RFQ_for_Gardening_Services_S-MX530-16-Q-0001.doc

SF-1449

RFQ Number S-MX530-16-Q-0001

TABLE OF CONTENTS

Section

Page

Section 1 - The Schedule

· SF 1449 cover sheet -Continuation To SF-1449, RFQ Number S-MX530-16-Q-0001, Prices, Block 23

Continuation To SF-1449, RFQ Number S-MX530-16-Q-0001, Schedule Of Supplies/Services, Block 20 Description/Specifications/Work Statement Attachments to Description/Specifications/Performance:

Attachment 1 – Government Furnished Property Attachment 2 – Contractor Furnished Material/Equipment

Attachment 3 – Department Recommended EPA-Registered Self-Help Pesticides for common pests

Attachment 4 – Payment Registration Form

Attachment 5 - Payment Registration Form to a Bank in the United States

Section 2 - Contract Clauses

· Contract Clauses Addendum to Contract Clauses - FAR and DOSAR Clauses not Prescribed in Part 12

Section 3 - Solicitation Provisions

· Solicitation Provisions Addendum to Solicitation Provisions - FAR and DOSAR Provisions not Prescribed in Part 12 Section 4 - Evaluation Factors

· Evaluation Factors Addendum to Evaluation Factors - FAR and DOSAR Provisions not Prescribed in Part 12

Section 5 - Representations and Certifications

· Representations and Certifications Addendum to Offeror Representations and Certifications - FAR and DOSAR Provisions not Prescribed in Part 12

SECTION 1

THE SCHEDULE

CONTINUATION TO SF-1449

RFQ NUMBER S-MX530-16-Q-0001

PRICES, BLOCK 23

1. SCOPE OF SERVICES

1.1. General

The Contractor shall perform gardening services, including furnishing all labor, material, equipment and services, for the U.S. Embassy Mexico City. The price listed below shall include all labor, materials, insurance (see FAR 52.228-4 and 52.228-5), overhead, and profit. The Government will pay the Contractor the fixed price per month for standard services that have been satisfactorily performed.

1.2. Type of Contract

This is a fixed price contract for standard services.

1.3. Period of Performance

The performance period of this contract is from the start date in the Notice to Proceed and continuing for 12 months, with four one-year options to renew.

1.4. Notice to Proceed

After contract award and submission of acceptable insurance certificates, the Contracting Officer shall issue a Notice to Proceed. The Notice to Proceed will establish a date (a minimum of ten (10) days from date of contract award unless the Contractor agrees to an earlier date) on which performance shall start.

1.5. Type of services

1.5.1. Standard Services

The Contractor shall provide standard gardening services as specified in the Performance Work Statement for properties listed in Section 1.23, under continuation to SF-1449, block 20 – Section 1.

1.5.2. Temporary Additional Services

The Contractor shall provide Temporary Additional Services when requested by the Contracting Officer’s Representative (COR) through a written order, but not to exceed the ceiling price without the Contracting Officer’s approval. Temporary Additional Services delivered shall be in addition to the Standard Services, and shall be priced at the unit price shown below. The tasks to be accomplished shall be additional quantities of the same tasks described in the Performance Work Statement.

1.6. Temporary additional services

1.6.1. Definition of services

Temporary additional services are services that are defined as Standard Services but are required at times other than the normal workday. These services shall support special events at the Post or be in response to severe weather or natural conditions. The Contractor shall provide Temporary Additional Services in addition to the scheduled services specified in this contract. The COR shall order Temporary Additional Services on an as needed basis. This work shall be performed by Contractor trained employees, and shall not be subcontracted. The COR may require the Contractor to provide Temporary Additional Services with 24 hour advance notice.

1.6.2. Minimum and Maximum Amounts

Because Temporary/Additional Services are based on indefinite delivery/indefinite quantity, the minimum and maximum amounts are defined below:

1.6.2.1. Minimum

The Government shall place orders totaling a minimum of $100.00 U. S. Dollars. This reflects the contract minimum for the base year and option period.

1.6.2.2. Maximum

The amount of all orders shall not exceed $5,000 U. S. Dollars per contract year. This reflects the contract maximum for the base year and each option period for temporary/additional services.

1.6.3. Invoicing of Temporary Additional Services

When temporary additional services are ordered by the COR and performed by the Contractor, the Contractor shall include in its next regular invoice details of the Temporary Additional Services and, if applicable, materials, provided and requested under Temporary Additional Services. The Contractor shall also include a copy of the COR’s written confirmation for the Temporary Additional Services.

1.7. Offers and Payment in U.S. Dollars

1.7.1. U. S. Firms

U. S. firms are eligible to be paid in U. S. dollars. U. S. firms desiring to be paid in U. S. dollars should submit their offers in U.S. dollars. A U.S. firm is defined as a company which operates as a corporation incorporated under the laws of a state within the United States.

1.7.2. Foreign Firms

Any firm, which is not a U. S. firm, is a foreign firm. Any firm that does not meet the above definition of U.S. firm shall submit its prices and receive payment in local currency.

