Sol_12444822Q0050_Signed.pdf

SEE ADDENDUMIS CHECKED

CODE 18a. PAYMENT WILL BE MADE BY

CODE

FACILITYCODE

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

OFFEROR

63PX CODE 16. ADMINISTERED BYCODE

X

X

561720

SIZE STANDARD:

100.00 % FOR:SET ASIDE:UNRESTRICTED OR4448

RFPIFB

10. THIS ACQUISITION ISCODE

RFQ

14. METHOD OF SOLICITATION

13b. RATING

NAICS:

SMALL BUSINESS

09/28/2022 1200 ET

09/22/2022

812-583-7530GAYLE GEIGER

(No collect calls)

INFORMATION CALL:

FOR SOLICITATION 8. OFFER DUE DATE/LOCAL TIMEb. TELEPHONE NUMBERa. NAME

4. ORDER NUMBER3. AWARD/ 6. SOLICITATION

12444822Q0050

5. SOLICITATION NUMBER

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 1. REQUISITION NUMBER PAGE OF

1 36 1079709OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

TELEPHONE NO.

17a. CONTRACTOR/

ST PAUL MN 55108

1992 FOLWELL AVENUE

NORTHERN RESEARCH STATION

USDA FOREST SERVICE

15. DELIVER TO

ATLANTA GA 30309-2449

STE 876S

1720 PEACHTREE ST NW

9. ISSUED BY

7.

2. CONTRACT NO.

EFFECTIVE DATE

$19.50

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW

ISSUE DATE

DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

11.

SEE SCHEDULEX

12. DISCOUNT TERMS

THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13a.

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

8(A)

USDA-FS CSA EAST 9

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in subpart 12.6, as supplemented with additional information included in this notice.

This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

This solicitation is issued as a Request for Quotation (RFQ).

(Use Reverse and/or Attach Additional Sheets as Necessary)

HEREIN, IS ACCEPTED AS TO ITEMS:

X

DATED . YOUR OFFER ON SOLICITATION (BLOCK 5),

INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER

ARE

ARE

31c. DATE SIGNED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or print)

ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL

SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

26. TOTAL AWARD AMOUNT (For Govt. Use Only)

OFFER

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA - FAR (48 CFR) 53.212

ARE NOT ATTACHED.

ARE NOT ATTACHED.

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

30b. NAME AND TITLE OF SIGNER (Type or print)

30a. SIGNATURE OF OFFEROR/CONTRACTOR

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

25. ACCOUNTING AND APPROPRIATION DATA

29. AWARD OF CONTRACT:

REF.

09/22/2022

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32c. DATE 32b. SIGNATURE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

40. PAID BY39. S/R VOUCHER NUMBER38. S/R ACCOUNT NUMBER

37. CHECK NUMBER

FINALPARTIAL

36. PAYMENT

FINALPARTIAL

35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER33. SHIP NUMBER

COMPLETE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

42d. TOTAL CONTAINERS42c. DATE REC'D (YY/MM/DD)

42b. RECEIVED AT (Location)

42a. RECEIVED BY (Print)

41c. DATE41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

STANDARD FORM 1449 (REV. 2/2012) BACK

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2022-07.

The NAICS code is 561720 and the Small Business

Size Standard is $19.5.

Offers are due No Later Than (NLT) Wednesday, September 28th, 2022, at Noon EST.

The Pre-Bid Conference will be held:

09/26/2022 at Time: 08:00 AM

USDA Forest Service, North Central Research

Station, Visitor Parking Lot

RSVP with Peggy Castillo

(peggy.castillo@usda.gov) if you are if you are planning on attending Site Visit.

Locations:

USDA Forest Service 1992 Folwell Ave, St Paul, MN

55108 - Main Building

USDA Agricultural Research Service, 1561 Lindig

St, St Paul, MN 55108 - Annex Building

Period of Performance: 10/01/2022 to 09/30/2027

Continued ...

32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

36 2 of

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

NAME OF OFFEROR OR CONTRACTOR

3 36

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

12444822Q0050

1001 BASE YEAR 12 MO

Janitorial Services Main and Annex Buildings, Saint Paul, Minnesota 55108

In Accordance with the Statement of Work (SOW)

Delivery: 10/01/2022

Period of Performance: 10/01/2022 to 09/30/2023

2001 OPTION 1 12 MO

Janitorial Services Main and Annex Buildings, Saint Paul, Minnesota 55108

In Accordance with the Statement of Work (SOW)

(Option Line Item)

Period of Performance: 10/01/2023 to 09/30/2024

3001 OPTION 2 12 MO

Janitorial Services Main and Annex Buildings, Saint Paul, Minnesota 55108

In Accordance with the Statement of Work (SOW)

(Option Line Item)

Period of Performance: 10/01/2024 to 09/30/2025

4001 OPTION 3 12 MO

Janitorial Services Main and Annex Buildings, Saint Paul, Minnesota 55108

In Accordance with the Statement of Work (SOW)

(Option Line Item)

Period of Performance: 10/01/2025 to 09/30/2026

5001 OPTION 4 12 MO

Janitorial Services Main and Annex Buildings, Saint Paul, Minnesota 55108

In Accordance with the Statement of Work (SOW)

(Option Line Item)

Period of Performance: 10/01/2026 to 09/30/2027

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

Sponsored by GSA

FAR (48 CFR) 53.110

Solicitation Number: 12444822Q0050

US Department of Agriculture

Forest Service

• USDA Forest Service

1992 Folwell Ave St Paul, MN 55108

• USDA Agricultural Research Service 1561 Lindig St

Statement of Work Janitorial Services

Forest Service, St. Paul, MN 55108

1. DESCRIPTION

Furnish all labor, equipment and supplies necessary to provide Janitorial Service for the St. Paul, MN locations. This will be a Firm Fixed-Price (FFP) Requirement. The Period of Performance will include 1 (one) Base year and 5 (five) Option Years.

