Snow Removal 2026-27 RFQ.pdf

Snow Removal 2026-27 RFQ

REQUEST FOR QUALIFICATIONS (RFQ) #8926

BY

THE CITY OF WATERBURY

DEPARTMENT OF PUBLIC WORKS

SNOW PLOWING AND/OR HEAVY DUTY SNOW REMOVAL WITH WHEEL LOADERS

2026-2027

The City of Waterbury (hereinafter “City”), is seeking qualifications from multiple snow plowing operators (“Vendors”) to provide complete citywide services; Snow Plowing/Sanding Operations and/or Heavy Duty Trucking to remove snow for the 2026-27 fiscal year snow season.

A. Background and Intent

The City intends to enter into agreements to perform snow plowing services and/or heavy duty trucking to remove snow citywide with Vendors meeting the qualifications and requirements detailed below.

Item 1 Will be snow plowing and sanding of City Roads.

Item 2 Will be Heavy Duty Trucking and Snow Removal with Wheel Loaders. Vendors can submit for one or both categories.

RFQ Documents, plus any addenda that may be issued, may be obtained through the City’s ProcureWare website, www.waterburyct.procureware.com, beginning Monday, August 31, 2026 Potential Vendors must be registered on the City’s ProcureWare website in order to view and download all documents related to this RFQ from the ProcureWare website.

B. Qualifications

Eligible respondents will be those firms that have the following qualifications:

1. Accept City payment in accordance with the Price Schedule set forth in Paragraph 4 “Cost Information” of Section H “Submittal Requirements & Required Format” as set out therein;

2. All vehicles must be fully equipped and ready and kept available for use from November 1, 2026 through April 30, 2027 and the City reserves the right to cancel any Vendor or vehicle not compliant with any of the conditions and/or requirements set forth in this RFQ;

3. It is expected that a sander will be installed and operable either hydraulically or by electric motor on its vehicle(s) for the application of sand supplied by the City. The unit must be capable of controlling all functions of the sander from the cab interior.

4. While working or providing services to the City, a City issued magnetic plate must be affixed to each side of vehicle(s) and remain in plain sight at all times that vehicle is in use. The Vendor shall be responsible for payment of the replacement cost of said plate, if it is not returned to the City by April 16, 2027;

5. A vehicle odometer shall be in functional operating order at all times without lapse in operation;

6. All vehicles shall be equipped at all times with a vendor supplied cell phone;

7. All vehicles must be equipped with a 12V power port that will be dedicated to a GPS unit to be supplied by the City. Vendors will be responsible for the unit while the unit is in vendor’s possession.

All vendors will be issued a City-Owned 2-Way with GPS for each vehicle that will be supplied at the beginning of each storm. The radio must be powered-on and monitored by each driver. The vendor will be responsible for the unit while in the vendor’s possession and the unit must be returned at the end of each storm.

8. All vehicles shall fully comply with all Federal, State of Connecticut and local statutes, regulations and ordinances;

9. All vehicles shall be equipped with auxiliary lights, adjusted headlights and flashing amber lights in accordance with the Connecticut Dept. of Transportation, Bureau of Engineering and Highway Operations requirements and in conformity with the Connecticut General Statutes;

10. Upon notice by the City, all vehicles shall be on location at a City designated site and ready to provide services within SIXTY (60) minutes of City notification by telephone at the Vendor's primary telephone number, regardless of whether the notice is provided to a live person or to a recording device;

11. Subcontracting of services by the Vendor to a third party shall be prohibited.

12. Each Vendor vehicle shall be verified by the City at a time and place designated by the City. This verification, using Attachment B "Vehicle Information Sheet,” is required for all vehicles regardless of whether or not the Vendor has worked for the City before;

13. Each Vendor must be deemed by the City to be free of all tax delinquencies and must not be a defaulter upon any obligation to the City, including, but not limited to, taxes, water and sewer charges, parking violations, etc.

14. Vendors supplying vehicles that are required to be operated by drivers holding Commercial Drivers Licenses will be required to provide a letter to the City, on company letterhead, stating that all drivers of CDL licensed vehicles will participate in a Federal Drug Program that randomly tests participants.

15. The Vendor shall not commence Snow Plowing operations until all required insurance has been obtained by the Vendor and such insurance has been reviewed and approved by the Risk Manager of the City. All required insurance shall be maintained for the duration of any purchase order or contract resulting from this RFQ.

