SN249002_IFB_Revised_04.22.24.pdf

ATE OF CALIFORNIA--HEALTH AND HUMAN SERVICES AGENC

DEPARTMENT OF DEVELOPMENTAL SERVICES

SONOMA DEVELOPMENTAL CENTER

April 22, 2024

INVITATION FOR BID SN249002

Notice to Prospective Bidders

Street Sweeper

Sonoma Developmental Center (SDC) is soliciting for service under the authority of Public Contract Code Section 10340. Bidders are invited to review and respond to this Invitation for Bid (IFB), entitled SN249002 “Street Sweeper “. To submit a bid, you must comply with the instructions contained in this document as well as with the requirements stated in the Agreement, Exhibit A, Scope of Work. By submitting a bid, your firm agrees to the terms and conditions stated in the IFB.

Please read all portions of this solicitation thoroughly. The Bidder is solely responsible for ensuring that SDC receives the complete bid in accordance with the Bid requirements, prior to the date and time specified in the solicitation. Bids received after the specified deadline will not be considered for review. SDC shall not be responsible for any delays in submittal, including missed deliveries. SDC reserves the right to cancel this IFB without cause at any time prior to award.

Note that all agreements entered into with SDC (also referred to as State of California and/or State), will include by reference General Terms and Conditions (GTC 04/2017) that may be viewed and downloaded at this Internet site: https:/www.dgs.ca.gov/OLS/Resources/Page-Content/Office-of-Legal-Services-Resources- List-Folder/Standard-Contract-Language and Contractor Certification Clauses (CCC 04/2017). If you do not have Internet access, a hard copy can be provided.

Public or private corporations, agencies, organizations, or individuals may submit a sealed bid in response to this IFB. The bidder must be legally constituted and qualified to do business within the State of California (registered with the California Secretary of State), if applicable. Bidder must be a legally cognizable public agency, sole proprietorship, partnership, or corporation (fully incorporated by the deadline for submitting bids).

Failure to meet the foregoing requirement will result in disqualification.

Bidders, including the bidders’ representatives such as executives, officers, board members, and agents, must be responsible and have the capability to professionally carry out the terms of this agreement. Those bidders/bidder representatives who have had a contract terminated with SDC or DDS facilities in the past 18 months will be disqualified and will not be considered in the award process. This restriction extends to any and all entities for which the bidder representatives have been responsible in whole or in part (e.g., making decisions, managing operations)

Sonoma Developmental Center (SDC) is waiving the Disabled Veteran’s Business Enterprise (DVBE) participation requirements for this agreement. However, the DVBE incentive is still in effect for this solicitation.

Please see page 8, Section D, Participation, Preference and Incentive Programs.

http://www.dgs.ca.gov/OLS/Resources/Page-Content/Office-of-Legal-Services-Resources-http://www.dgs.ca.gov/OLS/Resources/Page-Content/Office-of-Legal-Services-Resources-

Sonoma Developmental Center

IFB SN249002

In the opinion of SDC, this Invitation for Bid is complete and without need of explanation. However, if questions arise or there is a need to obtain clarifying information, bidder shall submit and email by the Questions Submittal Deadline in Section C., Bid Requirements and Information – Key Action Dates

Please note that no verbal information given will be binding upon SDC unless such information is issued in writing as an official addendum.

Executive Order N-6-22-Russia Sanctions

On March 4, 2022, Governor Gavin Newsom issued Executive Order N-6-22 (the EO) regarding Economic Sanctions against Russia and Russian entities and individuals. “Economic Sanctions” refers to sanctions imposed by the U.S. government in response to Russia’s actions in Ukraine, as well as any sanctions imposed under state law. By submitting a bid or proposal, Contractor represents that it is not a target of Economic Sanctions. Should the State determine Contractor is a target of Economic Sanctions or is conducting prohibited transactions with sanctioned individuals or entities, that shall be grounds for rejection of the Contractor’s bid/proposal any time prior to contract execution, or, if determined after contract execution, shell be grounds for termination by the State.

Contents A) Description of Services B) Bidder Minimum Qualifications C) Bid Requirements and Information

1) Key Action Dates

2) Non-Mandatory Pre-Bid Conference/Walkthrough

3) Submission of Bid

4) Evaluation and Selection

5) Award and Protest

6) Disposition of Bids

7) Agreement Execution and Performance

D) Preference Programs E) Required Attachments

A) ATTACHMENT 1 - REQUIRED ATTACHMENT CHECKLIST

B) ATTACHMENT 2 - BIDDER CERTIFICATION SHEET

C) ATTACHMENT 3 - BIDDER REFERENCES

D) ATTACHMENT 4 - COST WORKSHEET

ATTACHMENT 5 - PAYEE DATA RECORD (STD 204) AND PAYEE DATA RECORD

SUPPLEMENT (STD 205*)

E) ATTACHMENT 6 - CONTRACTOR CERTIFICATION CLAUSE (CCC 04/2017)

F) ATTACHMENT 7 - BIDDER DECLARATION (WRITTEN) (GSPD-05-105)

G) ATTACHMENT 8 - CALIFORNIA SECRETARY OF STATE CERTIFICATION OF STATUS*

H) ATTACHMENT 9 - DISABLED VETERAN BUSINESS ENTERPRISE (DVBE)

DECLARATIONS (DGS PD 843)*

I) ATTACHMENT 10 - DARFUR CONTRACTING ACT CERTIFICATION (DGS PD 1)*

J) ATTACHMENT 11 - CALIFORNIA CIVIL RIGHTS LAWS CERTIFICATION (DGS OLS 04) . 18

K) ATTACHMENT 12 - BIDDING PREFERENCES AND INCENTIVES

L) ATTACHMENT 13 - INSURANCE ACKNOWLEDGEMENT

M) ATTACHMENT 14 - CONTRACTOR POINT OF CONTACT

N) ATTACHMENT 15 - GENERATIVE ARTIFICAL INTELLIGENCE (GenAI) DISCLOSURE &

FACTSHEET (STD 1000)

F) Standard Agreement (STD 213) Exhibit A – Scope of Work Exhibit B – Budget Detail and Payment Provisions Exhibit C – General Terms and Conditions (GTC 04/2017)** Exhibit D – Special Terms and Conditions Exhibit E – Sexual Harassment Prevention Policy

A) Description of Services

Contractor agrees to provide all parts, labor, tools, equipment, and transportation necessary to provide street sweeping. See Exhibit A, Scope of Work (SOW) for a complete description of services to be provided.

