Sol_1305M324Q0356.pdf

COMBINED SYNOPSIS/SOLICITATION

Non-personal Janitorial Services for National Weather Service (NWS) Weather Forecast Office (WFO) located in Gray, Maine

(i) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice and in accordance with the simplified acquisition procedures authorized in FAR Part 13. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

(ii) This solicitation is issued as a request for quotation (RFQ). Submit written quotes on RFQ Number 1305M324Q0356.

(iii) The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2024-05 (May 2024).

(iv) This solicitation is being issued as a total Small Business Set-Aside. The associated NAICS code is 561720. The small business size standard is $22.0 million.

(v) This combined solicitation/synopsis is for purchase of the following commercial services:

CLIN 0001 – Base Year Services, non-personal, to provide all labor, equipment and materials (unless otherwise provided herein) necessary to provide janitorial services at the National Weather Service (NWS) Weather Forecast Office (WFO) in Gray, ME, in accordance with the attached, incorporated Statement of Work.

Period of Performance: Date of Award through 07/31/2025.

Quantity: 12 Months/Annual Rate To Calculate the Annual Rate use the table below.

• Offerors enter their rates for the different cleanings in the RATE column

• Multiply Rate by the multiplier listed then list that amount in the ANNUAL RATE column

• Add the amounts in the ANNUAL RATE column then list that total in the bottom box under the

ANNUAL RATE column

TYPE OF CLEANING RATE MULTIPLIER ANNUAL RATE

Monthly Cleaning Daily, Weekly, Biweekly tasks

$ 12 $

Daily Rate (Monthly Cleaning Rate divided by 30)

Periodic Cleaning – Monthly

$ 12 $

Periodic Cleaning – Quarterly

$ 4 $

Periodic Cleaning – Semi-Annual

$ 2 $

TOTAL

ANNUAL RATE

CLIN 1001 – Option Year 1

Services, non-personal, to provide all labor, equipment and materials (unless otherwise provided herein) necessary to provide janitorial services at the National Weather Service (NWS) Weather Forecast Office (WFO) in Gray, ME, in accordance with the attached, incorporated Statement of Work.

Period of Performance: 08/01/2025 through 07/31/2026.

Quantity: 12 Months/Annual Rate To Calculate the Annual Rate use the table below.

• Offerors enter their rates for the different cleanings in the RATE column

• Multiply Rate by the number in the MULTIPLIER column and list that amount in the ANNUAL

RATE column

• Add the first four (4) amounts in the ANNUAL RATE column and list that total in the bottom box under the ANNUAL RATE column

TYPE OF CLEANING RATE MULTIPLIER ANNUAL RATE

Monthly Cleaning Daily, Weekly, Biweekly tasks

$ 12 $

Daily Rate (Monthly Cleaning Rate divided by 30)

Periodic Cleaning – Monthly

$ 12 $

Periodic Cleaning – Quarterly

$ 4 $

Periodic Cleaning – Semi-Annual

$ 2 $

TOTAL

ANNUAL RATE

CLIN 2001 – Option Year 2 Services, non-personal, to provide all labor, equipment and materials (unless otherwise provided herein) necessary to provide janitorial services at the National Weather Service (NWS) Weather Forecast Office (WFO) in Gray, ME, in accordance with the attached, incorporated Statement of Work.

Period of Performance: 08/01/2026 through 07/31/2027.

Quantity: 12 Months/Annual Rate To Calculate the Annual Rate use the table below.

• Offerors enter their rates for the different cleanings in the RATE column

• Multiply Rate by the number in the MULTIPLIER column and list that amount in the ANNUAL

RATE column

• Add the first four (4) amounts in the ANNUAL RATE column and list that total in the bottom box under the ANNUAL RATE column

TYPE OF CLEANING RATE MULTIPLIER ANNUAL RATE

Monthly Cleaning Daily, Weekly, Biweekly tasks

$ 12 $

Daily Rate (Monthly Cleaning Rate divided by 30)

Periodic Cleaning – Monthly

$ 12 $

Periodic Cleaning – $ 4 $

Quarterly Periodic Cleaning – Semi-Annual

$ 2 $

TOTAL

ANNUAL RATE

CLIN 3001 – Option Year 3 Services, non-personal, to provide all labor, equipment and materials (unless otherwise provided herein) necessary to provide janitorial services at the National Weather Service (NWS) Weather Forecast Office (WFO) in Gray, ME, in accordance with the attached, incorporated Statement of Work.

Period of Performance: 08/01/2027 through 07/31/2028.

Quantity: 12 Months/Annual Rate To Calculate the Annual Rate use the table below.

• Offerors enter their rates for the different cleanings in the RATE column

• Multiply Rate by the number in the MULTIPLIER column and list that amount in the ANNUAL

RATE column

• Add the first four (4) amounts in the ANNUAL RATE column and list that total in the bottom box under the ANNUAL RATE column

TYPE OF CLEANING RATE MULTIPLIER ANNUAL RATE

Monthly Cleaning Daily, Weekly, Biweekly tasks

$ 12 $

Daily Rate (Monthly Cleaning Rate divided by 30)

Periodic Cleaning – Monthly

$ 12 $

Periodic Cleaning – Quarterly

$ 4 $

Periodic Cleaning – Semi-Annual

$ 2 $

TOTAL

ANNUAL RATE

CLIN 4001 – Option Year 4 Services, non-personal, to provide all labor, equipment and materials (unless otherwise provided herein) necessary to provide janitorial services at the National Weather Service (NWS) Weather Forecast Office (WFO) in Gray, ME, in accordance with the attached, incorporated Statement of Work.

Period of Performance: 08/01/2028 through 07/31/2029.

Quantity: 12 Months/Annual Rate To Calculate the Annual Rate use the table below.

