SO-22-005 SOW Avaya PBX System Groom_Final.pdf

USNS CESAR CHAVEZ

( T-AKE 14 )

COMMUNICATION AND NAVIGATION CONTRACT NO.

ITEM NO. SO22-004 CATEGORY "A" November 5, 2021

PBX TELEPHONE SYSTEM REPAIR MSC/ATH

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1.0 ABSTRACT

1.1 This item describes the requirement to perform a

complete “Tune & Groom” of the PBX/AVAYA phone system.

2.0 REFERENCES:

2.1 HOSE MCCANN T.M. # TE100-A7-MMC-010_0 AUTO DIAL

TELEPHONE SYSTEM MODEL 9500T6 (T-AKE 10 THRU 14)

2.2 HOSE MCCANN T.M. # TE101-A5-MMC-010 T-AKE INTEGRATED

COMMUNICATION SYSTEM, MODEL 2225-EPIC

3.0 ITEM LOCATION AND DESCRIPTION

3.1 Location:

3.1.1 06 level PABX & Electrical equipment RM.

3.1.2 Dial phones throughout the ship

3.2 Description/Manufacturer's Data: AVAYA G650/PBX

Avaya Hybrid Telephone System; PBX Telephone UPS Battery Backup System

3.2.1 Bill of Materials (Contractor Provided)

a. TOTAL OF 44 BATTERIES FOR UPS REQUIRED

(AVAYA PART NO. 790341054090)

b. TOTAL OF 6 MODEL AFB1212HH, DC BRUSHLESS 12V

FANS FOR SWITCHER UNIT

c. TOTAL OF 3 MODEL GM1204PQV1-8A DC 12V 2.8W

FANS FOR ADMIN COMPUTER AND SERVER.

3.2.2 Quantities are considered estimates. The

contractor shall provide exact quantities and additional material such as additional cable, fans, amplifier cards, Amps, etc.

that meet the requirements of this specification.

4.0 GOVERNMENT FURNISHED EQUIPMENT/ MATERIALS/ SERVICES: None

5.0 NOTES:

5.1 Description of trouble report:

5.1.1 A new Admin computer was installed but does not

cannot connect to network. Initial trouble

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shooting identified a faulty network switch or faulty port.

5.2 Performance Period: Award – 24 February 2022

5.3 Performance Location: Guam

5.4 Contact information:

Aaron Hevener Port Engineer USNS Cesar Chavez (T-AKE 14)

757.443.0947 Office

757.917.8051 Cell

aaron.t.hevener.civ@us.navy.mil

5.5 The contractor and all subcontractors, regardless of

tier, must consult the General Technical Requirements (GTR) to determine applicability to this work item.

In performance of this work item, the contractor and all subcontractors regardless of tier must comply with the requirements of all applicable GTRs.

5.6 The contractor and all subcontractors regardless of

tier are advised to review the other work items under this contract to determine their effect on the work required under this work item.

5.7 This ship contains High Voltage (HV) electrical

systems. The contractor and subcontractors shall obey all posted and verbal instructions regarding safety and exclusion from High Voltage areas. At no time shall a contractor or subcontractor approach, work on, or enter a High Voltage area without proper authorization.

5.8 THE T-AKE ELECTRICAL COLOR CODING DOES NOT FOLLOW

CONSISTENT COLOR SCHEME. THE SHIP IS KNOWN TO HAVE

CURRENT CARRYING CONDUCTORS COLORED GREEN, BLUE, BLACK

AND WHITE. THE CONTRACTOR SHALL ASSUME ALL ELECTRICAL

CABLES ARE HOT UNTIL TESTED OTHERWISE. THE CONTRACTOR

SHALL TEST ALL ELECTRICAL CABLES TO ENSURE THEY ARE

DEAD PRIOR TO WORK ON THE ITEM.

5.5 All shipboard lockout tag out procedures shall be

followed by the contractor.

6.0 QUALITY ASSURANCE REQUIREMENTS: None Additional

mailto:aaron.t.hevener.civ@us.navy.mil

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7.0 STATEMENT OF WORK:

7.1 Provide the service of Avaya representative to perform

a complete inspection, cleaning, diagnostics, repair, groom, tune, programming, and validate the PBX system is in accordance with manufactures specifications and trouble report per paragraph 5.1.

7.2 Replace all batteries in the UPS and load test.

7.3 Check automatic dial telephone exchange connections

(MCCF cabinet).

7.4 Check G650 media cards, cables and replace all

internal cooling fans.

7.5 Test system switcher for proper operation.

7.6 Replace all admin PC fans whether it be, the server or

PC.

7.7 Update software as per standard yearly operation.

7.8 Test all gangway connection boxes and repair

accordingly.

7.9 Check emergency number operation.

7.10 Clean all servers and cabinets.

7.11 Verify and test the PABX AC power supply and UPS

battery power input. Measure and test PABX power supply D.C. voltages. Test UPS operation and backup power after changing out of batteries.

7.12 Once System is satisfactory, demonstrate, and provide

training to Chief Engineer and Electronic Technicians.

7.13 Contractor shall provide a final detailed condition

report detailing at a minimum, conditions found, work accomplished, parts replaced, and any new recommendations to Chief Engineer and Port Engineer.

Report shall be hard copy and electronic PDF format.

7.14 Manufacturer’s Representative:

7.14.1 Provide the services of an OEM manufacturer's

representative to perform the work outlined above. The following is a suggested OEM REP:

Avaya Federal Solutions

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Bob Johns, US Navy Shipboard Account Manager Avaya Federal 5505 Robin Hood Rd. | Suite G Norfolk, VA. 23513 | office 757.852.3821, mobile

757.478.0751 | rhjohns@avaya.com | avaya.com

8.0 GENERAL REQUIREMENTS: None