Snow Cat RFQ.pdf

Request For Quote

All Season’s Tracked Vehicle

Lane County Sheriff's Office

OVERVIEW

Lane County Sheriff’s Office is seeking Quotes from qualified Quoters to provide an All-Season’s Tracked Vehicle. This request is for a quote for a vehicle capable of traversing difficult terrain to include snow, ice and muddy conditions. Vehicle will be used for accessing remote communications tower sites on top of mountains with tight turnaround areas and at times, restricted side clearances.

Multiple quotes may be submitted by each vendor for different units, new or used.

EVALUATION AND SELECTION OF QUOTES

Quoters should be aware that the findings of County staff will result in a recommendation. The final decision of actual award of an Agreement rests with the County Administrator, as appropriate.

The award shall be to the Eligible Quoter(s) whose Quote is determined in writing to be the most advantageous to the County in overall value, considering both cost and qualifications. (LM 21.110)

DEADLINE

Please fill out Attachment A at the end of this document. Answer each question in the attachment and return as a pdf via email to Debby Haller (see Contact Information) no later than 5:00 pm local time, August 26, 2022.

ADDITIONAL TERMS

In evaluating the Quotes and selecting a Vendor, County reserves the following rights:

• To reject any Quote, and may for good cause, reject any or all Quotes when it is in the public interest to do so;

• To issue subsequent requests for Quotes, if desired;

• To negotiate with any Vendor to further amend, modify, refine, or delineate its Quote, and the

Agreement price as it is affected by such negotiation of scope of services, and specific Agreement terms;

• To request additional or more detailed information from any Quoter

CONTACT INFORMATION

All questions regarding this project and request should be directed to Debby Haller at the contact information below.

Thank you for participating.

CONTACT:

Debby Haller Fiscal Manager Lane County Sheriff's Office 125 E 8th Ave.

Eugene, OR 97401-2926 541-682-7409 debby.haller@lanecountyor.gov

ATTACHMENT A

INFORMATION TO BE PROVIDED WITH QUOTES

1. Company Name, product name, and contact information (email, office phone, cell phone if available) for Quote process.

2. Please provide a brief overview of your organization and length of providing/building these types of vehicles.

3. Please see bellow requirements for this unit:

o Minimum Specifications bellow:

o New or Used (complete) units will be considered

Used will require further follow up questions to verify condition

• Example questions:

o Warranty o Engine Hours o Hydraulic system service/condition o Service condition of mechanical parts o Interior condition o Paint condition o Serviceable life left of tracks o Any prior or existing damage o Availability of parts o At least 2-person enclosed insulated cab o Heater for cab o Windshield wipers o 70hp Turbo diesel engine o All hydraulic blade, no wider than tracks when transporting

Up/Down Left/Right Tilt/rack o Ability to carry cargo Cabin or rear deck o Front lighting o Amber warning beacon o Service/user manual o Optional equipment/configuration:

o Battery Cut off switch o Remote battery jump location without need to tilt cab or bed to access battery o Aux 50amp fuse panel o Rear lighting o Ability to add winch to back o Cost difference between rear deck or rear cabin configurations o Engine block Heater o Battery Heater o Spare tires/rollers o Service kit o Separate Summer and Winter tracks

4. Is your firm able to do business in the State of Oregon?

5. Please discuss the Scope of Services for Lane County outlined in this RFQ and tell us about your ability to perform these specific Services.

6. Please submit a copy of your standard contract template.

7. Please provide your proposed fees for the goods described in this RFQ for 6 months. Your proposed fee should be a fixed price, including all anticipated travel related expenses and/or miscellaneous expenses.

8. Please indicate if there would be additional fees and describe in detail.

9. We request references for at least 2 clients. The County reserves the right to investigate the past performance of any Quoter with respect to its successful performance of similar projects, compliance with contractual obligations, and its completion or delivery of a project on schedule.

Please ensure that your references are prepared to speak to us regarding your service and operation.

a. Name of Organization:

Length of Time as Client:

City or region service Client is located in:

Name of Contact:

Contact’s Telephone and Email:

b. Name of Organization:

Length of Time as Client:

City or region service Client is located in:

Name of Contact:

Contact’s Telephone and Email: