WC Solicitation Mar 28.docx

American Embassy Canberra Date: March 28, 2011

To: Prospective Quoters

Subject: Request for Quotations number SOAS200-11-Q-0099

Enclosed is a Request for Quotations (RFQ) for combined Workers Compensation Insurance Coverage for: The United States Embassy in Canberra, ACT, and The United States Consulates General in Perth, Western Australia, Melbourne, Victoria and Sydney, New South Wales. If you would like to submit a quotation, follow the instructions in Section 3 of the solicitation, complete the required portions of the attached document, and submit it to the address shown on the Standard Form 1449 that follows this letter.

The Embassy intends to hold a pre-quotation conference. All prospective offerors who have recieved a solicitation package are invited to attend and need to contact Betty Wilson on 6214-5779 to register. The conference will be held at 12 Moonah Place, Yarralumla on April 4, 2011 at 10:00am. Submit any questions you may have concerning the solicitation documents in writing by April 6, 2011.

Current Contract Providers and contract price are as follow:

Canberra – GIO A$161,066.81 Perth – GIO A$4,057.33 Sydney – CGU A$31,859.80 Melbourne – A$16,876.13

The U.S. Government intends to award a contract to a responsible company submitting an acceptable quotation at the lowest price. We intend to award a contract/purchase order based on initial quotations, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.

Quotations must be received at the U.S. Embassy by April 28, 2011, 4:00 PM. Please address quotations to General Services Office, U.S. Embassy, Moonah Place, Yarralumla, ACT 2600.

Sincerely,

Enclosure

TABLE OF CONTENTS

Section 1 - The Schedule

· SF 1449 cover sheet

· Continuation To SF-1449, RFQ Number SOAS200-11-Q-0099, Prices, Block 23

· Continuation To SF-1449, RFQ Number SOAS200-11-Q-0099, Description/Specifications/Work Statement, Block 20

· Attachment 1 – Estimated Annual Wages

Section 2 - Contract Clauses

· Contract Clauses

· Addendum to Contract Clauses - FAR and DOSAR Clauses not Prescribed in Part 12

Section 3 - Solicitation Provisions

· Solicitation Provisions

· Addendum to Solicitation Provisions - FAR and DOSAR Provisions not Prescribed in Part 12

Section 4 - Evaluation Factors

· Evaluation Factors

· Addendum to Evaluation Factors - FAR and DOSAR Provisions not Prescribed in Part 12

Section 5 - Offeror Representations and Certifications

· Offeror Representations and Certifications

· Addendum to Offeror Representations and Certifications - FAR and DOSAR Provisions not Prescribed in Part 12

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

OFFEROR TO COMPLETE BLOCKS 12, 17a, 23, 24, 30a & 30b

1. REQUISITION NUMBER

PR539580

2. CONTRACT NUMBER

3.AWARD/EFFECTIVE DATE

4. ORDER NUMBER

5. SOLICITATION NUMBER

SOAS200-11-Q-0099

6. SOLICITATION ISSUE DATE

03-28-2011

7. FOR SOLICITATION

INFORMATION CALL:

02 62145779

a. NAME

Bernt Johnson

b. TELEPHONE NUMBER (no collect calls) 61 2 62145703

8. OFFER DUE DATE/

LOCAL TIME

04-28-2011

9. ISSUED BY CODE

DESTINATION UNLESS

12. DISCOUNT TERMS

General Services Office

[ x] UNRESTRICTED

[ ] SET ASIDE % FOR

BLOCK IS MARKED

[ ] SEE SCHEDULE

United States Embassy Moonah Place Yarralumla ACT 2600

[ ] SMALL BUSINESS

[ ] SMALL DISADV BUSINESS

13a. THIS CONTRACT IS RATED ORDER

UNDER DPAS (15 CFR 700)

15. DELIVER TO CODE

16 . ADMINISTERED BY CODE

17a. CONTRACTOR /OFFEROR CODE

FACILITY

CODE

18a. PAYMENT WILL BE MADE BY CODE

TELEPHONE NO.

Financial Management Center U.S. Embassy Canberra

[ ] SEE ADDENDUM

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

1.

Workers' compensation insurance coverage for locally engaged employees and volunteers at the US Embassy Canberra and the US Consulates General in Melbourne VIC, Perth WA and Sydney NSW for the period July 1, 2011 through June 30, 2012.

See Attached

AL

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only)

[X] 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA [X] ARE [ ] ARE NOT ATTACHED.

[ ] 27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA [ ] ARE [ ] ARE NOT ATTACHED.

BERNT JOHNSON

31c. DATE SIGNED

32a. QUANTITY IN COLUMN 21 HAS BEEN

[ ] RECEIVED [ ] INSPECTED [ ] ACCEPTED, AND CONFORMS TO THE

CONTRACT, EXCEPT AS NOTED

33. SHIP NUMBER

[ ] PARTIAL [ ] FINAL

40. PAID BY

42a. RECEIVED BY (Print)

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

AUTHORIZED FOR LOCAL REPRODUCTION STANDARD FORM 1449

SECTION 1 - THE SCHEDULE

CONTINUATION TO SF-1449, RFQ NUMBER SOAS200-11-Q-0099

PRICES, BLOCK 23

I. SCOPE OF SERVICES

A. The purpose of this firm fixed price contract is to provide workers compensation insurance coverage to all locally engaged employees and volunteers to the U.S. Embassy Canberra, ACT, the U.S. Consulate General in Melbourne, Victoria, the U.S. Consulate General in Perth, Western Australia and the U.S. Consulate General in Sydney, New South Wales in accordance with the specifications and terms and conditions set forth herein for the period 1 July 2011 to 30 June 2012 and four possible Option Years.

