Gardening Solicitation 2011.pdf

Solicitation No. SMO550-11-Q-0003

Gardening Services

U.S. Embassy Rabat, Morocco

2, Avenue Mohamed Al Fassi

Rabat, Morocco

May 31, 2011

To: Prospective Offerors

Subject: Request for Quotations Number SMO550-11-Q-0003

Enclosed is a Request for Quotations (RFQ) for gardening services for the U.S. Embassy Rabat, U.S.

Consulate Casablanca and associated properties. The contractor shall also perform swimming pool maintenance services at two Mission properties in Rabat and swimming pool and tennis court maintenance at one property in Casablanca. If you would like to submit quotation, follow the instructions in Section 3 of the solicitation, complete the required portions of the attached document, and submit it to the address shown on the Standard Form 1449 that follows this letter.

The U.S. Government intends to award a contract/purchase order to the responsible company submitting an acceptable offer at the lowest price. We intend to award a contract/purchase order based on initial quotations, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.

Quotations are due by June 30, 2011.

Sincerely, J. Dennis Robertson

Contracting Officer

Enclosure

1 SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

1. REQUISITION NUMBER

PAGE 1 OF

2. CONTRACT NO.

3. AWARD/EFFECTIVE

DATE

4. ORDER NUMBER

5. SOLICITATION NUMBER

SMO550-11-Q-0003

6. SOLICITATION ISSUE DATE

May 31, 2011

7. FOR SOLICITATION

INFORMATION CALL

a. NAME

Zakia Askari, Contracts Assistant

b. TELEPHONE NUMBER(No collect calls)

+212 5 37 66 81 43

8. OFFER DUE DATE/ LOCAL

TIME

06/30/2011 at 4:00 pm

CCODE

10. THIS ACQUISITION IS 11. DELIVERY FOR FOB 12. DISCOUNT TERMS

9. ISSUED BY

US Embassy

2, Rue Mohamed Al Fassi

UNRESTRICTED

SET ASIDE: % FOR

SMALL BUSINESS

DESTINATION UNLESS

BLOCK IS MARKED

SEE SCHEDULE

None

Rabat 10000

HUBZONE SMALL

BUSINESS

13a. THIS CONTRACT IS A RATED ORDER

UNDER DPAS (15 CFR 700)

Morocco 8(A) 13b. RATING

NAICS:

SIZE STD:

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE

CODE

Address in Block 9 16. ADMINISTERED BY

17a. CONTRACTOR/ CODE

OFFEROR

FACILITY

CODE 18a. PAYMENT WILL BE MADE BY CODE

Prospective Offerors

TELEPHONE NO.

Electronic Funds Transfer

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

SUCH ADDRESS IN OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS

BLOCK BELOW IS CHECKED SEE ADDENDUM

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

The contractor shall perform gardening, pool and tennis court maintenance services, including furnishing all labor, material, equipment and services

(see attached Scope of Work for details)

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED.

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _1____

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER

ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

HEREIN.

29.AWARD OF CONTRACT: REF. _________________ OFFER

DATED _______________. YOUR OFFER ON SOLICITATION

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH

ARE SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT)

30c. DATE SIGNED

31b. NAME OF CONTRACTING OFFICER (Type or Print)

Marika Zadva

31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION STANDARD FORM 1449 (REV 4/2002)

PREVIOUS EDITION IS NOT USABLE

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

33. SHIP NUMBER 34. VOUCHER NUMBER 35. AMOUNT VERIFIED

CORRECT FOR

36. PAYMENT 37. CHECK NUMBER

PARTIAL FINAL

COMPLETE PARTIAL

FINAL

38. S/R ACCOUNT NO.

39. S/R VOUCHER NO. 40. PAID BY

41.a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT 42a. RECEIVED BY (PRINT)

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER

41C. DATE

42b. RECEIVED AT (Location)

