SMYRNA LATRINES SOLICITAITON PWS2.docx

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. The solicitation number is W912L7-23-0517 and is issued as an invitation for bids (IFB), unless otherwise indicated herein. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2023-03, effective 26 APRIL 2023. The associated North American Industrial Classification System (NAICS) code for this procurement is 562991 with a small business size standard of $9M. This requirement is Small Business set-aside.

This solicitation will close on 30 MAY 2023 @ 10:00am CST (11:00pm EST). FOB Destination shall be in the Place of Performance. – SEE REQUEST FOR QUOTE

CLIN 0001: Base (POP 01 JUNE 2023 – 31 MAY 2024)

CLIN 1001: OPT 1 (POP 01 JUNE 2024 – 31 MAY 2025)

CLIN 2001: OPT 2 (POP 01 JUNE 2025 – 31 MAY 2026)

CLIN 3001: OPT 3 (POP 01 JUNE 2026 – 31 MAY 2027)

CLIN 4001: OPT 4 )OPT 01 JUNE 2027 – 31 MAY 2028)

The Contractor shall provide all necessary resources, management, personnel, materials, transportation, supplies, and equipment, except Government Furnished Property (GFP), necessary for the rental of the specified amount of latrines and dates that are outlined in the attachment (PWS/RFQ).

If you have any questions, please contact Rhonda Lien @ via email Rhonda.m.lien.civ@army.mil

Delivery

SMYRNA TRAINING SITE

680 FITZHUGH LVD

SMYRNA, TN 37167

RETURN w/QUOTE BY 30 MAY 2023 @ 10:00am CST (11:00pm EST

EXCEL RFQ

52.204-25 – ATTACHED IN SOLICITATION

52.204-26 – ATTACHED IN SOLICITATION

52.212-2 EVALUATION – COMMERCIAL ITEMS

The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

· Price, Delivery, Cleaning schedule

· Technical Acceptable for the Government

Technical and past performance, when combined, are significantly more important than price.

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option (s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of provision)

· 52.203 GRATUITTIES

· 52.203-6 ALT 1 RESTRICITONS ON SUBCONTRACTORS SALES TO THE GOVT

· 52.203-13, CONTRACTOR CODE OF BUSINESS ETHICS AND CONDUCT (Apr 2010) (Pub. L. 110-252, Title VI, Chapter 1 (41 U.S.C. 251 note)

· 52.203-19, PROHIBITION ON CONTRACTING WITH ENTITIES THAT REQUIRE CERTAIN INTERNAL CONFIDENTIALITY AGREEMENTS OR STATEMENTS

· 52.204-4 PRINTED OR COPIED DOUBLE SIDED ON POST CONSUMER FIBER CONTECT PAPER

· 52.204-09 PERSONAL IDENTITY VERIFICATION OF CONTRACTOR PERSONNEL

· 52.204-10 REPORTING EXECUTIVE COMPENSATION AND FIRST-TIER SUBCONTRACT AWARDS

· 52.204-16 COMMERCIAL AND GOVERNMENT ENTITY CODE REPORTING.

· 52.204-18 COMMERCIAL AND GOVERNMENT ENTITY CODE MAINTENANCE.

· 52.204-21 BASIC SAFEGUARDING OF COVERED CONTRACTOR INFORMATION SYSTEMS.

· 52.204-23 PROHIBITION ON CONTRACTING FOR HARDWARE, SOFTWARE, AND SERVICES DEVELOPED OR PROVIDED BY KASPERSKY LAB AND OTHER COVERED ENTITIES

· 52.204-24 REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT.

As prescribed in 4.2105(a), insert the following provision:

REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT (AUG 2020)

(End of provision)

· 52.204-25 Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment.

· 52.204-26 Covered Telecommunications Equipment or Services-Representation As prescribed in 4.2105(c), insert the following provision:

Covered Telecommunications Equipment or Services-Representation (Dec 2019)

(a) Definitions. As used in this provision, “covered telecommunications equipment or services” has the meaning provided in the clause 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment.

(b) Procedures. The Offeror shall review the list of excluded parties in the System for Award Management (SAM) (https://www.sam.gov) for entities excluded from receiving federal awards for “covered telecommunications equipment or services”.

(c) Representation. The Offeror represents that it □ does, □ does not provide covered telecommunications equipment or services as a part of its offered products or services to the Government in the performance of any contract, subcontract, or other contractual instrument.

(End of provision)

· 52.209-6 PROTECTING THE GOVERNMENT'S INTEREST WHEN SUBCONTRACTING WITH CONTRACTORS DEBARRED, SUSPENDED, OR PROPOSED FOR DEBARMENT

· 52.209-10 – PROHIBITION ON CONTRACTING WITH INVERTED DOMESTIC CORPORATIONS.