B. The contract will be for a one-year period from the date of the contract award, with four possible one-year options.

C. The prices listed below shall include all labor, materials, overhead, profit, and transportation necessary to deliver the required services to the U.S. Embassy and Consulates General.

D. All prices/premiums are in AUD. Pricing is based on salary wages.

E. The U.S. Mission in Australia promotes a safe and healthy workplace for employees and contractors by establishing a Safety, Health and Environmental Management (SHEM) program and participating in the Return to Work Policy.

II. PRICING

A. Pricing for July 1, 2011 – June 30, 2012

The U.S. Embassy, Australia (and Consulates) will pay the fixed price annual premium below based on our estimated annual salaries for a given year.

AUSTRALIAN CAPITAL TERRITORY

Salary Range in Millions Fixed Premium per Annum in USD$

A$9.80 - A$9.90 ______________

Options for Increased Quantity – the additional fixed premium shall be added to above premium based on additional annual salary expenditures:

Option 3:

A$10.10 - A$10.20 ______________

Option 4:

A$10.20 - A$10.30 ______________

Option 5:

A$10.30 - A$10.40 ______________

Option 6:

A$10.40 - A$10.50 ______________

Option 8:

A$10.60 - A$10.70 ______________

Pricing for July 1, 2011 – June 30, 2012

MELBOURNE VICTORIA

Salary Range in Millions Fixed Premium per Annum in USD$

A$2.60 - A$2.70 ______________

Options for Increased Quantity – the additional fixed premium shall be added to above premium based on additional annual salary expenditures:

Option 3:

A$2.90 - A$3.00 ______________

Option 4:

A$3.00 - A$3.10 ______________

Option 5:

A$3.10 - A$3.20 ______________

Option 6:

A$3.20 - A$3.30 ______________

Option 8:

A$3.40 - A$3.50 ______________

Pricing for July 1, 2011 – June 30, 2012

PERTH WESTERN AUSTRALIA

Salary Range in Millions Fixed Premium per Annum in USD$

A$1.60 - A$1.70 ______________

Options for Increased Quantity – the additional fixed premium shall be added to above premium based on additional annual salary expenditures:

Option 3:

A$1.90 - A$2.00 ______________

Option 4:

A$2.00 - A$2.10 ______________

Option 5:

A$2.10 - A$2.20 ______________

Option 6:

A$2.20 - A$2.30 ______________

Option 8:

A$2.40 - A$2.50 ______________

Pricing for July 1, 2011 – June 30, 2012

SYDNEY NEW SOUTH WALES

Salary Range in Millions Fixed Premium per Annum in USD$

A$4.90 - A$5.00 ______________

Options for Increased Quantity – the additional fixed premium shall be added to above premium based on additional annual salary expenditures:

Option 3:

A$5.20 - A$5.30 ______________

Option 4:

A$5.30 - A$5.40 ______________

Option 5:

A$5.40 - A$5.50 ______________

Option 6:

A$5.50 - A$5.60 ______________

Option 8:

A$5.70 - A$5.80 ______________

B. Option Year 1 Pricing for 1 July, 2012 – 30 June, 2013

The U.S. Embassy, Australia (and Consulates) will pay the fixed price annual premium below based on our estimated annual salaries for a given year.

Salary Range in Millions Fixed Premium per Annum in USD$

A$11.30 - A$11.40 ______________

Options for Increased Quantity – the additional fixed premium shall be added to above premium based on additional annual salary expenditures:

Option 3:

A$11.60 - A$11.70 ______________

Option 4:

A$11.70 - A$11.80 ______________

Option 5:

A$11.80 - A$11.90 ______________

Option 6:

A$11.90 - A$12.00 ______________

Option 8:

A$12.10 - A$12.20 ______________

Option Year 1 Pricing for 1 July, 2012 – 30 June, 2013

Salary Range in Millions Fixed Premium per Annum in USD$

A$3.00 - A$3.10 ______________

Options for Increased Quantity – the additional fixed premium shall be added to above premium based on additional annual salary expenditures:

Option 3:

A$3.30 - A$3.40 ______________

Option 4:

A$3.40 - A$3.50 ______________

Option 5:

A$3.50 - A$3.60 ______________

Option 6:

A$3.60 - A$3.70 ______________

Option 8:

A$3.80 - A$3.90 ______________

Option Year 1 Pricing for 1 July, 2012 – 30 June, 2013

Salary Range in Millions Fixed Premium per Annum in USD$

A$1.90 - A$2.00 ______________

Options for Increased Quantity – the additional fixed premium shall be added to above premium based on additional annual salary expenditures:

Option 3:

A$2.20 - A$2.30 ______________

Option 4:

A$2.30 - A$2.40 ______________

Option 5:

A$2.40 - A$2.50 ______________

Option 6:

A$2.50 - A$2.60 ______________

Option 8:

A$2.70 - A$2.80 ______________

Option Year 1 Pricing for 1 July, 2012 – 30 June, 2013

Salary Range in Millions Fixed Premium per Annum in USD$

A$5.70 - A$5.80 ______________

Options for Increased Quantity – the additional fixed premium shall be added to above premium based on additional annual salary expenditures:

Option 3:

A$6.00 - A$6.10 ______________

Option 4:

A$6.10 - A$6.20 ______________

Option 5:

A$6.20 - A$6.30 ______________

Option 6:

A$6.30 - A$6.40 ______________

Option 8:

A$6.50 - A$6.60 ______________

C. Option Year 2 Pricing for July 1, 2013 – June 30, 2014

The U.S. Embassy, Australia (and Consulates) will pay the fixed price annual premium below based on our estimated annual salaries for a given year.