16. Any vendor not providing insurance documentation meeting the criteria established within the document by November 13, 2026 may be removed from consideration by the City of Waterbury.

17. Heavy Duty Trucking and Wheel Loaders:

Vendor provided pricing;

Vendor shall provide hourly rates for Equipment with Operator under ITEM 2.

18. The insurance requirements of the City are as follows:

With respect to performance of work under this RFQ, the Vendor shall not commence any work resulting from this RFQ until all insurance required herein has been obtained by the Vendor and such insurance has been approved by the City.

The Vendor shall not allow any subcontractor to commence work on any subcontract until all insurance required of any such subcontractor has been so obtained and approved by the City. Insurance shall be provided by insurers that are satisfactory to the City, authorized to do business in the State of Connecticut, that have at least an "A-" Best's Rating, and are in an A.M. Best financial size category of VII or higher.

The A.M. Best classifications are based on the most current A.M. Best Company ratings or an equivalent City approved rating system.

At no additional cost to the City, the Vendor shall purchase and maintain the insurance coverages set forth below which shall protect the City from claims which may arise out of or result from the Vendor’s obligation under this agreement, whether such obligations are the Vendor’s or subcontractor or person or entity directly or indirectly employed by said Vendor or subcontractor, or by any person or entity for whose acts said Vendor or subcontractor may be liable.

The Vendor’s General, Automobile and Excess Liability Insurance policies, as required herein, shall be endorsed to add the City as an additional insured. The insurance afforded the additional insured shall be primary insurance and the coverage and limits provided under the Vendor’s policies shall not be reduced or prorated by the existence of any other insurance applicable to any loss the additional insured may have suffered. Each insurance policy shall state that the insurance company shall agree to investigate and defend the insured against all claims for damages, even if groundless. If any insurance required herein is to be issued or renewed on a claims made form as opposed to an occurrence form, the retroactive date for coverage shall be no later than the commencement date of this agreement and shall provide that in the event of cancellation or non-renewal, the discovery period for insurance claims (“Tail Coverage”) shall be available for at least 60 months.

The following policies with stated limits shall be maintained, in full force and effect, at all times during which the services are to be performed by the Vendor:

(i) General Liability:

$1,000,000 each Occurrence $2,000,000 General Aggregate $2,000,000 Products/Completed Operations Aggregate

Providing coverage to protect the City for all damages arising out of bodily injuries, sickness to or death of all persons in any one accident or occurrence and for all damages arising out of destruction of property in any one accident or occurrence.

(ii) Auto Liability:

$1,000,000 Combined Single Limit Each Accident Any Auto, All Owned and Hired Autos

(iii) Workers Compensation: WC Statutory Limits Employers’ Liability (EL):

$100,0000 EL Each Accident $500,000 EL Disease Each Employee $100,000 EL Disease Policy Limit

NOTE TO SOLE PROPRIETORS: Private Vendors claiming exemption form Workers Compensation coverage requirements shall execute Attachment D “Statement of Exemption” and submit same with his response to this RFQ.

(iv) Excess/Umbrella Liability Insurance:

$1,000,000.00 per occurrence $1,000,000.00 aggregate

Failure to Maintain Insurance: In the event the Contractor fails to maintain the minimum required coverage as set forth herein, the City may at its option purchase same, and offset the Contractor’s invoices for the cost of said insurance.

Cancellation: The City of Waterbury shall receive written notice of cancellation from the Contractor at least thirty (30) calendar days prior to the date of actual cancellation, regardless of the reason for such cancellation.

Certificates of Insurance: The Vendor’s General, Automobile and Excess/Umbrella Liability Insurance policies, as required herein shall be endorsed to add the City as an additional insured and include a waiver of subrogation on all lines except Professional Liability. The insurance afforded the additional insured shall be primary and non-contributory insurance and the coverage and limits provided under the Vendor’s policies shall not be reduced or prorated by the existence of any other insurance applicable to any loss the additional insured may have suffered. At the time the Vendor executes this Contract, it shall furnish to the City, subject to City approval, certificate(s) of insurance, and Additional Insured Endorsement and Waiver of Subrogation Endorsement verifying the above coverages, including the naming of the City of Waterbury, as follows: “The City of Waterbury and its Board of Education is listed as additional insured on a primary and non-contributory basis on all policies except Workers Compensation. All policies shall include a Waiver of Subrogation regarding Snow Plowing Operations. The Vendor must supply replacement/renewal certificates at least thirty (30) calendar days prior to the expiration of the policy(ies). Said certificates shall contain a provision that coverage afforded under the policies shall not be cancelled or reduced for any reasons unless notice of not less than thirty (30) calendar days has been mailed to the Office of Corporation Counsel, 235 Grand Street, Waterbury, CT 06702.