1.8. PRICING

1.8.1. For satisfactory performance of all the scheduled services required under this contract, the Government shall pay the Contractor a fixed-price per unit of service.

1.8.2. The cost of Worker’s Compensation War-Hazard Insurance Overseas (See Section 2, FAR 52.228-4 under Addendum to Contract Clauses) is not reimbursable and shall be included in the Contractor’s rates.

1.8.3. The monthly rates stated in this Contract shall include all direct and indirect costs, insurance, overhead, general and administrative expense, and profit, to include but not limited to materials/equipment.

1.8.4. The Government will make payment in Pesos, Mexican Currency unless the Contractor complies with the terms and conditions of paragraph G above, Offers and Payment in U. S. Dollars above.

1.8.5. Value Added Tax (VAT) is not included in the CLIN rates. Instead, it will be priced as a separate Line Item in the contract and on Invoices. Local law dictates the portion of the contract price that is subject to VAT; this percentage is multiplied only against that portion. It is reflected for each performance period. The portions of the solicitation subject to VAT are all of the line items in paragraph 1.9, below:

1.9. Base and Option Years

1.9.1. BASE YEAR PRICES

(Option Term: Twelve (12) Months)

1.9.1.1. Standard Services

The firm fixed price for the Base Year of the contract is:

Price per Month: (X 12)

Price per Year:

Value Added Tax (I.V.A.):

Total Price for the Base Year:

1.9.1.2. Temporary additional services

The fixed rate per square meter for temporary additional services is:

Square meter:

Estimated Number of

Square meters per Year:

___500_____

Total Rate per Square Meter:

Ceiling Price for the Base Year:

1.9.1.3. Grand Total for the Base Year Not to Exceed $________________

1.9.2. OPTION YEAR 1 PRICES

(Option Term: Twelve (12) Months)

1.9.2.1. Standard Services

The firm fixed price for Option Year 1 of the contract is:

Total Price for Option Year 1:

1.9.2.2. Temporary additional services

Ceiling Price for Option Year 1:

1.9.2.3. Grand Total for Option Year 1 Not to Exceed $________________

1.9.3. OPTION YEAR 2 PRICES

(Option Term: Twelve (12) Months)

1.9.3.1. Standard Services

The fixed price for Option Year 2 of the contract is:

Total Price for Option Year 2:

1.9.3.2. Temporary Additional Services

Ceiling Price for Option Year 2:

1.9.3.3. Grand Total for Option Year 2 Not to Exceed $________________

1.9.4. OPTION YEAR 3 PRICES

(Option Term: Twelve (12) Months)

1.9.4.1. Standard Prices

The fixed price for Option Year 3 of the contract is:

Total Price for Option Year 3:

1.9.4.2. Temporary Additional Services

Ceiling Price for Option Year 3:

1.9.4.3. Grand Total for Option Year 3 Not to Exceed $________________

1.9.5. OPTION YEAR 4 PRICES

(Option Term: Twelve (12) Months)

1.9.5.1. Standard Services

The fixed price for Option Year 4 of the contract is:

Total Price for Option Year 4:

1.9.5.2. Temporary Additional Services

Ceiling Price for Option Year 4:

1.9.5.3. Grand Total for Option Year 4 Not to Exceed $________________

1.9.6. GRAND TOTAL OF THE BASE YEAR PLUS ALL OF THE OPTION YEARS:

Grand Total – Base plus All Option Years (not to exceed)

CONTINUATION TO SF-1449

RFQ NUMBER S-MX530-16-Q-0001

SCHEDULE OF SUPPLIES/SERVICES, BLOCK 20

1.10. PERFORMANCE WORK STATEMENT

1.10.1. GENERAL

The purpose of this contract is to obtain gardening services for real property owned or managed by the U.S. Embassy Mexico City. The Contractor shall perform gardening services in all designated spaces.

1.10.2. WORK REQUIREMENT

1.10.2.1. GENERAL

This is a fixed-price contract for gardening services for the United States Embassy in Mexico City. The contract contains certain ordering provisions by which the Contracting Officer or his/her representative may require additional amounts of service for special events. The Contractor shall furnish managerial, administrative, direct labor personnel and required uniforms, materials, tools and/or equipment necessary to accomplish all work required by this contract. Specific services are described in detail below.

1.10.2.2. PERSONNEL

The Contractor shall provide a qualified work force capable of providing the services required by the contract.

1.11. DEFINITIONS

"Chancery" means the building of the Post used for official activities.

“CMR” means the official residence of the Chief of Mission/Ambassador, also called the Ambassador’s Residence.

"Contracting Officer" means a person appointed with the authority to enter in and administer contracts on the behalf of the Government.

"Contracting Officers' Representative (COR)" means an individual designated in writing by the Contracting Officer to perform specific contract administration functions.

"DCMR" means the official residence of the Deputy Chief of Mission

"General Instructions" mean those instructions, directives and guidelines that apply to all gardening personnel.