Salary Range in Millions Fixed Premium per Annum in USD$

A$13.00 - A$13.10 ______________

Options for Increased Quantity – the additional fixed premium shall be added to above premium based on additional annual salary expenditures:

Option 3:

A$13.30 - A$13.40 ______________

Option 4:

A$13.40 - A$13.50 ______________

Option 5:

A$13.50 - A$13.60 ______________

Option 6:

A$13.60 - A$13.70 ______________

Option 8:

A$13.80 - A$13.90 ______________

Option Year 2 Pricing for July 1, 2013 – June 30, 2014

Salary Range in Millions Fixed Premium per Annum in USD$

A$3.50 - A$3.60 ______________

Options for Increased Quantity – the additional fixed premium shall be added to above premium based on additional annual salary expenditures:

Option 3:

A$3.80 - A$3.90 ______________

Option 4:

A$3.90 - A$4.00 ______________

Option 5:

A$4.00 - A$4.10 ______________

Option 6:

A$4.10 - A$4.20 ______________

Option 8:

A$4.30 - A$4.40 ______________

Option Year 2 Pricing for July 1, 2013 – June 30, 2014

Salary Range in Millions Fixed Premium per Annum in USD$

A$2.20 - A$2.30 ______________

Options for Increased Quantity – the additional fixed premium shall be added to above premium based on additional annual salary expenditures:

Option 3:

A$2.50 - A$2.60 ______________

Option 4:

A$2.60 - A$2.70 ______________

Option 5:

A$2.70 - A$2.80 ______________

Option 6:

A$2.80 - A$2.90 ______________

Option 8:

A$3.00 - A$3.10 ______________

Option Year 2 Pricing for July 1, 2013 – June 30, 2014

Salary Range in Millions Fixed Premium per Annum in USD$

A$6.60 - A$6.70 ______________

Options for Increased Quantity – the additional fixed premium shall be added to above premium based on additional annual salary expenditures:

Option 3:

A$6.90 - A$7.00 ______________

Option 4:

A$7.00 - A$7.10 ______________

Option 5:

A$7.10 - A$7.20 ______________

Option 6:

A$7.20 - A$7.30 ______________

Option 8:

A$7.40 - A$7.50 ______________

D. Option Year 3 Pricing for July 1, 2014 – June 30, 2015

The U.S. Embassy, Australia (and Consulates) will pay the fixed price annual premium below based on our estimated annual salaries for a given year.

Salary Range in Millions Fixed Premium per Annum in USD$

A$15.00 - A$15.10 ______________

Options for Increased Quantity – the additional fixed premium shall be added to above premium based on additional annual salary expenditures:

Option 3:

A$15.30 - A$15.40 ______________

Option 4:

A$15.40 - A$15.50 ______________

Option 5:

A$15.50 - A$15.60 ______________

Option 6:

A$15.60 - A$15.70 ______________

Option 8:

A$15.80 - A$15.90 ______________

Option Year 3 Pricing for July 1, 2014 – June 30, 2015

Salary Range in Millions Fixed Premium per Annum in USD$

A$4.00 - A$4.10 ______________

Options for Increased Quantity – the additional fixed premium shall be added to above premium based on additional annual salary expenditures:

Option 3:

A$4.30 - A$4.40 ______________

Option 4:

A$4.40 - A$4.50 ______________

Option 5:

A$4.50 - A$4.60 ______________

Option 6:

A$4.60 - A$4.70 ______________

Option 8:

A$4.80 - A$4.90 ______________

Option Year 3 Pricing for July 1, 2014 – June 30, 2015

Salary Range in Millions Fixed Premium per Annum in USD$

A$2.50 - A$2.60 ______________

Options for Increased Quantity – the additional fixed premium shall be added to above premium based on additional annual salary expenditures:

Option 3:

A$2.80 - A$2.90 ______________

Option 4:

A$2.90 - A$3.00 ______________

Option 5:

A$3.00 - A$3.10 ______________

Option 6:

A$3.10 - A$3.20 ______________

Option 8:

A$3.30 - A$3.40 ______________

Option Year 3 Pricing for July 1, 2014 – June 30, 2015

Salary Range in Millions Fixed Premium per Annum in USD$

A$7.60 - A$7.70 ______________

Options for Increased Quantity – the additional fixed premium shall be added to above premium based on additional annual salary expenditures:

Option 3:

A$7.90 - A$8.00 ______________

Option 4:

A$8.00 - A$8.10 ______________

Option 5:

A$8.10 - A$8.20 ______________

Option 6:

A$8.20 - A$8.30 ______________

Option 8:

A$8.40 - A$8.50 ______________

E.

Option Year 4 Pricing for July 1, 2015 – June 30, 2016

The U.S. Embassy, Australia (and Consulates) will pay the fixed price annual premium below based on our estimated annual salaries for a given year.