No later than thirty (30) calendar days after Vendor receipt, the Vendor shall deliver to the City a copy of the Vendor's insurance policies, endorsements, and riders. Vendor’s costs for all Vendor insurance required by the City shall be included in its Total Bid Price and shall include only the Vendor’s direct and actual costs for such insurance, without any mark-ups by the Vendor.

C. Scope of Services

The successful respondent(s) shall perform Snow Plowing operations as directed by the City during the 2026-2027 City Fiscal Year (July 1, 2026– June 30, 2027) and, if required/requested, Heavy Duty Trucking and Snow Removal with Wheel Loaders.

D. Agreement Period

The agreement period for any contract or purchase order resulting from this RFQ is anticipated to be November 1, 2026 through April 30, 2027.

E. General Information

1. The City is an Equal Opportunity and Affirmative Action employer and does not discriminate in its hiring, employment, or business practices. The City is committed to complying with the Americans with Disabilities Act of 1990

(ADA) and does not discriminate on the basis of disability, in admission to, access to, or operation of its programs, services, or activities.

2. Any contract or purchase order resulting from this RFQ will be based on a two-step process. The first step will be to review and evaluate the qualifications of firms submitted in response to this RFQ. The second step will, at the City’ discretion, involve either the issuance of a purchase order or contract negotiations with one or more firms deemed most highly qualified to do the work needed.

Successful Vendors whose anticipated award amount is up to $50,000 will, at the City’s discretion, be issued a Purchase Order by the City. Successful Vendors whose anticipated award amount will exceed $50,000 shall, at the City’s discretion, be required to execute a formal contract with the City, as prepared by the Office of the Corporation Counsel of the City of Waterbury.

3. Each Respondent shall be responsible for determining that it has received all Addenda issued and shall acknowledge receipt of all Addenda as required per Attachment C.

4. All questions and communications about this Request for Qualifications and submission requirements must be directed through the City of Waterbury ProcureWare website and must be received by 2:00 PM on September 4, 2026. Prospective respondents must limit their contact regarding this RFQ to The Director of Purchasing or such other person otherwise designated by The Director of Purchasing. Responses to questions submitted by the above date or identified at any Information Session to be held in regard to this RFQ, as well as any changes or amendments to this RFQ, will be available via the City of Waterbury ProcureWare website no later than September 8, 2026, 2:00 PM. It shall be the responsibility of the respondent to download this information. If you have any procedural questions in this regard, please call The Director of Purchasing at (203) 574-6748.

F. Management

Any contract or purchase order resulting from this RFQ will be managed by the Public Works Department of the City of Waterbury.

G. Conditions

All respondents must be willing to adhere to the following conditions and must positively state this in the proposal:

1. All responses to this RFQ are to be the sole property of the City.

Respondents are encouraged not to include in their responses any information which is proprietary. All materials associated with this procurement process are subject to the terms of state laws defining freedom of information and privacy and all rules, regulations and interpretations resulting from those laws.

2. Any product, whether acceptable or unacceptable, developed under any contract or purchase order awarded as a result of the RFQ is to be the sole property of the City.

3. The timing and sequence of events resulting from this RFQ will ultimately be determined by the City.

4. The respondent agrees that its response will remain valid for a period of NINETY (90) days after the closing date for the submission and may be extended beyond that time by mutual agreement.

5. The City may amend the terms or cancel this RFQ any time prior to the execution of a contract or purchase order for these services if the City deems it to be necessary, appropriate or otherwise in the best interests of the City.

Failure to acknowledge receipt of amendments, in accordance with the instructions contained in the amendments, may result in a firm’s response not being considered. At his option, the City’s Director of Purchasing may provide all respondents with a limited opportunity to remedy any technical deficiencies identified by the City in their initial review of responses.

6. The respondent must certify that the personnel identified in its response to this

RFQ will be the persons actually assigned to the project. Any additions, deletions or changes in personnel from the proposal during the course of the agreement period must be approved by the City, with the exception of personnel who have terminated employment. Replacements for personnel who have terminated employment are subject to approval by the City. At its discretion, the City may require the removal and replacement of any of the respondent's personnel who do not perform adequately, regardless of whether they were previously approved by the City.