42c. DATE REC’D (YY/MM/DD) 42d. TOTAL CONTAINERS

TABLE OF CONTENTS

Section 1 - The Schedule

SF 18 or SF 1449 cover sheet

Continuation To SF-1449, RFQ SMO550-11-Q-0003, Prices, Block 23

Continuation To SF-1449, RFQ Number SMO550-11-Q-0003, Schedule Of

Supplies/Services, Block 20 Description/Specifications/Work Statement

Attachment I - Locations for Services

Attachment II - Government Furnished Property

Attachment III – Contractor Furnished Materials

Section 2 - Contract Clauses

Contract Clauses

Addendum to Contract Clauses - FAR and DOSAR Clauses not Prescribed in Part 12

Section 3 - Solicitation Provisions

Instructions to Offerors

Addendum to Solicitation Provisions - FAR and DOSAR Provisions not Prescribed in

Part 12

Section 4 - Evaluation Factors

Evaluation Factors

Addendum to Evaluation Factors - FAR and DOSAR Provisions not Prescribed in Part 12

Section 5 - Representations and Certifications

Representations and Certifications

Addendum to Offeror Representations and Certifications - FAR and DOSAR Provisions not Prescribed in Part 12

SECTION 1 - THE SCHEDULE

CONTINUATION TO SF-1449

RFQ NUMBER SMO550-11-Q-0003

PRICES, BLOCK 23

1. SCOPE OF CONTRACT

The contractor shall perform gardening services, including furnishing all labor, material, equipment and services, for the following properties:

U.S. Embassy Rabat: U.S. Consulate Casablanca:

-Chancery -Consulate General (Bin X17017)

-Villa Bellevue (Bin X05005) -Dar America (AS 98560)

-Marine House (Bin X11011) -Villa Mirador (Consul General’s

Residence) (Bin X18018)

The contractor shall perform swimming pool maintenance services, including furnishing all labor, material, equipment and services, for the following three properties:

U.S. Embassy Rabat: U.S. Consulate Casablanca:

-Villa America/Chief of Mission’s -Villa Mirador (Consul General’s Residence)

Residence (Bin X02002) (Bin X18018)

- Villa Monterey (Deputy Chief of Mission’s

Residence (Bin X25000)

The contractor shall perform tennis court maintenance, including furnishing all labor, material, equipment and services, for the following property:

U.S. Consulate Casablanca:

-Villa Mirador (Consul General’s Residence) (Bin X18018)

The price offered below shall include all labor, materials, insurance (see FAR 52.228-4 and

52.228-5), overhead, and profit. The Government will pay the Contractor the fixed price per month for standard services that have been satisfactorily performed.

After contract award and submission of acceptable insurance certificates, the Contracting Officer shall issue a Notice to Proceed. The Notice to Proceed will establish a date (a minimum of ten

(10) days from date of contract award unless the Contractor agrees to an earlier date) on which performance shall start.

The performance period of this contract is from the start date in the Notice to Proceed and continuing for 12 months, with four (4) one-year options to renew. The initial period of performance includes any transition period authorized under the contract.

Temporary Additional Services are services that are defined as Standard Services but are required at times other than the normal workday. These services shall support special events at the Post. The Contractor shall provide these services in addition to the scheduled services specified in this contract. The COR shall order these services as needed basis. This work shall be performed by Contractor trained employees, and shall not be subcontracted. The COR may require the Contractor to provide temporary additional services with 24 hour advance notice.

Because Temporary/Additional Services are based on indefinite delivery/indefinite quantity the minimum and maximum amounts are defined below:

Minimum: The Government shall place orders totaling a minimum of 90 hours. This reflects the contract minimum for the base year and option period.

Maximum: The amount of all orders shall not exceed 240 hours. This reflects the contract maximum for the base year and each option period for temporary/ additional services.

The Contractor shall include in its next regular invoice details of the temporary additional services and, if applicable, materials, provided and requested under temporary additional services. The Contractor shall also include a copy of the COR’s written confirmation for the temporary additional services.

2. PRICING

2.1 Base Period

A. The firm fixed price for the base year of the contract is:

CLIN Service Total Price

RABAT

01 Swimming Pool Maintenance – Chief of

Mission’s Residence Rabat

02 Swimming Pool Maintenance – Deputy

Chief of Mission’s Residence Rabat

03 Gardening Services - Chancery

04 Gardening Services – Marine House

05 Gardening Services – Villa Bellevue

CASABLANCA

06 Swimming Pool Maintenance – Consul

General’s Residence Casablanca

07 Tennis Court Maintenance - Consul

08 Gardening Services –Consulate General

09 Gardening Services – Dar America

10 Gardening Services – Consul General’s

Residence Casablanca

TOTAL COST PER MONTH

Cost of services

Per month ________ x 12 = ___________per year

B. Temporary Additional Services. The unit price (firm-fixed-price) is:

Per Hour _________

Estimated Number of Hours Per Year: 200

Total Temporary Additional Services Per Year ________

C. Total Base Period: ____________________ (A + B)

2.2 First Option Year Prices

Option Term: Twelve (12) Months

A. The firm fixed price for the first option year of the contract is:

05 Gardening Services – Villa Bellevue

CASABLANCA

C. Total First Option Year: ____________________ (A + B)

2.3 Second Option Year Prices

A. The firm fixed price for the second option year of the contract is:

05 Gardening Services – Villa Bellevue

CASABLANCA

C. Total Second Option Year: ____________________ (A + B)

2.4 Third Option Year Prices

A. The firm fixed price for the third option year of the contract is:

05 Gardening Services – Villa Bellevue

CASABLANCA

C. Total Third Option Year: ____________________ (A + B)

2.5 Fourth Option Year Prices

A. The firm fixed price for the fourth option year of the contract is:

05 Gardening Services – Villa Bellevue

CASABLANCA

C. Total Fourth Option Year: ____________________ (A + B)

2.6 Grand Total:

Base Year: ____________________

First Option Year: ____________________

Second Option Year: ____________________

Third Option Year: ____________________

Fourth Option Year: ____________________

Grand Total: ____________________

CONTINUATION TO SF-1449

RFQ NUMBER SMO550-11-Q-0003

SCHEDULE OF SUPPLIES/SERVICES, BLOCK 20

1. PERFORMANCE WORK STATEMENT

1.1 Purpose

The purpose of this contract is to obtain gardening services for real property owned or managed by the U.S. Government at the Chancery, Villa Bellevue, and Marine House in Rabat and the

Consulate General, Dar America and the Consul General Residence in Casablanca. The contractor shall perform swimming pool maintenance services at the Chief of Mission’s

Residence and Deputy Chief of Mission’s Residence in Rabat as well as swimming pool and tennis court maintenance at the Consul General’s Residence in Casablanca.

1.2 General Requirements

Maintenance and appearance of the grass, shrubbery, garden areas, trees, and related landscape elements of the U.S. Post and properties are an important part of the representational responsibilities of the U.S. mission. The Government will measure the Contractor’s work by the appearance of the landscape covered by this contract. The Contractor shall perform complete gardening and landscape maintenance services as described in this contract for all Government properties listed in Attachment I. The Contractor shall include all planning, administration, and management necessary to assure that all services comply with the contract, the COR's schedules and instructions, and all applicable laws and regulations. The Contractor shall meet all of the standards of performance identified in the contract. The Contractor shall perform all related support functions such as supply, subcontracting, quality control, financial oversight, and maintenance of complete records and files.

1.3 Management and Supervision

1.3.1. Supervision. The Contractor shall designate a representative who shall be responsible for on-site supervision of the Contractor's workforce at all times. This supervisor shall be the focal point for the Contractor and shall be the point of contact with U.S. Government personnel. The supervisor shall have sufficient English language skill to be able to communicate with members of the U.S. Government staff. The supervisor shall have supervision as his or her sole function.

1.3.2. Schedules. The Contractor shall maintain work schedules. The schedules shall take into consideration the hours that the staff can effectively perform their services without placing a burden on the security personnel of the Post. The Contractor shall deliver standard services between the hours of 0800 to 1700 Monday through Friday. For those items other than routine daily services, the contractor shall provide the COR with a detailed plan as to the personnel to be used and the time frame to perform the service.