· 52.212-1 INSTRUCTIONS TO OFFERORS – COMMERCIAL ITEMS

· 52.212-3 ALT 1 OFFEROR REPRESENTATIONS AND CERTIFICATION – COMMERCIAL ITEMS

· 52.212-4: CONTRACT TERMS AND CONDITIONS - COMMERCIAL ITEMS

· 52-212-5 (DEV) CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE ORDERS--COMMERCIAL ITEMS (DEVIATION 2013-O0019) (JUN 2016)

· 52.216-19 ORDER LIMITATIONS

· 52.217-5 EVALUATION OF OPTIONS

· 52.217-8 OPTION TO EXTEND SERVICES

· 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT

· 52.219-6 NOTICE OF TOTAL SMALL BUSINESS SET-ASIDE

· 52.219-28 POST-AWARD SMALL BUSINESS PROGRAM REPRESENTATION

· 52.222-3 CONVICT LABOR.

· 52.222-21 PROHIBITION OF SEGREGATED FACILITIES.

· 52.222-26, EQUAL OPPORTUNITY (Mar 2007) (E.O. 11246)

· 52.222-35, EQUAL OPPORTUNITY FOR VETERANS (Sep 2010) (38 U.S.C. 4212)

· 52.222-36 EQUAL OPPORTUNITY FOR WORKERS WITH DISABILITIES

· 52.222-41 SERVICE CONTRACT LABOR STANDARDS.

· 52.222-42 STATEMENT OF EQUIVALENT RATES FOR FEDERAL HIRES

· 52.222-50, COMBATING TRAFFICKING IN PERSONS (Feb 2009) (22 U.S.C. 7104)

· 52.222-55 MINIMUM WAGES UNDER EXECUTIVE ORDER 13658.

· 52.222-62 PAID SICK LEAVE UNDER EXECUTIVE ORDER 13706

· 52.223-18 ENCOURAGING CONTRACTOR POLICIES TO BAN TEXT MESSAGING WHILE DRIVING.

· 52.225-13 RESTRICTIONS ON CERTAIN FOREIGN PURCHASES

· 52.232-33 PAYMENT BY ELECTRONIC FUNDS TRANSFER-SYSTEM FOR AWARD MANAGEMENT

· 52.233-2 SERVICE OF PROTEST

Service of Protest (Sep 2006)

(a) Protests, as defined in section 33.101 of the Federal Acquisition Regulation, that are filed directly with an agency, and copies of any protests that are filed with the Government Accountability Office (GAO), shall be served on the Contracting Officer (addressed as follows) by obtaining written and dated acknowledgment of receipt from ______________________.

Teresa Baxter, Contracting Officer Houston Barracks USPFO- Purchasing & Contracting, RM 202 3041 Sidco Drive, Nashville, TN 37204 Preferably send email to Contracting Officer

(b) The copy of any protest shall be received in the office designated above within one day of filing a protest with the GAO.

(End of Provision)

· 52.233-3 PROTEST AFTER AWARD.

· 52.233-4 APPLICABLE LAW OF BREACH OF CONTRACT CLAIM

· 52.239-1 PRIVACY OR SECURITY SAFEGUARDS

· 52.252-2 CLAUSES INCORPORATED BY REFERENCE.

· https://www.acquisition.gov/

· 52.252-6 AUTHORIZED DEVIATIONS IN CLAUSES.

As prescribed in 52.107(f), insert the following clause in solicitations and contracts that include any FAR or supplemental clause with an authorized deviation. Whenever any FAR or supplemental clause is used with an authorized deviation, the contracting officer shall identify it by the same number, title, and date assigned to the clause when it is used without deviation, include regulation name for any supplemental clause, except that the contracting officer shall insert “(Deviation)” after the date of the clause.

Authorized Deviations in Clauses (Apr 1984)

(a) The use in this solicitation or contract of any Federal Acquisition Regulation (48 CFR Chapter 1) clause with an authorized deviation is indicated by the addition of “(DEVIATION)” after the date of the clause.

(b) The use in this solicitation or contract of any (48 CFR _1____) clause with an authorized deviation is indicated by the addition of “(DEVIATION)” after the name of the regulation.

(End of Clause)

· 252.201-7000 CONTRACTING OFFICER'S REPRESENTATIVE.

· 252.203-7000 REQUIREMENTS RELATING OF COMPENSATION OF FORMER DoD OFFICIALS

· 252.203-7002 REQUIREMENT TO INFORM EMPLOYEES OF WHISTLEBLOWER RIGHTS.

· 252.203-7003 AGENCY OFFICE OF THE INSPECTOR GENERAL

· 252.203-7005 REPRESENTATION RELATING TO COMPENSATION OF FORMER DOD OFFICIALS.

· 252.204-7009 LIMITATIONS ON THE USE OF DISCLOSURE OF THIRD-PARTY CONTRACTOR INFORMATION

· 252.204-7012 SAFEGUARDING COVERED DWEFENSE INFORMATION AND CYBER INCIDENT REPORTING

· 252.204-7015 NOTICE OF AUTHORIZED DISCLOSURE OF INFORMATION FOR LITIGATION SUPPORT

· 252.222-7007 REPRESENTATION REGARDING COMBATING TRAFFICKING IN PERSONS

· 252-225-7012 PREFERENCEE FOR CERTAIN DOMESTIC COMMODITIES

· 252.225-7031 SECONDARY ARAB BOYCOTT OF ISRAEL.

· 252.225-7035 BUY AMERICAN—FREE TRADE AGREEMENTS—BALANCE OF PAYMENTS PROGRAM CERTIFICATE (ALTERNATE I)

· 252.225-7050 DISCLOSURE OF OWNERSHIP OR CONTROL BY THE GOVERNMENT OF A COUNTRY THAT IS A STATE SPONSOR OF TERRORISM

· 252.226-7001 UTILIZATION OF INDIAN ORGANIZATIONS, INIAN-OWNED ECONOMIC ENTERPRISES, & NATIVE HAWAIIAN SMALL BUSINESS CONCERNS

· 252.232-7003 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS AND RECEIVING REPORTS (MAR 2008) –

· 252.232-7006 WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS.

· 252.232-7010 LEVIES ON CONTRACT PAYMENTS.

· 252.237-7010 PROHIBITION ON INTERROGATION OF DETAINEES BY CONTRACTOR.

· 252.232-7003 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS AND RECEIVING REPORTS (MAR 2008) –

· 252.232-7006 WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS.

· 252.232-7010 LEVIES ON CONTRACT PAYMENTS.

· 252.237-7010 PROHIBITION ON INTERROGATION OF DETAINEES BY CONTRACTOR PERSONNEL

PERFORMANCE WORK STATEMENT (PWS)

FOR

Smyrna Latrine Services

1JUNE2023 – 31MAY2028

1.0 General:

1.1 Scope: The contractor shall provide all personnel, equipment, tools, materials, supervision, and quality control necessary, except as specified in Paragraph 3.0 as Government Furnished, to perform portable latrines Services, as defined in this PWS.

1.2 Background: VTS-Smyrna is a military training site for units/personnel performing weekend Individual Drill Training, Annual Training, completing their Individual Weapons Qualification, or performing maneuvers in the various training areas on post. The location is 680 Fitzhugh Blvd, Smyrna, TN, 37167.

1.3 Period of Performance (PoP): The POP shall be 1 Base Year of 12 months and 4- 12-month option years.

(1) Each contract will include a five (5) year period (Base year + 4 Options)

(2) JUNE 1, 2023 – MAY 31, 2028

(3) Minimum 10 Latrines on site

(4) Maximum 40 Latrines on site

1.4 General Information:

1.4.1 Place and Performance of Services The contractor shall provide services between the hours of 07:00am – 4:00pm CST, Monday – Friday (Off every other Monday; a schedule will be provided in the contract), however, there may be times that services are required on weekends during training or deployments except on recognized US holidays or when the Government facility/installation is closed due to local or national emergencies, administrative closings, or similar Government-directed facility/installation closings. Performance shall be at 680 Fitzhugh Blvd, Smyrna, TN 37167. The contractor shall at all times maintain an adequate work force for the uninterrupted performance of all tasks defined within this PWS when the Government facility/installation is not closed for the above reasons. When hiring personnel, the contractor shall keep in mind that the stability and continuity of the work force are essential.

1.4.1.1 Telework: RESERVED

1.4.1.2 Unscheduled gate closures by the Security Police may occur at any time causing all personnel entering or exiting a closed installation to experience a delay. This cannot be predicted or prevented. Contractors are not compensated for unexpected closures or delays. Vehicles operated by contractor personnel are subject to search pursuant to applicable regulations. Any moving violation of any applicable motor vehicle regulation may result in the termination of the contractor employee’s installation driving privileges.