2. SITE/LOCATION:

Janitorial Services for USDA Forest Service Main Building 1992 Folwell Ave, St Paul, MN 55108 and USDA Agricultural Research Service Annex Building 1561 Lindig St, St Paul, MN 55108

3. INVOICING:

Work will be performed and invoiced on a monthly basis. The awarded contract value will be expressed as an amount not to be exceeded.

4. SITE VISIT:

It is HIGHLY RECOMMENDED that contractors visit the site prior to submitting a bid.

All prospective offerors are encouraged to inspect the site prior to submitting an offer to assess the condition of the site and the scope of work proposed.

Failure to do so does not relieve the offeror from accurately determining the scope of work required. A “Site Visit” will be scheduled.

You must confirm your attendance by contacting Peggy Castillo at peggy.castillo@usda.gov

5. PRE AND POST AWARD MEETING: A post award pre-work meeting will be scheduled with the successful offeror/contractor to familiarize work crews with the St.

Paul site.

This meeting must take place within ten days of contract award.

mailto:peggy.castillo@usda.gov

The Contractor shall provide all the necessary management, supervision, labor, materials, supplies, and equipment (except as otherwise provided), and shall plan, schedule, coordinate and assure effective performance of all services described herein. The Contractor will be required to provide janitorial and related services in accordance with the requirements of this solicitation at the: USDA Forest Service, Northern Research Station and St. Paul Annex building in St. Paul, MN 55108.

Minimum Standards of performance: Performance based outcome and acceptable quality levels of work to be performed.

Bio-based Products: commercial or industrial products (other than food or feed) that utilize biological products or renewable, domestic, agricultural (e.g. plant, animal, and marine), or forestry materials.

Environmentally Preferable: Products or services that have a lesser or reduced effect on human health and the environment when compared with competing products or services that serve the same purpose. The product or service comparison may consider raw materials acquisition, production, manufacturing, packaging, distribution, reuse, operation, maintenance, or disposal.

SCOPE OF WORK

This requirement is a performance-based service requirement. The contractor shall furnish all personnel, materials, equipment, and supplies necessary to perform janitorial services for the Northern Research Station in accordance with the specifications contained in this Performance Work Statement. The Contractor shall perform the required cleaning services and determine the frequencies, unless otherwise specifically noted. Performance will be based on the Government’s evaluation of results, not the frequency or method of performance.

HOURS OF CLEANING

All work shall be performed AFTER 4:30 p.m. and prior to 6:00 a.m. Monday, Wednesday, and Friday.

Exclusive of Federal holidays except where notes in the Statement of Work. Stripping and re-waxing of floors shall be performed between the hours of 6:00 a.m. Saturday and 6:00 p.m. Sunday.

SUPPLIES, MATERIALS, EQUIPMENT, AND UTILITIES

The Contractor shall furnish:

Labor, supplies, materials, equipment, and employee training necessary for the performance of the work specified in the contract, unless otherwise specified herein. The following is provided to assist the Contractor with complying with the terms and conditions:

• Materials or supplies shall not be used in performance of the contract (or placed on government property) until the applicable Material Safety Data sheets (MSDS) for all hazardous materials (products containing CAUTION or WARNING labels) have been obtained by the Contractor.

The Contractor shall maintain the MSDS in a location accessible to all employees and will advise the COR of their location. The MSDS will be available for inspection by the COR upon request.

• The Contractor shall use commercially available chemicals, which meet Federal, State, and local codes.

• The Contractor shall use recycled products to the greatest extent possible.

• Preference shall be given to concentrated cleaning chemicals which use ecologically sound packaging, and are phosphate-free, non-corrosive, non-flammable, and fully biodegradable. GSA environmental products Guide can be found on the following website:

http://pub.fss.gsa.gov/environ/

• Non-ammonia floor stripper shall be used.

• The contractor shall take every precaution to ensure that only safe products are used at these facilities. Any damage caused to fixtures, walls, partitions, flooring, kickplates, etc., will be the responsibility of the Contractor.

All necessary cleaning equipment including power driven floor-scrubbing machines, waxing, and polishing machines, industrial type vacuum cleaners, etc., needed for the performance of the work of this contract. Such equipment shall be of the size and type customarily used in work of this kind and shall meet the approval of the COR.

Supplies and materials include but are not limited to: floor stripper and wax, cleaning solutions, polish, detergent, carpet shampoo, and other consumables necessary for specified cleaning operations.

Prior to the start of the work under any resultant contract, the Contractor shall submit to the COR a work schedule which identifies cleaning frequency requirement. Contractor’s work schedule shall address the approach to provide performance-based cleaning services due to the high visibility and daily usage by staff and public.