• Offerors enter their rates for the different cleanings in the RATE column

• Multiply Rate by the number in the MULTIPLIER column and list that amount in the ANNUAL

RATE column

• Add the first four (4) amounts in the ANNUAL RATE column and list that total in the bottom box under the ANNUAL RATE column

TYPE OF CLEANING RATE MULTIPLIER ANNUAL RATE

Monthly Cleaning Daily, Weekly, Biweekly tasks

$ 12 $

Daily Rate (Monthly Cleaning Rate divided by 30)

Periodic Cleaning – Monthly

$ 12 $

Periodic Cleaning – Quarterly

$ 4 $

Periodic Cleaning – Semi-Annual

$ 2 $

TOTAL

ANNUAL RATE

Aggregate Total for All Years (add the TOTAL ANNUAL RATE for all five (5) years):

(vi) Description of requirements is as follows:

See attached Statement of Work which applies to Base Year and all Option Years 1 – 4, and Department of Labor Wage Rates: WD 2015-4005, Revision No. 26, dated 04/19/24, which can be found on:

https://sam.gov/content/wage-determinations

INVOICES TO BE BILLED MONTHLY IN ARREARS. PROVIDE ANNUAL PRICING FOR EACH

BASE AND OPTION YEAR. QUOTE PRICING MAY BE PROVIDED ON ATTACHED SF18 FORM

OR ON COMPANY LETTERHEAD.

(vii) Date(s) and place(s) of delivery and acceptance:

Period of performance shall be:

Base Year for a twelve month period Date of Award through 07/31/2025 Option Period 1 for a twelve month period 08/01/2025 through 07/31/2026 Option Period 2 for a twelve month period 08/01/2026 through 07/31/2027 Option Period 3 for a twelve month period 08/01/2027 through 07/31/2028 Option Period 4 for a twelve month period 08/01/2028 through 07/31/2029

Place of Performance:

National Weather Service Gray/Portland Maine Weather Forecast Office 1 Weather Lane Gray, ME 04039-1208

(viii) FAR provision 52.212-1, Instructions to Offerors-Commercial Products and Commercial Services (Sept 2023), applies to this acquisition and can be found on the Request for Quote form SF18 attachment.

(ix) FAR provision 52.212-2, Evaluation-Commercial Products and Commercial Services (Nov 2021), applies to this acquisition and can be found on the Request for Quote form SF18 attachment.

https://sam.gov/content/wage-determinations https://www.acquisition.gov/far/part-52#FAR_52_212_1 https://www.acquisition.gov/far/part-52#FAR_52_212_2

(x) FAR provision 52.212-3, Offeror Representations and Certifications-Commercial Products and Commercial Services (May 2024), applies to this acquisition and can be found on the Request for Quote form SF18 attachment. Offerors are advised to include a completed copy of the provision with its offer.

(xi) FAR clause at 52.212-4, Contract Terms and Conditions-Commercial Products and Commercial Services (Nov 2023), applies to this acquisition and can be found on the Request for Quote form SF18 attachment.

(xii) FAR clause at 52.212-5, Contract Terms and Conditions Required To Implement Statutes or Executive Orders-Commercial Products and Commercial Services (May 2024), applies to this acquisition and can be found in full text on the Request for Quote form SF18 attachment.

(xiii) Any additional contract requirement(s) or terms and conditions that apply can be found on the Request for Quote form SF18 attachment.

(xiv) Defense Priorities and Allocations System (DPAS) and assigned rating does not apply.

(xv) Quotes are required to be received in the contracting office no later than 1:00PM MT on FRIDAY JULY 26, 2024. All quotes must be submitted electronically via email to kerri.coffey@noaa.gov

(xvi) Any questions regarding this solicitation should be submitted electronically via email to kerri.coffey@noaa.gov

UTILIZATION OF FEDCONNECT® FOR CONTRACT ADMINISTRATION

The Department of Commerce will utilize the FedConnect® web portal in administering this award. The contractor must be registered in FedConnect® and have access to the FedConnect® website located at https://www.fedconnect.net/Fedconnect/. For assistance in registering or for other FedConnect® questions please call the FedConnect® Help Desk at (800) 899-6665 or email at support@fedconnect.net.

There is no charge for registration in or use of FedConnect®.

(End)

1352.215-72 Inquiries (Apr 2010)

OFFERORS MUST SUBMIT ALL QUESTIONS CONCERNING THIS SOLICITATION IN WRITING

VIA EMAIL TO KERRI.COFFEY@NOAA.GOV QUESTIONS SHOULD BE RECEIVED NO

LATER THAN 10:00PM MT TUESDAY JULY 23, 2024. Any responses to questions will be made in writing, without identification of the questioner, and will be included in an amendment to the solicitation.

Even if provided in other form, only the question responses included in the amendment to the solicitation will govern performance of the contract.

(End of clause)

52.237-1 Site Visit (Apr 1984) Offerors or quoters are urged and expected to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. In no event shall failure to inspect the site constitute grounds for a claim after contract award.

(End of provision)

A site visit is highly recommended but not required. Offerors are urged and expected to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. In no event shall failure to inspect the site constitute grounds for a claim after contract award.

https://www.acquisition.gov/far/part-52#FAR_52_212_3 https://www.acquisition.gov/far/part-52#FAR_52_212_4 https://www.acquisition.gov/far/part-52#FAR_52_212_5 mailto:kerri.coffey@noaa.gov mailto:kerri.coffey@noaa.gov

Offerors or quoters may schedule a visit at the site by contacting Charlotte Carroll at charlotte.carroll@noaa.gov or (207) 688-3221 ext. 221.

All questions that arise during the site visit should be submitted in writing via email to kerri.coffey@noaa.gov QUESTIONS SHOULD BE RECEIVED NO LATER THAN 10:00PM MT

TUESDAY JULY 23, 2024.