Agreement Term

The term of this Agreement will be for one (1) year with the option to amend to add one (1) additional year, add funds, and increase or decrease services as deemed necessary by SDC. The rates on Attachment 4- Cost Worksheet, will not change as a result of any amendment to this Agreement. This Agreement may be terminated by SDC with thirty (30) days’ written notice to the Contractor.

Contractors are cautioned that no work will begin until the Agreement has been fully executed. If work is performed prior to agreement approval, and the Agreement for any reason is not approved, all previous work performed by the Contractor is considered donated to SDC and no payment shall be made for that work.

B) Bidder Minimum Qualifications

To be responsive to this IFB, the following requirements must be met.

NOTE: Bid submissions that do not meet the IFB requirements as stated may be rejected.

Bidder must complete, sign (where applicable), and return all attachments, including any required supporting documentation (e.g., references, certifications, licenses, insurance acknowledgement, Secretary of State) necessary to validate the Bidder’s qualifications.

1) Attachment 2, Bidder Certification Sheet must be signed by an individual authorized to bind the business contractually and must identify the title or position that the individual holds in the business.

2) Complete and submit all required attachments listed on the Attachment 1, Required Attachment Checklist.

3) Bidder may not bid for work of any kind that the bidder is not properly licensed. Any such bid received will be disqualified.

4) Bidder must be in good standing with the Secretary of State’s office.

5) Bidder must maintain appropriate types and levels of insurance per Exhibit D, “Special Terms and Conditions.”

6) Bidder must be licensed by the State of California.

7) Contractor must have a minimum of two (2) years of experience.

8) If Contractor subcontracts to another vendor, the subcontractor must meet the license and qualification requirements noted above and the provisions outlined in Exhibit D “Special Terms and Conditions.”

9) Contractor must provide prior to the implementation of this contract the contact information for three

(3) references who can verify that within the past five (5) years contractor performed services similar to those outlined in this Scope of Work.

10) Bidder must provide a copy of their unexpired California city or county business license (if applicable);

or, if their corporation located within the State of California, incorporation documents; or letter from the Secretary of State or, if not a California business, an affidavit that the business is in good standing with the state, province, or country in which the business is headquartered.

11) Bidders shall obtain, at their expense, all license(s) or permits required by law for accomplishing any work required in connection with this agreement.

12) All licenses must remain valid for the term of the Agreement. If any license or certification expires at any time during the term of this agreement, the Contractor agrees to provide SDC with a copy of the renewed license or certification within 30 days following the expiration date. In the event the Contractor fails to keep in effect at all times all required licenses or certifications, SDC may, in addition to any other remedies it may have, terminate this agreement upon occurrence of such event.

C) Bid Requirements and Information

1) Key Action Dates

Event Date IFB available to prospective bidders April 22, 2024

Non-mandatory walkthrough May 13, 2024 @ 10:00 Pacific Time

Final Date for Bid Submission May 20, 2024 @ 1:00 Pacific Time

Bid Opening May 20, 2024 @ 1:30 Pacific Time

Notice of Intent to Award May 21, 2024

Proposed Award Date May 30, 2024

Dates after Final Date for Bid Submission are estimates only and may be subject to change.

SDC will adhere to the listed dates as strictly as possible but will not be held accountable for changes due to unforeseen circumstances.

2) Non-Mandatory Pre-Bid Conference/Walkthrough

A non-mandatory pre-bid conference/walkthrough is scheduled at 10:00 a.m., on May 13, 2024 at Sonoma Developmental Center, Porter Administration Bldg.,15000 Arnold Drive, Eldridge, CA 95431 for the purpose of discussing concerns regarding this IFB.

In the event a potential prime contractor is unable to attend the non-mandatory pre-bid conference/walkthrough, an authorized representative may attend on their behalf. The representative may only sign in for one company. Subcontractors may not represent a potential prime contractor at a non-mandatory pre-bid conference/walkthrough.

For contractors that need assistance due to a physical impairment, a reasonable accommodation will be provided by the awarding agency upon request for the pre-bid conference/walkthrough. The Contractor must call Valerie Dunn at (707) 938-6113 no later than the fifth working day prior to the scheduled date and time of the pre-bid conference to arrange for a reasonable accommodation.

3) Submission of Bid

a) Bidders must submit their bids in PDF to Valerie.dunn@dds.ca.gov by the date and time specified in Section C, Bid Requirements and Information, 1. Key Action Dates. All bids must be submitted in at least two separate emails. Subject line must include the IFB number, Title, and be marked Bid or Cost. LATE BID SUBMISSION WILL NOT BE ACCEPTED-NO EXCEPTIONS

1. Email #1 (Bid) must include the Bidder’s submission in PDF format with the subject line identifying the submission as BID-Company Name. Bids must be formatted for 8 ½” x 11” paper with all pages consecutively numbered, each required element clearly identified, and in the sequence presented in this IFB.

2. Email #2 (Attachment 4, Cost Worksheet) must include Bidder’s cost sheet in PDF format with subject line identifying the submission as COST-DO NOT OPEN.

3. The Cost email shall remain unopened and separate from the sealed bid email until the public cost opening.

b) Bids not submitted as instructed may be rejected.

c) All bids shall include the documents identified in Attachment 1, Required Attachment Checklist. Bids not including the proper required attachments may be deemed nonresponsive. A nonresponsive bid is one that does not meet the basic bid requirements.

d) Electronic signature of the person authorized to bind the Bidder to this agreement is acceptable.

Bids submitted without authorized signatures on all forms requiring signature may be rejected.

e) It is the Bidder’s responsibility to provide all necessary information for SDC to evaluate the Bid, verify requested information, and determine the Bidder’s ability to perform the services defined in the Agreement in Exhibit A, SOW and Attachment 4, Cost Worksheet.

f) Bids must be submitted for the performance of all the services described herein. Any deviation from the work specifications will not be considered and will cause a bid to be rejected.

g) SDC may rejected any and all bids. A bid may be rejected if it is conditional or incomplete. SDC is not required to award a contract.

h) A bid can be rejected if it is conditional or incomplete or if it contains any alterations of form or irregularities of any kind. SDC and/or the State of California may reject any or all bids and may waive an immaterial deviation in a bid. SDC and/or the State of California’s waiver of an immaterial deviation shall in no way modify the IFB document or excuse the bidder from full compliance with all requirements if awarded the contract. In SDC’s sole discretion, a bid that is not complete or is determined nonresponsive may not be considered.

i) Cost incurred for developing bids and in anticipation of award of the Agreement are the responsibility of the Bidder and shall not be charged to the State of California.

mailto:Valerie.dunn@dds.ca.gov

j) An individual who is authorizes to bind the Bidder contractually shall sign Attachment 2, Bidder Certification Sheet. The signature should indicate the title or position that the individual holds in the firm. An unsigned bid may be rejected.

k) Prior to the Final Date for Bid Submission, a bidder may modify a bid after its submission by withdrawing its original bid and resubmitting a new bid prior to the Final Date for Bid Submission. A bidder’s modification offered in any other manner, oral or written, will not be considered.

l) A bidder may withdraw its bid by submitting a written withdrawal request to SDC, signed by the Bidder or an authorized agent. A bidder may thereafter submit a new bid prior to the Final Date for Bid Submission. Bids may not be withdrawn without cause after the Final Date for Bid Submission.

m) SDC may modify the IFB prior to the Final Date for Bid Submission by issuing an addendum that shall be posted to Cal eProcure.

n) Before submitting a response to this solicitation, bidders should review, correct all errors and confirm compliance with the IFB requirements.

o) Where applicable, bidder should carefully examine work sites and specifications. Bidder shall investigate conditions, character, and quality of surface or subsurface materials or obstacles that might be encountered. No additions or increases to the agreement amount will be made due to a lack of careful examination of work sites and specifications.

o) The State does not accept alternate agreement language from a prospective contractor. A bid with such language will be considered a counterproposal and will be rejected. The State’s General Terms and Conditions (GTC 04/2017) are not negotiable.

p) No oral understanding or agreement shall be binding on either party.

4) Evaluation and Selection

a) The State will evaluate each bid for the presence or absence of required information in conformance with the submission requirements of this IFB to determine its responsiveness.

b) Bids that contain false or misleading statements, that do not support an attribute or condition claimed by the bidder, may be rejected.

c) Bid opening will be held at 1:30 pacific time on the date specified in Section C, Bid Requirements and Information, 1. Key Action Dates.

d) Bidders may participate via teleconference by emailing the contact person indicated on the cover page of this IFB no less than twenty-four (24) hours prior to the bid opening date and time so that teleconference access information can be provided.

e) Questions will not be allowed, and information will not be repeated.

f) Award, if made, will be to the lowest responsive and responsible Bidder.

g) In the event of a precise tie, if Government Code (GC) Section 14838(f) does not apply to the

Bidders, a witnessed coin toss will be conducted by the Procurement Official. If a coin toss is needed, the Procurement Office will schedule and arrange for the coin toss and non-partisan witnesses, notifying the participating bidder of the outcome of the coin toss.

5) Award and Protest

a) Whenever an agreement is awarded under a procedure, which provides for competitive bidding, but the Agreement is not to be awarded to the low bidder, the low bidder shall be notified by email at least five working days prior to the award of the Agreement.

b) Notice of the proposed award shall be posted in a public place in the office of the awarding agency at least five (5) working days prior to awarding the agreement.

c) If any bidder, prior to the award of agreement, files a written protest with SDC and the Department of General Services (DGS), Office of Legal Services (OLS), on the grounds that the protesting bidder is the lowest responsive responsible bidder, the Agreement shall not be awarded until either the protest has been withdrawn or the DGS has decided the matter. It is suggested that you submit any protest by certified or registered mail.

Department Of General Services Office of Legal Services (DGS/OLS) 707 Third Street, 7th Floor, Suite 7-330, MS-102 West Sacramento, CA 95605 Email: OLSProtests@dgs.ca.gov

A copy of the protest must also be sent to:

Sonoma Developmental Center ATTN: Valerie Dunn 15000 Arnold Drive Eldridge, CA 95431

The protest must include a statement that Bidder believes they are the lowest responsive, responsible bidder and are therefore protesting the Agreement should be awarded to another bidder.

Within five (5) days after filing the protest, the protesting bidder shall file a detailed written statement specifying the grounds for the protest with DGS/OLS and SDC.

The written protest must be sent to DGS/OLS 707 Third Street, 7th floor, Suite 7-330, MS-102, West Sacramento, CA 95605. A copy of the detailed written statement must be emailed to DDS at Valerie.dunn@dds.ca.gov

6) Disposition of Bids

a) Upon bid opening, all documents submitted in response to this IFB will become the property of the

State of California and will be regarded as public records under the California Public Records Act (GC Section 6250 et seq.) and subject to review by the public.

b) Bid packages may be returned only at Bidder's expense unless SDC waives it.

mailto:OLSProtests@dgs.ca.gov

7) Agreement Execution and Performance

a) Services shall start on the express date set by SDC and the Contractor after all approvals have been obtained and the Agreement is fully executed. Should the Contractor fail to commence work at the agreed upon time, SDC-upon five days’ written notice to the Contractor-reserves the right to terminate the Agreement.

b) In addition, the Contractor shall be liable to SDC for the difference between contractor's bid price and the actual cost of performing work by the second lowest bidder, or by another contractor.

c) All performance under the Agreement shall be completed on or before the termination date of the

Agreement.

D) Preference Programs

The Preference and Incentive Program listed below may be combined but will not exceed a combined total of 15 percent of the Bid amount or $100,000 per bid, whichever is less. No bid price will be reduced by more than $100,000, and all preference and incentive cost adjustments are for bid evaluation purposes only and do not alter the actual cost offered by the Bidder.

A Small Business (SB)/Microbusiness (MB) and a Disabled Veteran Business Enterprise (DVBE) must have current and valid certification through the DGS, Office of Small Business and Disabled Veteran Business Enterprise Certification Services (OSDS). Completed certification applications and required support documents must be submitted to OSDS no later than 5:00 PM PT on the Final Date for Bid Submission and OSDS must be able to approve the application as submitted.

For certification and preference approval process information, contact OSDS by telephone at (916)

375-4940 or access OSDS Internet website: https://www.dgs.ca.gov/PD/Services/Page- Content/Procurement-Division-Services-List-Folder/Certify-or-Re-apply-as-Small-Business- Disabled-Veteran-Business-Enterprise. Each listed California certified SB, MB, and DVBE contractor, subcontractor, or supplier must perform a “commercially useful function” (CUF) in the performance of a distinct element of the Agreement as defined in GC Section 14837 (d)(4) and California Military and Veterans Code (MVC) Section 999(b).

1) Disabled Veteran Business Enterprise (DVBE) Program Participation

The DVBE Participation Program requirements for this solicitation have been waived. However, DDS is committed to achieving legislatively established goals for the participation of and seeks to use certified DVBE business whenever possible. Therefore, DDS requests your voluntary participation in reporting any certified DVBEs, including yourself, that will be used in the performance of this Agreement.

DVBE must have current and valid certification through DGS OSDS. Completed certification applications and required support documents must be submitted to the OSCS no later than 5:00 PM PT on the Final Date for Bid Submission and OSDS must be able to approve the application as submitted.

For certification and preference approval process information, contact OSDS by telephone at (916) 375-4940 or access OSDS Internet website at https://www.dgs.ca.gov/PD/About/Page-Content/PD- Branch-Intro-Accordion-List/OSDS/OSDS https://www.dgs.ca.gov/PD/Services/Page-Content/Procurement-Division-Services-List-Folder/Certify-or-Re-apply-as-Small-Business-Disabled-Veteran-Business-Enterprise https://www.dgs.ca.gov/PD/Services/Page-Content/Procurement-Division-Services-List-Folder/Certify-or-Re-apply-as-Small-Business-Disabled-Veteran-Business-Enterprise https://www.dgs.ca.gov/PD/Services/Page-Content/Procurement-Division-Services-List-Folder/Certify-or-Re-apply-as-Small-Business-Disabled-Veteran-Business-Enterprise https://www.dgs.ca.gov/PD/About/Page-Content/PD-Branch-Intro-Accordion-List/OSDS/OSDS https://www.dgs.ca.gov/PD/About/Page-Content/PD-Branch-Intro-Accordion-List/OSDS/OSDS

2) Disabled Veteran Business Enterprise (DVBE Incentive)

Firms voluntarily utilizing DVBE subcontractors can have an incentive applied based on their level of

DVBE participation identified in the Bid response, not to exceed five percent.

The DVBE incentive is for bid computation purposes only and is only applied to responsive bids from responsible bidders proposing DVBE participation. The incentive shall be applied as follows:

The incentive is subject to a minimum of one percent and a maximum of five percent. Bids with DVBE participation of more than five percent will be calculated with a five percent incentive.

a. The DVBE Incentive is computed from the lowest responsive and responsible bid price.

b. When awarded and the contractor has a certified DVBE perform an element of work for the Agreement, the awarded contractor shall complete a Prime Contractor’s DVBE Subcontracting Report (ca.gov) within 60 days of expiration of the Agreement and submit to DDS. Departments are required to withhold $10,000.00, or full payment if it is less than $10,000.00, from the final payment on a contract until certification is received by awarding department regarding DVBE participation and payment.

c. The required list of California certified DVBED subcontracts must be provided on Attachment 7, Bidder

Declaration (Written) (GSPD-05-105) and must include the following: 1) subcontractor name, 2) address, 3) phone number, 4) a description of work to be performed and/or products supplied, 5) and dollar amount or percentage of the net bid price (as specified in the solicitation) per subcontractor.

3) Small Business (SB) Preference Program

a. Current law encourages state departments to first consider a SB/MB Enterprise for contracting opportunities. DDS is committed to supporting SB/MB participation in state contracting and seeks to use certified SBs/MBs whenever possible.

b. Section 14835, et seq., of the California Government Code requires that a five percent preference be given to bidders who certify as a SB/MB participation in state contracting and seeks to use certified SBs/MBs whenever possible.

c. The SB/MB Preference may not exceed $50,000 for any bid. This preference cost adjustment is for bid evaluation purposes only and does not alter the actual cost offered by Bidder. The SB Preference is computed from the lowest responsive and responsible bid price.

DVBE PARTICIPATION

Level

Incentive Applied

5% or Over 5% of cost 4% to 4.99% inclusive 4% of cost 3% to 3.99% inclusive 3% of cost 2% to 2.99% inclusive 2% of cost 1% to 1.99% inclusive 1% of cost https://www.documents.dgs.ca.gov/dgs/fmc/pdf/std817.pdf

4) Non-Small Business Preference Request

a. A five percent bid preference is available to non-small business claiming 25 percent California certified SB subcontractor participation. If claiming the non-small subcontractor preference, the Bid response must include a list of the small business(es) with which you commit to subcontract in an amount of at least 25 percent of the net bid price with one or more California certified SBs.

b. The request list of California Certified SB subcontracts must be provided on Attachment 9 and must include the following: 1) subcontractor name, 2) address, 3) phone number, 4) a description of the work to be performed and/or products supplied, 5) and the dollar amount or percentage of the net bid price (as specified in the solicitation) per subcontractor.

c. In granting the Non-Small Business Preference, no bid price will be reduced by more than $50,000.