IN ACCORDANCE WITH THE PROVISIONS FORR GOVERNMENT FURNISHED PORPERTY, THE

GOVERNMENT SHALL FURNISH:

• Utilities to perform the requirements of this contract.

• Toilet tissue, paper towels, toilet seat covers, liquid hand soap, wall bathroom deodorizer, plastic trash can liners (large and small) and compost bags (large and small) for appropriate bins.

• The COR will provide space for any specific uses as described below. The COR reserves the right to change the space if needed.

Limited storage for bulk supplies and equipment, which will be used in the performance of work under the contract. The Contractor shall maintain this space in a neat and orderly condition. The Government will not be responsible in any way for damage to or theft of the Contractor’s stored supplies, materials, replacement parts, or equipment.

Janitor’s closets in various building areas for storing equipment including mops, brooms, dust cloths, etc. The contractor shall store all materials and supplies in accordance with applicable fire regulations. These closets and the stored equipment shall be kept clean and in an orderly manner by the Contractor.

• The COR will provide keys to access buildings and rooms in performance of any resultant contract. The Contractor is required to address key control, in its Quality control (QC) Plan, as required below. NOTE: Maintenance of keys will be their responsibility of the Contractor. If a standard key is lost and the government replaces the lock for that room, the total cost maybe deducted from the monthly payment due to the Contractor. The Contractor will only be held liable in areas, which they are negligent and documented as such by the government. In the event http://pub.fss.gsa.gov/environ/ a master key is lost or supplicated by the Contractor, the Government shall replace all locks and keys for that system and the total cost may be deducted from the monthly payment due the Contractor., The Contractor is required to report each occurrence of a lost key immediately to the COR, within 12 hours of loss. If the loss occurs after hours, it should be reported to the COR on the next duty say.

• Contractor employee parking in government visitor parking lot, when available.

QUALITY CONTROL

The contractor shall submit in writing a complete Quality Control (QC) Plan and administer a QC Program in accordance with its final QC plan after award of the contract. Contractor must ensure that the requirements of the contract, including the minimum performance requirements as specified in the performance work Statement are met. The final Quality control Plan shall address the following, at a minimum:

An inspection system covering all required performance tasks, a method of identifying deficiencies in the quality of service performed, and a list of corrective action or measures used to prevent deficient or unsatisfactory performance.

Method of key control to ensure that all keys issued to the contractor by the Government are not lost, misplaced, or used by unauthorized personnel. No keys issued to the Contractor by the government shall be duplicated. The contractor shall prohibit the following:

• Use by anyone other than Contractor’s employees the opening of locked areas to permit entrance of persons other than Contractor’s employees assigned to those areas.

• Contractor’s usage of Green Purchasing (i.e., purchasing of environmentally friendly products or services), on the contract. Specifically, the Contractor must summarize its planned usage of the following: recycled content products and environmentally Preferable Products including bio-based products.

• Contractor’s system for maintaining a record of all inspection reports and having them available in accordance with contact terms and conditions.

Contractor must notify the Contracting Officer (CO) and Contracting Officer’s Representative (COR or alternate in writing, or any proposed changes to the QC Program, and Plan. The final QC Plan should be submitted in accordance with the contract terms and conditions. No change to the final QC Plan shall be implemented prior to the approval by the CO.

SUPERVISION OF CONTRACT WORK

The Contractor shall ensure that work required under any resultant contact is monitored by providing Supervisor to comply with the terms and conditions contained herein. The Supervisor shall be the Contractor’s primary representative on-site, having full authority to act on matters pertaining to performance of service required. The supervisor and/or alternative shall be always on-site or available while the contract work is in progress (including emergencies and at any time specified for after hour services). The Supervisor/Alternate will receive notices, reports, requests, or other communications from either the CO or COR (or Alternate).

The Contractor shall ensure that all reports are submitted to the Government on time.

The Contractor shall report all damage to Government property, personal injuries, and/or hazardous conditions to the COR no later than 12 working hours, after such occurrence. If possible, notify the COR immediately.

QUALIFICATIONS OF CONTRACT EMPLOYEES

Qualifications of Supervisors The Supervisor is required to read, write, and communicate in English. Supervisor personnel engaged in directing the work to be accomplished under this contract shall possess at least 2 years of recent (within the past 5 years) experience in directing cleaning type operations in a supervisory capacity for locations of approximately the same size as those therein.

Qualifications of Other Contractor Personnel The personnel employed by the Contractor shall be employees, trained and qualified in custodial type work. Personnel are required to communicate in English. Personnel shall receive close and continual first-time supervision by the Contractor. The contractor shall place its employees on notice that infraction of any rules, regulations, or prohibitions may be grounds for removal from Government property. The personnel Bulletin No. 735-1 on employees Responsibilities and conduct and Sections

240.3 on Physical Protection, Security & Conduct. While Government Controlled Property, Government Smoking Policy shall be followed.

CONDUCT OF CONTRACTOR EMPLOYEES ON-SITE

Contracted personnel shall comply with the Northern Research Station (NRS)’s parking and safety rules and other regulations and instructions pertaining to conduct of persons on Government Property and in Government Facilities. Contractor shall not:

• Disturb papers on desks, open desks, or cabinets

• Use telephones or office equipment

• Sit at employee’s desks during break times

• Use microwaves, coffee makers which are not provided for their use.