Salary Range in Millions Fixed Premium per Annum in USD$

A$17.30 - A$17.40 ______________

Options for Increased Quantity – the additional fixed premium shall be added to above premium based on additional annual salary expenditures:

Option 3:

A$17.60 - A$17.70 ______________

Option 4:

A$17.70 - A$17.80 ______________

Option 5:

A$17.80 - A$17.90 ______________

Option 6:

A$17.90 - A$18.00 ______________

Option 8:

A$18.10 - A$18.20 ______________

Option Year 4 Pricing for July 1, 2015 – June 30, 2016

Salary Range in Millions Fixed Premium per Annum in USD$

A$4.60 - A$4.70 ______________

Options for Increased Quantity – the additional fixed premium shall be added to above premium based on additional annual salary expenditures:

Option 3:

A$4.90 - A$5.00 ______________

Option 4:

A$5.00 - A$5.10 ______________

Option 5:

A$5.10 - A$5.20 ______________

Option 6:

A$5.20 - A$5.30 ______________

Option 8:

A$5.40 - A$5.50 ______________

Option Year 4 Pricing for July 1, 2015 – June 30, 2016

Salary Range in Millions Fixed Premium per Annum in USD$

A$2.90 - A$3.00 ______________

Options for Increased Quantity – the additional fixed premium shall be added to above premium based on additional annual salary expenditures:

Option 3:

A$3.20 - A$3.30 ______________

Option 4:

A$3.30 - A$3.40 ______________

Option 5:

A$3.40 - A$3.50 ______________

Option 6:

A$3.50 - A$3.60 ______________

Option 8:

A$3.70 - A$3.80 ______________

Option Year 4 Pricing for July 1, 2015 – June 30, 2016

Salary Range in Millions Fixed Premium per Annum in USD$

A$8.80 - A$8.90 ______________

Options for Increased Quantity – the additional fixed premium shall be added to above premium based on additional annual salary expenditures:

Option 3:

A$9.10 - A$9.20 ______________

Option 4:

A$9.20 - A$9.30 ______________

Option 5:

A$9.30 - A$9.40 ______________

Option 6:

A$9.40 - A$9.50 ______________

Option 8:

A$9.60 - A$9.70 ______________

SECTION 1 - THE SCHEDULE

CONTINUATION TO SF-1449, RFQ NUMBER SOAS200-11-Q-0099,

DESCRIPTION/SPECIFICATION/WORK STATEMENT BLOCK 20

I. Performance Work Statement A. Workers Compensation Insurance Coverage

The Contractor shall provide workers compensation insurance designed to cover the cost of medical treatment and rehabilitation in an effort to return injured workers back to the workplace as soon as practicable. The workers compensation insurance shall provide workers who have suffered a work related injury with:

· Weekly compensation payments based on their pre-injury earnings;

· Medical and hospital expenses;

· Rehabilitation treatment;

· Certain personal items (e.g. clothing and spectacles if they were lost or damaged in a work related accident); and

· Lump sum payments for permanent injuries.

Insurance coverage is provided to all locally engaged employees and volunteers (work experience students, etc.) at the U.S. Embassy Canberra, and at the U.S. Consulates General in Melbourne, Perth and Sydney. This includes employees with an intermittent, seasonal, or WAE (when actually employed) schedule. Insurance coverage will continue for these eligible participants when on temporary duty assignments away from their employment location. Temporary duty assignments may be inside or outside of Australia.

B. Regulation of Worker’s Compensation Insurance.

Contractor shall provide worker’s compensation coverage as required in:

II. CONTRACT ADMINISTRATION DATA

A. DOSAR 652.242-70 Contracting Officer’s Representative (COR) (AUG 1999)

A.1 The Contracting Officer may designate in writing one Government employee, by name or position title, to take action for the Contracting Officer under this contract. This designee shall be identified as a Contracting Officer’s Representative (COR). Such designation shall specify the scope and limitations of the authority so delegated - provided, that the designee shall not change the terms or conditions of the contract, unless the COR is a warranted Contracting Officer and this authority is delegated in the designation.

A.2 The COR for this contract is the Senior Human Resources Advisor at the U.S. Embassy Canberra.

B. COR Duties

B.1 The COR is responsible for inspection and acceptance of services. These duties include review of Contractor invoices, including the supporting documentation required by the contract. The COR may provide technical advice, substantive guidance, inspections, invoice approval, and other purposes as deemed necessary under the contract.

B.2 In addition, the COR shall maintain an updated list of employees and volunteers insured. The COR will report updated total number of employees and volunteers to the insurer without prejudice to the ineligibility clause.

B.3 The COR may not change the terms and conditions of the contract.

C. Payment

Payment shall be made in AUD.

C.1 Submission of Invoices and Payment

C.1.1 An original invoice covering the entire contract year shall be submitted at the start of the contract period to the following address (designated billing office only for the purpose of submitting invoices):

Regional Human Resources Office U.S. Embassy Canberra Moonah Place Yarralumla, ACT 2600

C.1.1.1. Frequency of Payments. Quarterly.

C.2. Refunds to the Government.

If the Government becomes eligible for a refund of payment because of erroneous overpayment or other cause, the Contractor shall refund the amounts or use them to offset future payments owed by the Government, whichever the Government prefers. If the Contracting Officer requests a refund, the contractor shall make that refund to the Government within ten calendar days of receipt of the request.

III. SPECIAL CONTRACT REQUIREMENTS

A. Determination of Premium.

A.1. Upon award of the contract, the Government will confirm the salary total for U.S. Embassy Canberra and the US Consulates General in Melbourne VIC, Perth WA and Sydney NSW (see Attachment I). The Governments premium will be determined based on the fixed premium prices proposed in Section 1 Part II, Pricing, according to the appropriate salary range. Any revisions to the estimated annual wages (i.e. salaries) set forth in Attachment 1, will be done through issuance of contract modification(s).

A.2. The Government will update the salary total every six months and the Government’s premium should be adjusted as necessary based on the fixed premium prices proposed in Section 1 Part II, Pricing, according to the appropriate salary range. Any revisions to the estimated annual wages (i.e. salaries) set forth in Attachment 1, will be done through issuance of contract modification(s).