1.3.3. Quality Control. The Contractor shall be responsible for quality control. The Contractor shall perform inspection visits to the work site on a regular basis. The Contractor shall coordinate these visits with the COR. These visits shall be surprise inspections to those working on the contract.

1.3.4. Technical Guidance. The Contractor shall have the services of a trained horticulturist with experience in the climate and soil conditions found locally to give technical guidance to the

Contractor's work force and to develop and guide the Contractor's programs for lawn and tree care.

1.3.5. Ground Maintenance Plan. The Contractor shall submit an annual Grounds Maintenance

Plan that reflects the proposed frequency for meeting the requirements of this contract. The

Grounds Maintenance Plan will be developed to fit the requirements of local conditions, types of vegetation, and climate factors. The Contractor shall submit the Grounds Maintenance Plan to the COR for approval within 30 days after contract award.

1.4 Lawn Care

1.4.1. Grass Cutting. The Contractor shall maintain the height of grass between 4 and 6 centimeters. The Contractor is responsible for all equipment and fuels needed to complete this task.

1.4.2. Edging. The Contractor shall edge all sidewalks, driveways, and curbs each time the adjacent grass is cut.

1.4.3. Trimming. The Contractor shall trim grass around trees, shrubs, cultivated areas, sprinkler heads, valves, fences, buildings, poles, and structures, so that grass height does not exceed the height of the adjacent grass.

1.4.4. Weeding. The Contractor shall weed the grounds and gardens on a continuous basis to prevent the growth of weeds into lawn and landscapes. The Contractor may use weed-killing chemicals to prevent the growth of weeds to eliminate grass and weeds in the cracks and joints within or along sidewalks and curbs. The Contractor shall obtain approval of the COR for all applications of weed killers.

1.4.5. Turf Repair and Re-Establishment. The contractor shall, whenever necessary, repair areas damaged by vehicular traffic, oil and gas, building repairs, and normal foot traffic. The damaged area shall be filled in and leveled and then seeded or sodded, and maintained to conform to adjacent areas.

1.4.6. The method, frequencies, and dates of grass cutting, hedging, trimming, weeding, and turf repair shall be part of the contractor's Grounds Maintenance Plan.

1.5 Pruning

1.5.1 The Contractor shall maintain trees, shrubs, hedges, bushes, vines, ground cover and flowers.

1.5.2. The Contractor shall prepare a written schedule, as part of the Grounds Maintenance

Plan, showing the method, frequencies, and dates of pruning.

1.5.3. The Contractor shall prune all shrubs, vines, bushes, ground cover, and trees to:

direct and encourage plant growth in directions desired, remove dead and unsightly growth, and maintain a neat and attractive appearance.

The Contractor shall prune according to the schedule in the Grounds Maintenance Plan to ensure that all heavy pruning is accomplished during the proper season according to best horticultural practice. The Contractor shall prune all hedges and shaped shrubs to maintain proper shape at all times.

1.5.4. At no additional cost to the Government, the Contractor shall replace any tree, bush or shrub that is killed or rendered unusable for its intended purpose through negligent or irresponsible practices that are attributable to the Contractor.

1.6 Leaf Removal

The contractor shall, on a monthly basis, remove leaves and pine needles from the properties listed in Attachment IA and on a weekly basis during the period of October through November.

1.7 Recycled Materials

The Contractor shall promote recycled uses for lawn and tree debris in meeting other gardening needs, such as mulch and compost.

1.8 Removal of Debris

The Contractor shall remove foreign material, cuttings, grass, leaves, bark, limbs, dead vegetation, paper, and trash from the maintained areas including walkways, stairways and curbs within or adjacent to the area. The Contractor shall remove all debris and equipment from the work site before the end of each workday. Debris removal shall prevent unsightly accumulation.

The Contractor shall promptly remove collected debris to an authorized disposal site. The

Contractor is responsible for all expenses incurred in the collection and disposal of debris.

1.9 Watering

1.9.1. The Contractor shall water lawns, flowers, shrubs, and trees to provide for moisture penetration to a depth of 7 centimeters. If natural precipitation is sufficient to fulfill this requirement, the contractor may request the COR's permission to suspend watering to avoid too much water in the soil.

1.9.2. The Contractor shall present the method, frequencies, and dates of watering in a written schedule in the Grounds Maintenance Plan. The schedule shall take into account the kinds of vegetation, local soil conditions, and the seasonal variations in plant moisture requirements.

1.9.3. The Contractor shall provide all hoses, portable sprinklers, and other similar irrigation equipment.

1.9.4. The Government shall furnish the supply of water.

1.10 Fertilizer

1.10.1. The Contractor shall fertilize and lime the soil to promote proper health, growth, color, and appearance of cultivated vegetation, following proper horticultural practice for the types of vegetation, soil, weather conditions, and seasons of the year.

1.10.2. The Contractor shall present the method of application, fertilizer type, frequencies, and dates of fertilizing and liming in the Grounds Maintenance Plan.

1.10.3. The Contractor shall fertilize the lawn areas a minimum of two times per year.

1.10.4. The Contractor shall apply weed killer once a year. If weed killer is not required, the contractor shall request a waiver in writing from the COR.

1.10.5. The Contractor shall fertilize trees, shrubs, bushes, hedges and plants a minimum of once a year.

1.11 Pest and Disease Control

The contractor shall maintain a program for controlling pests and plant disease so as to maintain flowers, shrubs, vines, trees and other planted areas in a healthy and vigorous condition. The

Contractor shall obtain approval of the COR for all pesticides/weed killers.

The contractor shall present a plan for pest and disease control as a part of its Grounds

Maintenance Plan.

1.12 Hazardous and Toxic Substances

It is the contractor's responsibility to ensure the safe handling, application, removal and environmentally sound disposal of all hazardous or potentially hazardous fertilizers, weed killers, and pest control products utilized in this contract.

1.13 Pest and Disease Control

The contractor shall maintain a program for controlling pests and plant disease so as to maintain flowers, shrubs, vines, trees and other planted areas in a healthy and vigorous condition. All pesticides shall be approved prior to application by the COR.

The contractor shall present a plan for pest and disease control as a part of its Grounds

Maintenance Plan.

1.14 Location for Gardening Services

All standard services are to be delivered on regular Post working days.

1.15 Hazardous and Toxic Substances

It is the Contractor's responsibility to ensure the safe handling, application, removal and environmentally sound disposal of all hazardous or potentially hazardous fertilizers, weed killers, and pest control products utilized in this requirement.

1.16 Swimming Pool and Tennis Court

1.16.1 Personnel. Contractor shall assign to the Ambassador’s and DCM’s residence in Rabat, and the Consul General’s residence in Casablanca skilled manpower with the ability and knowledge to properly maintain the in-ground swimming pools.

1.16.2 Test Equipment. Contractor shall use the proper swimming pool testing equipment to test for PH and Chlorine levels.

1.16.3 Schedule. Swimming pool technician shall perform the following tasks:

Daily: Check PH balance of water. Add chemicals as required to maintain balance.

Check Chlorine residual of water. Add chemical as required to maintain correct levels.

Clean pool of debris.

Clean skimmers of debris.

Clean water level in pool and add or drain as required.

Clean sunning deck area and arrange furniture as required.

Check that all safety equipment is available and in good working order.

Check operation of all mechanical equipment and report problems to the COR.

Quarterly: Clean sidewalls at waterline to remove all dirt and scum build-up.

Annual: To be performed between May 1-15 each year.

Thoroughly clean pool sides and remove all scum build-up.

Check all grout for leaks, cracks, broken tiles, etc. and report to COR.