FAR 52.212-1 Instructions to Offerors-Commercial Products and Commercial Services (Sep 2023) NOTICE TO OFFERORS: Instructions for submitting quotations under this request for quote must be followed. Failure to provide all information to aid in the evaluation may be considered non-responsive. Offers that are non-responsive may be excluded from further evaluation and rejected without further notification to the offeror.

1. Submit PDF or Microsoft Word format quotations to the office specified in this solicitation at or before the time specified in the solicitation. Email quotes are required and can be sent to kerri.coffey@noaa.gov

2. Offeror shall have an active registration in the System for Award Management (SAM found at https://sam.gov/content/home) in order to provide a quote and be eligible for award. Must provide their UEID/CAGE CODE with their quote.

3. Offerors shall assume that the Government has no prior knowledge of them or their capability.

4. Offerors must provide all evaluation criteria in accordance with FAR 52.212-2. Offerors who do not provide all evaluation criteria will not be accepted.

1. Technical Acceptability/Capability

2. Price

THE GOVERNMENT DOES NOT ACCEPT RESPONSIBILITY FOR NON-RECEIPT OF

QUOTES. IT IS THE CONTRACTOR’S RESPONSIBILITY TO REQUEST AND RECEIVE A

CONFIRMATION OF THE QUOTE RECEIPT.

FAR 52.212-2 Evaluation- Commercial Products and Commercial Services (Nov 2021) Offers will be evaluated based on price and the factors set forth in paragraph (a).

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. Paragraph (a) is hereby completed as follows: Evaluation will be based on the following:

1. Technical Acceptability/Capability.

The quote shall include at least two references from at least two separate contracts for similar and relevant services including the name, phone number, full address, and e-mail address of the reference to demonstrate the Offeror’s capability to successfully perform the services listed in the Statement of Work. The Offeror shall utilize the attached Past Performance Questionnaire to obtain references. The Offeror is required to fill out blocks 1-4 and send the Past Performance Questionnaire to those Government and/or commercial activities provided by the Offeror in their submission and the parties receiving the questionnaire should email the completed survey to kerri.coffey@noaa.gov by the closing date and time of this solicitation. The Government reserves the right to consider past performance report forms received after the due date and time of the solicitation and to contact references for verification or additional information.

The Offeror's past performance on related contracts will be evaluated to determine, as appropriate, successful performance of contract requirements, quality and timeliness of delivery of goods and services, cost management, communications between contracting parties, proactive management and customer satisfaction. The Government will use its discretion to determine the sources of past performance information used in the evaluation, and the information may be obtained from references provided by the Offeror, the agency’s knowledge of Offeror performance, other government agencies or commercial entities, or past performance databases, and will be based on responsiveness, quality, and customer services.

mailto:charlotte.carroll@noaa.gov mailto:kerri.coffey@noaa.gov mailto:kerri.coffey@noaa.gov https://sam.gov/content/home

Offerors lacking relevant past performance history, or for whom past performance information is either not available or has not been submitted to the Government, will receive a neutral rating for past performance.

2. Price.

The Government intends to award a low priced, technically acceptable, single firm fixed-price purchase order on an all or none basis with payment terms of Net 30.

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of provision)

1305M324Q0356

1. REQUEST NO.

5a. ISSUED BY

NAME

a. NAME

c. STREET ADDRESS

d. CITY

10. PLEASE FURNISH QUOTATIONS TO

THE ISSUING OFFICE IN BLOCK 5a ON

OR BEFORE CLOSE OF BUSINESS (Date)

2. DATE ISSUED 3. REQUISITION/PURCHASE REQUEST NO. 4. CERT. FOR NAT. DEF.

UNDER BDSA REG. 2

AND/OR DMS REG.1

RATING

6. DELIVERY BY (Date)

7. DELIVERY

9. DESTINATION

a. NAME OF CONSIGNEE

b. STREET ADDRESS

PAGE OF PAGES

5b. FOR INFORMATION CALL: (No collect calls)

TELEPHONE NUMBER

AREA CODE NUMBER

8. TO:

b. COMPANY

e. STATE f. ZIP CODE

c. CITY

d. STATE e. ZIP CODE

IMPORTANT: This is a request for information, and quotations furnished are not offers. If you are unable to quote, please so indicate on this form and return it to the address in Block 5a. This request does not commit the Government to pay any costs incurred in the preparation of the submission of this quotation or to contract for supplies or services. Supplies are of domestic origin unless otherwise indicated by quoter. Any representations and/or certifications attached to this Request for Quotations must be completed by the quoter.

11. SCHEDULE (Include applicable Federal, State and local taxes)

THIS RFQ

REQUEST FOR QUOTATION

(THIS IS NOT AN ORDER)

IS IS NOT A SMALL BUSINESS SET ASIDEX

07/17/2024

1 77

325 BROADWAY, SOU6

BOULDER CO 80305

WAD-SAP

PORTL& WFO (GRAY) MAINE

P.O. BOX 1208

GRAY

ME 04039-1208

303 578-6861KERRI COFFEY

07/26/2024 1300 MD

FOB DESTINATION

OTHER

(See Schedule)X

ITEM NO.

(a)

SUPPLIES/SERVICES

(b)

QUANTITY

(c)

UNIT

(d)

UNIT PRICE

(e)

AMOUNT

(f)

Period of Performance: 08/01/2024 to 07/31/2025

12. DISCOUNT FOR PROMPT PAYMENT

a. 10 CALENDAR DAYS (%) b. 20 CALENDAR DAYS (%) c. 30 CALENDAR DAYS (%) d. CALENDAR DAYS

NUMBER PERCENTAGE

NOTE: Additional provisions and representations

13. NAME AND ADDRESS OF QUOTER

b. STREET ADDRESS

c. COUNTY

d. CITY e. STATE f. ZIP CODE

14. SIGNATURE OF PERSON AUTHORIZED TO

SIGN QUOTATION

16. SIGNER

a. NAME (Type or print)

c. TITLE (Type or print)

a. NAME OF QUOTER

AREA CODE

NUMBER

15. DATE OF QUOTATION

b. TELEPHONE are are not attached

AUTHORIZED FOR LOCAL REPRODUCTION

Previous edition not usable

STANDARD FORM 18 (REV. 6-95)