"Government" means the Government of the United States of America.

1.12. GENERAL REQUIREMENTS

Maintenance and appearance of the grass, shrubbery, garden areas, trees, Ambassador’s greenhouse, and related landscape elements of the U.S. Post and properties are an important part of the representational responsibilities of the U.S. mission. The Contractor’s work shall be measured by the appearance of the landscape covered by this contract. The Contractor shall perform complete gardening and landscape maintenance services as described in this contract for all Government properties listed in 1.23, under continuation to SF-1449, block 20 – Section 1. The Contractor shall include all planning, administration, management, staff uniforms, materials, tools and/or equipment necessary to assure that all services comply with the contract, the COR's schedules and instructions, and all applicable laws and regulations. The Contractor shall meet all of the standards of performance identified in the contract. The Contractor shall perform all related support functions such as supply, subcontracting, quality control, financial oversight, and maintenance of complete records and files.

1.13. MANAGEMENT AND SUPERVISION

1.13.1. SUPERVISION

The Contractor shall designate a representative who shall be responsible for on-site supervision of the Contractor's workforce at all times. This supervisor shall be the focal point for the Contractor and shall be the point of contact with U.S. Government personnel. The supervisor shall have sufficient English language skills to be able to communicate with members of the U.S. Government staff. The supervisor shall have supervision as his or her sole function.

1.13.2. SCHEDULES

The Contractor shall maintain work schedules. The schedules shall take into consideration the hours that the staff can effectively perform their services without placing a burden on the security personnel of the Post. Standard Services shall be delivered between the hours of 07:00 a.m., and 16:00 p.m., Monday through Friday and from 07:30 a.m., to 13:30 p.m., on Saturdays, or as required. For those items other than routine daily services, the Contractor shall provide the COR with a detailed plan as to the personnel to be used and the time frame to perform the service.

1.13.3. QUALITY CONTROL

The Contractor shall be responsible for quality control. The Contractor shall perform inspection visits to the work site on a regular basis. The Contractor shall coordinate these visits with the COR. These visits shall be surprise inspections to those working on the contract.

1.13.4. TECHNICAL GUIDANCE

The Contractor shall have the services of a trained horticulturist with experience in the climate and soil conditions found locally to give technical guidance to the Contractor's work force and to develop and guide the Contractor's programs for greenhouse, lawn and tree care.

1.13.5. GREENHOUSE

The Contractor is expected to maintain the greenhouse at the Ambassador’s Residence. To this end, the Contractor must know how to balance the environment of the greenhouse (heating, ventilation, shading, lighting, watering, humidity, etc.) to produce healthy plants. The Contractor must understand the appropriate techniques, both chemical (which shall be approved by the COR in writing prior to utilization) and natural, for the prevention of disease and pests within a greenhouse.

1.13.6. GROUNDS MAINTENANCE PLAN.

The Contractor shall submit an annual Grounds Maintenance Plan that reflects the proposed frequency for meeting the requirements of this contract. The Grounds Maintenance Plan will be developed to fit the requirements of local conditions, types of vegetation, and climate factors. The Contractor shall submit the final Grounds Maintenance Plan to the COR for approval within 30 days after contract award. See Section 3, Volume 2, for the submittal of a preliminary Grounds Maintenance Plan with the quotation.

1.14. LAWN CARE

1.14.1. GRASS CUTTING

The Contractor shall maintain the height of grass between 4 and 6 centimeters. The Contractor is responsible for all equipment and fuels needed to complete this task.

1.14.2. EDGING

The Contractor shall edge all sidewalks, driveways, and curbs each time the adjacent grass is cut.

1.14.3. TRIMMING

The Contractor shall trim grass around trees, shrubs, cultivated areas, sprinkler heads, valves, fences, buildings, poles, and structures, so that the grass height does not exceed the height of the adjacent grass.

1.14.4. WEEDING

The Contractor shall weed the grounds and gardens on a continuous basis to prevent the growth of weeds in lawn and landscapes. The Contractor shall use weed-killing chemicals to prevent the growth of weeds and to eliminate grass and weeds in the cracks and joints within or along sidewalks and curbs. The Contractor shall obtain the approval of the COR prior to all applications of weed killers.

1.14.5. TURF REPAIR AND RE-ESTABLISHMENT

The Contractor shall, whenever necessary, repair areas damaged by vehicular traffic, oil and gas, building repairs, and normal foot traffic. The damaged area shall be filled in and leveled and then seeded or sodded, and maintained to conform to adjacent areas.

1.14.6. SUPPLY OF SOIL

The Contractor shall supply organic black soil and mixed soil as needed to be used in regular gardening care and for reforestation at the locations stated in 1.23, under continuation to SF-1449, block 20 – Section 1. Also, see Attachment 2 – Contractor Furnished Material/Equipment.

1.14.7. SUPPLY OF SOD AND GRASS SEEDS

The contractor shall provide kikuyo sod and kikuyo seeds as required to cover any damaged area at the locations stated in 1.23, under continuation to SF-1449, block 20 – Section 1. The U. S. Government currently has this type of sod and seed in place.