This preference cost adjustment is for bid evaluation purposes only and does not alter the actual cost offered by Bidder. The Non-Small Business Preference is computed from the lowest responsive and responsible bid price.

d. A non-small business is defined as a responsive, responsible bidder that is not certified by the DGS

OSDS as an SB/MB enterprise.

E) Required Attachments

This bid package requires completion of all attachments referenced on the required Attachment 1, Required

Attachment Checklist. Exclusion of any required attachments may result in bidder’s disqualification.

A) ATTACHMENT 1 - REQUIRED ATTACHMENT CHECKLIST

Bidder’s Name: _____________________________________ Please print clearly or type

A complete bid or bid package will consist of the items identified below.

Complete, sign, and date this checklist to confirm the items in your bid. Please initial or place a check mark in the Submitted to SDC box next to each item that you submit to SDC. For your bid to be responsive, all required attachments, including this signed checklist, must be returned with your bid submission. Further review is subjected to SDC discretion.

Requirement

Description

Submitted to SDC

Attachment 1 Required Attachment Checklist Attachment 2 Bidder Certification Sheet Attachment 3 Bidder References Attachment 4 Cost Worksheet (Submit in a separate email) Attachment 5 Payee Data Record (SDT 204) and Payee Data Record Supplement (STD

205*)

Attachment 6 Contractor Certification Clauses (CCC 04/2017) Attachment 7 Bidder Declaration (Written) (GSPD-05-105) Attachment 8 California Secretary of State Certification of Status* Attachment 9 Disabled Veteran Business Enterprise (DVBE) Declarations (DGS PD 843)* Attachment 10 Darfur Contracting Act Certification (DGS PD 1)* Attachment 11 California Civil Rights Laws Certification (DGS OLS 04) Attachment 12 Bidding Preferences and Incentives Attachment 13 Insurance Acknowledgement Attachment 14 Contractor Point of Contact Attachment 15 Generative Artificial Intelligence (GenAI) Disclosure & Factsheet (STD 1000) Additional Requirement

Copy of unexpired California city or county business license (if applicable); or, an affidavit that the business is in good standing with the state, province, or country in which business is headquartered

Additional Requirement

California Certified SB/MB and/or DVBE Certification (provide copy)

*Submit only if applicable.

Authorized Signature and Title Date

B) ATTACHMENT 2 - BIDDER CERTIFICATION SHEET

Bidder’s Name: ______________________________________________________

Complete and return this attachment with the Bid Submission. An individual authorized to bind the bidding firm contractually shall sign Attachment 2, Bidder Certification Sheet. The signature must indicate the title or position that the individual holds in the firm. An unsigned Budder Certification Sheet may be rejected.

A. Our all-inclusive cost is submitted as detailed in Attachment 4, Cost Worksheet.

B. All Required attachments are included with this certification sheet and the Bid Submission.

C. Our firm has been in business for at least 3 years within the last five years, routinely performing the type of services as those outlined in this IFB for other public or private entities.

D. The signature affixed hereon and dated certifies compliance with all the requirements of this bid document. The signature below authorizes the verification of this certification.

1. Company Name 2. Telephone Number 2a. Fax Number

3. Address

Indicate your organization type:

4. Sole Proprietorship 5. Partnership 6. Corporation Indicate the applicable employee and/or corporation number:

7. Federal Employee ID No.

8. California Corporation No.

9. Indicate applicable license and/or certification information:

10. Bidder’s Name (Print) 11. Title

12. Signature 13. Date

14. Are you certified with the Department of General Services, Office of Small Business Certification and Disabled Veteran Business Enterprise Services (OSBCR) as:

a. California Small Business

Yes No If yes, enter certification number:

b. Disabled Veteran Business Enterprise Yes No

If yes, enter your service code below:

NOTE: A copy of your Certification is required to be included if either of the above items

Date application was submitted to OSBCR, if an application is

Completion Instructions for Bid/Bidder Certification Sheet

Complete the numbered items on the Bid/Bidder Certification Sheet by following the instructions below.

Item Number s

Instructions

1, 2, 2a, Must be completed. These items are self-explanatory.

Check if your firm is a sole proprietorship. A sole proprietorship is a form of business in which one person owns all the assets of the business in contrast to a partnership and corporation. The sole proprietor is solely liable for all the debts of the business.

Check if your firm is a partnership. A partnership is a voluntary agreement between two or more competent persons to place their money, effects, labor, and skill, or some or all of them in lawful commerce or business, with the understanding that there shall be a proportional sharing of the profits and losses between them. An association of two or more persons to carry on, as co-owners, a business for profit.

Check if your firm is a corporation. A corporation is an artificial person or legal entity created by or under the authority of the laws of a state or nation, composed, in some rare instances, of a single person and his successors, being the incumbents of a particular office, but ordinarily consisting of an association of numerous individuals.

Enter your federal employee tax identification number.

Enter your corporation number assigned by the California Secretary of State’s Office.

This information is used for checking if a corporation is in good standing and qualified to conduct business in California.

Complete, if applicable, by indicating the type of license and/or certification that your firm possesses and that is required for the type of services being procured.

10, 11, 12, 13

Must be completed. These items are self-explanatory.

If certified as a California Small Business, place a check in the "Yes" box, and enter your certification number on the line. If certified as a Disabled Veterans Business Enterprise, place a check in the "Yes" box and enter your service code on the line. If you are not certified to one or both, place a check in the "No" box. If your certification is pending, enter the date your application was submitted to OSBCR.