7. No subcontracting of any work resulting from this RFQ is permitted or allowed.

8. Any costs and expenses incurred by respondents in preparing or submitting responses are the sole responsibility of the respondent.

9. Respondents must be prepared to present evidence of experience, ability, financial standing, and any other information deemed necessary by the City to satisfactorily meet the requirements set forth or implied in the response.

10. No additions or changes to the original response will be allowed after submittal, except as may be allowed by the City, at its option, in accordance with Section G.5. of this RFQ. While changes are not permitted, clarification of responses may be required by the City at the respondent’s sole cost and expense. The final price and scope of services of any contract or purchase order resulting from this RFQ may be negotiated with responsible respondents.

11. The City reserves the right to inspect any and all of Respondent’s vehicles and/or equipment prior to the issuance of any purchase order resulting from this RFQ.

12. The respondent represents and warrants that its response is not made in connection with any other responder and is in all respects fair and without collusion or fraud. The respondent further represents and warrants that it did not participate in any part of the RFQ development process, had no knowledge of the specific contents of the RFQ prior to its issuance, and that no agent, representative or employee of the City participated directly in the respondent’s preparation of their response.

13. All responses to the RFQ must conform to instruction. Failure to include any required signatures, provide the required number of copies, to meet deadlines, answer all questions, follow the requested format, or failure to comply with any other requirements of this RFQ may be considered appropriate cause for rejection of the response.

14. All “Attachments” referenced throughout this RFQ and attached hereto are made part of this RFQ.

15. Any contract or purchase order resulting from this RFQ process will represent the entire agreement between the respondent and the City and will supersede all prior negotiations, representations or agreements, alleged or made, between the parties. The City shall assume no liability for payment of services under the terms of the contract or purchase order until the successful respondent is notified that the contract or purchase order has been accepted and approved by the City. Any contract resulting from this RFQ may be amended only by means of a written instrument signed by the respondent and signed by the Mayor.

H. Submittal Requirements & Required Format

One original (clearly identified as such) and (1) paper copies of the response, must be received at the following address no later than 11:30 AM on September 15, 2026. No responses received after 11:30 a.m. on September 15, 2026 shall be considered.

Mr. Kevin McCaffery

Director of Purchasing City of Waterbury 235 Grand Street

Room 103 Waterbury, CT 06702

Responses submitted must be bound, paginated, indexed and numbered consecutively.

Respondents shall complete Attachment C, addressed to Mr. McCaffery, which, in part, includes a statement by the respondent accepting all terms and conditions and requirements contained in the RFQ, and which shall be signed by a duly authorized official of the organization submitting the response. Respondents shall also, as indicated in Attachment C, identify the name of a contact person, along with their telephone number, email address, if applicable, and address, who can be contacted for the purpose of clarifying the information contained in the response to this RFQ. In addition to any other information required in Attachment C, respondents shall provide their firm’s authorization and a request to any persons, firm, or corporation to furnish any information requested by the City of Waterbury in verification of the recitals included in your response to this RFQ.

Responses must set forth accurate and complete information for each of the items listed below. At the City’s discretion, failure to do so could result in disqualification.

1. Respondent Information and Qualifications

Vendor shall complete and submit Attachment A “Vendor’s Qualification

Statement” with its response to this RFQ. (3 pages)

2. Experience and Capabilities

Vendor shall complete in its entirety Attachment B "Vehicle Information Sheet” for each vehicle it proposed to use. Vendor shall make copies of Attachment B as needed.

(1 page)

3. Covenants

By submission of a response Vendor agrees to comply with all conditions and/or requirements set forth in this RFQ for the duration of any purchase order or contract resulting from this RFQ.

All vendors who receive or are furnished a copy of this RFQ but do not submit a response are asked to submit a written statement indicating "no qualification response submitted".

4. Cost Information

For each Vendor vehicle assigned by the City for a particular snow call-up event, the City shall pay a minimum four (4) hours for each vehicle at the following hourly rates:

ITEM 1

a. SANDING AND PLOWING

1. Light Duty with 1.5 to 3.0 cubic yard sander and minimum 8 foot plow and vehicle gross weight ranging (GVWR) from 11,500 to 19,500 pounds.