1.4.1.3 The contractor’s employees shall become familiar with and obey the regulations of the installation; including fire, traffic, safety and security regulations while on the installation. Contractor employees should only enter restricted areas when required to do so and only upon prior approval. All contractor employees shall carry proper identification with them at all times, and shall be subject to such checks as may be deemed necessary. The contractor shall ensure compliance with all regulations and orders of the installation, which may affect performance. The Government reserves the right to direct the removal of an employee from Government property or revoke access to Government systems for misconduct, security reasons, or any overt evidence of communicable disease. Removal of contractor employees for reasons stated above does not relieve the Contractor from responsibility for total performance of this contract.

1.4.2 Recognized Holidays: The following are recognized United States (US) holidays. The contractor shall not perform services on these days:

1.4.2.1 New Year’s Day: January 1st

1.4.2.2 Martin Luther King, Jr.’s Birthday

1.4.2.3 President’s Day

1.4.2.4 Memorial Day

1.4.2.5 Juneteenth National Independence Day: June 19th

1.4.2.6 Independence Day: July 4th

1.4.2.7 Labor Day

1.4.2.8 Columbus Day

1.4.2.9 Veteran’s Day: November 11th

1.4.2.10 Thanksgiving Day

1.4.2.11 Christmas Day: December 25th

1.4.3 Quality Control (QC): The contractor shall develop and maintain an effective QC Plan (QCP) to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s QCP is the means by which it assures itself that its work complies with the requirements of the contract. As a minimum, the contractor shall develop QC procedures that address the areas identified in Technical Exhibit 1, Performance Requirements Summary (PRS). No submissions are required.

1.4.4 Quality Assurance (QA): The Government will evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government will do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and acceptable quality level(s) or defect rate(s).

1.4.5 Installation Access and Security Requirements. The contractor shall comply with all applicable installation/facility access and local security policies and procedures, which may be obtained from the COR. The contractor and all associated subcontractor employees shall provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services, or Security Office. The contractor shall ensure compliance with all personal identity verification requirements as directed by Department of Defense (DoD), Headquarters Department of Army (HQDA) and/or local policy (see PWS 6.0). Should the Force Protection Condition (FPCON) change, the Government may require changes in contractor security matters or processes.

1.4.5.1 Access and General Protection/Security Policy and Procedures. RESERVED.

1.4.5.1.2 Trusted Associate Sponsorship System (TASS):

1.4.5.1.3 RAPIDS: RESERVED

1.4.5.1.4 CAC Renewal: RESERVED

1.4.5.1.5 CAC Returned: RESERVED

1.4.5.1.5.1 Withholding of final payment: RESERVED

1.4.5.1.6 AKO: RESERVED

1.4.5.2 .For contractors that do not require a CAC, but require access to a DoD facility or installation: Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05), and applicable installation, facility and area commander installation/facility access, and local security policies and procedures (provided by a Government representative)

1.4.5.3 Awareness Training (AT) Level 1: Awareness Training (AT) Level 1: All contractor employees, including subcontractor employees, requiring access to Army installations, facilities, and controlled access areas shall complete AT Level 1 training within 30 calendar days after contract start date and within 30 calendar days of new employees commencing performance. The contractor shall submit certificates of completion for each affected contractor and subcontractor employee to the KO within 15 calendar days after completion of training by each employee or subcontractor personnel. AT Level 1 awareness training is available at the following website: https://jko.jten.mil/courses/atl1/launch.html

1.4.5.4 iWATCH Training: The contractor and all associated sub-contractors shall brief all employees on the local iWATCH program (training standards provided by the requiring activity ATO). This local developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the KO. This training shall be completed within [30] calendar days of contract award and within [15] calendar days of new employees commencing performance with the results reported to the KO NLT [30] calendar days after contract award.

1.4.5.5 Communications Security/Information Technology (COMSEC/IT) Security. All communications with DoD organizations are subject to COMSEC review. All telephone communications networks are continually subject to intercept by unfriendly intelligence organizations. DoD has authorized the military departments to conduct COMSEC monitoring and recording of telephone calls originating from, or terminating at, DoD organizations. Therefore, the contractor is advised that any time contractor personnel place or receive a call they are subject to COMSEC procedures. The contractor shall ensure wide and frequent dissemination of the above information to all employees dealing with DoD information. The contractor shall abide by all Government regulations concerning the authorized use of the Government's computer network, including the restriction against using the network to recruit Government personnel or advertise job openings.

1.4.5.6 Use of Government Information Systems (IS) RESERVED

1.4.5.6.1 Information Assurance (IA) Training. RESERVED

1.4.5.6.2 Information Assurance (IA) Training: Complete initial and/or annual Information Assurance (IA) training as defined in the IA Best Business Practices (BBP) training (https://atc.us.army.mil/iastar/docs/Training_BBP.pdf)

1.4.5.6.3 Mark and safeguard files, output products, and storage media per classification level and disseminate them only to individuals authorized to receive them with a valid need to know.

1.4.5.6.4 RESERVED

1.4.5.6.5 RESERVED

1.4.5.7 Army Training Certification Tracking System (ATCTS):RESERVED

1.4.5.8 Information Assurance (IA) Training.

1.4.5.9 Information Assurance (IA)/Information Technology (IT) certification: RESERVED

1.4.5.10 Protection of Personally Identifiable Information (PII). RESERVED

1.4.5.11 OPSEC Training: RESERVED

1.4.5.12 OPSEC SOP/Plan. RESERVED

1.4.5.13 Access to Classified Information: RESERVED

1.4.5.14 Threat Awareness and Reporting Program (TARP): Per AR 381-12, Threat Awareness and Reporting Program (TARP), contractor employees with security clearances must receive annual TARP training by a counterintelligence (CI) agent or other trainer as specified in Chapter 2 Threat Awareness and Education, Section II, paragraph 2-4b.

1.4.6 Physical Security: The contractor shall safeguard all Government property provided for contractor use. At the close of each work period, Government facilities, equipment and materials shall be secured.

1.4.6.1 Key Control. RESERVED

1.4.6.1.1, 1.4.6.1.2, and 1.4.6.1.3: ALL RESERVED

1.4.6.2 Lock Combinations: RESERVED

1.4.7 Special Qualifications: RESERVED

1.4.8 Post Award Conference/Periodic Progress Meetings: The contractor agrees to attend any post award conference convened by the KO in accordance with FAR 42.5. The KO, POC and other Government personnel, as appropriate, may meet periodically with the contractor to review the contactor’s performance. At these meetings, the KO will apprise the contractor of how the Government views the contractor’s performance and the contractor shall apprise the Government of problems, if any, being experienced. The contractor shall resolve outstanding issues raised by the Government. Contractor attendance at these meetings shall be at no additional cost to the Government.

1.4.9 Contract Manager (CM): The contactor shall designate a CM who shall ensure performance under this contract. The name of this person, and an alternate who shall act for the contractor when the CM is absent, shall be designated in writing to the KO. The CM or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The CM shall work through the KO to resolve issues, receive technical instructions, and ensure adequate performance of services. The CM shall ensure that contractor employees do not perform any services outside the scope of the contract without an official modification issued by the KO. The CM shall ensure contractor employees understand that services performed outside the scope of the contract are performed wholly at the expense of the contractor.

1.4.10 Identification of Contractor Employees: RESERVED

1.4.10.1 The contractor shall retrieve all identification media (including vehicle passes) from its employees who depart employment for any reason. The contractor shall return all identification media (i.e., badges and vehicles passes) to the KO within 14 days of an employee’s departure.

1.4.11. Combating Trafficking in Persons: The United States Government has adopted a zero tolerance policy regarding trafficking in persons. Contractors and contractor employees shall not engage in severe forms of trafficking in persons during the period of performance of the contract; procure commercial sex acts during the period of performance of the contract; or use forced labor in the performance of the contract. The Contractor shall notify its employees of the United States Government’s zero tolerance policy, the actions that will be taken against employees for violations of this policy. The contractor shall take appropriate action, up to and including termination, against employees or subcontractors that violate the US Government policy as described at FAR 22.17.

1.4.12 Contractor Travel: RESERVED

1.4.13 Data Rights: RESERVED

1.4.14 Organizational Conflicts of Interest (OCI): The contractor and subcontractor personnel performing services under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent OCIs, as defined in FAR Subpart 9.5. The contractor shall notify the KO immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the KO to avoid or mitigate any such OCI. The contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the KO. In the event the KO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the KO may impose other remedies as he or she deems necessary, including prohibiting the contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.4.15 Phase In / Phase Out Periods: To minimize any decreases in productivity and to prevent possible negative impacts on additional services, the contractor shall have personnel on board, during the 15 days phase in/ phase out periods. During the phase in period, the contractor shall become familiar with performance requirements in order to commence full performance of services on the contract start date.

2.0 Definitions and Acronyms:

2.1 Definitions:

2.1.1 Contractor: A supplier or vendor awarded a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime.

2.1.2 Defective Service: A service output that does not meet the standard of performance associated with the PWS.

2.1.3 Deliverable: Anything that can be physically delivered and includes non-manufactured things such as meeting minutes or reports.

2.1.4 Key Personnel: Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.5 Physical Security: Actions that prevent the loss or damage of Government property.

2.1.6 Quality Assurance: The Government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.7 Quality Assurance Surveillance Plan (QASP): An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.8 Quality Control: All necessary measures taken by the Contractor to ensure that the quality of an end product or service shall meet contract requirements.

2.1.9 Subcontractor: One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.2 Acronyms:

3.0 Government Furnished Property, Material, Equipment and Services (GFP/M/E/S): The Government will provide the property, material, equipment, and/or services listed below solely for the purpose of performance under this contract:

3.1 Property: RESERVED

3.2 Materials: RESERVED

3.3 Equipment: RESERVED

3.4 Services: RESERVED

3.5 Utilities: RESERVED

4.0 Contractor Furnished Property, Materials, and Equipment (CFP/M/E): RESERVED

4.1 General: RESERVED

4.2 Secret Facility Clearance: RESERVED

4.3 Contractor Security Clearance: RESERVED.

5.0 Requirements: The contractor shall:

5.1 Specifications

5.2. Portable Latrine -- the contractor shall provide fully enclosed outdoor type portable latrines, each equipped with hand sanitizers that meet the following minimum specifications:

5.2.1 Each portable latrine shall be fully enclosed with a cabana constructed of materials impervious to chemicals and waste.

5.2.1.2 The urinals and connected plumbing shall be manufactured of materials impervious to chemicals and waste.

5.2.1.3 Each portable latrine shall have a minimum 50-gallon tank assembly constructed of materials impervious to chemicals and waste and have a smooth surface to facilitate cleaning.

5.2.1.4 The doors shall be self-closing and tight fitting. Door hinges will be one of the following types; piano hinges, butt hinges or heavy-duty spring-loaded hinges. Hinges shall be securely attached and tamper resistant.

5.2.1.5 A minimum vent area to the outside of the tank of 12.5 square inches (a circle approximately 4 inches in diameter) shall be provided. The contractor shall have a minimum of two-screened ventilation areas venting the cabana, each having a minimum of 50 square inches of vent area. The vents will be fitted with a minimum size 16 mesh screening material to keep flies, wasp, insects, etc. out of the latrine.

5.2.1.6 The contractor shall ensure each unit is equipped with a (2) two-roll toilet tissue dispenser and that toilet tissue is continuously stocked in the dispensers. Each latrine shall be stocked with sufficient rolls of toilet tissue to last between stocking services. Toilet tissue shall always be maintained in the dispenser. The dispenser shall be constructed in a manner to prevent “free reeling” of the tissue paper.

5.2.1.7 The contractor shall ensure that all portable latrines attached are tied down separately or in groups using a standard tie down strap or substantial rope connected on each end to rebar type stakes firmly positioned in the ground. The contractor shall provide all tie-downs, ropes and staking equipment. The contractor shall anchor each portable latrine with a nylon rope or strap secured on the sides with metal stakes and will re-secure the latrine when they are moved. The contractor shall be on call in the event that any portable latrines are blown over due to unforeseen circumstances. The contractor shall reposition the latrine properly within a 24 hour period upon notification and steam clean the entire toilet surface inside and out.

5.2.1.8 The contractor shall ensure all chemical latrines have a marking in letters and numbers at least 2 inches high showing the owner and the unique number for each latrine.

5.2.1.9 The contractor shall position the latrine units where each unit is accessible to the customer. The latrine units shall be set according to guidance set forth by VTS-Smyrna personnel.

5.2.1.10 Each latrine provided shall be equipped with a hand sanitizer dispenser installed on the inside wall of the latrine. The dispenser shall be made of a durable refillable type dispenser; disposable pump type bottles are not acceptable. The solution shall not contain less than 70% ethanol (ethyl alcohol). The contractor shall ensure that all hand sanitizing dispenser are filled, clean and serviceable during the cleaning of the latrines.

5.3. Weekly Cleaning of Portable Latrine

5.3.1. Contractor will check in at VTS-Smyrna, 680 Fitzhugh Blvd, Smyrna, TN 37167, TR-2 prior to entry to training areas for cleaning. During heavier than normal training periods the contractor may be required to clean/stock the latrines more than once a week. (reference 10.0)

5.3.2. The contractor shall provide all materials, tools, equipment, personnel, supervision, chemicals, cleaning supplies, sewage trucks, trucks with lift capability, potable water trucks necessary to clean, service and maintain all latrines.

5.3.3. The contractors shall vacuum sewage, replace chemicals, pressure rinse and wash down all latrine units to ensure the latrines are continuously free of dirt, grime, trash and foreign matter. Debris such as cans, bottles, rags, sticks, etc., will be removed from the waste tank, collected and hauled away for proper disposal. No debris will be allowed to contaminate the outside area around the latrine.