A.3. Upon the exercise of subsequent option years, the Government will confirm the salary total for U.S. Embassy Canberra and the US Consulates General in Melbourne VIC, Perth WA and Sydney NSW (per Attachment I). The Government’s premium will be determined based on the fixed premium prices proposed in Section 1 Part II, Pricing, B. through E. respectively, according to the appropriate salary range for the option year. Any revisions to the estimated annual wages (i.e. salaries) set forth in Attachment 1, will be done through issuance of contract modification(s).

B. Contractor Responsibility in Claims and Reimbursement to Claimants

B.1. General.

The Contractor shall be responsible for all planning, estimating, programming, project management, scheduling, dispatching, supervision, and inspection of work. The Contractor shall maintain his own reference library of technical reference works and local laws and regulations, including current tariffs and registries. The Contractor shall treat the information provided by the Embassy concerning employee' personal data, medical information, and salaries as highly sensitive and not divulge any employee information to unauthorized persons. The Contractor shall establish procedures for handling medical insurance claims as follows:

B.1.1 Administrative Records.

(1) The Contractor shall maintain medical insurance files for each covered employee including requests for claim reimbursements, receipts and proof of paid claims, and accounting of paid benefits with balances of amounts remaining in the annual per-person reimbursement ceiling.

(2) The Contractor shall provide the COR with the necessary claim forms for each type of benefit that can be claimed under the contract. These forms shall specify a list of documents required to be appended to each claim and otherwise provide instructions for claim filing.

(3) The Contractor shall send employee claim reimbursement checks to employees not later than two weeks after a claim is submitted.

B.1.2. Insurance Claims.

(2) The Contractor shall date stamp and screen all claims submitted on the day of receipt. If there are any missing documents or information thereby disallowing said claim to be payable, the Contractor shall notify the employee within two business days, with a copy to the COR (if notification is written).

(3) The Contractor shall settle the claims no later than two weeks from the date the claim is submitted to the Contractor.

(4) Settlement shall be by issuance of checks in the name of the employee for each claim submitted. Each check shall be accompanied by a form providing details of the amount reimbursed with an explanation of deductions, if any.

(5) The Contractor shall accept the medical specialist’s choice of hospital for surgery. The Contractor will pay the expenses directly to the hospitals.

B.1.3. Report Requirements. The Contractor shall provide the following report twice per year. The first report must be received by the COR no later than the 10th day of April and shall cover the activities of the first nine months of the contract period. The second report must be received by the COR no later than the 10th day of July and shall provide cumulative data for the entire contract year.

Employee Claims Report. The report will list all claims paid by the Contractor to a claimant, including the name of the claimant, date claim is received by the Contractor, and the amount claimed. This report shall also include all outstanding claims and a brief description of why a claim has not been paid.

B.1.4. Miscellaneous Contractor Requirements.

(1) General.

The Contractor shall take all such steps as are necessary, and obtain and pay for all permits, taxes and fees as are required by the Australian government to establish and/or operate a commercial venture locally. A contract with the U.S. Government conveys no special privileges or immunities to the Contractor. The Contractor is an independent commercial concern and not a part of the U.S. Mission. The Contractor's employees are not U.S. Government employees. Registration of this contract with the Australian government, if required by law, will be the sole responsibility of the Contractor, and any fees, taxes, or other duties shall be payable by the Contractor without recourse to the Government of the amounts thereof.

(2) Licenses and Local Laws.

The Contractor shall possess all permits, licenses, and any other appointments required for the prosecution of work under this contract, all at no additional cost to the Government. The Contractor shall perform this contract in accordance with local laws.

(3) Brochure Requirement.

The Contractor shall provide a document (brochure/pamphlet/other written document) in English that sets forth a complete listing of the workers compensation insurance benefits to be provided under this contract. This brochure shall be provided in sufficient quantities so that each covered employee receives a copy. The Contractor shall furnish all copies of the brochures to the COR no later than thirty days after date of contract award.

The Contractor assumes full responsibility for ensuring that the document described above accurately reflects the requirements of the contract. Should the COR discover that the brochure contains inaccuracies, the Contractor will be notified in writing; however, failure on the part of the Government to notice any inaccuracies shall in no way limit, revise or otherwise affect the requirement under this contract for the Contractor to fully comply with all contract terms.

B.1.5. Injury Management Program.

In the event of a workplace injury, the insurer must establish and maintain an Injury Management Program in accordance with applicable laws in respective jurisdictions. This program is a coordinated and integrated set of policies and procedures addressing all aspects of injury management from time of injury, including:

· Treatment;

· Medical management practices;

· Employment;

· Rehabilitation;

· Retraining; and

· Claims management systems

B.1.6. Insurer Response

In the event of a workplace injury, the insurer must take action under the insurer’s injury management program within 3 business days after receiving the injury notice from the employer. The insurer must contact the employee, the employer and the injured worker’s nominated treating doctor. From time to time an occupational rehabilitation provider (professional occupational therapist) may be appointed by the Workers Compensation Insurance Company to assist in the return to work process. However, unless the COR raises valid objections, the Mission will be guided by the recommendation of the Insurer in appointing an appropriately qualified occupational rehabilitation provider.

IV. DEFINITIONS

COR Contracting Officer's Representative (Senior Human Resources Advisor at U.S. Embassy Canberra).

Employee Local individuals employed by the U.S. Government. For the purposes of this contract also includes local volunteers (work experience students, etc.)

Employer The United States Government.