$150.00 per hour

2. Medium Duty with >3 to 6 cubic yard sander and minimum 9 foot plow and vehicle gross weight ranging (GVWR) from 19,501 to 33,000 pounds.

$200.00 per hour

3. Heavy Duty with 8 to 10 cubic yard sander and minimum 10 foot plow and vehicle gross weight ranging (GVWR) from 33,001 to 46,000 pounds or greater.

$250.00 per hour

b. PLOWING ONLY

4. Light and Medium equipment for plowing only with a minimum 8 foot plow.

$90.00 per hour

ITEM 2 – Prices to be supplied by Vendor. See attachment E. Vendors are NOT required to provide prices for this service to be considered for Snow Plowing.

2A. Wheel Loader with operator

Four C.Y. Bucket. HOURLY RATE Five C.Y. Bucket HOURLY RATE

2B. Heavy Duty Dump Truck for hauling snow

Eight to Ten Yard Capacity HOURLY RATE Greater than Ten Yard Capacity HOURLY RATE

GENERAL NOTES

NOTE: specialized equipment may be considered on an individual basis.

NOTE: for all equipment categories above, periods less than one (1) hour shall be prorated from the hourly rate.

NOTE: All plows be equipped with power angle capability.

NOTE: The City will not pay for vehicle travel time to and/or from the Vendor's office, garage or other location and will pay solely for actual time on location and providing services.

There will be no City payment made for time out for meals or for the cost of meals. All rates shall include equipment, operator fuel and insurance costs.

NOTE: The City has implemented a GPS monitoring system; each vehicle will be required to have a 12V power outlet in the cab to be dedicated to a City owned and supplied monitoring device. The monitoring device will be used to track and verify progress of plowing/sanding operation. The device will also record actual operation time.

NOTE: The City reserves the right, in its sole discretion to review and modify the foregoing hourly rates in the event of any substantial rise in fuel prices as compared with September 2025 fuel prices.

c. CITY MINIMUM PAYMENT

In recognition of certain costs incurred pursuant to providing Snow Plowing, Vendor shall be eligible for a one-time City payment of TWO THOUSAND FIVE HUNDRED

DOLLARS ($2,500.00) per Vehicle, approved by the City of Waterbury and assigned a route approved by the Director of Public Works or his designee. Such payment to be issued after June 1, 2026, as approved by the Director of Public Works.

i. the Vendor's services were never requested by the City and were never provided by the Vendor;

ii. the Vendor complied in full with the Snow Plowing written agreement, including without limitation no lapses in availability to provide service for the entirety of the time period, and

iii. the Vendor received no other City payments under a Snow Plowing written agreement or purchase order.

NOTE: Vendor shall NOT be eligible for, nor qualified for, nor shall it receive, the foregoing $2,500.00 City Minimum Payment where Vendor has NOT been assigned in writing by the City to a specific City route or City district for services hereunder, such assignment to a specific City route or City district being solely at the City's discretion and not guaranteed, assured or pledged.

NOTE: It shall be the Vendor's responsibility to submit a written request for payment under this subsection between May 1 and May 15, 2027.

NOTE: Does not apply to ITEM 2 Equipment.

Note: The City is exempt from the payment of excise, transportation and sales taxes imposed by the Federal Government and/or the State. Such taxes must not be included in prices.

5. Exceptions and Alternatives. Respondents wishing to take any exceptions to any requirement in the RFQ shall state and explain such exceptions. The City may accept responses which take exception to any requirements in this RFQ, or which offer any alternative to a requirement herein, as well as consider such exceptions and alternatives in evaluating responses. Any exception or alternative must be clearly delineated and cannot materially affect the substance of this Request for Qualifications.

I. Evaluation of Responses; Selection Process

1. Evaluation Criteria. The final determination of which Vendor(s) are permitted to provide snow plowing/removal services shall be solely at the City's discretion and may include the evaluation of such items as the size and number of Vendor vehicles, the Vendor's prior performance with the City, and other factors.