5.3.4. The contractor shall wash the toilet seat, urinal, and adjacent area around the toilet seat with a sanitizing cleaning solution capable of removing all built up dirt and waste. The standard of cleanliness required at all times for all latrines is an environment that is free of dirt, grime, trash, dust, sand, spills, or offensive smells.

5.3.5 The contractor shall be responsible for cleanup of any spills related to its operation.

5.3.6. The contractor shall refill toilet paper and have extra in the latrines at all times.

5.3.7. The contractor shall leave the area in and around the latrines in a sanitary state. A sanitary state means that the immediate 10 foot area surrounding each latrine is liter free, and that there is no evidence of any waste spill from the latrines either while filling the latrines or emptying the latrines.

5.3.8. The contractor shall use a hot water steam cleaning process to pressure wash each latrines when the latrines fail to meet cleanliness standards. The level of cleanliness requires that each latrine shall be at all times free of dirt, grime, sand, dust, spills, flies, bugs, or noxious odors. The hot water pressure washers used shall have a minimum 1,500-psi with a variable adjustable nozzle, a temperature output of 190 to 200 degrees Fahrenheit, and be equipped with a high-pressure detergent injector. Pressure washing shall have sufficient force in conjunction with adequate cleaning solutions to remove built up residues and scale and will include cleaning the inside wall; cleaning the holding tank to remove build up; cleaning the space between the tank, urinal and walls; removal or reduction of graffiti; removal of urinal build up; disinfecting toilet seat, urinal, and door handle and exterior cleaning.

6.0 Removal of Waste from the Portable Latrine

6.1 The contractor shall provide all necessary trucks needed to timely remove waste materials from each latrine. The contractor shall be responsible for replenishing and recharging liquid levels as required keeping each unit fully functional. For a latrine to be considered fully functional the waste fluid levels shall never reach a level that would be considered unsanitary or unhygienic. The contractor shall further ensure that its servicing trucks are properly maintained to include all hoses, valves, connections and tanks operate without failure, and that all hoses shall be leak free and pliable.

6.1.2 The contractor shall dispose of waste and debris materials collected at VTS-Smyrna at an offsite approved waste disposal location. If the contractor is found in violation of this requirement, the contract shall be subject to termination.

7.0 Maintenance of Portable Latrine

7.1 All latrines in need of repair will be repaired or replaced within a 24 hour period upon notification of the deficiency by the POC.

7.1.2 The contractor shall ensure each latrine is in a serviceable condition.

7.1.3 The contractor shall be required within two (2) days of notification to remove all portable latrines designated as no longer required by the POC or designated VTS-Tuallahoma point of contact.

7.1.4 The contractor shall ensure all equipment and transportation used in conjunction with unloading, loading, set-up and delivery of its latrines are mechanically sound and safe.

7.1.5 The contractor shall provide all maintenance and repair for all portable latrines, to include but not limited to, i.e., replacing locks, hinges, etc. needed to maintain the serviceable condition of each unit. The contractor shall repair the portable latrines within twenty-four (24) hours of notification. If a latrine is found to be non-repairable on site, it shall be removed from service and replaced with a new or suitable portable latrine within twenty-four (24) hours.

7.1.6 The contractor shall provide equipment that is safe and in operational condition. If the Contracting Officer or the POC determines that any item of equipment or property furnished is not suitable for performance under this contract, the Contracting Officer will promptly inform the contractor of the deficiency that needs to be repaired or replaced within twenty-four (24) hours.

8.0 Placement/Movement of Portable Latrine

8.1 The contractor shall place portable latrines in locations, as designated by the VTS-Smyrna designated point of contact (POC).

8.1.2 The contractor shall ensure that all portable latrines delivered under this contract shall meet the minimum specifications as detailed in the Technical Specifications of this statement of work.

8.1.3 The contractor shall be responsible for ensuring the placement of the latrines shall be placed on a level surface with the door facing away from any prevailing winds.

8.1.4 The contractor shall have the ability to relocate latrines within twenty-four (24) hours of notification by the POC.

9.0 Clean-up Responsibilities

9.1 The contractor shall be responsible for immediate clean-up of all contaminated medias and waste materials associated with or resulting from any spills (POL, solvents, waste water, battery acids, paints, lubricants, refrigerant oils, hydraulic fluids, anti-freeze etc,).

9.1.2 In the event accidental or deliberate spillages events do occur and the contractor fails or refuses to clean the spill, the contractor shall be liable for the costs, which will be deducted from the monthly invoice for the contracted maintenance and power.