Prescribed by GSA - FAR (48 CFR) 53.215-1(a)

1305M324Q0356 BASE

Section II - Supplies or Services and Price/Costs Section III - Description/Specifications Section IX - Contract Clauses Section X - List of Attachments

Section II - Supplies or Services and Price/Costs

CLIN List

Item Number Description Quantity Unit Unit Price Amount

0001 12 MO

SERVICES, NON-PERSONAL, TO PROVIDE ALL

LABOR, EQUIPMENT AND MATERIALS

(UNLESS OTHERWISE PROVIDED HEREIN)

NECESSARY TO PROVIDE JANITORIAL

SERVICES AT THE NATIONAL WEATHER

SERVICE (NWS) WEATHER FORECAST OFFICE

(WFO) IN GRAY, MAINE IN ACCORDANCE

WITH THE ATTACHED, INCORPORATED

STATEMENT OF WORK.

PERIOD OF PERFORMANCE: DATE OF AWARD

to 07/31/2025

Award Type: Firm-fixed-price Product/Service Code: S201

1001 12 MO

OPTION YEAR 1

SERVICES, NON-PERSONAL, TO PROVIDE ALL

LABOR, EQUIPMENT AND MATERIALS

(UNLESS OTHERWISE PROVIDED HEREIN)

NECESSARY TO PROVIDE JANITORIAL

SERVICES AT THE NATIONAL WEATHER

SERVICE (NWS) WEATHER FORECAST OFFICE

(WFO) IN LAKE CHARLES, LA, IN ACCORDANCE

WITH THE ATTACHED, INCORPORATED

STATEMENT OF WORK.

PERIOD OF PERFORMANCE: 08/01/2025 to 07/31/2026

Award Type: Firm-fixed-price Product/Service Code: S201 Period of Performance: 08/01/2025 to 07/31/2026

2001 12 MO

OPTION YEAR 2

SERVICES, NON-PERSONAL, TO PROVIDE ALL

LABOR, EQUIPMENT AND MATERIALS

(UNLESS OTHERWISE PROVIDED HEREIN)

NECESSARY TO PROVIDE JANITORIAL

SERVICES AT THE NATIONAL WEATHER

SERVICE (NWS) WEATHER FORECAST OFFICE

(WFO) IN LAKE CHARLES, LA, IN ACCORDANCE

WITH THE ATTACHED, INCORPORATED

Item Number Description Quantity Unit Unit Price Amount

STATEMENT OF WORK.

PERIOD OF PERFORMANCE: 08/01/2026 to 07/31/2027

Award Type: Firm-fixed-price Product/Service Code: S201 Period of Performance: 08/01/2026 to 07/31/2027

3001 12 MO

OPTION YEAR 3

SERVICES, NON-PERSONAL, TO PROVIDE ALL

LABOR, EQUIPMENT AND MATERIALS

(UNLESS OTHERWISE PROVIDED HEREIN)

NECESSARY TO PROVIDE JANITORIAL

SERVICES AT THE NATIONAL WEATHER

SERVICE (NWS) WEATHER FORECAST OFFICE

(WFO) IN LAKE CHARLES, LA, IN ACCORDANCE

WITH THE ATTACHED, INCORPORATED

STATEMENT OF WORK.

PERIOD OF PERFORMANCE: 08/01/2027 to 07/31/2028

Award Type: Firm-fixed-price Product/Service Code: S201 Period of Performance: 08/01/2027 to 07/31/2028

4001 12 MO

OPTION YEAR 4

SERVICES, NON-PERSONAL, TO PROVIDE ALL

LABOR, EQUIPMENT AND MATERIALS

(UNLESS OTHERWISE PROVIDED HEREIN)

NECESSARY TO PROVIDE JANITORIAL

SERVICES AT THE NATIONAL WEATHER

SERVICE (NWS) WEATHER FORECAST OFFICE

(WFO) IN LAKE CHARLES, LA, IN ACCORDANCE

WITH THE ATTACHED, INCORPORATED

STATEMENT OF WORK.

PERIOD OF PERFORMANCE: 08/01/2028 to 07/31/2029

Award Type: Firm-fixed-price Product/Service Code: S201 Period of Performance: 08/01/2028 to 07/31/2029

Section III - Description/Specifications

STATEMENT OF WORK (SOW)

STATEMENT OF WORK

JANITORIAL SERVICES FOR

GRAY, MAINE WEATHER FORECAST OFFICE

The Contractor shall be responsible for satisfactorily managing and providing janitorial cleaning services as specified herein at the following location:

National Weather Service (NWS) Gray/Portland Maine Weather Forecast Office (WFO) 1 Weather Lane Gray, ME 04039 Cumberland County

I. SCOPE

Cleanable Square Footage (See Attachment A – Site Map):

Approximate facility dimensions:

Total square footage = 5301 square feet (sq ft) Total occupied space = 5120 sq ft Tile Area = 4105 sq ft

- Raised Tile = 2363 sq ft

- Ceramic tile = 353 sq ft

- Resilient tile = 697 sq ft

- Luxury Vinyl Tile (LVT) = 692 sq ft Carpeted area = 830 sq ft Carpet to tile ratio = 17% carpet and 83% tile Cement floor = 185 sq ft Exterior Glass doors = 2 Vestibules = 2 Exterior Windows = 16 Interior Windows = 3

Periods of Performance:

Base Year: DATE OF AWARD through July 31, 2025 Option Year 1: August 1, 2025 through July 31, 2026 Option Year 2: August 1, 2026 through July 31, 2027 Option Year 3: August 1, 2027 through July 31, 2028 Option Year 4: August 1, 2028 through July 31, 2029

Until a security clearance is obtained, Contractor employees shall perform work only Monday-Friday between the hours of 9 AM and 2 PM Local Time.