1.14.8. REFORESTATION

The contractor shall resupply buxus microphylla of 0.40 mts. tall for the reforestation of the sidewalk perimeter outside of the Chancery and the strip of land on Reforma as needed. The U. S. Government currently has this type of buxus in place. Therefore, the Contractor will have to replace them as needed, at the minimum of two times a year of the summer and end of winter, those already in place with the same type of buxus.

1.14.9. METHOD AND FREQUENCIES

The method, frequencies, and dates of grass cutting, hedging, trimming, weeding, and turf repair shall be part of the contractor's Grounds Maintenance Plan.

1.15. PRUNING AND TRIMING

1.15.1. MAINTENANCE

The Contractor shall maintain trees, shrubs, hedges, bushes, vines, ground-cover and flowers. The contractor shall provide fiberglass industrial type ladders for each property stated in 1.23, and follow the established safety measures to trim trees.

1.15.2. WRITTEN SCHEDULE

The Contractor shall prepare a written schedule, as part of the Grounds Maintenance Plan, showing the method, frequencies, and dates of pruning.

1.15.3. PRUNE

The Contractor shall prune all shrubs, vines, bushes, ground cover, and trees to:

· direct and encourage plant growth in directions desired,

· remove dead branches and unsightly growth,

· trim branches when necessary to maintain a clear visual range of the security cameras; and

· maintain a neat and attractive appearance.

The Contractor shall prune according to the schedule in the Grounds Maintenance Plan to ensure that all heavy pruning is accomplished during the proper season according to best horticultural practice. The Contractor shall prune all hedges and shaped shrubs to maintain proper shape at all times.

1.15.4. REPLACEMENT

At no additional cost to the Government, the Contractor shall replace any tree, bush or shrub that is killed or rendered unusable for its intended purpose through negligent or irresponsible practices that are attributable to the Contractor.

1.15.5. PERMITS FOR TRIMMING TREES

The Contractor shall process and obtain the necessary permission(s) needed from the appropriate authorities in order to trim the trees or any other service which requires legal permissions for the services provided in this Contract. The Contractor shall initiate the process with sufficient lead time in order to execute the services in a timely manner. The Contractor will not provide these services until the necessary permission is legally granted.

1.16. LEAF REMOVAL

The contractor shall, on a daily basis, remove leaves and pine needles from the properties listed in 1.23, under continuation to SF-1449, block 20 – Section I and on a weekly basis during the period of October through January. This includes raking the yards, sweeping terraces and sidewalks and keeping the domes clean, including for the areas between the protection fences along the Reforma meridian, and rake yards, sweep terraces, sidewalks and maintain the domes clean, including the DCMR fountain and back wall and the DATT polycarbonate dome.

1.17. RECYCLED MATERIALS

The Contractor shall promote recycled uses for lawn and tree debris when meeting other aspects of the gardening services requirement, such as recycling the debris into mulch and compost.

1.18. REMOVAL OF DEBRIS

The Contractor shall remove foreign material, cuttings, grass, leaves, bark, limbs, dead vegetation, paper, and trash from the maintained areas including walkways, stairways and curbs within or adjacent to the area. The Contractor shall remove all debris and equipment from the work site before the end of each workday. Debris removal shall prevent unsightly accumulation. The Contractor shall promptly remove collected debris to an authorized disposal site. The Contractor is responsible for all expenses incurred in the collection and disposal of debris.

1.19. WATERING

1.19.1. MOISTURE

The Contractor shall water lawns, flowers, shrubs, and trees to provide for moisture penetration to a depth of 7 centimeters. If natural precipitation is sufficient to fulfill this requirement, the Contractor may request the COR's permission to suspend watering to avoid too much water in the soil.

1.19.2. METHOD, FREQUENCIES AND DATES

The Contractor shall present the method, frequencies, and dates of watering in a written schedule in the Grounds Maintenance Plan. The schedule shall take into account the kinds of vegetation, local soil conditions, and the seasonal variations in plant moisture requirements.

1.19.3. IRRIGATION EQUIPMENT

The Contractor shall provide all hoses, portable sprinklers, and other similar irrigation equipment.

1.19.4. MERIDIAN

The Contractor shall water as frequently as needed, the meridian directly in front of the Chancery on Reforma Avenue, this may be done by connecting a long and traffic resistant hose from the Chancery or by other means approved by the COR.

1.19.5. SUPPLY OF WATER

The Government shall furnish the supply of water.

1.20. FERTILIZER

1.20.1. HORTICULTURAL PRACTICE

The Contractor shall fertilize and lime the soil to promote proper health, growth, color, and appearance of cultivated vegetation, following proper horticultural practice for the types of vegetation, soil, weather conditions, and seasons of the year.