• Adhere to conservation policies and TURN OFF lights in unoccupied areas.

• In no event, enter any area to which access is restricted, unless such an area has been specifically identified as an area in which services are to be rendered.

QUALITY ASSURANCE

The COR/Alternate will monitor and conduct quality assurance of Contractor’s performance in accordance with the standards set forth in their Performance work Statement and based on the Acceptable Quality levels specified for each area. The COR/Alternate will evaluate the timeliness of correcting deficiencies. The COR/Alternate will begin any deficiencies to the attention of the Contractor and work out a time frame for correction.

PERFORMANCE REQUIREMENTS (see attachment) Floors

All floors including corners, behind radiators and doors, and under furniture and equipment shall be maintained in a neat and clean manner and free of debris. AQL: 80-89%

The contractor shall ensure that when furniture or equipment must be moved, no chairs, wastebaskets, or other similar items are stacked on desks, tables, chairs, wastepaper baskets, or other stationary equipment. Standard: No chairs, wastepaper baskets, or similar items are stacked on desks, tables windowsills, laboratory benches or other stationary equipment. AQL: 90-100%

Upon completion of work, all furniture and equipment shall be returned to its original position.

Standard: Baseboards, walls stair risers, furniture and equipment shall not be splashed with cleaning solution, disfigured, or damaged during these operations. AQL: 90-100%

The Contractor shall take precautions and post signs alerting building occupants of wet and/or slippery floor conditions. This applies during inclement weather, as well as during cleaning operations. Standard:

Signage for we and/or slippery floors. AQL: 90-100%

Terrazzo, Tile and Concrete Floors No heel, cart, or wheelchair marks, dust or water streaks should be visible, and the floor shall not appear dingy or cloudy. Floors shall be cleaned and finished to display a high glossy shine but shall be maintained to provide safe anti-slip walking conditions. Standard: Areas should be clean without debris, dust, heel, cart, or wheelchair marks, water streaks, and shall display a high, glossy shine, yet safe from anti-slip walking conditions. AQL: 80-89%

The floors shall be cleaned in such a manner so that no dust is raised. Standard: Areas shall be cleaned so that no dust is raised. AQL: 80-89%

Debris shall be deposited in trash receptacles. Standard: Debris shall be deposited in trash receptacles.

AQL: 90-100%

Walls, baseboards, kickplates, and other surfaces shall be free of splashes and markings from floor equipment used. Standard: Areas shall be free of splashes and markings AQL: 90-100%

Special attention should be given to floors around urinals and commodes for elimination of odors and stains and to provide a uniformly clean appearance. Standard: No stains or odors in specified areas:

floors around urinals and commodes shall have clean appearance without debris, stains, or dust. AQL:

80-89%

Walls and floors adjacent to fixtures shall be free of spots, drippings, and watermarks. Standard: Areas adjacent to fixtures shall not have spots, drippings, and watermarks. AQL: 90-100%

The following areas/services for floors are of high importance to the contract, as they represent high volume, visited areas or special conditions:

Entranceways and Hallways. Standard: Areas should be clean without debris, dust, heel cart, or wheelchair marks, water streaks and shall display high, glossy shine, and yet safe from anti-slip walking conditions. AQL: 90-100%

Breakroom Floors. Standard: Areas should be clean without debris, dust, heel cart, or wheelchair marks, water streaks and shall display high, glossy shine, and yet safe from anti-slip walking conditions. AQL:

90-100%

At least two (2) times per year (semi-annual) entranceways, hallways, and breakroom tile and terrazzo floors shall be stripped and re-waxed. At least one (1) time per year (annual) all other tile and terrazzo floors shall be stripped and re-waxed, clean and shampoos the carpets. Standard: All dead wax, soap film, dirt and stains shall be removed, and the floor shall display a high gloss shine. AQL: 90-100%

At the request of the COR/Alternate, the Contractor shall perform special floor services (such as stripping and re-waxing after renovation or sealing of new tile). These services will be requested and negotiated as needed.

Carpeted Floors Carpets (including carpeted mats) shall be maintained in a neat and clean manner. Standard: Areas shall contain no visible dirt and be free of all loose dirt (dirt includes but is not limited to sand, grit, crumbs, and other types of non-adhesives) and soils collecting on carpeting. AQL: 80-89%

Trash Collections and Removal The Contractor shall empty trash from all areas (including breakrooms) in the building per the following:

Acceptable quality levels are that trash is to be collected on each designated day of cleaning. The contractor should ensure that additional pick-ups are made during special events. If the site has a special event that the Contractor is not aware of, the COR/Alternate will notify the Contractor.

Shall collect and dispose of trash (garbage, etc.). Standard: Wastebaskets shall be emptied daily; boxes or any other items that are placed near a trash receptacle marked as trash shall be removed and placed in nearest dumpster, soiled, or torn plastic trash receptacle liners shall be replaced with new liners. AQL:

90-100%

Shall collect and dispose of Compost (food, waste, etc) and placed in the bin on the dock area labeled “Compost”. The small Green compostable liners are to be used ONLY for compost and removed from bins labeled “Compost”.