After security clearances have been obtained, cleaning for this facility shall be accomplished between the hours of 5:00 PM and 11:00 PM Local Time, Monday through Saturday, excluding Federal holidays, plus any other day off work designated by Federal Statute, by Executive Order, or by Presidential proclamation. Federal holidays are as follows:

New Year's Day Martin Luther King’s Birthday President’s Day Memorial Day Juneteenth Day Independence Day Labor Day Columbus Day Veterans Day Thanksgiving Day Christmas Day

The Contractor shall perform cleaning in accordance with the Daily and Weekly cleaning lists and the specialized cleaning timeframes listed within this Statement of Work.

If services will not be performed, the Contractor shall notify Government Technical Point of Contact (TPOC) as soon as the Contractor becomes aware of this situation.

If communicated ahead of time with the Government TPOC, the Contractor may be given permission to make up missed days on Sundays.

The Contractor shall ensure that its employees/those conducting the work complete all operations in such a manner as to minimize any inconvenience to the occupants in their use of the facilities.

The Contractor shall complete all cleaning by utilizing the latest technology, products, equipment, industry practices, and specifications in order to achieve a clean, neat and professional appearance in accordance with all of the Statement of Work and terms and conditions of the contract.

II. SUPPLIES, MATERIALS, EQUIPMENT AND UTILITIES

The Government will furnish the following:

- Space in the building, for the storage of supplies and equipment, will be provided for use in the performance of work under this contract. No flammable or explosive liquids such as gasoline will be stored in the building. The Government will not be responsible for damage or loss to the Contractor’s stored supplies or equipment.

- Electrical power will be provided at existing outlets for the Contractor to operate such equipment, as necessary, in the performance of this contract.

- Hot and cold water will be made available, as necessary, for cleaning purposes

- Waste Dumpster, Recycling Dumpster, Recycling bins

- Light bulbs shall be furnished and installed by the National Weather Service.

The Contractor shall furnish the following:

The Contractor shall furnish all personnel, management, supervision, supplies, materials, equipment, tools, and employee training necessary to achieve the quality performance standards of this Statement of Work, unless otherwise specified herein.

The Contractor shall ensure all equipment meets all applicable Occupational Safety and Health Administration (OSHA) standards. The Contractor shall not use any unsafe equipment or any equipment in need of repair. The Contractor shall use commercial grade equipment.

The Contractor and its employees/those conducting the work shall be supplied with all necessary protective and safety equipment.

The Contractor shall furnish all consumable materials required for the execution of the Statement of Work. Consumable materials include, but are not limited to, the following:

- Cleaning chemicals and solutions

- Rubber gloves

- Plastic liners and plastic bags for waste baskets

- Antibacterial liquid soap for the restrooms

- Antibacterial soap for soap dispensers and liquid hand sanitizer

- Two-ply or better toilet paper

- Two-ply white roll paper towels for the breakroom

- Disposable two-ply paper towels for the restrooms

- Air fresheners

- Carpet shampoo

The Contractor shall order and stock consumable materials and supplies in a timely fashion so that there are no incidences of lacking any item when it is needed.

All consumable materials in place at the location where services are performed at the conclusion of the contract period will become the property of the Government.

The Contractor shall use products and materials that are non-toxic, biodegradable, and bio based to the maximum extent practicable without jeopardizing the intended end use or detracting from the overall quality delivered to the end user. All products and materials shall be of a type and quality that conform to applicable Federal specifications and standards and are subject to the approval of the Government

TPOC.

Bio based products, designated under the U.S. Department of Agriculture’s (USDA’s) Biopreferred Program, must meet the required minimum bio-based content as stated in the USDA Final Rule available at www.biopreferred.gov

The Contractor shall provide data for their bio-based products such as bio-based content. In addition to the bio-based products designated by the USDA in the Biopreferred Program, the Contractor is encouraged to use other bio-based products. The Contractor shall comply with the provision at FAR 52.223-1, Bio based Product Certification and reporting requirements of FAR 52.223-2 Affirmative Procurement of Bio based Products under Services and Construction Contracts.

The following is an example list, not an all-inclusive list, of products that may be used in this contract for providing janitorial services for which bio-based products are available:

- Multipurpose cleaners

- Degreaser/Cleaner http://www.biopreferred.gov/

- Heavy duty cleaner

- Deodorizer

- Carpet shampoo

- Sanitizer

- Gum remover

- Floor strip

- Floor finish restorer

- Floor finish

- Floor sealer

- Extraction fluid

- Furniture polish

Training:

The Contractor shall provide training to its employees/those conducting the work and the training shall include all applicable OSHA and other related standards, including the Federal Clean Air Act, requirements of the Environmental Protection Agency (EPA), and all Federal, State and Local Codes.

In addition, the Contractor and its employees/those conducting the work shall maintain current licenses as required for the type of work provided.

The Contractor is required to provide necessary and on-going tenant relations or customer service training for its employees.

Damage to Government Equipment:

The Contractor is responsible for damage to any Government equipment, supplies, or facilities caused by the Contractor or its employees/those conducting the work. The Contractor is cautioned that in many areas of the building delicate equipment is in operation and this equipment may be damaged by placing anything on top, bumping against it or its controls, etc.

Safety and Environmental Requirements:

The Contractor shall comply with all applicable Federal, State, and Local law and regulations pertaining to safety and environmental requirements.

For operations and activities at the site where the Contractor is working to complete this Statement of Work, the Contractor shall provide and maintain work environments and procedures that safeguard the public and Government personnel, property, materials, supplies, and equipment.

For all chemical products, the Contractor shall submit a Safety and Data Sheet (SDS) to the Government TPOC at least forty-eight (48) hours prior to the products being brought on-site, including at the beginning of the contract. If the Contractor substitutes any materials during the contract performance period, a new SDS for the substitute shall be provided to the Government TPOC at least forty-eight (48) hours prior to the product being brought on-site.

