to full operation within 72 hours. A site outage is considered an emergency and has precedence over a degraded site.

3.5.2 Notification of Outage.

The Government will notify the Contractor of an outage. The Contractor will specify the method and phone number where the Contractor can be notified of an outage. It is the responsibility of the Contractor to ensure that notification can be made per Section 3.4.1. The Contractor will obtain approval from the controlling WFO before performing any routine or corrective maintenance that would cause an outage. Upon completion of the maintenance service: (1) the controlling WFO will be notified that the transmitter is repaired, available for use, and broadcast-quality audio is again being transmitted at full authorized output power; (2) the transmitting system meets all the required technical specifications of NWR operational specifications and requirements, and the OEM equipment manuals;

and, (3) the Government monitoring system, as applicable, verifies the monitored transmitter parameters are within the prescribed limits and the received signal is of good quality.

3.5.3 Service Calls.

The Contractor will provide a means to guarantee that service calls will be answered and responded to at all times according to the requirements of Sections 3.4 and 3.5.

3.5.4 False Repair Calls (FRC).

The Contractor may expect to receive service calls that are not directly related to a failure of the NWR transmitter system. When the Contractor responds to a service call that is subsequently classified as an FRC, the Contractor notifies the TPOC, also notes and documents the cause and effect of the NWR transmitter outage. The cost of an FRC to the same site for the same cause and effect within a five day period will be reimbursed by the Government at cost. Historically, less than 8 percent of all service calls have been classified as an FRC in the past. However, there is no guarantee that this rate will continue.

3.6 Antenna Systems and RF Transmission Lines.

Each transmitter system shall be fully operational at the completion of routine or corrective maintenance, new installations, or relocations. The Government shall be responsible for the installation, repair and replacement of antenna systems and RF transmission lines (Heliax), including related hardware and components.

3.7 Contractor Personnel Technical Requirements.

All Contractor personnel performing routine and corrective maintenance on the NWR transmitter system will have appropriate technical qualifications, training, and experience to perform the required work on high power radio frequency (RF) UHF/VHF FM transmitter systems.

The Contractor shall possess (a) experience in conducting site surveys of radio communications sites; (b) an understanding of NOAA All Hazards NWR radio communications network, Specific Area Messaging Encoding techniques; (c) established familiarity with NWS facilities and systems;

(d) possess the knowledge, skills and abilities needed to operate and interrogate portable computer systems, email, and software applications; (e) experience in troubleshooting and diagnosing electronic equipment failures in specialized NWR and ROAMS equipment, (f) experience in installing antennas on government-owned transmitter sites, and (g) experience in the analysis of radio paths, and their relationship to equipment configurations.

These qualifications will be met by appropriate schooling in electronics and associated theory, and specific training and/or schooling in job related experience in the maintenance of related type transmitter equipment. The Contractor will notify the Government in writing of any change of technical field personnel along with their technical qualifications, training and related experience.

3.8 Contractor Performance Monitoring.

The Government reserves the right to monitor the routine and corrective maintenance performance of the Contractor at any NWR transmitter site. The monitoring will be performed by NWS personnel. The factors the Government will monitor are all Contractor performance requirements specified in Sections 3 through 3.12.

3.9 Other Maintenance Support Services.

The Contractor will provide maintenance and logistics support of the Remote Off-Air Monitoring System (ROAMS) if installed at transmitter sites. Maintenance will involve defective whole unit replacement.

Logistic support will be whole unit shipment to and from the field with whole unit replacement provided by the Government from major items inventory.

3.9.1 Telecommunications Equipment.

The contractor will provide “first look” maintenance for telephone communication lines supplying program audio to the transmitter system. This initial inspection of telephone circuits may involve the verification of line levels with respect to test tones. Providing access for telephone repair personnel and escort of telephone repair personnel may be required.

3.9.2 Emergency Generators.

Several NWR transmitter sites have NWS-owned emergency power. Some of these generators are set to run an unattended weekly test. While on site performing routine maintenance on NWR transmitters, the contractor shall perform a visual inspection of the generator checking for any oil, coolant, frayed drive belts or fuel leaks. Any faults or failures will be noted and reported to the NWS NWR controlling office.

The contractor will log run time, fuel level, any faults, and date of inspection in an NWS supplied logbook for the generator. NWS will perform any and all routine or corrective maintenance on generators.

3.10 Emergency Measures.

The contractor is responsible for routine and emergency maintenance of the equipment. Infringement on the scope, terms, and conditions of the agreements or maintenance contracts by Government employees is not permitted except in emergency situations and only when directed by regional or WSH management. The Government reserves the right to return equipment to operating condition when station maintenance cannot meet operational restore time requirements. When the Government does so, it must notify the CO of the action(s) taken as soon as practical after the occurrence; especially if obtaining prior CO approval was determined unreasonable.

3.11 Radiation/Intermodulation Interference.

When notified of an RFI problem, NWS may require the contractor to perform a technical check of the transmitter. The Government will take the necessary precautions to eliminate radiation interference to an NWR transmitter system from other transmitting equipment and to eliminate any radiation emanating from the NWR transmitter system that may interfere with the normal services of other communications and broadcast systems, devices, services, or facilities within or outside the United States.