The following non-exhaustive list of criteria will also be used in determining the successful Vendor(s):

a. The Vendor’s technical and managerial understanding of plowing, sanding and removal services as evidenced by the quality of the Vendor's submittal;

b. The quality and capability of the Vendor's equipment;

c. The Vendor's responsiveness and compliance with the RFQ requirements;

d. The background and experience of the Vendor in providing snow plowing/removal services elsewhere;

e. The outcome of a review of the Vendor's proposed Snow Plowing and Heavy Loading equipment;

f. A review of the Vendor's performance records and complaints, if any, filed against the Vendor;

g. The outcome of background investigation of the Vendor and its personnel with the State of Connecticut Department of Motor Vehicles, the State Police Department, the Waterbury Police Department, the Better Business Bureau and other agencies and sources the City may deem necessary;

h. A review of the Vendor's present and past business dealings with the City and other background information;

i. Determination that the Vendor has no business or contractual relationships which would result in a conflict of interest with providing snow plowing/removal services the City;

j. Failure to return magnetic placards from previous season

k. Poor response time, and

l. Other relevant factors.

2. Selection Process

The selection shall be done in two stages. Stage one shall be a short listing of respondents based on the criteria outlined above. A Selection Committee may be established as part of this process, the committee will interview as many firms as it deems necessary to determine which firm or firms can provide the most effective services to the City. Negotiations will then commence with the successful firm(s).

J. Rights Reserved To The City

1. The City reserves the right, at its sole discretion, to prioritize when selecting trucks in order to meet the needs of the City. The City’s priorities are as follows:

i. engage the service of a vendor based on the category of equipment to be provided

ii. engage a limited number of vehicles as required from vendors

iii. engage the services of a Vendor whose entire rolling stock has sander equipped vehicles, or with a Vendor that, as part of its rolling stock, has some sander equipped vehicles;

iv. engage the services of a Vendor whose entire rolling stock has power-angle plow equipped vehicles, or with a Vendor that, as part of its rolling stock, has some power-angle plow equipped vehicles;

v. assign Vendors to certain City service zones and routes.

vi. require that snow removal services shall be performed under the direction and supervision of the City of Waterbury, its Public Works Department and the City's Bureau of Streets.

2. Equipment Inspection Vendor equipment selected for use by the City of Waterbury will be inspected to confirm equipment meets the minimum standards as established by the City. Vendors will be contacted by a public works representative to schedule an inspection date, time and site mutually agreeable to both parties. All inspections must be completed by November 20, 2026 unless modified by the City.

3. Work Assignments Vendor equipment, if selected will be assigned to specific areas as determined by the City.

When notified, Vendor/Operator will report to depot as assigned by the City and “sign in” with specified staff. At time of response vendor’s operator will provide depot staff specific information as deemed necessary to include; vehicle plate #, City assigned number, vehicle mileage, operator’s name and valid cell phone number.

4. Equipment Breakdown There will be no payment for a truck while inoperable or idle, due to equipment breakdown during snow event. Vendor/Operator must notify City depot manager or designated staff of equipment failure and anticipated time required for repair. If the required repair is expected to be short term, the City at its discretion, may re-engage the equipment in assigned route. This may only occur after the City has been notified by the Vendor of completed repair.

In the event a breakdown occurs within the first four (4) hours of a storm assignment, the minimum payment provision will not apply. In the event that the material spreader (sander) breaks down and the truck is able to plow, the City MAY at the City’s discretion elect to utilize the truck for plowing only and will pay the rate applied for that function only.

5. Meals There will be no payment for mealtime or for the cost of meals. Each operator shall coordinate meal breaks with the designated depot manager.

6. Property Damage Vendors are responsible for the conduct and actions of operators of vendor equipment. All motor vehicle accidents are to be reported to the Waterbury Police Department and operators are to notify designated depot manager of any accident. In addition to motor vehicle accidents vendor is responsible for damage to public property, including, but not limited to curbing, fencing, lawns and sidewalks due to carelessness or negligence of vendor operator.

Vendor operator and/or entire Vendor Fleet may be suspended or terminated by the City for failure to comply with any of the above conditions or responsible rules as determined by the City.

The City reserves the right to award in part or in whole. The City reserves the right to reject responses for misrepresentation or if the respondent is in default of any prior City contract or purchase order, or if the response limits or modifies any of the terms and conditions and/or specifications of the RFQ. The City also reserves the right to waive technical defects, irregularities and omissions if, in its judgment, the best interest of the City will be served.

K. Federal, State and Local Employment Requirements

Respondents, if applicable, shall be obligated to fully comply with Federal Davis-Bacon Act, Federal American Recovery and Reinvestment Act of 2009, and the Housing and Urban Development Section 3 Clause.