The Contractor shall comply with the following:

- All products shall be kept in their original containers and have a legible label. If the product is placed in a smaller container for use, the smaller container shall be marked legibly stating the product it contains.

- There shall not be any chemical product mixed together unless a mixture of the ingredients is intended by the chemical manufacturer.

Whenever the Government TPOC becomes aware of any noncompliance with these requirements or any condition which poses a serious or imminent danger to the health or safety of the public or Government personnel, the Government TPOC will notify the Contracting Officer. The Contracting Officer will take appropriate corrective action.

III. CONTRACTOR PERSONNEL

No later than two (2) business days prior to the contract start date, the Contractor shall provide the name of the primary cleaner and an alternate cleaner to the local office For the duration of the contract, the Contractor shall maintain an alternate cleaner assigned to the office to minimize missed days and disruption of services. The alternate cleaner shall have completed all required Government security clearance paperwork and received the applicable security clearance before can be considered the alternate cleaner. The Contractor shall supply contact information including telephone/cell phone number of the primary cleaner, the alternate cleaner and the Site Manager, to the Government TPOC.

The Contractor shall ensure that the Government TPOC has an accurate and current list of all Contractor employees/those conducting the work and their contact information at all times.

The Contractor shall ensure its the primary cleaner, alternate cleaner and any other employees that will be conducting the work obtain Department of Commerce (DOC)/NOAA security clearances in accordance with current DOC security requirements in a timely manner. Within 30 days of starting, Contractor employees shall have completed all required Government security clearance paperwork. This includes the National Background Investigations Bureau (NBIS) e-APP (online questionnaire), any corrections the security office asks to be made, and submission of any additional documentation or information requested by the security office. The employee security clearance shall be in accordance with Commerce Acquisition Regulation (CAR) 1352.237-72.

The Contractor’s Site Manager shall conduct overall management coordination and perform as the central point of contact with the Government for performance of all work under this contract. The Contractor’s Site Manager shall be authorized to receive any notices of deficiency in contract performance. The notices may include, but not be limited to, the following: non- performance of work, deficiencies in work performed, and/or notices of proposed payment deductions due to non-performance or deficiencies. The Contractor’s Site Manager shall be available weekdays, between the hours of 8:00 AM and 3:00 PM Local Time, and available to meet via telephone conference call within two (2) hours to discuss any problem areas, issues or concerns. The Contractor shall notify the Government TPOC in writing of any substitution in Contractor’s Site Manager at least ten (10) business days prior to making any substitutions.

If the Government has the need to make changes to the itemized services, specific rooms to receive services, areas requiring a different cleaning schedule, or services to be completed, the Government TPOC will contact the Contractor’s Site Manager.

The Contractor shall ensure its employees/those conducting the work have a badge that identifies the Contractor’s company.

The Contractor shall introduce its current and future employees/those to be conducting the work to the

Government’s Facility Management.

The Contractor and its employees/those conducting the work shall be experienced in providing janitorial cleaning services and shall be familiar with the specifications of this contract.

Except as otherwise provided by law, the Government will not be responsible for the loss of, or damage to, the Contractor’s equipment, or death of or injury to the Contractor’s personnel, or for the death of, or injury to, persons or for damages to property resulting from the Contractor’s negligent performance under this contract. The Contractor shall be responsible for all damages to persons or property that occur as a result of the fault or negligence of the Contractor or its employees/those conducting the work while on-site or performing the requirements of this contract.

IV. SCHEDULING WORK AND REPORTING REQUIREMENTS

At the beginning of each month, the Contractor shall discuss the schedule and plans for all periodic cleanings to the Government TPOC. Periodic cleanings are specific services to be provided monthly, quarterly, and semi-annually and are listed in Section VI. The Contractor should be aware that some tasks, such as washing exterior windows, is dependent on weather conditions and shall plan such tasks accordingly so that they are completed in the required timeframe.

V. PERFORMANCE STANDARDS AND REQUIREMENTS

The Contractor shall ensure that the janitorial cleaning services are performed in a manner that ensures the health and safety of federal employees and members of the public; and, both the sanitary conditions and esthetic appearance of federal buildings. Superior customer service and well- maintained facilities that present a clean, neat and professional appearance shall be furnished in accordance with all the terms and conditions of the contract.

NOTE: All cleaning under this contract is required to meet the quality and performance standards as identified. The majority of the cleaning at this location shall be accomplished once per business day, Saturday and Sunday, as applicable. Federal holidays excluded.

The Contractor shall ensure that it meets all quality and performance standards under this contract and the site presents an overall appearance of cleanliness. The Contractor shall provide sufficient personnel, supplies, materials, and equipment to adequately maintain the premises at an acceptable level of cleaning stated within this Statement of Work.

The Contractor shall clean to the following standards:

- The Contractor, through innovation, technology, or other means, shall perform the required cleaning services in order to meet the quality and performance standards.

- The Contractor shall keep the facility clean. The definition of clean is to remove dirt, water streaks, gum, grease, tar or any other extraneous matter from all surfaces or objects in order to present an overall appearance of cleanliness.

- Glass/mirror surfaces and coverings shall be clean and free of obvious dirt, dust streaks and smudges.

- Furniture and all surfaces that are below 70 inches in height shall be free of obvious dust and dirt.

- All carpets shall be clean and free of dirt and debris and obvious spots and stains. Carpet spot-cleaning shall be accomplished as needed to meet the quality standard. ** NOTE: A bonnet type shampoo cleaner, hot water extraction or other acceptable carpet cleaning methods shall be used to accomplish performance standards.

- Resilient flooring (Electronic Workshop): shall be maintained at a high level of luster, free of all types of marks. The Contractor shall perform buffing, stripping, and waxing as required and shall include this work in the cost in this contract.

