Sol 1243ZP20Q0021 SOW Diesel and Gasoline Supply and Storage Tank.pdf

El Yunque National Forest Service-El Portal

Diesel Supply for Power Generator & Gasoline Supply and Storage Tank

Rio Grande, Puerto Rico

Solicitation #1243ZP20Q0021

El Portal Provide / Refuel Diesel & Gasoline Scope of Work El Yunque National Forest, Rio Grande Puerto Rico Jan. 17, 2020

SCOPE OF WORK

GENERAL REQUIREMENT

The El Yunque National Forest, Supervisors Office (SO) has a requirement for getting fuel diesel and gasoline and a storage tank for daily operations at Rio Grande, Puerto

Rico. The Agency has posted Request for Quote (RFQ) No. #1243ZP20Q0021. The purposed acquisition classified under the North American Industry Classification System

(NAICS) Code is 424720 Petroleum and Petroleum Products Merchant Wholesalers

(except Bulk Stations and Terminals). The contractor will be responsible to transport and deliver diesel and gasoline to specific location (s) and provide material and equipment as defined in this document.

PURPOSE

The Forest Service are requesting a BPA contractor for provide Diesel for our 20Kw

Power generator and provide a 160-gals double wall gasoline tank, the tank will require be movable with pump station for re-fuel small tanks used by operations personal equipment’s.

The gasoline tank, Diesel generator internal tank and three (3) 50 gals. drums will fill out by the contractor by this contract. The gasoline tank will require to have an insurance by the performance of this contract.

Since Hurricane Maria, Operation trailer office at El Portal parking has been used for the mayor respond operations at el Yunque areas until Portal Visitor Center ends arrangements and be on service. The El Portal office was structural partial destroy and is underway to be restore.

Rio Grande, Puerto Rico

Solicitation #1243ZP20Q0021

El Portal Provide / Refuel Diesel & Gasoline Scope of Work

The El Portal Operation office is located in the U.S. Forest Service, Southern Region, El

Yunque National Forest in Rio Grande, Road 191 at el Portal Visitor center parking area on Rio Grande, P. R. 00721.

Approximated coordinates location area is: 18°20’18.70” N, -65°45’ 46.85”W

Scope:

The Contractor shall provide all necessary labor, tools, services, administration, facilities, supplies, materials, insurance for Gasoline tank and all equipment necessary to provide adequate and safe facilities, serviced on schedule and responsive to requests for servicing.

II. OBJECTIVE

Diesel:

Provide/re-fuel Diesel service of our Forest Service property a 20Kw manufacture by

RK Power Generator for the generator.

The generator was manufactured on Sept. 2017, serial # KAT-PKST-18-0003-020, Engine Perkins tier IV, diesel #2, with an internal tank of 70 Gallons (gal.) and a 100 amps main breaker.

One of the requirements of this SOW is to re-fuel the internal 70 gals tank of this generator.

Rio Grande, Puerto Rico

Solicitation #1243ZP20Q0021

El Portal Provide / Refuel Diesel & Gasoline Scope of Work

Additional next to the generator, FS Operations have three (3) additional 50-gal tanks/drums on a spill containment tray pan, witch contractor is requiring refuel with new diesel for FS Operation will used to re-fuel the generator internal tank.

The refuel will be require every 6 weeks on each tank/drum mention above and will be pending on the demand work of the area. Operations officers and Contractor will be in constant communication in the event will require to be refuel before the mention weeks.

Gasoline:

Contractor will also provide a temporary Gasoline tank with manual pump station, the requirements are 160 Gallons, double wall with certification that is a double wall, contractor will provide one (1) copy of certification at the beginning of the contract, the tank will require to be movable/portable and with all requirements by safety on the perimeter.

The pump station will be used for re-fuel small tanks that is used by operations. Such equipment’s are trimers, blower, smalls 5kw generators, hydroseeded, gasoline water pumps. The pump it prefers be manual against an electrical pump for prevention.

Contractor will responsible for replacing the gasoline manual pump in case don’t work properly at the time of this contract. If manual pump doesn’t work properly contractor will require to replace as soon possible and no later than 4hrs. since operation depends for refuel the mention equipment’s at upper lines.

The Gasoline Tank will require an insurance for any circumstances.

Contractor will require to maintain work area clean w/o any spill contamination of area when it’s at the providing service of the service of unit, Contractor cannot leave the area w/o cleaning.

Any spill at the supply diesel or Gasoline to the tanks will be responsibility of the contractor & own cost.

Contractor will require to make all arrangement with Forest Service Operation Manager at Portal.

Contractor will require to have insurance against any issue comes from the work performance in prevention of damage property and other occurrence related to the performance of this work.