1.16.4 Clay Tennis Court in Casablanca

In the tennis court at the Consulate General’s Residence in Casablanca, the gardeners assigned to residence shall have the ability and knowledge to properly maintain it including but not limited to:

1. Repair any surface damage. If baseline areas require divot repair, lute and re-dress as necessary.

2. Remove any weed growth problems or foreign debris from the surface.

3. Inspect tapes and nails for lifting or shifting.

4. Groom the surface with either an Aussi Clean Sweep or a Drag Brush. Make wide turns with the drag brush to avoid accumulation of clay material. The Aussie Clean Sweep serves a dual purpose; as a smoothing/leveling tool (with the teeth in the up position) and a debris remover (with the teeth in the down position).

5. Sweep the line tapes. Ensure that the line tape area beneath the net line has been swept.

The Line Scrub may be required to remove any surface material that adheres to the line.

6. Ensure that the net and center strap are set correctly.

7. Inspect windscreens.

8. Ensure that the Line Sweeper, Aussie Clean Sweep and Drag Brush are stored properly and do not pose a hazard to players.

2. WORKING HOURS

All work shall be performed during scheduled hours from 08:00 to 17:00 with one hour break for lunch, Monday through Friday, except for the holidays identified in the Addendum in Section 2.

Other hours may be approved by the Contracting Officer's Representative. The Contractor must provide at least 24 hour advance notice to the COR who will consider any deviation from the hours identified above.

3. DELIVERABLES

The following items shall be delivered under this contract:

DESCRIPTION QUANTITY DELIVERY DATE DELIVER TO:

Insurance 1 10 days after award Contracting Officer

Grounds Maintenance Plan 1 10 days after award COR

List of Personnel 1 10 days after award COR

Transition Plan 1 Immediately after award COR

Payment Request 1 monthly COR

4. PERSONNEL REQUIREMENTS

4.1 General. The Contractor shall maintain discipline at the site and shall take all reasonable precautions to prevent any unlawful, riotous or disorderly conduct by Contractor employees at the site. The Contractor shall preserve peace and protect persons and property on site. The

Government reserves the right to direct the Contractor to remove an employee from the worksite for failure to comply with the standards of conduct. The Contractor shall immediately replace such an employee to maintain continuity of services at no additional costs to the Government.

4.2 Standard of Conduct

4.2.1 Uniforms and Personal Equipment. The Contractor's employees shall wear clean, neat and complete uniforms when on duty. All employees shall wear uniforms approved by the

Contracting Officer's Representative (COR).

4.2.2 Neglect of duties shall not be condoned. The Contractor shall enforce no sleeping while on duty, unreasonable delays or failures to carry out assigned tasks, conducting personal affairs during duty hours and refusing to render assistance or cooperate in upholding the integrity of the worksite security.

4.2.3 Disorderly conduct, use of abusive or offensive language, quarreling, intimidation by words, actions, or fighting shall not be condoned. Also included is participation in disruptive activities, which interfere with normal and efficient Government operations.

4.2.4 Intoxicants and Narcotics. The Contractor shall not allow its employees while on duty to possess, sell, consume, or be under the influence of intoxicants, drugs or substances that produce similar effects.

Criminal Actions. Contractor employees may be subject to criminal actions as allowed by law in certain circumstances. These include but are not limited to the following actions:

Falsification or unlawful concealment, removal, mutilation, or destruction of any official documents or records or concealment of material facts by willful omission from official documents or records;

Unauthorized use of Government property, theft, vandalism, or immoral conduct;

Unethical or improper use of official authority or credentials;

Security violations; or, Organizing or participating in gambling in any form.

4.2.6 Key Control. The Contractor shall receive, secure, issue and account for any keys issued for access to buildings, offices, equipment, gates, etc., for the purposes of this contract. The

Contractor shall not duplicate keys without the COR's approval. Where it is determined that the

Contractor or its agents have duplicated a key without permission of the COR, the Contractor shall remove the individual(s) responsible from this contract. If the Contractor has lost any such keys, the Contractor shall immediately notify the COR. In either event, the Contractor shall reimburse the Government for the cost of rekeying that portion of the system.