1.20.2. METHOD, FREQUENCIES AND DATES

The Contractor shall present the method of application, Environmental Protection Agency (EPA) and Safety, Health and Environmental Management (SHEM) approved fertilizer types, frequencies, and dates of fertilizing and liming in the Grounds Maintenance Plan. The fertilizer type shall be approved by the COR (see attachment 3).

1.20.3. MINIMUM FREQUENCY

The Contractor shall fertilize the lawn areas a minimum of four times per year and trees, shrubs, bushes, hedges and plants a minimum of once a year.

1.20.4. WEED KILLER

The Contractor shall apply weed killer once a year. If weed killer is not required, the Contractor shall request a waiver in writing from the COR. The type of weed killer shall be approved by the COR prior to use.

1.21. PEST AND DISEASE CONTROL

1.21.1. PROGRAM FOR CONTROLLING PESTS AND DISEASE

The Contractor shall maintain a program for controlling pests and plant disease so as to maintain flowers, shrubs, vines, trees and other planted areas in a healthy and vigorous condition. The Contractor shall obtain prior approval from the COR for all pesticides and their application. The application of which shall be conducted on Saturdays unless requested on a weekday by the COR.

1.21.2. PLAN FOR PEST AND DISEASE

The Contractor shall present a plan for pest and disease control as a part of its Grounds Maintenance Plan.

1.22. HAZARDOUS AND TOXIC SUBSTANCES

1.22.1. SAFE HANDLING, APPLICATION AND DISPOSAL

It is the Contractor's responsibility to ensure the safe handling, application, removal and environmentally sound disposal of all hazardous or potentially hazardous fertilizers, weed killers, and pest control products utilized in this requirement.

1.22.2. LABELING LANGUAGE

The Contractor’s employees must provide and be able to read and understand warning labels that are placed on chemicals, in both English and Spanish. All chemicals must be labeled and approved by the COR, in writing, prior to their utilization.

1.22.3. SAFETY PLAN

The Contractor shall submit a plan for safety measures to be taken regarding the products and labeling in the Grounds Maintenance Plan.

1.23. LOCATION FOR GARDENING SERVICES

All standard services are to be delivered on regular Post working days.

1.23.1. Ambassador's Residence

(7,729.34 Sq. Mts.

Including the ravine)

(52 Sq. Mts. large indoor/outdoor planters).

Reforma No. 2414

Lomas de Chapultepec

Mexico, D. F.

1.23.2. Deputy Chief of Mission

(274.89 Sq. Mts.)

Av. Palmas No. 1615

Mexico, D. F.

1.23.3. Chancery

(530.26 Sq. Mts.)

(2,099.79 Sq. Mts., “camellón lateral Reforma”)

(257 Sq. Mts. large indoor planters and

138 Sq. Mts. table top indoor planters).

Reforma No. 305

Colonia Cuauhtémoc

1.23.4. Residential Apartments

(393.72 Sq. Mts.)

Musset No. 337

Colonia Polanco

Mexico, D. F.

1.23.5. Residential Apartments

(26.64 Sq. Mts.)

Seneca No. 142

Colonia Polanco

Mexico, D. F.

1.23.6. Marine House

(244.05 Sq. Mts.)

Sierra Paracaima No. 795

Mexico, D. F.

1.23.7. DATT Residence

(761.8 Sq. Mts.)

Montañas Calizas 476

1.24. ADDITIONAL REQUIREMENTS

1.24.1. DELIVERABLE SCHEDULE

The following items shall be delivered under this contract:

1.24.2. PERSONNEL REQUIREMENTS

1.24.2.1. GENERAL

The Contractor shall maintain discipline at the site and shall take all reasonable precautions to prevent any unlawful, riotous or disorderly conduct by Contractor employees at the site. The Contractor shall preserve peace and protect persons and property on site. The Government reserves the right to direct the Contractor to remove an employee from the worksite for failure to comply with the standards of conduct. The Contractor shall immediately replace such an employee to maintain continuity of services at no additional costs to the Government.

1.24.2.2. STANDARD OF CONDUCT

1.24.2.2.1. Uniforms and Personal Equipment. The Contractor's employees shall wear clean, neat and complete uniforms when on duty. All employees shall wear uniforms approved by the Contracting Officer's Representative (COR).

1.24.2.2.2. Neglect of duties shall not be condoned. The Contractor shall enforce no sleeping while on duty, no unreasonable delays or failures to carry out assigned tasks, no conducting personal affairs during duty hours and no refusing to render assistance or cooperate in upholding the integrity of the worksite security.

1.24.2.2.3. Disorderly conduct, use of abusive or offensive language, quarreling, intimidation by words, actions, or fighting shall not be condoned. Also included is participation in disruptive activities, which interfere with normal and efficient Government operations.

1.24.2.2.4. Intoxicants and Narcotics. The Contractor shall not allow its employees while on duty to possess, sell, consume, or be under the influence of intoxicants, drugs or substances that produce similar effects.