- Access flooring (Operations Floor and Equipment Room): Damp mop complete floor, mop should be damp but NOT WET, to assure that no water seeps down through floor seams. Remove marks or stains on the flooring by using an all- purpose spray cleaner. ** NOTES: Under no circumstances shall wax, oil, or other coatings be applied to this floor as the anti-static properties of this floor will be lost. The access floor in the Equipment Room shall only be mopped when a member of the electronics shop is present.

- Ceramic tile flooring (breakroom, restrooms, and entryways): Sweep as required removing loose dust and dirt. Mop area, removing foot marks and small spills.

- Cement Flooring (Interior Storage Room): Sweep or vacuum as required removing loose dust and dirt. Mop area, removing foot marks and small spills.

- LVT: Clean removing loose dust, dirt, scum, and scuff marks using commercial LVT cleaner. In wintertime, special attention shall be made to remove salt and sand that is tracked in from the outside.

- Drinking fountains shall be cleaned and free of water marks and any other debris or encrustation.

Drinking fountains shall be maintained at a high level of sanitation.

- All trash shall be collected from work areas and removed to the outside dumpster. Trash containers in the work areas shall be lined and kept relatively free of dirt, stains, and debris. Periodic collection of litter outside, adjacent to the building shall also be accomplished. Recycling including cardboard, mixed paper, and magazine/ newspaper/shiny paper shall be collected. Recycling is done via the Government-furnished recycling dumpster.

- Restrooms shall be cleaned and disinfected to maintain all fixtures at a high level of shine and cleanliness, including kitchen countertops and table.

- Floors shall be sanitized and maintained to ensure that there is not a buildup of dirt, debris, or bacteria. Partitions and walls shall be free of obvious dirt, graffiti, dust or any other extraneous matter.

Toilet supplies shall be replenished as needed to maintain an adequate supply at all times. Trash and sanitary napkins shall be collected and disposed of at a location designated by the Government TPOC.

** NOTES: Due to health implications, no cleaning items used to clean in the restrooms shall be used to clean other areas of the facility. Cleaning items include, but are not limited to, mops, mop bucket water, brooms, sponges, wipes, etc. Mop heads used in the restroom are not to come in contact with other mop heads used in the facility, even when stored. This applies to wet and dry mopping as well as sweeping.

- Sanitary napkin dispensers shall be filled with Contractor-furnished supplies and shall be tested regularly to ensure proper working condition at all times. The Government is responsible for repair and replacement of dispensers.

- Metal and wood surfaces shall be cleaned to protect the wood or metal.

- Ceiling Lighting (includes all interior office and hallway building lights, glass) shall be clean, free of obvious dirt, bugs, grime, streaks, cloudiness and watermarks.

- Surfaces above 70 inches shall be free of obvious dust, cobwebs, or any other extraneous matter (interior only).

- Paper products shall be replaced/replenished to the following minimum standards: Toilet paper rolls next to each commode shall be kept at least half full, and each commode shall have a least one full back-up roll on the appropriate type of holder. All paper towel dispensers shall be replenished at least three quarters full with appropriately sized paper towels.

- Food service and break areas shall be cleaned and sanitized, including microwave, sink area and tables.

- Stove/Oven interior shall be cleaned and sanitized free of stains and other extraneous matter.

- Railings, risers, ledges, air grills, doors, radiators and surrounding areas, shall be free of obvious dirt, dust, stains, debris and other extraneous matter.

- Venetian blinds or any other window coverings shall have cords and both sides of blind slats free of obvious dirt, dust, grime and water spots.

- Janitor’s closets and sinks shall be kept clean and free of standing water. The sink in the janitor’s closet needs to be cleaned at least weekly to prevent mold and mildew.

- The Contractor shall use a ladder as needed to ensure thorough cleaning of surfaces above 70 inches. This includes cleaning out the bugs in the light fixtures, high cleaning and dusting, washing windows, dusting blinds, etc.

VI. ITEMIZED SERVICES REQUIREMENT LIST

The Contractor shall provide the following cleaning services and schedules:

ITEMS TO BE CLEANED/CLEANING SERVICES

- Blinds

- Carpet cleaning

- Carpet spotting

- Drinking fountains and Water Dispensers

- Entrance, lobbies and corridors

- Floor maintenance

- Floor mats and entrance rugs

- Furniture

- Glass windows and mirrors

- High cleaning - Surfaces above 70 inches

- Horizontal surfaces

- Kitchen area including appliance surfaces

- Lighting fixtures

- Restrooms

- Trash collection and disposal

- Recycling collection

- Buffing hard tile floor

DAILY

- Sign in and out on the Janitorial Log (to be provided by the Government) located at the front entrance upon starting and completing cleaning

- Sweep or dust mop all uncarpeted floors (including hallways and foyers)

- Vacuum all carpeted floors

- Vacuum or clean indoor and outdoor entrance mats

- Empty all wastebaskets and sanitary napkins containers

- Remove all refuse to outside dumpster

- Replace plastic liners (with the correct size liners) when soiled or torn. In case of leakage, damp wipe receptacle clean. Clean receptacle exterior as needed.

- Mop restroom floors using a disinfectant solution.