Shall collect and dispose of Compostable waste from restrooms and placed in the bin on the dock area labeled “Compost” The large Green compostable liners are to be used ONLY for compost and removed from restroom receptacles. Standard: Remove compostable trash; trash should never overflow from these receptacles. AQL: 90-100%

Shall collect and dispose of items (plastic, cans, etc) and placed in the bin on the dock labeled “Cans”.

Only responsible for collection of:

• Trash and placing in dumpster,

• Composting and placing in appropriate bin

• Recyclable and placing in appropriate bin

Emptying of the dumpster, collection of compost and recyclable materials is the responsibility of the Government. However, the Contractor is responsible to pick up any trash that may have fallen on to the facility or grounds during the process of removing the trash from the building to the dumpster.

Standard: Trash that has fallen onto facility or grounds during removal is picked up by the Contractor and placed in the appropriate receptacle. AQL: 90-100%

Restrooms The Contractor shall thoroughly clean restrooms in all buildings per the following:

Cleaning of restrooms includes cleaning washbasins, commodes, and urinals, keeping them in a clean and sanitary fashion. Standard: Areas such as wash basins, commodes, urinals, fixtures, dispensers, mirrors, return vents (where applicable and surfaces shall be clean and bright with no evidence of dust, spots, stains, mildew, mold soils substances, encrustation, or dampness; surfaces and fixtures shall be kept clean and disinfected without any obvious discolorations urinals traps shall be clean and maintained free of odors. AQL: 90-100%

Maintain wall surfaces, partitions, stall walls, mirrors, and dispensers in a clean manner. Standard: Areas should be lean so that they do not reflect dust, dirt, spots, or fingerprints. AQL: 80-89%

Shall notify the COR/Alternate in writing of defective dispensers or other equipment.

Shall ensure that restroom supplies such as paper towels, hand soap, toilet, sanitary liners, and seat covers are always available to the user in proper place in restrooms. Standard: Areas should always be stocked with supplies state above. AQL: 90-100%

Cleaning of Laboratories The Contractor shall clean laboratories (floors and trash only) to the specific areas standard set froth above for tile and carpeted floors, and trash removal. NOTE: The contractor shall not disturb lab tables, counters, sinks, or equipment, or unplug and laboratory equipment.

The Contractor call be responsible for any loss or damage to equipment, which results from Contractor employee’s negligence in these areas.

Entrances The contractor shall clean the landings and entrances of the buildings. Standard: Clear of trash, debris, and dust. AQL: 80-89%

Outside Entrances The contractor shall polish and clean both sides of entrance glass in building listed below. Standard:

Glass should be free of debris, dirt, and fingerprints. AQL: 80-89%

Inside Entrances The contractor shall clean all interior entrances, lobbies, corridors, and hallways. Standard: Areas should be lean without dust, dirt, or debris. AQL: 90-100%

Stairways The Contractor shall clean and maintain interior stairways. Standard: Areas should be free of dust, dirt, and debris. AQL: 80-89%

Walls The Contractor shall clean the walls adjacent to drinking fountains, toilet walls, stalls, partitions, and elevators. Standard: Areas shall have a clean appearance fee from dirt, stains, streaks, lint, cleaning marks and cobwebs; hard finished wainscot and glazed tile surfaces shall be free of cleaning film. AQL:

80-89%

Elevators The contractor shall perform cleaning for all elevators. Standard. Areas should have a clean and polished service appearance; stainless steel doors and operator panel shall be free of smudges, fingerprints, streaks, and film; surfaces in car interior shall be clean, including crevices on the corridor or lobby side of elevator and door channels. AQL: 80-89%

Drinking Fountains The contractor shall clean and maintain drinking fountains. Standard: Areas should be kept in a clean and neat manner free of dust, spots, rust, mold, streaks, stains, encrustation, and excess moisture including nozzle and kept free of encrustation. AQL: 90-100%

Dusting The contract shall dust with a treated dust cloth all horizontal surfaces up to 72” that are readily available and visibly require dusting. Working papers shall NOT be disturbed. However, desk type items shall be lifted, and dust removed from surrounding areas. Standard: Areas should be free of obvious dust. AQL: 80-89%

MISCELLANEOUS

The Contractor shall:

• Turn in lost and found articles to COR/Alternate. In addition, the contractor shall ensure that all articles found shall be tagged to identify where they are found.

• Lock rooms in security areas aft4er cleaning and return keys to designated office.

• TURN off lights when not in use.

• Immediately notify Security when an unauthorized or suspicious person is seen on the premises or if items noticed are suspicious in nature.

EMERGENCIES

In case an emergency arises during the Contractor’s employee’s normal working hours (such as flooding of a building), the contractor shall divert his force as directed by the COR/Alternate to meet the emergency. The contractor shall i9mmmediately respond to an emergency such as a flood, excessive litter, or debris, etc. and notify the COR/alternate as soon as possible. In the case of a COR notification of emergency, the Contractor response time during regular work hours should be within 15-30 minutes of notification by the COR/alternate. The Contractor shall not attempt to clean any hazardous materials spill. When these employees are no longer needed, they shall return to their normal duties. The Contractor shall no6t penalized for the portion of the normal daily work which otherwise would have been performed.

The Contractor employees will be required to follow emergency procedures identified by the NRS Emergency Procedures Plan, in the case of an emergency. The plan will be provided to the Contractor within 10 days after award of contract.