· Criminal Actions. Contractor employees may be subject to criminal actions as allowed by law in certain circumstances. These include but are not limited to the following actions:

· Falsification or unlawful concealment, removal, mutilation, or destruction of any official documents or records or concealment of material facts by willful omission from official documents or records;

· Unauthorized use of Government property, theft, vandalism, or immoral conduct;

· Unethical or improper use of official authority or credentials;

· Security violations; or,

· Organizing or participating in gambling in any form.

1.24.2.3. KEY CONTROL

The Contractor shall receive, secure, issue and account for any keys issued for access to buildings, offices, equipment, gates, etc., for the purposes of this contract. The Contractor shall not duplicate keys without the COR's approval. Where it is determined that the Contractor or its agents have duplicated a key without permission of the COR, the Contractor shall remove the responsible individual(s) from this contract. If the Contractor has lost any such keys, the Contractor shall immediately notify the COR. In either event, the Contractor shall reimburse the Government for the cost of rekeying that portion of the system.

1.24.2.4. NOTICE TO THE GOVERNMENT OF LABOR DISPUTES

The Contractor shall inform the COR of any actual or potential labor dispute that is delaying or threatening to delay the timely performance of this contract.

1.24.2.5. PERSONNEL SECURITY

1.24.2.5.1. List of data. After award of the contract, the Contractor shall provide the following list of data on each employee who will be working under the contract. The Contractor shall include a list of workers and supervisors assigned to this project. The Government will run background checks on these individuals. For each individual the list shall include:

· Full Name

· Place and Date of Birth

· Current Address

· Identification number

1.24.2.5.2. Identity cards. Government shall issue identity cards to Contractor personnel, after they are approved. Contractor personnel shall display identity card(s) on the uniform at all times while providing services under this contract. These identity cards are the property of the US Government. The Contractor is responsible for their return at the end of the contract, when an employee leaves Contractor service, or at the request of the Government. The Government reserves the right to deny access to U.S.-owned and U.S.-operated facilities to any individual.

1.25. MATERIALS AND EQUIPMENT

The Contractor shall provide all necessary gardening supplies and equipment, including rakes, lawn mowers, hoes, pitchforks, pruning shears, fertilizers, etc. to perform the work identified in the Performance Work Statement.

1.26. INSURANCE

1.26.1. AMOUNT OF INSURANCE

The Contractor is required to provide whatever insurance is legally necessary. The Contractor shall, at its own expense, provide and maintain during the entire performance period the following insurance amounts:

1.26.2. GENERAL LIABILITY

General Liability includes premises/operations, collapse hazard, products, completed operations, contractual, independent contractors, broad form property damage, personal injury:

1. Bodily Injury, On or Off the Site, in US Dollars

2. Property Damage, On or Off the Site, in US Dollars

1.26.3. MINIMUMS REQUIRED

The types and amounts of insurance are the minimums required. The Contractor shall obtain any other types of insurance required by local law or that are ordinarily or customarily obtained in the location of the work. The limit of such insurance shall be as provided by law or sufficient to meet normal and customary claims.

1.26.4. WORKERS’ COMPENSATION INSURANCE

For those Contractor employees assigned to this contract who are either United States citizens or direct hire in the United States or its possessions, the Contractor shall provide workers’ compensation insurance in accordance with FAR 52.228-3.

1.26.5. DAMAGES

The Contractor agrees that the Government shall not be responsible for personal injuries or for damages to:

· any property of the Contractor,

· its officers,

· agents,

· employees, or

· any other person,

· arising from and incident to the Contractor's performance of this contract. The Contractor shall hold harmless and indemnify the Government from any and all claims arising, except in the instance of gross negligence on the part of the Government.

The Contractor shall obtain adequate insurance for damage to, or theft of, materials and equipment during transit to or from the site or in storage on or off the site.

1.26.6. GOVERNMENT AS ADDITIONAL INSURED

The general liability policy required of the Contractor shall name "the United States of America, acting by and through the Department of State," as an additional insured with respect to operations performed under this contract.

1.26.7. TIME FOR SUBMISSION OF EVIDENCE OF INSURANCE

The Contractor shall provide evidence of the insurance required under this contract within ten (10) days after contract award. The Government may rescind or terminate the contract if the Contractor fails to submit the timely insurance certificates identified above.

1.27. LAWS AND REGULATIONS

1.27.1. Without additional expense to the Government, the Contractor shall comply with all laws, codes, ordinances, and regulations required to perform this work. If there is a conflict between the contract and requirements of local law, the Contractor shall promptly advise the Contracting Officer of the conflict and of the Contractor's proposed course of action for resolution by the Contracting Officer.

1.27.2. The Contractor shall comply with all local labor laws, regulations, customs and practices pertaining to labor, safety, and similar matters, unless they are inconsistent with the requirements of this contract.

1.28. TRANSITION PLAN

Within [5] days after contract award, the Contracting Officer may ask the Contractor to develop a plan for preparing the new Contractor to assume all responsibilities for gardening services. The plan shall establish the projected period for completion of all clearances of contractor personnel, and the projected start date for performance of all services required under this contract. The plan shall assign priority to the selection of all supervisors to be used under the contract.

1.29. QUALITY ASSURANCE AND SURVEILLANCE PLAN (QASP)

1.29.1. METHOD TO MONITOR CONTRACTOR PERFORMANCE

This plan provides an effective method to promote satisfactory contractor performance. The QASP provides a method for the Contracting Officer's Representative (COR) to monitor Contractor performance, advise the Contractor of unsatisfactory performance, and notify the Contracting Officer of continued unsatisfactory performance. The Contractor, not the Government, is responsible for management and quality control to meet the terms of the contract. The role of the Government is to monitor quality to ensure that contract standards are achieved.

Services.

Performs all gardening services set forth in the scope of work.

Paragraph

1. thru 1.23.

All required services are performed and no more than one (1) customer complaint is received per month.

1.29.2. SURVEILLANCE

The COR will receive and document all complaints from Government personnel regarding the services provided. If appropriate, the COR will send the complaints to the Contractor for corrective action.

1.29.3. STANDARD

The performance standard is that the Government receives no more than one (1) customer complaint per month. The COR shall notify the Contracting Officer of the complaints so that the Contracting Officer may take appropriate action to enforce the inspection clause (FAR 52.212-4, Contract Terms and Conditions-Commercial Items), if any of the services exceed the standard.

1.29.4. PROCEDURES

1.29.4.1. If any Government personnel observe unacceptable services, either incomplete work or required services not being performed they should immediately contact the COR.

1.29.4.2. The COR will complete appropriate documentation to record the complaint.

1.29.4.3. If the COR determines the complaint is invalid, the COR will advise the complainant. The COR will retain the annotated copy of the written complaint for his/her files.

1.29.4.4. If the COR determines the complaint is valid, the COR will inform the Contractor and give the Contractor additional time to correct the defect, if additional time is available. The COR shall determine how much time is reasonable.

1.29.4.5. The COR shall, as a minimum, orally notify the Contractor of any valid complaints.

1.29.4.6. If the Contractor disagrees with the complaint after investigation of the site and challenges the validity of the complaint, the Contractor will notify the COR. The COR will review the matter to determine the validity of the complaint.

1.29.4.7. The COR will consider complaints as resolved unless notified otherwise by the complainant.

1.29.4.8. Repeat customer complaints are not permitted for any services. If a repeat customer complaint is received for the same deficiency during the service period, the COR will contact the Contracting Officer for appropriate action under the Inspection clause.

ATTACHMENT 1

GOVERNMENT FURNISHED PROPERTY

The Government shall make the following property available to the Contractor as "Government furnished property" for performance under the contract: U. S. Government Identification Badges, water, and a storage room for the Contractor to store materials/items, equipment. The materials/items and equipment which the Contractor shall store in the room shall only be used to provide the services to the U. S. Government. All materials must be secured, stored and locked at all times in all locations, when not in use.

The U. S. Government will provide water from the faucets already available in the gardens at each location listed in paragraph 1.23.

Storage:

Chancery, No designated storage area.

Musset 337, one basement storage bin 1.2M x 2M.

Seneca 142, no assigned storage area.

Ambassador’s Residence/CMR: Designated area under roofing for water tanks 2M x 2M.

Marine House: No designated area.

DATT Residence: Storage under the access stair 2M x 1.50M.

DCMR: Common storage area in basement 2.75m x 1.00 m.

NOTE: Contractor furnished chemical products (see Attachment 2): chemical products shall be properly labeled according to OSHA Hazard Communication standard 1910.1200, aligned with the UN Globally Harmonized System of Classification and Labelling of Chemicals (GHS), Revision 3. Flammable products shall be stored in secured cabinets that comply with the NFPA Flammable Liquid Storage Code #30 and the OSHA standard 1910.106 for storage of class I, II and III liquids. Before storage of any chemical or flammable product the contractor shall submit the product specification sheets to the COR for approval. Products shall not be unattended at any time.

ATTACHMENT 2

CONTRACTOR FURNISHED MATERIAL/EQUIPMENT

CONTRACTOR FURNISHED MATERIALS

The contractor shall provide all equipment, materials, supplies, and clothing required to perform the standard and temporary additional services as specified in this contract. Such items include, but are not limited to uniforms (two (2) per each employee per contract year)), to include industrial boots, industrial gloves, jacket for winter, earplugs, glasses, and safety personnel equipment, plants for reforestation, organic black soil, mixed soil industrial type fiberglass ladders, metallic security gasoline containers with valve, lockers, climbing harnesses, winchers and ropes lawn mowers, trimmers, chain saws, tools, cleaning supplies, equipment, materials, hoses, requisite protective equipment for fumigating, EPA and SHEM approved fertilizers, insecticides, fungicides and other chemicals, and any other operational, safety or administrative items required for performance of the duties and requirements of this contract. The contractor shall maintain sufficient parts and spare equipment for all contractor furnished materials to ensure uninterrupted services as required by the contract.

