SO1836-26 - Special Procurement Notice - ICSolutions.pdf

SO1836-26 - Contract-Specific Special Procurement for ICSolutions Advanced Technologies Page 1 of 2

NOTICE OF

REQUEST for APPROVAL of a

CONTRACT-SPECIFIC SPECIAL

PROCUREMENT

SO1836-26

for

ICSolutions Advanced Technologies

Release Date: 7/20/2026

Comments / Questions / Protest Due: 7/27/2026 @ 12:00 PDT

1. NOTICE

The County will be requesting its Chief Administrative Officer (CAO) to approve a special procurement.

Prior to the request being presented to the CAO, pursuant to MCPCR 20-0285, a notice must be advertised providing the public with an opportunity to protest the request.

2. DOCUMENTS

Electronic copies of this notice and all related documents can be obtained from the Marion County Procurement Collaboration Portal at the following URL:

https://contracts-marioncountygcc.msappproxy.net/gateway/

3. REQUEST

Please review the document titled “SO1836-26 – Special Procurement”. This document includes all the elements required to satisfy ORS 279B.085 and MCPCR 20-0285, Special Procurement.

4. COMMENT, QUESTION, AND PROTEST OPPORTUNITY

MCPCR 20-0285(4) states that an affected person may protest the approval of or request for approval of a special procurement in accordance with ORS 279B.400 and section 20-0700.

If you wish to provide comment, questions, or a protest to the request for approval of a Special Procurement, it must be done so through the Marion County Procurement Collaboration Portal at the URL listed above, by the time and date listed above.

5. RESPONSE INSTRUCTIONS

A. Log Into the Procurement Collaboration Portal https://contracts-marioncountygcc.msappproxy.net/gateway/

SO1836-26 - Contract-Specific Special Procurement for ICSolutions Advanced Technologies Page 2 of 2 i Go to the Marion County Procurement Collaboration Portal which can be found at:

https://contracts-marioncountygcc.msappproxy.net/gateway/ ii Sign In or Create an Account iii Creating an account MUST be completed 15-30 minutes before files will be able to be submitted through the portal.

B. Solicitations Tab i At the top of the page, hover over Solicitations ii Select Search All Solicitations iii Click View next to the applicable solicitation

C. Opportunity Details i Viewing Documents – Scroll down the page to the Files, Documents, Images section, Public Files: subsection. Here you will find all of the relevant files.

ii Submitting a Question – If you would like to submit a question, scroll down the page to the Questions & Answers section. Type your question in the My Questions/Answers text box and click the Ask Question box.

iii Register as Respondent - If you are interested in responding to the posting, click the button Register as Respondent on the left side of the screen.

iv Submitting Documents – If you would like to submit a response to this posting, scroll down the page to the Files, Documents, Images section, My Files: subsection. Here you will Select a file, select a File Category, and type a description before clicking the Save File button.

v Response Status – Once you have registered as a respondent and submitted documents, scroll to the bottom of the page to the Response Status section and select the appropriate status for your submission, then click Submit.

6. DISCLAIMER

This notice is issued to support the Special Procurement; it does not constitute a solicitation on its own. There will not be an evaluation or scoring of the material submitted. No information received in response to this notice will be returned. Responses to this notice are not an offer and cannot be accepted by the County to form a binding contract. Respondents will not necessarily be notified of the result of this notice, or future solicitation opportunities.

SO1836-26 - Contract-Specific Special Procurement for ICSolutions Advanced Technologies Page 1 of 3

CONTRACT-SPECIFIC

SPECIAL PROCUREMENT

SO1836-26

for

ICSolutions Advanced Technologies

Marion County is conducting a Special Procurement pursuant to ORS 279B.085 and MCPCR 20-0285.

1. BACKGROUND

The Sheriff’s Office is in the process of writing a Request for Proposals (RFP) for communication services and equipment to the Marion County Jail for Adults in Custody. The contract with ICSolutions Advanced Technologies will expire on September 19, 2026, and all extensions to the contract have been exhausted. Due to the timeline for conducting the solicitation and award of a new contract, there is insufficient time to fully onboard the new vendor. To ensure continuity of services, the Sheriff’s Office is implementing a short-term Contract-Specific Special Procurement with ICSolutions Advanced Technologies to allow time to conduct the solicitation, award a new contract and fully onboard the awarded contractor.

2. CONTRACTING PROCEDURE

The Sheriff’s Office intends to issue a Contract for Services with ICSolutions Advanced Technologies for a minimum of 90 days from the expiration of the original contract until a new contract has been fully executed and any implementation activities associated with the new contract have been completed.

3. CLASS OF GOODS OR SERVICES

ICSolutions Advanced Technologies will provide communication services and equipment to the Marion County Jail.

4. REQUIREMENTS

Pursuant to MCPCR 20-0285, the county may award a contract as a special procurement pursuant to the requirements of ORS 279B.085. The CAO may approve a special procurement if the procurement:

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A. ORS 279B.085(4)(a) Is unlikely to encourage favoritism in the awarding of public contracts or to substantially diminish competition for public contracts; and

B. ORS 279B.085(4)(b)(A) Is reasonably expected to result in substantial cost savings to the contracting agency or to the public; or

C. ORS 279B.085(4)(b)(B) Otherwise substantially promotes public interest in a manner that could not practicably be realized by complying with requirements that are applicable under ORS 279B.055, 279B.060, 279B.065 or 279B.070 or under any rules adopted thereunder.

5. DETERMINATION AND FINDINGS

A. ORS 279B.085(4)(a) This is an interim measure to ensure continuity of services, not a permanent award. The permanent contract will be awarded through a fair and open, solicitation process. The County is actively moving forward with the solicitation and is not bypassing the competitive pool to reward the current vendor; and

B. ORS 279B.085(4)(b)(A) Based on public procurement standards and jail transition logistics, this special procurement is expected to result in substantial cost savings by avoiding the high administrative, legal, and operational costs of an abrupt or unmanaged transition.

C. ORS 279B.085(4)(b)(B) The primary public interest of a correctional facility is maintaining absolute security and operational safety. A communications blackout severely impacts inmate morale and increases behavioral risks within the facility, threatening the safety of adults in custody, corrections deputies, and the public. Utilizing a short-term special procurement allows the County to responsibly draft, review, and secure approval for the long-term contract. This guarantees that the transition to the most responsive proposer is smooth, audited, and completely transparent.

6. LENGTH OF TIME

The length of time/duration for this special procurement is until a new contract is awarded and the transition from the current system is fully operational in the jail.

7. RESULTS OF INITIAL POSTING

Describe the outcome of the initial posting.

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8. REVIEW AND APPROVAL

MARION COUNTY SIGNATURES

Authorized Signature: ______________________________________________________________ Chief Administrative Officer Date

Reviewed by Signature: ______________________________________________________________ Marion County Contracts & Procurement Date