ADDITIONS/REDUCTIONS OF SPACE

The COR will give the Contractor a written notice in advance stating rooms to be dropped/added from the contract and when to return to normal cleaning schedule, as applicable. The contractor shall submit a proposal for an increase/decrease of the contract price when there is additional space that requires cleaning or when a building is expected to remain unoccupied for 30 calendar days or longer. The increase/decrease will be made through a bilateral agreement and take effect the following month after service has ceased/increased.

(i) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

(ii) This solicitation is issued as a Request for Quotation (RFQ).

(iii) The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2022-07.

(iv) This procurement is set aside for Small Business. The NAICS code is 561720 and the Small Business Size Standard is $19.5.

(v) Schedule of Items/Price Schedule

SCHEDULE OF ITEMS

INSERT VENDOR NAME HERE

Janitorial Services St. Paul, MN

Item No. Description Qty Unit Unit

Price Total Price

BASE YEAR FY 2022

1001 Janitorial Services St. Paul, MN 1 Months $0.00

BASE YEAR TOTAL $0.00

OPTION YEAR 1 FY 2023

2001 Janitorial Services St. Paul, MN 1 Months $0.00

OPTION YEAR 1 TOTAL $0.00

OPTION YEAR 2 FY 2024

3001 Janitorial Services St. Paul, MN 1 Months $0.00

OPTION YEAR 2 TOTAL $0.00

OPTION YEAR 3 FY 2025

4001 Janitorial Services St. Paul, MN 1 Months $0.00

OPTION YEAR 3 TOTAL $0.00

OPTION YEAR 4 FY 202

5001 Janitorial Services St. Paul, MN 1 Months $0.00

OPTION YEAR 4 TOTAL $0.00

Total Contract $0.00

Schedule Notes:

a) Items labeled as optional are not required to be exercised by the government. If exercised, the contractor will be required to perform the optional work in accordance with the terms and conditions of this contract.

b) One award will be made from this solicitation, contractors must submit pricing for all items.

(vi) Description of Requirement (including a list of any attachments)

Furnish all labor, equipment and supplies necessary to provide Janitorial Services for the Forest Service St. Paul, MN. Site.

Attachments

1. Schedule of Items (SOI)

2. Wage Determination

(vii) Date(s) and Place(s) of Delivery and Acceptance/Location

The Period of Performance will include a base with 4 Option Years.

Period of Performance:

Base Year 10/01 2022 To 09/30 2023 Option 1 10/01 2023 To 09/30 2024 Option 2 10/01 2024 To 09/30 2025 Option 3 10/01 2025 To 09/30 2026 Option 4 10/01 2026 To 09/30 2027

(viii) 52.212-1 Instructions to Offerors – Commercial Products and Commercial Services (NOV 2021) (Provision)

Addenda to Provision 52.212-1 paragraph (b) Submission of Offers:

1) Offerors must have an active entity registration in the System for Award Management in order to submit an offer. https://www.sam.gov/SAM/

2) Offers submitted in response to this solicitation shall include a technical proposal, a price proposal, and contractor representations and certifications.

a) Technical Proposal– The technical proposal shall address the evaluation factors in 52.212-2.

At a minimum technical proposal shall include:

i) Past Performance – provide a list of similar projects completed by your firm over the past three years. Include a brief description of the project, dollar amount, year completed, and project owner contact information (name, phone, and email). The government may use past performance information from any available source. If a company does not have past performance information available, information may be provided for predecessor companies, key personnel, or subcontractors. In the event that there is no past performance information available, the offeror will receive a neutral rating in this factor.

a. Proposer shall have a minimum of seven (7) years successful experience in the contracted Snow Removal field and a minimum of five (5) years working experience in a campus style environment, providing a range of Snow Removal Services equivalent or like the services being requested.

b. References: Minimum of three (3) customer references, preferably government clients, for Snow Removal services of similar Snow Removal categories dating within the past 3 years.

ii) Technical Capability – Provide a list of equipment and key personnel (with qualifications) that will be used to complete this project.

a. Management Plan and Team Structure Teams must demonstrate a clear and efficient management plan and team structure that addresses roles and responsibilities, lines of authority, coordination, and communication. Assembled teams should be well rounded and clearly identify relevant concentrated areas of expertise if applicable

b) Price Proposal – Include the following: 1) completed, signed SF-1449 from Section A of this solicitation, 2) Acknowledge any amendments issued on sam.gov for this solicitation by completing and signing the posted SF-30, and 3) Include the completed price schedule contained https://www.sam.gov/SAM/ in Section B of this solicitation.

c) Representations and Certifications – Fill in the check boxes for provisions 52.204-24, 52.209- 7, 52.212-3, and Employment of Eligible Workers-Workforce Certification found in Section F of this solicitation and include a copy with your offer.

2) Submit offer by email to gayle.geiger@usda.gov so that it is delivered into this inbox by the due date and time.

Emails should contain 3 separate attachments (Technical Proposal, Price Proposal, and Representations and Certifications) in Microsoft Word or Adobe PDF format. Be aware that large attachments may increase the time required to deliver an email. It is the offerors responsibility to confirm receipt of the offer from Gayle Geiger.