UNIFORMS

The Contractor shall provide two complete uniforms per each employee for each Contract year. The uniform is to include a jacket and two pairs of industrial boots.

-Fiberglass industrial type ladders for each property

- Garbage Container of 55-Gallon Size 26-1/2 diameter x 33h with dolly base (wheels). The Contractor shall replace the garbage container for a new one when damaged.

- Locker for storage for the Chancery, Seneca, Marine House and DCMR.

NOTE: Storage of Contractor furnished chemical products (see Attachment 1): chemical products shall be properly labeled according to OSHA Hazard Communication standard 1910.1200, aligned with the UN Globally Harmonized System of Classification and Labelling of Chemicals (GHS), Revision 3. Flammable products shall be stored in secured cabinets that comply with the NFPA Flammable Liquid Storage Code #30 and the OSHA standard 1910.106 for storage of class I, II and III liquids. Before storage of any chemical or flammable product the contractor shall submit the product specification sheets to the COR for approval. Products shall not be unattended at any time.

ATTACHMENT 3

DEPARTMENT-RECOMMENDED EPA-REGISTERED SELF-HELP PESTICIDES FOR COMMON PESTS

Table 1

DEPARTMENT-RECOMMENDED EPA-REGISTERED SELF-HELP PESTICIDES FOR COMMON PESTS

An active self-help program can empower residents to address pest problems when the population is small. Traps, fly swatters, caulk, etc. can be highly effective pesticide-free measures. The Department defines a self-help pesticide as a consumer pesticide product intended for use by individuals with no special equipment or training. All pesticides must be appropriate for the target pest and situation, be free of highly toxic ingredients, and have clear instructions. Preferably, they should be “ready-to-use” (require no diluting). The EPA registered products listed are available from various sources including DSCR and UNIVAR. However, posts are not limited to using these self-help pesticides and good products may be available locally. OBO/OPS/SHEM is available to review local self-help products.

Advion Cockroach Bait Arena ( w/ 0.5% Indoxacarb (Dupont)

P.I. Formula 1 Contact Insecticide, 0.5% pyrethrins (Whitmire)

Insect repellents (mosquitoes flies, ticks, etc.)

Contact MED for recommendations

Table 2

DEPARTMENT-AUTHORIZED EPA-REGISTERED PROFESSIONAL-USE PESTICIDES FOR COMMON PESTS

Except for garden pesticides Professional-use pesticides must be Department-authorized. The pesticides listed below are “pre-authorized’ and are available from a variety of sources including DSCR and UNIVAR. See ordering instructions on the SHEM website. Posts must ensure that authorized pesticides are available locally or procure and stock them. Local equivalents require review by OBO/OPS/SHEM. Remember that not all uses described on the pesticide label are authorized and that the POSHO must review and approve each pesticide application in writing. Garden pesticide should be the least toxic effective option and must be applied following all prudent procedures and protective measures.

(Waterbury Companies)

Protein or Sweet Apply directly into cracks and crevices in dollops in aggregation areas. Do not use liquid pesticides in conjunction with bait.

Advion Ant Gel w/ 0.05% Indoxacarb (Dupont)

Apply directly in aggregation areas Various including Siege PBS (pressurized bait system w/ hydramethylon

(American Cyanamid) Apply directly into cracks and crevices in dollops in aggregation areas.

Advion Cockroach Gel ( w/ 0.6% Indoxacarb (Dupont)

Various including Maxforce Roach Killer Bait Gel1 w/ fipronil (Bayer) Syringe Injector needed.

Press to activate. Place in areas of pest activity. Do not place in areas accessible to children. Use at least 1 per 75 square feet of area. Replace every 3 months.

Indoor Crawling Insects (e.g., roaches, ants, spiders, silverfish)

NOT fleas!

(Bayer Corp) Mix in water for 0.05% finished concentration. For heavy infestations, mix 0.1% finished concentration.

(Nisus Corp) Apply only in areas inaccessible to children & pets. Apply liberally to cracks & crevices. Avoid contamination of food.

Mosquitoes, outdoors

Bactimos Briquets – 10% bti Briquets release bti for a period of 30 days or longer. Break into bits for small containers of water such as potted plant saucers.

Roundup Dry Pack - 0.96% glyphosate (Monsanto)

dichloro-phenoxyacetic acid emulsifiable liquid

(Riverdale Chemical) Mix 2,4-D with water in accordance with label instructions for selected weeds and other vegetation to be killed.

Note: Use of bait indoors is not recommended for controlling rats (use traps instead).

Weather Blok XT

- 0.005% brodifacoum.

(Syngenta)

ATTACHMENT 4

PAYMENT REGISTRATION FORM

Company Information

New Registration of Account

Change of Account

Fiscal Name of the account holder

RFC (for Mexican Companies)

Name - Point of Contact

Telephone Number(s)

E-mail Address

Company Address

Bank information needed for EFT transfers in Pesos, Mexican Currency.

BANK INFORMATION

Bank Name

CLABE Interbancaria (18 digits)

If…