3.12 Modifications to Equipment.

Only NWS approved modifications are to be made on Government furnished equipment. NWS reserves the right to have the contractor make the modifications where necessary.

NOTE: Not all transmitter locations have lightning protection systems installed. The Contractor shall provide the Government, a list of all Contractor maintained transmitter sites that do not have antenna, AC power, or phone line lightning protection equipment or devices properly installed on the transmitter system.

3.13 Annual Signal Strength Measurement.

The NWS shall perform annual signal strength measurements to ensure that overall system performance has not deteriorated. The signal strength measurements shall be made at a minimum of four different land locations that are approximately 90 degrees apart and a minimum of 5 to a maximum of 20 statute miles radius from the transmitter site (the NWS shall use the same locations as used the previous year and each year thereafter for continuity). The time interval between the annual measurements shall be from 9 to 13 months. The measurement shall be performed using calibrated (traceable to National Institute of Standards and Technology (NIST)) test equipment designed to measure RF field strength in the appropriate units and using identical measurement procedures.

4 PROGRAM SUPPORT:

4.1 Test Equipment Maintenance.

The TPOC may issue Government furnished test equipment to a Contractor on a case by case basis. This GFE test equipment will be maintained and kept in a secure location by the Contractor. Current calibration will be monitored by the Government. The calibration period will be as noted in the equipment manuals. The GFE test equipment calibration will be performed by the NWS PME Calibration Contractor approved by the Government.

Any special test equipment manufactured by Scientific Radio Systems, Inc. (SR Systems) will be sent to the National NWR Maintenance Contractor and calibrated annually.

If any Contractor-owned test equipment is used in the performance of this contract, it will be maintained and kept in current calibration at Contractor expense according to manufacturer’s recommendations and traceable to the NIST. Copies of this certification will be made available to the NWR Focal Point and/or the TPOC.

4.2 Computer Support.

The Contractor is required to supply a portable computer system which shall be used to provide connectivity to transmitter monitoring systems both locally and remotely. At a minimum, this computer system will contain a dial modem, serial port (RS-232), Word Processing Software compatible with NWS Standards (i.e. MS Word), virus protection application, (MacAfee) and electronic mail capability. The computer system will be maintained and kept in good repair at Contractor expense.

The Government will supply the Contractor all necessary software applications used to access NWR transmitters for the purpose of remotely monitoring NWR transmitters. The Government shall also provide training to the Contractor and software installation and setup assistance to the Contractor. The Government shall also provide the Contractor with access phone numbers and passwords to NWR transmitters and ROAMS equipment.

The NWR Focal Point and/or the COR is responsible for providing the Contractor with up to date email addresses.

The Contractor is responsible for maintaining a current email account for the purpose of sending and receiving modification notes, maintenance notes, reports and correspondence from the NWR Focal Point and/or TPOC. The Contractor is responsible for providing these individuals with the current email address.

4.3 Maintenance Reporting.

The Contractor shall provide an email report to the local NWR Focal Point and CC: the TPOC within 24 hours of completion of any maintenance on a contractor-maintained system.

At a minimum, the report shall contain the following information:

1. Start Date and time (Local time)

2. Transmitter Name

3. Reason for maintenance action

4. Description of the action taken to restore transmitter to fully operational condition

5. Listing of the quantity/parts ordered and replaced

6. Close Date and Time (Local Time)

The Government will initially provide known NWR transmitter site data to the Contractor on those sites the Contractor is responsible for maintenance. A sample of an NWR transmitter site data sheet will be provided. The Contractor will not assume this data to be complete or correct. The site data report will contain, as a minimum, all information fields for each NWR transmitter site for which the Contractor has maintenance responsibility.

4.4 On Site Quality Control Visits.

The government reserves the right to make on-site visits for the purpose of reviewing the Contractor’s performance with respect to compliance with contract specifications and adherence to established maintenance procedures and schedules.

5. PERIOD OF PERFORMANCE:

Base Year: April 1, 2025 through March 31, 2026 Option Year 1: April 1, 2026 through March 31, 2027 Option Year 2: April 1, 2027 through March 31, 2028 Option Year 3: April 1, 2028 through March 31, 2029

Option Year 4: April 1, 2029 through March 31, 2030

6. PLACE OF PERFORMANCE:

4044 Makyes Rd Syracuse, NY 13215

7. GOVERNMENT POINTS OF CONTACT:

To be provided at time of award.

Section IX - Contract Clauses

Clauses Incorporated by Reference Clause Number Clause Title

52.204-7 System for Award Management. (NOV 2024)

52.204-13 System for Award Management Maintenance. (OCT 2018)

52.204-16 Commercial and Government Entity Code Reporting.

(AUG 2020)

52.204-17 Ownership or Control of Offeror. (AUG 2020)

52.204-18 Commercial and Government Entity Code Maintenance.