V. DELIVERY LOCATION

All reports and other deliverables required under this contract shall be delivered to the following address:

Regional Human Resources Office U.S. Embassy Canberra Moonah Place Yarralumla, ACT 2600

VI. PERIODS OF PERFORMANCE

The base period of this contract starts on July 1, 2011 and continues for twelve months with an additional four (4) possible option years.

VII. LOCATION OF EMPLOYMENT

Eligible participants must be employed or volunteering within the geographic boundaries of Australia for the agencies listed below:

Department of State, Department of Defense, Foreign Commercial Service, Foreign Agricultural Service, DCMA, ODC, DEA, USSS, TSA, MSG, IRS and FPD.

Insurance coverage will continue for these eligible participants when on temporary duty assignments away from their employment location. Temporary duty assignments may be inside or outside of Australia.

VIII. INSPECTION AND ACCEPTANCE

The Contractor, not the Government, is responsible for management and quality control to meet the terms of the contract. The role of the Government is to conduct quality assurance to ensure that contract standards are achieved.

A. Surveillance

The Contracting Officer’s Representative (COR) will receive and document all complaints from Government personnel regarding the services provided. If appropriate, the COR will send the complaints to the Contractor for corrective action.

B. Standard

The performance standard is that the Government receives no more than two (2) customer complaints per quarter. The COR shall notify the Contracting Officer of the complaints so that the Contracting Officer may take appropriate action to enforce the inspection clause (FAR 52.212.4, Contract Terms and Conditions-Commercial Items (May 2001), if any of the services exceed the standard.

C. Procedures

C.1. If any Government personnel observe unacceptable services, either incomplete work or required services not being performed, they should immediately contact the COR.

C.2. The COR will require written documentation to record the complaint.

C.3. If the COR determines the complaint is invalid, the COR will advise the complainant. The COR will retain the annotated copy of the written complaint for his/her files.

C.4. If the COR determines the complaint is valid, the COR will inform the Contractor and give the Contractor additional time to correct the defect, if additional time is available. The COR shall determine how much time is reasonable.

C.5. The COR shall, as a minimum, orally notify the Contractor of any valid complaints.

C.6. If the Contractor disagrees with the complaint and challenges the validity of the complaint, the Contractor will notify the COR. The COR will review the matter to determine the validity of the complaint.

C.7. The COR will consider complaints as resolved unless notified otherwise by the complainant.

C.8. Repeat customer complaints are not acceptable for any services. If a repeat customer complaint is received for the same deficiency during the service period, the COR will contact the Contracting Officer for appropriate action under the Inspection clause.

SECTION 1 - THE SCHEDULE

Attachment 1

Estimated Annual Wages

This data is provided for informational purposes only.

WC0030702 – U.S. Embassy Canberra

Period No. of Employees Wages (A$)

VIC8793953- VIC (Melbourne)

Period No. of Employees Wages (A$)

WCW0030799 – WA (Perth)

Period No. of Employees Wages (A$)

WC314295157- NSW (Sydney)

Period No. of Employees Wages (A$)

SECTION 2 - CONTRACT CLAUSES

FAR 52.212-4 CONTRACT TERMS AND CONDITIONS – COMMERICAL ITEMS (MAR 2009), is incorporated by reference. (See SF-1449, block 27a).

ADDENDUM TO 52.212-4

None

FAR 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders—Commercial Items. (Jan 2011)

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

(1) 52.222-50, Combating Trafficking in Persons (Feb 2009) (22 U.S.C. 7104(g)).

___Alternate I (Aug 2007) of 52.222-50 (22 U.S.C. 7104(g)).

(2) 52.233-3, Protest After Award (AUG 1996) (31 U.S.C. 3553).

(3) 52.233-4, Applicable Law for Breach of Contract Claim (OCT 2004) (Pub. L. 108-77, 108-78).

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

[Contracting Officer check as appropriate.] _X_ (1) 52.203-6, Restrictions on Subcontractor Sales to the Government (Sept 2006), with Alternate I (Oct 1995) (41 U.S.C. 253g and 10 U.S.C. 2402).

__ (2) 52.203-13, Contractor Code of Business Ethics and Conduct (Apr 2010) (Pub. L. 110-252, Title VI, Chapter 1 (41 U.S.C. 251 note)).

__ (3) 52.203-15, Whistleblower Protections under the American Recovery and Reinvestment Act of 2009 (June 2010) (Section 1553 of Pub. L. 111-5). (Applies to contracts funded by the American Recovery and Reinvestment Act of 2009.)

__ (4) 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (Jul 2010) (Pub. L. 109-282) (31 U.S.C. 6101 note).

__ (5) 52.204-11, American Recovery and Reinvestment Act—Reporting Requirements (Jul 2010) (Pub. L. 111-5).

__ (6) 52.209-6, Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (DEC 2010) (31 U.S.C. 6101 note). (Applies to contracts over $30,000). (Not applicable to subcontracts for the acquisition of commercially available off-the-shelf items).

__ (7) 52.219-3, Notice of Total HUBZone Set-Aside or Sole-Source Award (Jan 2011) (15 U.S.C. 657a).

__ (8) 52.219-4, Notice of Price Evaluation Preference for HUBZone Small Business Concerns (JAN 2011) (if the offeror elects to waive the preference, it shall so indicate in its offer) (15 U.S.C. 657a).