Rio Grande, Puerto Rico

Solicitation #1243ZP20Q0021

El Portal Provide / Refuel Diesel & Gasoline Scope of Work

III. Period of performance

The period of performance is from July 1, 2020 to June 30, 2021. The resulting award shall be from the effective date of award for a base period of 12 months, with tow (2) options of 12-month periods.

Description 12-Months Period

Base Bid July 1, 2020 to June 30, 2021

Option 1 July 1, 2021 to June 30, 2022

Option 2 July 1, 2022 to June 30, 2023

All contracted services must be transported, delivered in place and ready for service by

July 1, 2020.

VII. Schedule of Items

Rio Grande, Puerto Rico

Solicitation #1243ZP20Q0021

El Portal Provide / Refuel Diesel & Gasoline Scope of Work

All materials are to be provide by the contractor.

Rio Grande, Puerto Rico

Solicitation #1243ZP20Q0021

El Portal Provide / Refuel Diesel & Gasoline Scope of Work

Contractor shall provide all labor, materials, equipment, supplies, insurance, etc... to effectuate the completion of this project. Contractor shall meet with the Government

[e.g., Officer-in-Charge (OIC), Program Project Manager, Contracting Officer

Representative (COR), Designated Safety Representative (DSR), etc.] to ascertain a clear understanding of the project scope; existing conditions; site security, badging, accessibility requirements, and scheduling concerns. Tasks that are unclear shall be confirmed with the Contracting Specialist (CS) prior to incurring costs. All work shall comply with all applicable federal, state & local building/construction codes.

GOVERNMENT FURNISHED MATERIAL: The Contractor will provide all necessary personal safety equipment.

Synopsys: WORK PERFORMANCE REQUIREMENTS TASKS:

For safety prevention remove/secure all auto start connections.

Coordinate with USDA personnel to receive completed.

The contractor shall verify all the areas before leave.

Site visit is recommended.

Contractor must visit the site to verify existing conditions prior to submitting a bid proposal.

The contractor shall visit the site for verification of existing conditions and work to be performed prior to submitting a bid. Once the project is awarded, the Contractor shall begin regarding work performed in this SOW.

The contractor’s performance will be at the El Portal site on El Yunque National

Forest.

HOURS OF OPERATION.

Sites area hrs. - Sun to Sat from 6:30am to 4:00pm.

Work at the Government site is permissible on Federal holidays or weekends, but subject to approval by Contracting Officer’s Representative (COR) and/or the

Contracting Officer (CO).

Rio Grande, Puerto Rico

Solicitation #1243ZP20Q0021

El Portal Provide / Refuel Diesel & Gasoline Scope of Work

Recognized Federal Holidays:

New Year’s Day, January 1*

Martin Luther King Jr. Day, Third Monday in January

Washington’s Birthday (President’s Day), Third Monday in February

Memorial Day, Fourth Monday in May

Independence Day, July 4*

Labor Day, First Monday in September

Columbus Day, October 12*

Veterans Day, November 11*

Thanksgiving, Fourth Thursday in November

Christmas, December 25*

V. Government Furnished

Property

No government furnished property for the fulfillment of this requirement. The contractor shall provide all materials, equipment, tools, supplies and incidentals necessary to satisfy the requirement.

The Contractor is responsible for all damages that occur during the performance of work and will be at cost the contractor.

The following table lists the specific systems and sub system items identified for Power plant activities.

Systems and Major Items Included in

Scope of Work?

Notes

Mechanical Equipment No

Air Handling Units No

Central Plant Heating Equipment No

(Includes boilers, pumps, piping systems) No

Central Plant Cooling Equipment No

(Includes chillers, pumps, cooling tower)

Exhaust Fans No

Rio Grande, Puerto Rico

Solicitation #1243ZP20Q0021

El Portal Provide / Refuel Diesel & Gasoline Scope of Work El Yunque National Forest, Rio Grande Puerto Rico Jan. 17, 2020

Systems and Major Items Included in

Scope of Work?

Notes

HVAC Controls No

TAB Services No

A/C Units (including condenser units) No

Electrical Equipment No

Distribution Cables No

Main Breakers & Distribution Panels No

Lighting and Lighting Controls No

Ground Fault Detection No

Emergency Generator No

Fuel, Fuel Tanks, Drums Yes

Life Safety Systems No

Plumbing Systems No

Kitchen Equipment No

V. Basis for Award

The basis for award is lowest price.

All vendors being solicited have already been determined technically acceptable during the BPA evaluation and award process.

The award will be made on the basis of the lowest evaluated price of proposals meeting or exceeding the acceptability standards for non-cost factors such as proper proposed equipment type and staffing.

A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful vendor, will be within the time for acceptance specified in the offer; shall result in a binding contract without further action by either party.

Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.