3) Address questions about this solicitation to Gayle Geiger at gayle.geiger@usda.gov.

(ix) 52.212-2 Evaluation – Commercial Products and Commercial Services (NOV 2021) (Provision)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

1) Quotes must be submitted by Email Only to: gayle.geiger@usda.gov no later than the due date shown in Block 8 of the SF1449. No other forms of submission will be accepted. Contractor is responsible for verifying receipt of proposal by the Contracting Office. All emails, regardless of size, need to be received by the Government server, by the stated date and time. If a proposal is sent in multiple emails each email shall be clearly labeled stating how many emails comprise the proposal in the following format (1 of 3; 2 of 3; 3 of 3). The Government will not be responsible for any failure of transmission or receipt of the proposal, or any failure of the Offeror to verify receipt of the emailed proposal. All proposals submitted after the deadline will be considered untimely and ineligible for award.

2) All quotations must be complete, self-sufficient and respond directly to the requirements of this solicitation.

3) Offerors shall ensure that the proposal reflects Offeror's name, address, and telephone number, CAGE code and DUNS number; the full address, phone, and facsimile numbers of the Offeror;

points of contact (POCs) authorized to negotiate with the Government on the Offeror's behalf;

the solicitation number; and a statement confirming the Offeror is willing to hold its prices firm for at least 90 days from the date specified for receipt of offers.

4) Offeror shall be registered in the System for Award Management (SAM) with the appropriate NAICS Code and shall not have any Active Exclusions listed within SAM. If the Offeror is currently registered in SAM with completed representations and certifications, an affirmation on the title page (or second page) that these representations and certificates are current, complete, and accurate as of the date proposals are due shall suffice. Otherwise, the Offeror shall include one (1) copy of the following provision located within this solicitation shall be completed and included with the proposal: FAR Provision 52.212-3, Offeror Representations and Certifications, Alternate I.

5) Evaluations will be made on the Offerors Factor I, Technical Proposal – Experience/Key Personnel, Factor II, Past Performance and Factor III, Price Proposal and an award will be made based on Lowest Price Technically Acceptable (LPTA) basis.

6) The Offeror is not required to provide Past Performance data but instead the Government will pull CPARS Data, for the prior 3 years to determine if Past Performance is Acceptable/Unacceptable. If the Offeror does not have CPARS data, the Offeror will be required to provide three (3) relevant, in magnitude and scope, Past Performance Questionnaires. (Past Performance Questionnaire) If CPARS Data is available, Past Performance Questionnaires will not be needed.

1. The following material will be submitted with your offer:

• SF-1449, Solicitation/Contract/Order for Commercial Item.

• Completed and Signed by Offeror.

• Blocks17a, and 30a, 30b, and 30c.

• If amendments are issued acknowledge amendments.

2. Price – Contractor Information and Schedule of Items.

• Completed

• Offeror is required to quote on unit prices and total cost for all items, including

• base year plus option years.

3. FAR 52.212-3 Offeror Representations and Certifications-Commercial Items.

• Completed

• NOTE: The Offeror shall complete only paragraph (b) of this provision if the Offeror has completed the annual representations and certifications electronically in the System for Award Management (SAM) accessed through https://beta.sam.gov. If the Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs (c) though (u) of this provision.

6. Past Performance. If CPARs is not available, please send a list of your references.

(End of Provision)

Evaluation will be completed as follows:

The Government will review proposals received to determine if they are responsive to the requirements. A responsive proposal is one that meets all of the terms, conditions and specifications in the solicitation. The Offeror must provide all documents listed and comply with all proposal instructions in order for their proposal to be considered “responsive” to this solicitation. Only responsive proposals will be evaluated for award.

In accordance with the LPTA process, technical tradeoffs will not be made and no additional credit will be given for exceeding acceptability. Award will be made to the Acceptable Offeror with the lowest Total Evaluated Price (TEP) whose proposal is evaluated as acceptable under both Factors I Technical and Factor II Past Performance, and which is deemed responsible in accordance with the Federal Acquisition Regulation (FAR). The Government reserves the right to award without discussions. Therefore, each initial offer should contain the Offeror’s best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if determined to be in the Government’s best interest.

EVALUATION CRITERIA

Only those Offerors determined to be technically acceptable with an acceptable past performance rating, either initially or as a result of discussions, will be considered for award. An award will be made to the lowest priced Offeror with an Acceptable Factor I – Technical and Acceptable Factor II -Past Performance rating.

The Government will evaluate the following factors:

• Factor I – Technical – Experience/Key Personnel

• Factor II – Past Performance

• Factor III - Price

Factor I – Technical – Experience/Key Personnel. The Technical Acceptability evaluation provides an assessment of the offeror’s capability to satisfy the Government’s requirement.

Offerors must receive an “Acceptable” rating for the Technical Acceptability factor in order to be considered for award.

Table 1 - Technical Acceptable/Unacceptable Ratings Rating Description

• Acceptable Quote clearly meets the minimum requirements of the solicitation.

• Unacceptable Quote does not clearly meet the minimum requirements of the solicitation.

Factor II – Past Performance. Past performance will be evaluated on the basis of the following sub-factors of equal importance:

Subfactor 1 – Recency Subfactor 2 – Relevance

Recency Assessment. An assessment of the past performance information will be made to determine if it is recent. To be recent, the effort must be ongoing or must have been performed during the past three (3) years from the solicitation issuance date. Recent past performance is defined as not more than 3 years from the RFQ release date; relevant in terms of similar nature of work, size and complexity.