4.3 Notice to the Government of Labor Disputes

The Contractor shall inform the COR of any actual or potential labor dispute that is delaying or threatening to delay the timely performance of this contract.

4.4 Personnel Security

4.4.1 After award of the contract, the Contractor shall provide the following list of data on each employee who will be working under the contract. The Contractor shall include a list of workers and supervisors assigned to this project. The Government will run background checks on these individuals. It is anticipated that security checks will take thirty (30) days to perform. For each individual the list shall include:

Full Name

Place and Date of Birth

Current Address

Identification number

4.4.2 Government shall issue identity cards to Contractor personnel, after they are approved.

Contractor personnel shall display identity card(s) on the uniform at all times while providing services under this contract. These identity cards are the property of the US Government. The

Contractor is responsible for their return at the end of the contract, when an employee leaves

Contractor service, or at the request of the Government. The Government reserves the right to deny access to U.S.-owned and U.S.-operated facilities to any individual.

5. MATERIALS AND EQUIPMENT

The Contractor shall provide all necessary gardening supplies and equipment, including rakes, lawn mowers, hoe, pitchfork, pruning sheers, fertilizers to perform the work identified in

Attachment III.

6. INSURANCE

6.1 Amount of Insurance. The Contractor is required to provide whatever insurance is legally necessary. The Contractor shall, at its own expense, provide and maintain during the entire performance period the following insurance amounts:

6.2 General Liability (includes premises/operations, collapse hazard, products, completed operations, contractual, independent contractors, broad form property damage, personal injury)

(1) Bodily Injury stated in Local Currency:

Per Occurrence Dh 25,000

Cumulative Dh 50,000

(2) Property Damage stated in Local Currency:

Per Occurrence Dh 25,000

Cumulative Dh 50,000

6.3 The types and amounts of insurance are the minimums required. The Contractor shall obtain any other types of insurance required by local law or that are ordinarily or customarily obtained in the location of the work. The limit of such insurance shall be as provided by law or sufficient to meet normal and customary claims.

6.4 For those Contractor employees assigned to this contract who are either United States citizens or direct hire in the United States or its possessions, the Contractor shall provide workers’ compensation insurance in accordance with FAR 52.228-3.

6.5 The Contractor agrees that the Government shall not be responsible for personal injuries or for damages to:

any property of the Contractor, its officers, agents, servants, employees, or any other person, arising from and incident to the Contractor's performance of this contract. The

Contractor shall hold harmless and indemnify the Government from any and all claims arising, except in the instance of gross negligence on the part of the

Government.

6.6 The Contractor shall obtain adequate insurance for damage to, or theft of, materials and equipment in insurance coverage for loose transit to the site or in storage on or off the site.

6.7 Government as Additional Insured. The general liability policy required of the

Contractor shall name "the United States of America, acting by and through the Department of

State," as an additional insured with respect to operations performed under this contract.

6.8 Time for Submission of Evidence of Insurance. The Contractor shall provide evidence of the insurance required under this contract within ten (10) days after contract award. The

Government may rescind or terminate the contract if the Contractor fails to timely submit insurance certificates identified above.

7. LAWS AND REGULATIONS

7.1 Without additional expense to the Government, the Contractor shall comply with all laws, codes, ordinances, and regulations required to perform this work. If there is a conflict between the contract and requirements of local law, the Contractor shall promptly advise the Contracting

Officer of the conflict and of the Contractor's proposed course of action for resolution by the

Contracting Officer.

7.2 The Contractor shall comply with all local labor laws, regulations, customs and practices pertaining to labor, safety, and similar matters, unless they are inconsistent with the requirements of this contract.

8. TRANSITION PLAN

Immediately after contract award, the Contracting Officer may ask the contractor to develop a plan for preparing the contractor to assume all responsibilities for gardening services. The plan shall establish the projected period for completion of all clearances of contractor personnel, and the projected start date for performance of all services required under this contract. The plan shall assign priority to the selection of all supervisors to be used under the contract.