C) ATTACHMENT 3 - BIDDER REFERENCES

Failure to complete and return this attachment with your bid is cause for rejected as your bid is incomplete and will be deemed nonresponsive.

Letters of recommendation are NOT acceptable as references. It is your responsibility to ensure all references are verifiable. If references provided cannot be verified by SDC, the bid may be rejected.

SDC may not be used as a reference.

List below three references for services performed within the last 5 years, which are similar to the scope of work to being sought under this agreement.

REFERENCE 1

Name of Firm Street Address City State Zip Code Contact Person Telephone Number Date Range of Service Value or Cost of Service Brief Description of Service Provided

REFERENCE 2

Name of Firm Street Address City State Zip Code Contact Person Telephone Number Dates Range of Service Value or Cost of Service

REFERENCE 3

Name of Firm Street Address City State Zip Code Contact Person Telephone Number Dates Range of Service Value or Cost of Service

Fowler, Lisette@DDS Should the (C) be there?

D) ATTACHMENT 4 - COST WORKSHEET

Sonoma Development Center (SDC) does not expressly or by implication agree that the actual amount of work will be guaranteed and reserves the right to omit portions of the work as may be deemed necessary. The actual rates bid below by the Contractor shall be binding by the Contractor for the term of the Agreement. Any amendments to this Agreement will adhere to rates bid below.

Rates are all-inclusive. Fees not included in the rates will not be compensated.

Per Section (C)(4) Evaluation and Selection, contract will be awarded to the lowest cost responsive and responsible bidder.

This table is used for calculations only.

Rate Per Hour Number of Hours Total Bid

X

NOTE: The term of this Agreement will be for 1 year with the option to amend to add one (1) additional year, add funds, and increase or decrease services as deemed necessary by SDC. The rates on Attachment 4-Cost Worksheet, will not change as a result of any amendment to this Agreement. This Agreement may be terminated by SDC with thirty (30) days’ written notice to the Contractor.

ATTACHMENT 5 - PAYEE DATA RECORD (STD 204) AND PAYEE DATA RECORD

SUPPLEMENT (STD 205*)

Payee Data Record (STD 204) is required and must be submitted.

https://www.documents.dgs.ca.gov/dgs/fmc/pdf/std204.pdf

*Only use Payee Data Record Supplement (STD 205) to provide a remittance address if different from the mailing address for information returns, or to make a subsequent change to the remittance address https://www.documents.dgs.ca.gov/dgs/fmc/pdf/std205.pdf

E) ATTACHMENT 6 - CONTRACTOR CERTIFICATION CLAUSE (CCC 04/2017)

https://www.dgs.ca.gov/-/media/Divisions/OLS/Resources/CCC- 042017.pdf?la=en&hash=4DE3E4DC414511AE378794200BA43EBF91C758EE

F) ATTACHMENT 7 - BIDDER DECLARATION (WRITTEN) (GSPD-05-105)

All bidders must complete the Bidder Declaration (Written) GSPD-05-105 and include it with the Bid Submission. When completing the declaration, bidders must identify all subcontractors proposed for participation in the Agreement. Bidders awarded an agreement are obligated contractually to use the subcontractors for the corresponding work identified unless DDS agrees to a substitution, and it is incorporated by amendment into the Agreement.

http://www.documents.dgs.ca.gov/dgs/fmc/gs/pd/gspd05-105.pdf

G) ATTACHMENT 8 - CALIFORNIA SECRETARY OF STATE CERTIFICATION

OF STATUS*

California Secretary of State Certification of Status is required if your company is a corporation, limited liability company (LLC), or limited partnership (LP). Required document(s) may be obtained at the following website:

https://bizfileonline.sos.ca.gov/search/business

H) ATTACHMENT 9 - DISABLED VETERAN BUSINESS ENTERPRISE (DVBE)

DECLARATIONS (DGS PD 843)*

https://www.documents.dgs.ca.gov/dgs/fmc/gs/pd/pd_843.pdf

I) ATTACHMENT 10 - DARFUR CONTRACTING ACT CERTIFICATION (DGS

PD 1)*

http://www.documents.dgs.ca.gov/dgs/FMC/GS/PD/PD_1.pdf https://www.documents.dgs.ca.gov/dgs/fmc/pdf/std204.pdf https://www.documents.dgs.ca.gov/dgs/fmc/pdf/std205.pdf https://www.dgs.ca.gov/-/media/Divisions/OLS/Resources/CCC-042017.pdf?la=en&hash=4DE3E4DC414511AE378794200BA43EBF91C758EE https://www.dgs.ca.gov/-/media/Divisions/OLS/Resources/CCC-042017.pdf?la=en&hash=4DE3E4DC414511AE378794200BA43EBF91C758EE http://www.documents.dgs.ca.gov/dgs/fmc/gs/pd/gspd05-105.pdf https://bizfileonline.sos.ca.gov/search/business https://www.documents.dgs.ca.gov/dgs/fmc/gs/pd/pd_843.pdf http://www.documents.dgs.ca.gov/dgs/FMC/GS/PD/PD_1.pdf

J) ATTACHMENT 11 - CALIFORNIA CIVIL RIGHTS LAWS CERTIFICATION

(DGS OLS 04)

http://www.documents.dgs.ca.gov/dgs/fmc/dgs/ols004.pdf

DGS OLS 04 is required if your bid is $100,000 or more.

*Submit only if applicable

NOTE: the fill and print forms are available at the links provided. Please email Valerie.dunn@dds.ca.gov if you are unable to access the links provide. Attachments 5, 6, 7, and 11 must be submitted with the Bid.

Rest of Page Left Blank Intentionally http://www.documents.dgs.ca.gov/dgs/fmc/dgs/ols004.pdf

K) ATTACHMENT 12 - BIDDING PREFERENCES AND INCENTIVES

THE BIDDER MUST COMPLETE ALL SECTIONS BELOW ANSD SUBMIT WITH THEIR BID.

1. SMALL BUSINESS PREFERENCE:

Bidder must check the appropriate box from the choices below.

□ I am a DGS certified Small Business and Claim the Small Business Preference.

My DGS Small Business certification number is: ______________________.

□ I am a DGS certified Small Business, but 25 percent or more of the revenue from the award will go to DGS certified Small Business subcontractors performing a Commercially Useful Function and therefore I am claiming the preference. Bidder must submit a complete Attachment 7: GSPD 05-105 Bidder Declaration (Written), indicating the percentage of the revenue that will be received by each DGS certified Small Business subcontractor.

□ I am not claiming the DGS Small Business Preference.

2. DVBE INCENTIVE:

Bidder must check the appropriate box from the choices below.

□ I am a DGS certified DVBE. A copy of my Attachment 9, Disabled Veteran Business Enterprise (DVBE) Declarations (DGS PD 843) form is attached.

□ I am not a DGS certified DVBE, but a percent of the revenue will be going to DGS certified DVBE subcontractors performing a Commercially Useful Function, and therefore I am claiming the DVBE incentive. Bidder must submit a complete Attachment 7: GSPD 05-105 Bidder Declaration (Written), indicating the percentage of the revenue that will be received by each DGS certified DVBE subcontractor. Bidder must also submit Attachment 9, DGS PD 843 DVBE Declarations, for each DVBE subcontractor, signed by the DVBE owner/manger.

□ I am not claiming the DVBE incentive.

Name of Bidder: ______________________________________________

Signature and Date: _______________________________________________

L) ATTACHMENT 13 - INSURANCE ACKNOWLEDGEMENT

Bidders must submit an acknowledgement of their ability to meet the insurance requirements and certificate(s) of coverage must be provide immediately upon notice of award.

I certify that we can meet the insurance requirements identified in the Agreement, Exhibit D, Special Terms and Conditions.

Authorized Signature Date

Name of Bidder

Name and Title (Please Print)

M) ATTACHMENT 14 - CONTRACTOR POINT OF CONTACT

The contact person regarding this IFB is:

Name & Title:

Address:

Phone

Fax Number:

Cell

Email:

If awarded an agreement, the Project Coordinator for services will be:

If awarded and agreement, direct all agreement inquiries to:

If awarded and agreement, the name of the company officer authorized to sign the Agreement is:

Name & Title:

N) ATTACHMENT 15 - GENERATIVE ARTIFICAL INTELLIGENCE (GenAI)

DISCLOSURE & FACTSHEET (STD 1000)

The State of California seeks to realize the potential benefits of Gen AI, through the development and deployment of Gen AI tools, while balancing the risks of these new technologies.

Bidders must notify the State in writing if their solution or service includes, or makes available, any GenAI technology, including GenAI from third parties or subcontractors.

The State has developed a STD 1000 Generative Artificial Intelligence (GenAI) Disclosure & Factsheet (ca.gov) to be completed by the Bidder.

Failure to disclose GenAI to the State and submit the GenAI Disclosure & Factsheet will result in disqualification of the Bidder and may void any resulting contract. The State reserves its right to seek any and all relief it may be entitled to as a result of such non-disclosure.

Upon receipt of a Bidder GenAI Disclosure & Factsheet, the state reserves the right to incorporate GenAI Special Provisions into the final contract or reject bids that present an unacceptable level of risk to the state.

https://www.documents.dgs.ca.gov/dgs/fmc/pdf/std1000.pdf https://www.documents.dgs.ca.gov/dgs/fmc/pdf/std1000.pdf

F) Standard Agreement (STD 213)

Exhibit A – Scope of Work Exhibit B – Budget Detail and Payment Provisions Exhibit C – General Terms and Conditions (GTC 04/2017)** Exhibit D – Special Terms and Conditions Exhibit E – Sexual Harassment Prevention Policy

** Incorporated by reference only

SCO ID: 4300-SN249002

STATE OF CALIFORNIA- DEPARTMENT OF GENERAL SERVICES -------------------------

STANDARD AGREEMENT

AGREEMENT NUMBER

SN249002

PURCHASING AUTHORITY NUMBER (If Applicable) STD 213 (Rev. 04/2020) 1 . This Agreement is entered into between the Contracting Agency and the Contractor named below :

CONTRACTING AGENCY NAME

Sonoma Developmental Center

CONTRACTOR NAME

TBD

: . The term of this Agreement is 2

START DATE

July 1, 2024 or whenever fully executed, whichever is later

THROUGH END DATE

June 30, 2025 . The maximum amount of this Agreement is: 3

TBD

. The parties agree to comply with the terms and conditions of the fo 4 lowing exhibits, which are by this reference made a part of the Agreement.

Exhibits Title

Exhibit A Scope of Work

Exhibit B Budget Detail and Payment Provisions

Exhibit C * General Terms and Conditions

Exhibit D Special Terms and Conditions -

Exhibit E Sexual Harassment Prevention Policy - Items shown with an astensk (*J, are hereby incorporatea by reterence ana maae part or this agreement as ,rattachea hereto.

These documents can be viewed at https://www.dqs.ca.gov/OLS/Resources

IN WITNESS WHEREOF, THIS AGREEMENT HAS BEEN EXECUTED BY THE PARTIES HERETO.

CONTRACTOR CONTRACTOR NAME (if other than an individual, state whether a corporation, partnership, etc.)

