Snow Removal Services Oct 2026.pdf

Great Schools in a Great Community

INVITATION TO BID

St. Joseph Public Schools Snow Removal Services October 13, 2026 - 10:00 a.m.

St. Joseph Public Schools is inviting bids for their Snow Removal Services. Sealed bids will be accepted at the Business office until 10:00 a.m. on October 13, 2026 at which time they will be opened and publicly read. The bids will be presented to the Board of Education at their next regularly scheduled meeting.

Important Notes:

● Bids submitted verbally, by telephone, email, or fax will not be considered.

● Late bids will not be accepted.

● Prices must be F.O.B. St. Joseph, MI. Purchases are to be exempt from all taxes, including state and federal taxes. Exemption certificates will be provided upon request.

● All bids must meet or exceed the specifications outlined in the Scope of Work.

● For questions, contact Director of Facilities Mike King at mking@sjschools.org or

269-926-3391.

The Board of Education reserves the right to accept or reject any or all bids, to waive any informalities, or to award the contract to the bidder other than the lowest. In cases of clear pricing errors (either unit or extended price), the correct value will be used.

Submission Instructions:

● All bids must be submitted using the attached bid form and signed by the bidder.

● Include two (2) signed copies of the bid form with your proposal.

● Sealed bids, clearly labeled “Snow Removal Services” to be delivered to:

St. Joseph Public Schools Robin Lawrence – Bid Proposal 2580 S. Cleveland Ave St. Joseph, MI 49085

Scope of Work for Snow Removal Services

Addresses to be bid are:

● Central Administration Building, 2580 Cleveland Ave

● St. Joseph High School, 2521 Stadium Drive

● Upton Middle School, 800 Maiden Lane

● Brown Elementary, 2027 Brown School Road

● EP Clarke Elementary, 515 East Glenlord Road

● Lincoln Elementary, 1102 Orchard Ave

● St. Joseph Transportation, 230 Palladium Drive

Pre-Bid meeting (non mandatory)

A pre-bid meeting will be held at 10:00am on Tuesday, September 22nd at the Central Administration offices at 2580 Cleveland Ave, St. Joseph, MI. The pre-bid meeting will consist of a review of this bid packet and allow bidders to ask any questions. (Bidders are welcome to visit any of the buildings on their own schedule).

General Conditions

1. Snow plowing/removal shall occur on school days (Monday through Friday) when there is snowfall in excess of 1.5 inches of heavy snow, or 2 inches of light snow.

Vendor is to operate before school openings in the mornings (deadlines listed on the Bid Form). Vendors are also responsible to monitor conditions of the snow removal areas for snow drifts, ice, etc., and respond accordingly.

2. The District understands that certain weather conditions may create the need for additional work on Saturdays, Sundays and/or Monday mornings. Any additional time will be paid as an extra push or by hourly rate (to be determined with the Vendor upon bid award).

3. The District reserves the right to cancel service on school closure days, such as holidays, snow days, power outages, etc.

4. Vendors may be called in for additional snow removal services (clearing of partial lots, etc.) on an hourly rate basis.

5. Salt shall be applied if any snow or ice residue remains after snow removal. The Bid Form lists approximate quantities to be applied.

6. In the event the Vendor cannot meet the deadlines on the Bid Form, the District may contract out or perform clearing duties in-house and collect from the Vendor the costs incurred. In the event that District employees perform the work, the

Vendor will pay all District labor costs for snow removal specified on the Bid Form, plus the current IRS mileage rate per mile driven in association with this labor. Furthermore, any operator leaving an area in an unsatisfactory condition will be required to return and complete the job with no additional compensation.

7. Vendor shall be responsible for all repairs or damages to District property caused by his/her equipment, personnel or materials used.

8. Vendor will be issued gate keys, where applicable, and shall be responsible for their safekeeping and return upon termination of services. Gates are to be locked prior to Vendor leaving the property.

9. Vendor must maintain workers’ compensation insurance, property and liability insurance (minimum $1,000,000 per occurrence), and auto insurance (minimum $1,000,000 per occurrence) through an A-VII rated carrier or better. Also, upon bid award, a certificate of insurance must be provided naming St. Joseph Public Schools as an additional insured with respect to liability coverage for work being performed on District property.

10. The bid packet includes maps identifying locations of all items mentioned in this bid (areas to be cleared, areas available to pile snow, sidewalks to be cleared, etc.).

11. A work ticket must be left onsite or via “same day email” for every service. Work tickets or same day emails shall include service date, approximate service time, and a list of the services performed by building.

12. Vendor must invoice at least monthly and break out invoicing by building (multiple buildings may be included on one invoice). Invoices must be submitted within 10 days after month end via paper or electronically to:

St. Joseph Public Schools 2580 S. Cleveland Ave St. Joseph, MI 49085

13. The District reserves the right to terminate this Agreement by notifying Vendor in writing and without any further obligation, whatsoever, if Vendor fails to comply fully with each and every term and condition hereof.

14. The District reserves the right to request additional information deemed necessary to evaluate any proposal.

Bid Form

Building/Address Snow Removal Deadline

Cost Per Push

Playgrounds Shoveling Service

(Sidewalks)

Salt Cost per Time

Central Admin Building 2580 Cleveland Ave

7am $ NA $ $

St. Joseph High School 2521 Stadium Drive

6am $ NA NA $

Upton Middle School 800 Maiden Lane

6am $ NA NA $

Brown Elementary 2027 Brown School Road

7am $ $ NA $

EP Clarke Elementary 515 East Glenlord Road

7am $ $ NA $

Lincoln Elementary 1102 Orchard Avenue

7am $ $ NA $

St Joseph Transportation 230 Palladium Drive

5:30am $ NA NA $

Central Administration

Transportation

EP Clarke Elementary

Lincoln Elementary

Brown Elementary

Upton Middle School

St. Joseph High School

Customer References

Please provide 3-5 current and/or past customers for which you have provided snow removal services

Company Phone Contract Size /Description

Year(s) Serviced

BID PROPOSAL FORM:

The undersigned certifies that the bid contained herein meets or exceeds the attached specifications. Prices bid will remain firm for at least ninety (90) days from the date of opening.

There is no direct or indirect business relationship between this firm or any of its employees, with any member of the St. Joseph Public Schools Board of Education or any school district employee in a position of influence and there is no conflict of interest as outlined in Board Policy.

Signature ________________________________________________________

COMPANY___________________________________________________________________

ADDRESS____________________________________________________________________

CITY/STATE/ZIP______________________________________________________________

AUTHORIZED SIGNATURE _________________________TITLE ____________________

PHONE ___________________________________________ DATE _____________________

POINT OF CONTACT__________________________________________________________

EMAIL______________________________________________________________________

BID BOND

A CERTIFIED CHECK, CASHIER’S CHECK, OR BID BOND IN THE AMOUNT EQUAL

TO FIVE PERCENT (5%) OF THE TOTAL OF THE BID, MADE PAYABLE TO ST. JOSEPH

PUBLIC SCHOOLS, WILL BE REQUIRED WITH EACH BID. A 100% OF LABOR,

MATERIAL AND PERFORMANCE BOND WILL BE REQUIRED OF THE SUCCESSFUL

BIDDER. THE BONDING COMPANY MUST BE LICENSED TO DO BUSINESS IN THE

STATE OF MICHIGAN.