(AUG 2020)

52.212-4 Contract Terms and Conditions - Commercial Products and Commercial Services. (NOV 2023)

52.232-18 Availability of Funds. (APR 1984)

52.237-2 Protection of Government Buildings, Equipment, and Vegetation. (APR 1984)

1352.201-70 Contracting Officer's Authority. (MAR 2010) 1352.209-73 Compliance with the laws. (APR 2010) 1352.209-74 Organizational conflict of interest. (APR 2010)

FAR 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders— Commercial Products and Commercial Services (Jan 2025) (Deviation 2024-03) (Oct 2023) (Deviation 2023-03) (Dec 2022) (Deviation 2021-06) (Sept 2021)

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial Products and Commercial Services:

(1) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (Jan 2017) (section 743 of Division E, Title VII, of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L. 113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)).

(2) 52.204-23, Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab and Other Covered Entities (Dec 2023) (Section 1634 of Pub. L. 115-91).

(3) 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment. (Nov 2021) (Section 889(a)(1)(A) of Pub. L. 115-232).

(4) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (Nov 2015).

(5) 52.232-40, Providing Accelerated Payments to Small Business Subcontractors (Mar 2023) ( 31 U.S.C.

3903 and 10 U.S.C. 3801).

(6) 52.233-3, Protest After Award (Aug 1996) (31 U.S.C. 3553).

(7) 52.233-4, Applicable Law for Breach of Contract Claim (Oct 2004)(Public Laws 108-77 and 108-78 (19 U.S.C. 3805 note)).

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial products and commercial services:

[Contracting Officer check as appropriate.] https://www.acquisition.gov/sites/default/files/current/far/html/52_200_206.html#wp1158787 https://www.acquisition.gov/sites/default/files/current/far/html/52_207_211.html#wp1146366 https://www.acquisition.gov/sites/default/files/current/far/html/52_233_240.html#wp1113329 http://uscode.house.gov/uscode-cgi/fastweb.exe?getdoc+uscview+t29t32+1665+30++%2831%29%20%20AND%20%28%2831%29%20ADJ%20USC%29%3ACITE%20%20%20%20%20%20%20%20%20 https://www.acquisition.gov/sites/default/files/current/far/html/52_233_240.html#wp1113344 http://uscode.house.gov/

__ (1) 52.203-6, Restrictions on Subcontractor Sales to the Government (Nov 2021), with Alternate I (Oct 1995) (41 U.S.C. 4704 and 10 U.S.C. 4655).

__ (2) 52.203-13, Contractor Code of Business Ethics and Conduct (Nov 2021) (41 U.S.C. 3509)).

__ (3) 52.203-15, Whistleblower Protections under the American Recovery and Reinvestment Act of 2009 (Jun 2020) (Section 1553 of Pub. L. 111-5). (Applies to contracts funded by the American Recovery and Reinvestment Act of 2009.)

_X_ (4) 52.203-17, Contractor Employee Whistleblower Rights (Nov 2023) ( 41 U.S.C. 4712); this clause does not apply to contracts of DoD, NASA, the Coast Guard, or applicable elements of the intelligence community—see FAR 3.900(a).

_X_ (5) 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Award (Jun 2020).

(Pub. L. 109-282) (31 U.S.C. 6101 note).

__ (6) [Reserved].

__ (7) 52.204-14, Service Contract Reporting Requirements (Oct 2016) (Pub. L. 111-117, section 743 of Div. C).

__ (8) 52.204-15, Service Contract Reporting Requirements for Indefinite-Delivery Contracts (Oct 2016) (Pub. L. 111-117, section 743 of Div. C).

_X_ (9) 52.204-27, Prohibition on a ByteDance Covered Application (Jun 2023) (Section 102 of Division R of Pub. L. 117-328).

__ (10) 52.204–28, Federal Acquisition Supply Chain Security Act Orders—Federal Supply Schedules, Governmentwide Acquisition Contracts, and Multi-Agency Contracts. (Dec 2023) ( Pub. L. 115–390, title

II).

_X_ (11) 52.204–30, Federal Acquisition Supply Chain Security Act Orders—Prohibition. (Dec 2023) ( Pub.

L. 115–390, title II).

__ (ii) Alternate I (Dec 2023) of 52.204–30.

_X_ (12) 52.209-6, Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, Proposed for Debarment, or Voluntarily Excluded. (Jan 2025) (31 U.S.C. 6101 note).

__ (13) 52.209-9, Updates of Publicly Available Information Regarding Responsibility Matters (Oct 2018) (41 U.S.C. 2313).

__ (14) [Reserved].

__ (15)(i) 52.219-3, Notice of HUBZone Set-Aside or Sole-Source Award (Oct 2022) (15 U.S.C. 657a).

__ (16)(i) 52.219-4, Notice of Price Evaluation Preference for HUBZone Small Business Concerns (Oct 2022 (if the offeror elects to waive the preference, it shall so indicate in its offer) (15 U.S.C. 657a).

__ (ii) Alternate I (Mar 2020) of 52.219-4.

__ (17) [Reserved] _X_ (18)(i) 52.219-6, Notice of Total…