- Mop break room twice per week and more often as needed

- Clean and disinfect toilets and urinals using an approved disinfectant

- Electric hand dryers shall be sanitized and cleaned

- Refill all dispensers and containers in restrooms and break room

- Clean countertops, mirrors, and sinks in restrooms

- Clean breakroom countertop, Interior and exterior of microwave, sink, table and exterior surfaces of appliances. Scour sink

- Clean drinking fountain

- Accurately fill out and initial/sign the Janitorial Log provided by the technical contact as tasks are completed

- Clean commercial LVT flooring by mopping flooring using a commercial LVT cleaner

- Damp mop access floor in operations room

WEEKLY: To be completed no later than Saturday of each week

- Damp mop all remaining uncarpeted floors (except the access floor in the operations and equipment rooms) using appropriate detergent solution for floor type

- Wash glass entrance doors and vestibule windows, interior and exterior

- Dust horizontal surfaces throughout facility that are readily accessible and visibly require dusting

- Sweep/vacuum the cement floor of the interior storage room

- Clean glass/plexiglass partitions in the operations center

- Empty and clean outside cigarette receptacles

BIWEEKLY: To be completed no later than Saturday of every other week

- Empty recycling bins

PERIODIC CLEANINGS

MONTHLY: To be completed no later than the last day of each month

- Spot clean toilet enclosures

- Remove spots and stains from carpet as necessary

- Buff and spot polish high traffic areas to protect finish

- Vacuum all carpeted areas including moving chairs to clean underneath

- Vacuum light fixtures to remove dead bugs, dust and dirt (a ladder may be required)

- Mop cement flooring

- Provide documentation to the Government TPOC to show when the Monthly cleaning tasks were completed.

QUARTERLY: To be completed no later than the last day of the following months: January, April, July, and October

- At least three (3) business days ahead of time, coordinate with the Government TPOC to schedule when the Quarterly cleaning will take place

- Dust Venetian blinds

- Wash interior windows and window sills (a ladder may be required)

- Strip/Wax/Buff Resilient floor (Electronic Shop)

- Mop Access floor (Equipment Area)

- Clean the return air grills throughout the building (a ladder may be required)

- Provide documentation to the Government TPOC to show when the Quarterly cleaning tasks were completed.

SEMI-ANNUAL: To be completed no later than the last day of the following months: April and October

- At least three (3) business days ahead of time, coordinate with the Government TPOC to schedule when the Semi-Annual cleaning will take place

- Wash all exterior windows

- Vacuum/clean chairs

- Vacuum all accessible carpeted walls. (Modular furniture not included)

- Clean stove/oven interior

- Shampoo Carpeted floors using a low moisture cleaning process

- Ceramic tile floors (breakroom, restrooms, and entryways)

- Provide documentation to the Government TPOC to show when the Semi-Annual cleaning tasks were completed.

Notes:

- Do not use hot water extraction or so-called "Steam Cleaning" except as when and where approved by technical contact

- Do not use the Spin-Bonnet method

VII. INVOICING

The Contractor shall invoice only for days worked, any days missed shall not be invoiced. The Contractor shall invoice on a monthly basis in arrears, and submit the invoice via the Invoice Processing Platform (IPP) at www.ipp.gov

If Contractor employees have not obtained a security clearance and are performing work only Monday- Friday, the missed Saturdays shall be deducted from the invoice at the prorated daily rate.

If the Contractor fails to report to work any given day of the year, the invoiced monthly price shall be reduced by the daily rate for each day of missed services.

If all tasks listed under a Periodic Cleaning (Monthly, Quarterly, or Semi-Annual) are not fully completed by the last day of the applicable month for the Periodic Cleaning, the Contractor shall not invoice for the Periodic Cleaning. The Contractor shall contact the Government TPOC to discuss when the missed task(s) will be completed. The Contractor shall complete all tasks for each Periodic Cleaning, even if the applicable month for the Periodic Cleaning has passed.

http://www.ipp.gov/

Section IX - Contract Clauses

Clauses Incorporated by Reference Clause Number Clause Title

52.204-7 System for Award Management. (OCT 2018)

52.204-9 Personal Identity Verification of Contractor Personnel.

(JAN 2011)

52.204-13 System for Award Management Maintenance. (OCT 2018)

52.204-16 Commercial and Government Entity Code Reporting.

(AUG 2020)

52.204-17 Ownership or Control of Offeror. (AUG 2020)

52.204-18 Commercial and Government Entity Code Maintenance.

(AUG 2020)

52.212-4 Contract Terms and Conditions - Commercial Products and Commercial Services. (NOV 2023)

52.223-2 Reporting of Biobased Products Under Service and Construction Contracts. (MAY 2024)

52.223-3 Hazardous Material Identification and Material Safety Data. (FEB 2021)

52.223-5 Pollution Prevention and Right-to-Know Information.

(MAY 2024)

52.223-10 Waste Reduction Program. (MAY 2024) 52.232-18 Availability of Funds. (APR 1984)

52.237-2 Protection of Government Buildings, Equipment, and Vegetation. (APR 1984)

1352.201-70 Contracting Officer's Authority. (MAR 2010) 1352.209-73 Compliance with the laws. (APR 2010) 1352.209-74 Organizational conflict of interest. (APR 2010)

FAR 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders— Commercial Products and Commercial Services (May 2024) (Deviation 2024-03) (Oct 2023) (Deviation 2023-03) (Dec 2022) (Deviation 2021-06) (Sept 2021)

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial Products and Commercial Services:

(1) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (Jan 2017) (section 743 of Division E, Title VII, of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L. 113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)).

(2) 52.204-23, Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab and Other Covered Entities (Dec 2023) (Section 1634 of Pub. L. 115-91).

(3) 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment. (Nov 2021) (Section 889(a)(1)(A) of Pub. L. 115-232).

(4) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (Nov 2015).

(5) 52.232-40, Providing Accelerated Payments to Small Business Subcontractors (Mar 2023) ( 31 U.S.C.

3903 and 10 U.S.C. 3801).

https://www.acquisition.gov/sites/default/files/current/far/html/52_200_206.html#wp1158787 https://www.acquisition.gov/sites/default/files/current/far/html/52_207_211.html#wp1146366

(6) 52.233-3, Protest After Award (Aug 1996) (31 U.S.C. 3553).

(7) 52.233-4, Applicable Law for Breach of Contract Claim (Oct 2004)(Public Laws 108-77 and 108-78 (19 U.S.C. 3805 note)).

(b) The Contractor shall comply with the FAR clauses in this…