Relevancy Assessment. To be relevant, the effort must be similar in nature of work, size, and complexity. The Government will conduct an in-depth evaluation of all recent performance information obtained to determine if it is the same or similar in nature of work, size, and complexity to the services being procured under this solicitation.

Assigning Rating. The Past Performance Factor will be assigned one of the ratings defined below.

Rating Description

• Acceptable Based on the offeror’s performance record, the Government has a reasonable expectation that the offeror will successfully perform the required effort, or the offeror’s performance record is unknown

• Unacceptable Based on the offeror’s performance record, the Government has no reasonable expectation that the offeror will be able to successfully perform the required effort.

The evaluation team will perform a Factor II Past Performance evaluation on each offerors proposal.

The Government will use past performance information from Government databases such as the Contractor Performance Assessment Reporting System (CPARS) Database and Contractor Responsibility Assessment, etc., which is available using the Offerors DUNS number submitted with 52.212-1 Instructions to Offerors. An offer will be determined to be acceptable under Factor II Past Performance in accordance with the following procedures:

1) The Government will use your past three (3) year’s performance which is derived from CPARS for that assessment.

2) For the Offeror to receive an acceptable Past Performance Ranking, their CPARS ratings must be equal to or greater than “Satisfactory” in at least half of all proposals evaluated.

3) If the Offeror does not have at least three (3) CPARS records, the Offeror will be required to provide three (3) but no more than five (5) recent and relevant, in magnitude and scope, Past Performance Questionnaires. The Offeror will be required to have these sent to the Contracting Officer directly from the organization completing the questionnaire.

4) Offerors without a record of relevant past performance or for whom information on past performance is not available or so sparse that there is no meaningful past performance rating can be reasonably assigned; the offeror may not be evaluated favorably or unfavorably on past performance. Therefore, the offeror shall be determined to have unknown past performance. In the context of acceptability/unacceptability, “unknown” shall be considered “acceptable

Once all offerors are evaluated under both Factor I Technical and Factor II Past Performance award will be made to the Offeror who has the lowest price with acceptable ratings in both Factor I Technical and Factor II Past Performance.

Factor III – Price.

(1) Price evaluation will be performed on all Offerors Pricing Proposals in accordance with 52.212-1 Instructions to Offerors. Proposals will be ranked from lowest to highest price based on the Total Evaluated Price (TEP). The TEP is the total of the base year and all option years including the option to extend IAW FAR 52.217-8.

(2) Reasonableness: Prices are reasonable in comparison to estimates, prior prices paid, and competition and can be supported by suitable estimating techniques. If a price is unreasonably low to realistically perform the work for the proposed price, the offer will be not considered in the competitive range and will not be considered for contract award.

(3) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(END OF ADDENDUM TO 52.212-2

(x) 52.212-3 Offeror Representations and Certifications – Commercial Products and Commercial Services (MAY 2022) (DEVIATION JUL 2020) (Provision)

[If Offeror Representations and Certifications are not complete in SAM the offeror shall submit a completed copy of the provision at 52.212-3, Offeror Representations and Certifications-Commercial Products and Commercial Services, with your offer. The full provision is available from http://www.acquisition.gov/far/.

If Offeror Representations and Certifications are complete in SAM, the offeror shall complete the following:]

(b)(1) Annual Representations and Certifications. Any changes provided by the Offeror in paragraph (b)(2) of this provision do not automatically change the representations and certifications in SAM.

(2) The offeror has completed the annual representations and certifications electronically in SAM accessed through http://www.sam.gov. After reviewing SAM information, the Offeror verifies by submission of this offer that the representations and certifications currently posted electronically at FAR 52.212- 3, Offeror Representations and Certifications-Commercial Products and Commercial Services, have been entered or updated in the last 12 months, are current, accurate, complete, and applicable to this solicitation (including the business size standard(s) applicable to the NAICS code(s) referenced for this solicitation), at the time this offer is submitted and are incorporated in this offer by reference (see FAR 4.1201), except for paragraphs .

[Offeror to identify the applicable paragraphs at (c) through (v) of this provision that the offeror has completed for the purposes of this solicitation only, if any.

Write “None” if there are no changes needed to your online reps and certs.

These amended representation(s) and/or certification(s) are also incorporated in this offer and are current, accurate, and complete as of the date of this offer.

Any changes provided by the offeror are applicable to this solicitation only, and do not result in an update to the representations and certifications posted electronically on SAM.

http://www.acquisition.gov/far/

(xi) 52.212-4 Contract Terms and Conditions – Commercial Products and Commercial Services (NOV 2021)

Addenda to 52.212-4:

Replace paragraph (r) of clause 52.212-4 with the following as specified in

DEVIATION 2017-1 (AUG 2017):

(r) Compliance with laws unique to Government contracts. The Contractor agrees to comply with 31 U.S.C. 1352 relating to limitations on the use of appropriated funds to influence certain Federal contracts; 18 U.S.C 431 relating to officials not to benefit; 40 U.S.C. chapter 37, Contract Work Hours and Safety Standards; 41 U.S.C.