DRAFT_-_Smoothie_Bar_Statement_of_Work.docx

Statement of Work For Smoothie Bar

1. DESCRIPTION OF SERVICES: The Concessionaire will furnish all labor, supplies, materials, equipment, to provide and operate a Nutritional Shake/Juice Bar operation.

1.1 Detailed Scope of Work

1.2 Provide and maintain all equipment associated with operating a Nutritional Shake/Juice Bar.

1.3 Must obtain Fitness Center Director’s approval prior to installing/erecting/placing any signs or advertising inside or upon the wall of the Fitness Center.

1.4 Provide and sell concession items such as nutritional shakes, fruits, beverages to include gourmet coffee, low fat snacks, protein bars, and nutritional products or any other products approved by the Fitness Center Director. Shakes shall contain fresh fruits, meal replacement, powders, water, etc.

1.5 The contractor is responsible for keeping the concession operational five (5) - seven (7) days a week for a minimum of 40 hours per week and will open for additional hours as the Fitness Center’s daily count justifies. A work schedule will be provided to the Fitness Center Director on a monthly basis as changes occur. The hours will be as agreed upon between the Concessionaire and the Fitness Center Director.

1.6 All food facility supervisors, managers and Concessionaires must integrate food safety procedures into all aspects of their operation in accordance with the most current FDA Food Code http://www.fda.gov/downloads/Food/GuidanceRegulation/RetailFoodProtection/FoodCode/UCM374510.pdf and any other governmental instructions and policies.

1.7 The Concessionaire will submit a listing of proposed items with corresponding selling prices to the Contracting Officer for coordination actions. The final approve listing is considered part of this agreement.

1.8 All food, drink, and any other consumable items provided and served to consumers by the Concessionaire must be in accordance with Air Force Instruction 48-116 Food Safety Program, http://www.e-publishing.af.mil/ purchased from approved food sources in collaboration with the Public Health office and must be stored, prepared and serviced in accordance with the most current FDA Food Code, any supplemental changes and any governmental instructions and policies. Air Force revised editions of the Food Code are available from the Public Health office upon request.

1.9 The contractor will be responsible for credit card fees. The government will not provide a phone line.

2. General Operation

2.1 Contractor Personnel

2.2 Contract Manager. The contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate or alternates, who shall act for the contractor when the manager is absent, shall be designated in writing to the contracting officer prior to the contract start date. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The contract manager and alternate or alternates must be able to read, write, speak, and understand the English language

2.3 Staffing requirements Contractor shall provide trained personnel to perform the above scope of work.

2.4 The contractor shall not employ persons identified as a potential threat to the health, safety, security, general wellbeing or operational mission of the installation or its population.

2.5 Contractor personnel shall comply with all installation and facility safety and security regulations, as well as, the health, safety, and security provisions of the contract. Contractor personnel shall report security or safety problems to the Security Police or CO as appropriate.

3. Installation Security Requirements

3.1 Contractor Base Pass and Identification, Special Clearances, and Vehicle Passes. The contractor shall obtain base identification and vehicle passes, if required, for all contractor personnel who make frequent visits to or perform work on Hurlburt Field, Florida. Contractor personnel are required to wear or prominently display installation identification badges or contractor-furnished contractor identification badges while visiting or performing work on the installation.

The Contractor shall be required to complete the following forms (to be provided at the pre-performance conference) in order for employees to gain access to the installation:

· Hurlburt Field Contractor Access Badge Affidavit (CAB);

· Department of Homeland Security Form I-9 (DHS I-9);

· Contractor Employee List: This form shall list every employee requiring access to Hurlburt Field AFB. Every time employees change, it shall be updated to reflect additions and/or deletions. Identify those individuals who require escort authority by including the word “escort” next to their names. Limit the number of individuals designated as escorts to a reasonable number (i.e. one or two). For work locations please use Hurlburt Field Fitness Center once completed, email the list to the Contracting Officer in EXCEL or WORD format. The Contracting Officer shall then prepare and attach a cover letter, and forward the Employee List to the Visitor Control Center.

Upon notification that the Employee List has been forwarded to the Visitor Control Center, the other two forms (DHS I-9 & CAB) shall be completed and hand carried to the Visitor Control Center by the employee. If everything is in order, they shall receive a contractor badge. If an employee shall be driving on Hurlburt Field they are required to provide a valid driver’s license, vehicle registration, and proof of insurance. NOTE: The section of the Visitor Control Center administrating this function is closed after 1400 (2:00 p.m.), therefore, employees must arrive prior to this time in order for their documentation to be processed.

During performance of the contract, the contractor shall be responsible for the prompt return of credentials and vehicle passes for any employee who no longer requires access to the work site.

Upon completion or termination of the contract or expiration of the identification passes, the contractor shall ensure that all base identification passes issued to employees are returned to the issuing office.

Contractor-owned vehicle searches. Contractor-owned vehicles are subject to 100% security search prior to installation access.

Contractor personnel shall comply with all base traffic regulations, and are subject to random vehicle speed control checks. Contractor personnel cited for speeding on the installation may suffer loss of base driving privileges, debarment from the base, or other administrative action. The use of cell phones, except hands-free phones, is prohibited while driving on Hurlburt Field.

Contractor personnel are prohibited from possessing weapons, firearms, or ammunition, on themselves or within contractor-owned vehicles or privately-owned vehicles while on Hurlburt Field.

Contractor personnel shall immediately report any information or circumstances of which they are aware may pose a threat to the security of Department of Defense personnel, contractor personnel, resources, and classified or unclassified defense information to an appropriate Government authority.

The hours of operation for Hurlburt Field gates are subject to minor modifications. The Government shall notify the contractor in advance, if possible, of any changes to the hours of the gates. The normal hours of gate operations are as follows:

Main Gate: 24 hours a day, 7 days a week

Back (East) Gate: 24 hours a day, 7 days a week

Contractor personnel shall comply with all applicable laws and safety regulations. Compliance with Occupational Safety and Health Administration (OSHA) and other applicable laws and regulations for the protection of employees is exclusively the obligation of the contractor, and the Government shall assume no liability or responsibility for the contractor’s compliance or non-compliance with such responsibilities.

4. Government Furnished Property and Services

4.1 The government shall provide an area for the operation of the smoothie bar.

5. Payment

5.1 The contractor will be required to make a monthly payment of $TBD to the Fitness Center on the first business day of the month. An additional 10% fee shall be charged if payment is not received after the fifth of the month.