TBD

CONTRACTOR BUSINESS ADDRESS

PRINTED NAME OF PERSON SIGNING

CONTRACTOR AUTHORIZED SIGNATURE

CITY

TITLE

DATE SIGNED

Pages

GTC

04 /2017

I STATE

I ZIP

SAMPLE

SCO ID: 4300-SN249002

STATE OF CALIFORNIA- DEPARTMENT OF GENERAL SERVICES ------------ -------------

STANDARD AGREEMENT

STD 213 (Rev. 04/2020)

CONTRACTING AGENCY NAME

Sonoma Developmental Services

CONTRACTING AGENCY ADDRESS

15000 Arnold Drive

PRINTED NAME OF PERSON SIGNING

Becky Zyskowski

CONTRACTING AGENCY AUTHORIZED SIGNATURE

CALIFORNIA DEPARTMENT OF GENERAL SERVICES APPROVAL

AGREEMENT NUMBER

SN249002

STATE OF CALIFORNIA

PURCHASING AUTHORITY NUMBER (If Applicable)

CITY STATE ZIP

Eldridge CA 95431

TITLE

Facility Director

DATE SIGNED

EXEMPTION (If Applicable)

SAMPLE

SCOPE OF WORKS

EXHIBIT A

1. General Scope

Contractor agrees to provide street sweeping services at the former Sonoma Developmental Center (SDC) grounds.

2. Project Representative

The Project Representatives during the term of this Agreement will be:

Name:

Phone Number:

Contractor Name Phone Number

3. Terms of Contract

The term of this contract is July 1, 2024, through June 30, 2025. The State has the option of extending the term for one additional one-year period at the same rates as proposed by the Contractor for the original year of the contract.

4. Service Hours

Contractor agrees to provide street sweeping services on an uninterrupted basis beginning no earlier than 7 a.m. according to the schedule. Sweeper truck must remain on grounds sweeping from 7 a.m. to 10 a.m.

5. Equipment & Schedule

Contractor agrees to provide a mechanical or air vacuum sweeper and driver. Sweeper truck shall be equipped with dust control spray system, dual gutter brooms, and a minimum of a 4-yd, self-contained hopper, in order to provide services according to the following schedule:

Month Time Hours per day Days per week

July 7am – 10 am 3 1 (Wednesday) August 7am – 10 am 3 1 (Wednesday) September 7am – 10 am 3 1 (Wednesday) October 7am – 10 am 3 2 (Tuesday & Thursday) November 7am – 10 am 3 5 (Monday – Friday) December 7am – 10 am 3 5 (Monday – Friday) January 7am – 10 am 3 5 (Monday – Friday) February 7am – 10 am 3 2 (Tuesday & Thursday) March 7am – 10 am 3 2 (Tuesday & Thursday) April 7am – 10 am 3 1 (Wednesday) May 7am – 10 am 3 1 (Wednesday June 7am – 10 am 3 1 (Wednesday)

6. Expectations

Contractor will be allowed to dump debris collected on site at specific locations on the grounds of SDC that will be identified by the Facility Director or designee.

Contractor will be allowed to use SDC water supply for the purpose of providing services as described within contract documents. Contractor will be required to maintain the proper air gap while filling tanks as to prohibit any cross contamination to occur.

Water shall be used at all times while sweeping. Both side brushes shall be used when sweeping. The inside brush shall sweep the entire gutter to curb leaving no debris on the street or in the gutter. Enough vacuum shall be generated to pick up all loose gravel, dirt, and debris from swept areas.

In the event that the street sweeper should break down, the Contractor is to furnish a comparable sweeper by the following business day and resume services.

All equipment shall have an operating sound decibel (dB) level that ranges from 88 to 91, unless the Facility Director or designee determined that a lower dB is required. Equipment includes street sweeper, all auxiliary drive motors, and vacuums.

Contractor shall be responsible for any damages caused to vehicles, roadways, or other State property while performing services as outlined above and will be required to submit an accident report at the time of the incident. SDC’s Facility Director or designee has the right to choose drivers if a particular driver’s performance is determined to be unsatisfactory.

7. Compliance with SDC Rules

Contractor and all employees of Contractor agree to cooperate with SDC facility authorities and shall observe and comply with all regulations in force on SDC grounds. Contractor agrees to make provisions to accomplish all services contained within this contract without undue interference in the operations of the facility.

8. Effective Date

The effective date of this contract is July 1, 2024 or when fully executed, whichever is later. No work shall commence until the effective date.

9. Agreement Term

The term of this Agreement will be for one (1) year with the option to amend to add one (1) additional year, add funds, and increase or decrease services as deemed necessary by SDC.

The rates on Attachment 4-Cost Worksheet, will not change as a result of any amendment to this Agreement. This Agreement may be terminated by SDC with thirty (30) days’ written notice to the Contractor.

EXHIBIT B

BUDGET DETAIL AND PAYMENT PROVISION

1. Payment Provisions

a. Upon submission of an invoice, stating the services provided, the time period covered, and the Agreement number, Contractor shall be paid in arrears monthly at the rates of $______ per hour for services performed in a manner acceptable to the State. Payments shall be made after receipt of notification from the Project Representative that acceptable work has been performed by Contractor for a given month. Invoices shall be sent to the Project Representative. Email invoices to:

Valerie.dunn@dds.ca.gov Becky.zyskowski@dds.ca.gov

b. Payments to Contractor, as specified herein, shall include all taxes, federal, state, and local, payable by Contractor by reason of this Agreement.

2. Budget Contingency Clause

a. It is mutually agreed that if the Budget Act of the current fiscal year and/or any subsequent fiscal years covered under this Agreement does not appropriate sufficient funds for this program, this Agreement shall be of no further force and effect. In this event, the State shall have no liability to pay any funds whatsoever to Contractor or to furnish any other considerations under this Agreement and Contractor shall not be obligated to perform any provisions of this Agreement.

b. If funding for any fiscal year is reduced or deleted by the Budget Act for purposes of this program, the State shall have the option to either cancel this Agreement with no liability occurring to the State or offer an amendment to Contractor to reflect the reduced amount.

3. Agreement Budget Changes

If this Agreement contains a budget, all proposed transfers between individual line items and additions or deletions of line items shall be requested in writing to the appropriate Project Representative. Such requests shall contain an explanation of the need for the change, identification of the line items to be changed, and a revised budget. The State reserves the right to deny any request for line-item transfers, additions, or deletions.

4. Accounting Procedures

Contractor shall establish and maintain fiscal…