__ (9) [Reserved] __ (10)(i) 52.219-6, Notice of Total Small Business Set-Aside (June 2003) (15 U.S.C. 644).

__ (ii) Alternate I (Oct 1995) of 52.219-6.

__ (iii) Alternate II (Mar 2004) of 52.219-6.

__ (11)(i) 52.219-7, Notice of Partial Small Business Set-Aside (June 2003) (15 U.S.C. 644).

__ (ii) Alternate I (Oct 1995) of 52.219-7.

__ (iii) Alternate II (Mar 2004) of 52.219-7.

__ (12) 52.219-8, Utilization of Small Business Concerns (Jan 2011) (15 U.S.C. 637(d)(2) and (3)).

__ (13)(i) 52.219-9, Small Business Subcontracting Plan (Jan 2011) (15 U.S.C. 637(d)(4)).

__ (ii) Alternate I (Oct 2001) of 52.219-9.

__ (iii) Alternate II (Oct 2001) of 52.219-9.

__ (iv) Alternate III (Jul 2010) of 52.219-9.

__ (14) 52.219-14, Limitations on Subcontracting (Dec 1996) (15 U.S.C. 637(a)(14)).

__ (15) 52.219-16, Liquidated Damages—Subcon-tracting Plan (Jan 1999) (15 U.S.C. 637(d)(4)(F)(i)).

__ (16)(i) 52.219-23, Notice of Price Evaluation Adjustment for Small Disadvantaged Business Concerns (OCT 2008) (10 U.S.C. 2323) (if the offeror elects to waive the adjustment, it shall so indicate in its offer).

__ (ii) Alternate I (June 2003) of 52.219-23.

__ (17) 52.219-25, Small Disadvantaged Business Participation Program—Disadvantaged Status and Reporting (Apr 2008) (Pub. L. 103-355, section 7102, and 10 U.S.C. 2323).

__ (18) 52.219-26, Small Disadvantaged Business Participation Program— Incentive Subcontracting (Oct 2000) (Pub. L. 103-355, section 7102, and 10 U.S.C. 2323).

__ (19) 52.219-27, Notice of Total Service-Disabled Veteran-Owned Small Business Set-Aside (May 2004) (15 U.S.C. 657 f).

__ (20) 52.219-28, Post Award Small Business Program Rerepresentation (Apr 2009) (15 U.S.C. 632(a)(2)).

__ (21) 52.222-3, Convict Labor (June 2003) (E.O. 11755).

__ (22) 52.222-19, Child Labor—Cooperation with Authorities and Remedies (Jul 2010) (E.O. 13126).

__ (23) 52.222-21, Prohibition of Segregated Facilities (Feb 1999).

__ (24) 52.222-26, Equal Opportunity (Mar 2007) (E.O. 11246).

__ (25) 52.222-35, Equal Opportunity for Veterans (Sep 2010)(38 U.S.C. 4212).

__ (26) 52.222-36, Affirmative Action for Workers with Disabilities (Oct 2010) (29 U.S.C. 793).

__ (27) 52.222-37, Employment Reports on Veterans, (Sep 2010) (38 U.S.C. 4212).

__ (28) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (Dec 2010) (E.O. 13496).

__ (29) 52.222-54, Employment Eligibility Verification (JAN 2009). (Executive Order 12989). (Not applicable to the acquisition of commercially available off-the-shelf items or certain other types of commercial items as prescribed in 22.1803.)

__ (30)(i) 52.223-9, Estimate of Percentage of Recovered Material Content for EPA–Designated Items (May 2008) (42 U.S.C. 6962(c)(3)(A)(ii)). (Not applicable to the acquisition of commercially available off-the-shelf items.)

__ (ii) Alternate I (May 2008) of 52.223-9 (42 U.S.C. 6962(i)(2)(C)). (Not applicable to the acquisition of commercially available off-the-shelf items.)

__ (31) 52.223-15, Energy Efficiency in Energy-Consuming Products (DEC 2007) (42 U.S.C. 8259b).

__ (32)(i) 52.223-16, IEEE 1680 Standard for the Environmental Assessment of Personal Computer Products (DEC 2007) (E.O. 13423).

__ (ii) Alternate I (DEC 2007) of 52.223-16.

__ (33) 52.223-18, Contractor Policy to Ban Text Messaging While Driving (SEP 2010) (E.O. 13513).

__ (34) 52.225-1, Buy American Act—Supplies (Feb 2009) (41 U.S.C. 10a-10d).

__ (35)(i) 52.225-3, Buy American Act—Free Trade Agreements—Israeli Trade Act (June 2009) (41 U.S.C. 10a-10d, 19 U.S.C. 3301 note, 19 U.S.C. 2112 note, 19 U.S.C. 3805 note, Pub. L. 108-77, 108-78, 108-286, 108-302, 109-53, 109-169, 109-283, and 110-138).

__ (ii) Alternate I (Jan 2004) of 52.225-3.

__ (iii) Alternate II (Jan 2004) of 52.225-3.

__ (36) 52.225-5, Trade Agreements (AUG 2009) (19 U.S.C. 2501, et seq., 19 U.S.C. 3301 note).

_X_ (37) 52.225-13, Restrictions on Certain Foreign Purchases (June 2008) (E.O.’s, proclamations, and statutes administered by the Office of Foreign Assets Control of the Department of the Treasury).

__ (38) 52.226-4, Notice of Disaster or Emergency Area Set-Aside (Nov 2007) (42 U.S.C. 5150).

__ (39) 52.226-5, Restrictions on Subcontracting Outside Disaster or Emergency Area (Nov 2007) (42 U.S.C. 5150).

__ (40) 52.232-29, Terms for Financing of Purchases of Commercial Items (Feb 2002) (41 U.S.C. 255(f), 10 U.S.C. 2307(f)).

__ (41) 52.232-30, Installment Payments for Commercial Items (Oct 1995) (41 U.S.C. 255(f), 10 U.S.C. 2307(f)).

__ (42) 52.232-33, Payment by Electronic Funds Transfer—Central Contractor Registration (Oct 2003) (31 U.S.C. 3332).

_X_ (43) 52.232-34, Payment by Electronic Funds Transfer—Other than Central Contractor Registration (May 1999) (31 U.S.C. 3332).

__ (44) 52.232-36, Payment by Third Party (Feb 2010) (31 U.S.C. 3332).

__ (45) 52.239-1, Privacy or Security Safeguards (Aug 1996) (5 U.S.C. 552a).

__ (46)(i) 52.247-64, Preference for Privately Owned U.S.-Flag Commercial Vessels (Feb 2006) (46 U.S.C. Appx. 1241(b) and 10 U.S.C. 2631).

__ (ii) Alternate I (Apr 2003) of 52.247-64.

(c) The Contractor shall comply with the FAR clauses in this paragraph (c), applicable to commercial services, that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

[Contracting Officer check as appropriate.] __ (1) 52.222-41, Service Contract Act of 1965 (Nov 2007) (41 U.S.C. 351, et seq.).

__ (2) 52.222-42, Statement of Equivalent Rates for Federal Hires (May 1989) (29 U.S.C. 206 and 41 U.S.C. 351, et seq.).

__ (3) 52.222-43, Fair Labor Standards Act and Service Contract Act—Price Adjustment (Multiple Year and Option Contracts) (Sep 2009) (29 U.S.C. 206 and 41 U.S.C. 351, et seq.).

__ (4) 52.222-44, Fair Labor Standards Act and Service Contract Act—Price Adjustment (Sep 2009) (29 U.S.C. 206 and 41 U.S.C. 351, et seq.).

__ (5) 52.222-51, Exemption from Application of the Service Contract Act to Contracts for Maintenance, Calibration, or Repair of Certain Equipment—Requirements (Nov 2007) (41 351, et seq.).

__ (6) 52.222-53, Exemption from Application of the Service Contract Act to Contracts for Certain Services—Requirements (Feb 2009) (41 U.S.C. 351, et seq.).

__ (7) 52.226-6, Promoting Excess Food Donation to Nonprofit Organizations (Mar 2009) (Pub. L. 110-247).

__ (8) 52.237-11, Accepting and Dispensing of $1 Coin (Sept 2008) (31 U.S.C. 5112(p)(1)).

(d) Comptroller General Examination of Record. The Contractor shall comply with the provisions of this paragraph (d) if this contract was awarded using other than sealed bid, is in excess of the simplified acquisition threshold, and does not contain the clause at 52.215-2, Audit and Records—Negotiation.

(1) The Comptroller General of the United States, or an authorized representative of the Comptroller General, shall have access to and right to examine any of the Contractor’s directly pertinent records involving transactions related to this contract.

(2) The Contractor shall make available at its offices at all reasonable times the records, materials, and other evidence for examination, audit, or reproduction, until 3 years after final payment under this contract or for any shorter period specified in FAR Subpart 4.7, Contractor Records Retention, of the other clauses of this contract. If this contract is completely or partially terminated, the records relating to the work terminated shall be made available for 3 years after any resulting final termination settlement. Records relating to appeals under the disputes clause or to litigation or the settlement of claims arising under or relating to this contract shall be made available until such appeals, litigation, or claims are finally resolved.

(3) As used in this clause, records include books, documents, accounting procedures and practices, and other data, regardless of type and regardless of form. This does not require the Contractor to create or maintain any record that the Contractor does not maintain in the ordinary course of business or pursuant to a provision of law.

(e)(1) Notwithstanding the requirements of the clauses in paragraphs (a), (b), (c), and (d) of this clause, the Contractor is not required to flow down any FAR clause, other than those in this paragraph (e)(1) in a subcontract for commercial items. Unless otherwise indicated below, the extent of the flow down shall be as required by the clause—

(i) 52.203-13, Contractor Code of Business Ethics and Conduct (Apr 2010) (Pub. L. 110-252, Title VI, Chapter 1 (41 U.S.C. 251 note)).

(ii) 52.219-8, Utilization of Small Business Concerns (Dec 2010) (15 U.S.C. 637(d)(2) and (3)), in all subcontracts that offer further subcontracting opportunities. If the subcontract (except subcontracts to small business concerns) exceeds $650,000 ($1.5 million for construction of any public facility), the subcontractor must include 52.219-8 in lower tier subcontracts that offer subcontracting opportunities.

(iii) [Reserved]

(iv) 52.222-26, Equal Opportunity (Mar 2007) (E.O. 11246).

(v) 52.222-35, Equal Opportunity for Veterans (Sep 2010) (38 U.S.C. 4212).

(vi) 52.222-36, Affirmative Action for Workers with Disabilities (Oct 2010) (29 U.S.C. 793).

(vii) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (Dec 2010) (E.O. 13496). Flow down required in accordance with paragraph (f) of FAR clause 52.222-40.

(viii) 52.222-41, Service Contract Act of 1965 (Nov 2007) (41 U.S.C. 351, et seq.).

(ix) 52.222-50, Combating Trafficking in Persons (Feb 2009) (22 U.S.C. 7104(g)).

___Alternate I (Aug 2007) of 52.222-50 (22 U.S.C. 7104(g)).

(x) 52.222-51, Exemption from Application of the Service Contract Act to Contracts for Maintenance, Calibration, or Repair of Certain Equipment-Requirements (Nov 2007) (41 U.S.C. 351, et seq.).

(xi) 52.222-53, Exemption from Application of the Service Contract…