END OF SECTION

ATTACHMENTS

ATTACHMENT A Vendor Qualification Statement (3 pages)

ATTACHMENT B Vehicle Information Sheet (1 page) Vendor must copy and utilize additional sheets. One sheet per vehicle

ATTACHMENT C Addendum Acknowledgement / Non-Collusive Affidavit (1 page)

ATTACHMENT D Workers Compensation Exemption Form for Sole Proprietors or Corporate Officers (3 pages)

ATTACHMENT E Pricing Page

Attachment A

VENDOR'S QUALIFICATION STATEMENT

The undersigned certifies under oath the truth and correctness of statements and all answers to questions made hereinafter.

SUBMITTED TO: DEPARTMENT OF PURCHASING, CITY OF WATERBURY

SUBMITTED BY:

NAME: __________________________________________ ( ) Corporation _________________________________________________ ( ) Partnership OFFICE ADDRESS: ________________________________ ( ) Individual _________________________________________________ ( ) Joint Venture Other___________

PRINCIPAL OFFICE: ______________________________________________________

PRIMARY TELEPHONE NUMBER: ___________________________________________

FAX NUMBER: __________________________EMAIL:___________________________

NOTE: Attach separate sheets as required)

1. How many years has your organization been in business?

2. How many years has your organization been in business under its present business name?

3. If a Corporation OR LLC, answer the following:

Date of Incorporation:

State of Incorporation:

President:

Vice Presidents:

Secretary:

Treasurer:

4. If a Partnership, Individual, Joint Venture or other, answer the following:

Date of Incorporation:

State of Operation:

Officers and Titles:

5. List other snow plowing and sanding contracts or agreements your organization anticipates with other Connecticut municipalities during 2026-2027 (Other than City of Waterbury contracts, agreements and projects):

6. Have you or your company ever failed to complete any work awarded to you, or have you ever defaulted on a contract?

If YES, please explain circumstance(s):

7. Disclose any current (within the last 3 years) business, financial, personal or other types of relationships which may pose a conflict of interest with providing snow removal for the City.

8. Vendor's chain of command and off-hours telephone numbers, cellular and otherwise, to be used for snow plowing and sanding operations:

Superintendent:

(Name / Telephone Number)

Foreman:

(Name / Telephone Number) Assistant Foreman:

(Name / Telephone Number)

Other:

(Name / Telephone Number)

The undersigned certifies under oath to the truth and correctness of statements and all answers to questions made herein.

9. Dated at _______________________ this _________ day of ___________________, 2026

Name of Vendor:

By:

(Print and sign name of duly authorized principal)

Title:

Attachment B

VEHICLE INFORMATION SHEET

Vendor - Please fill in and complete this sheet for EACH proposed vehicle

- ONE SHEET PER VEHICLE (vendor to make and complete the necessary copies)

Full Legal Name of Vendor ________________________________________________________

Address of Vendor ____________________________________________________________

Vehicle to be used:

Make Model and Year State and Marker Plate Registration Number & Expiration Date

Driver Information:

Driver’s Name, License Number, State of Issuance and Expiration Date:

Vehicle VIN Number ____________________________________________________________

Size of Plow: ________________________ Size of Sander: _______________________ Power Angle Plow: � YES � NO

Signed by Vendor: _______________________________ Date: _____________________, 6

For City Use Only:

Size of Plow: ___________________ Size of Sander: _______________________

Odometer Functions (print YES or NO): ________________

VIN: ______________________________________________________________________

Zone _________________________________ Depot _______________________________

Route/I.D. # ____________________________ Rate ________________________________

As to the above, the vehicle and its equipment were verified by City of Waterbury by:

(Print and sign name)

Date: _____________________

ATTACHMENT C

KEVIN McCAFFREY

DIRECTOR OF PURCHASING

235 GRAND STREET

WATERBURY, CT 06702

The undersigned declares that the only persons or parties interested in this Response as principals are as stated; that the Response is made without any collusion with other persons, firms, or corporations; that Responder has carefully examined the entire Request for Qualifications, that Responder has informed itself fully in regard to all conditions pertaining to the Work and the place where it is to be performed; and that with this representation, the undersigned makes this Response.

All Work for this Project shall be performed at the Prices as described in the RFQ Documents and these prices shall cover all expenses incurred in performing the Work required under the RFQ Documents, of which this Response and Form are a part.

The undersigned agrees and covenants that: a) if a Contract is awarded, the Contract Time shall commence upon delivery of the City’s written notice to proceed, which shall occur after contract execution by both parties, and b) if only a Purchase Order is issued, the Purchase Order time shall commence upon issuance.