10.0 Additional Requirements

10.1 Government has the right to request cleaning services in addition to the weekly requirements, at an additional fee per unit (price should be included in original quote). Government may request additional cleaning of one or all of the units on site. Contractor will have twenty-four (24) hours to be on site and clean requested unit(s) after notification received. Request should not exceed no more than 4 request per OPT Year.

10.1.2 Government may request additional portable latrine(s) be located at VTS-Smyrna dependent on training mission, at an additional fee per unit. Contractor will have twenty-four (24) hours to delivery requested unit(s) after notification received.

10.1.3 Government may request portable latrine(s) be removed from site dependent on training mission, at an additional fee per unit. Contractor will have twenty-four (24) hours to remove unit(s) after notification received.

10.1.4. Government may request portable latrine(s) be relocated on site due to training mission, at an additional fee per unit. Contractor will have twenty-four (24) hours to relocate unit(s) after notification received.

11.0 CONTRACTOR REQUEST FOR PAYMENT

The contractor shall invoice the Government per month. The mandatory invoicing system is Procurement Integrated Enterprise Environment (PIEE) formerly (Wide Area Workflow (WAWF). No manual invoices will be accepted. Please visit https://piee.eb.mil/

12.0 CONTRACTOR PERSONNEL.

12.1 Management:

12.1.2 The Contractor shall act as, or provide, a Project Manager.

12.1.3 The Project Manager shall be the central point of contact with the Government for performance of all work under the contract.

12.1.4 A competent Contractor employee shall be designated to act for the Project Manager during the Project Manager's absence.

12.1.5 The Contractor shall provide written, 48 hour advance notice of such designation to and approved by the POC.

12.1.6 The Project Manager/POC, or any individual(s) designated/listed in the contract, shall contact the Purchase & Contracting office for prompt action on matters pertaining to execution of the contract for additional services. Anyone making changes without authority to the contract, the liability will not be covered under the contract and will solely be on the contractor for any additional charges that may occur. A list of approved POC’s will be in the contract.

12.1.7 The Project Manager and primary staff shall be able to understand, speak, read, and write the English language.

13.0 QUANTITY AND PERIOD OF PERFORMANCE INFORMATION

13.1 Minimum number of units to have on site: 10

13.2 Maximum number of units to have on site: 40

13.3 Period of performance: Basic and Option Periods:

14.0 VTS-Smyrna POINT OF CONTACT

14.1 The point of contact at VTS-Smyrna are as follows:

TBD

15.0 Service Contract Reporting: Reserved

15.1 REPORTING: RESERVED

15.2 DATA FIELDS: RESERVERD

16.0 Applicable Publications: Publications applicable to this PWS are listed below:

Publication (Chapter/Page)

Federal Acquisition Regulation https://www.acquisition.gov/?q=browsefar

Defense Federal Acquisition Regulation Supplement http://www.acq.osd.mil/dpap/dars/dfarspgi/current/index.html or https://www.acquisition.gov/dfars

Joint Travel Regulation (JTR) https://www.defensetravel.dod.mil/site/travelreg.cfm

DoDM 1000.13-M-V1 DoD Identification (ID) Cards (Enclosure 2, paragraph 3.b) 01/23/2014 (Change 1: 07/28/2020) http://www.esd.whs.mil/Directives/issuances/dodm

Federal Information Processing Standards (FIPS) Publication 201-2 Personal Identity Verification (PIV) of Federal Employees and Contractors (paragraph 9) August 2013 http://nvlpubs.nist.gov/nistpubs/FIPS/NIST.FIPS.201-2.pdf

https://www.esd.whs.mil/Directives/issuances/dodm/

DoDI 5200.46 DoD Investigative and Adjudicative Guidance for Issuing the Common Access Card (CAC) 09/09/14 (Change 1: 05/04/2018) https://www.esd.whs.mil/Directives/issuances/dodi/

Homeland Security Presidential Directive (HSPD)-12 Policy for a Common Identification Standard for Federal Employees and Contractors 08/27/2004 https://www.dhs.gov/homeland-security-presidential-directive-12

DoDI 5400.11 Department of Defense Privacy and Civil Liberties Programs 01/29/2019 https://www.esd.whs.mil/Directives/issuances/dodi/

DoD 5400.11-R Department of Defense Privacy Program 05/14/2007 https://www.esd.whs.mil/Directives/issuances/dodm/

DoDD 8140.01 Cyberspace Workforce Management

10/05/2020 https://www.esd.whs.mil/Directives/issuances/dodd/

DoD 8570.01-M Information Assurance Workforce Improvement Program 12/19/2005 (Change 4: 11/10/2015) https://www.esd.whs.mil/Directives/issuances/dodm/

DoD 5220.22-M National Industrial…