The undersigned acknowledges receipt of addenda numbered: (insert date)

1 _________________________________ 4 _____________________________________

2 _________________________________ 5 _____________________________________

3 _________________________________ 6 _____________________________________

The undersigned hereby certifies under the penalties of perjury that this Response is in all respects bona fide, fair and made without collusion or fraud with any other person. As used in this section, the work "person" shall mean any natural person, joint venture, partnership, corporation, or other business or legal entity.

Social Security Number Signature of Individual or Corporate Name or Federal Identification Number

Corporate Officer (if applicable)

City notice of acceptance should be mailed, telegraphed or delivered to the undersigned Proposer at the he following address:

Name _____________________________________________________ By: ____________________________________________________

(Title) Business Address: ___________________________________________

(City, State, Zip Code)

Phone: ____________________________________________________ Date: ______________________________________________________

Note: If the Responder is a corporation, indicate State of incorporation under signature, and affix corporate seal; if a partnership, give full names and residential addresses, if different from business address.

ATTACHMENT D

CITY OF WATERBURY

PUBLIC WORKS DEPARTMENT

WORKERS COMPENSATION EXEMPTION FORM

State of Connecticut Workers’ Compensation Commission

FORM 75

or

FORM 6B

VENDOR _________________________

ADDRESS ________________________

CITY, ST, ZIP _____________________

SIGNATURE ________________________________ DATE __________________

INSURANCE BROKER ACKNOWLEDGEMENT:

Signature of Insurance Broker or Agent Representing Contractor for Liability

RECEIVED BY _________________________________

REQUEST FOR QUALIFICATIONS (RFQ) #8926

BY

THE CITY OF WATERBURY

DEPARTMENT OF PUBLIC WORKS

SNOW PLOWING AND/OR HEAVY DUTY SNOW REMOVAL WITH WHEEL LOADERS

2026-2027

ATTACHMENT E – EQUIPMENT PRICING PAGE

Date: _____________________

Kevin McCaffery Director of Purchasing City of Waterbury 235 Grand Street, Room 103 Waterbury, CT 06702

Sir:

Pursuant to and in compliance with your RFQ, the Undersigned, (Print or Type Company/Corporate Name) having carefully examined all the RFQ Documents, together with all Addenda, as acknowledged on Attachment C, and having informed itself fully in regard to all conditions and related requirements pertaining to the performance of services required under this RFQ; and that with this representation, the undersigned makes this Proposal, as follows:

ITEM 1 PRICES SET BY CITY- IS VENDOR APPLYING TO PLOW FOR THIS

SEASON? CIRCLE ONE: YES or NO

a. SANDING AND PLOWING

1. Light Duty with 1.5 to 3.0 cubic yard sander and minimum 8 foot plow and vehicle gross weight ranging (GVWR) from 11,500 to 19,500 pounds.

$150.00 per hour

2. Medium Duty with >3 to 6 cubic yard sander and minimum 9 foot plow and vehicle gross weight ranging (GVWR) from 19,501 to 33,000 pounds.

$200.00 per hour

3. Heavy Duty with 8 to 10 cubic yard sander and minimum 10 foot plow and vehicle gross weight ranging (GVWR) from 33,001 to 46,000 pounds or greater.

$250.00 per hour

[continued on following page]

b. PLOWING ONLY

4. Light and Medium equipment for plowing only with a minimum 8 foot plow.

$90.00 per hour

ITEM 2 TO BE COMPLETED BY VENDOR AND SUBMITTED WITH RESPONSE

ONLY IF VENDOR WANTS TO BE CONSIDERED FOR HEAVY DUTY SNOW REMOVAL

USING WHEEL LOADERS:

2A. Wheel Loader with operator

Four C.Y. Bucket. HOURLY RATE $ ______________________ Five C.Y. Bucket HOURLY RATE $ ______________________

2B. Heavy Duty Dump Truck for hauling snow

Eight to Ten Yard Capacity HOURLY RATE $ ______________________

Greater than Ten Yard Capacity HOURLY RATE $ ___________________

Social Security Number Signature of Individual or or Federal Identification Number Corporate Name

Company Name Corporate Officer

(if applicable)

By:

(Title)

(Business Address)

(City, State, Zip Code)

Date: Email:___________________________

END OF ATTACHMENT E