9. QUALITY ASSURANCE AND SURVEILLANCE PLAN (QASP).

This plan is designed to provide an effective surveillance method to promote effective contractor performance. The QASP provides a method for the Contracting Officer's Representative (COR) to monitor contractor performance, advise the contractor of unsatisfactory performance, and notify the Contracting Officer of continued unsatisfactory performance. The contractor, not the

Government, is responsible for management and quality control to meet the terms of the contract.

The role of the Government is to conduct quality assurance to ensure that contract standards are achieved.

(a) SURVEILLANCE. The COR will receive and document all complaints from

Government personnel regarding the services provided. If appropriate, the COR will send the complaints to the Contractor for corrective action.

(b) STANDARD. The performance standard is that the Government receives no more than one (1) customer complaint per month. The COR shall notify the Contracting Officer of the complaints so that the Contracting Officer may take appropriate action to enforce the inspection clause (FAR 52.212-4, Contract Terms and Conditions-Commercial Items), if any of the services exceed the standard.

Performance Objective PWS Para Performance Threshold

Services.

Performs all gardening services set forth in the performance work statement (PWS)

1 thru

1.16.4

All required services are performed and no more than one complaint per month received from occupants of official residences or from the COR for non-residential properties.

(c) PROCEDURES

(1) If any Government personnel observe unacceptable services, either incomplete work or required services not being performed they should immediately contact the COR.

(2) The COR will complete appropriate documentation to record the complaint.

(3) The COR determines the complaint is invalid, the COR will advise the complainant. The COR will retain the annotated copy of the written complaint for his/her files.

(4) If the COR determines the complaint is valid, the COR will inform the

Contractor and give the Contractor additional time to correct the defect, if additional time is available. The COR shall determine how much time is reasonable.

(5) The COR shall, as a minimum, orally notify the Contractor of any valid complaints.

(6) If the Contractor disagrees with the complaint after investigation of the site and challenges the validity of the complaint, the Contractor will notify the COR. The

COR will review the matter to determine the validity of the complaint.

(7) The COR will consider complaints as resolved unless notified otherwise by the complainant.

(8) Repeat customer complaints are not permitted for any services. If a repeat customer complaint is received for the same deficiency during the service period, the

COR will contact the Contracting Officer for appropriate action under the Inspection clause.

ATTACHMENT I

Locations for Services

All standard services are to be delivered on regular Post working days.

A. Location Addresses for Gardening Services:

American Embassy Chancery 2 Avenue Mohamed Al Fassi (to include cleaning of the sidewalks/ removing debris along this street and Rue Azemour that are within the Embassy’s vehicle barriers.

Rabat

Villa Bellevue

13 Ave de Fez, Rabat

Hassan

Marine House

83, Ave President Roosevelt

Hassan

US Consulate General

8, Boulevard Moulay Youssef

Casablanca

Dar America

10, Place Bel Air

Casablanca

Villa Mirador/Consul General’s Residence

Allee des Muriers, Air d’anfa

Casablanca.

B. Location Address for Swimming Pool Maintenance Services:

Villa America/Chief of Mission Residence

15, Avenue Lyazidi, ex Fes

Villa Monterey/Deputy Chief of Mission Residence

Angle rue Marinissa, No 79, Pinede

C. Location Address for Tennis Court Maintenance Services:

ATTACHMENT II

Government Furnished Property

The Government shall make an office space available to the Contractor for performance under the contract. This office shall be equipped with electricity and one telephone line restricted to the Rabat area only

List of Government Furnished Materials:

Water and electricity

Pesticides and pest control devices for gardens

ATTACHMENT III

Contractor’s Furnished Materials

The Contractor shall provide all equipment, materials, supplies, and clothing required to perform the standard and temporary additional services as specified in this contract. Such items include, but are not limited to uniforms, personnel equipment, tools, cleaning supplies, equipment and any other operational or administrative items required for performance of the duties and requirements of this contract. The Contractor shall maintain sufficient parts and spare equipment for all Contractor-furnished materials to ensure uninterrupted service.

The contractor shall provide an operational trash truck, minimum rated 1000 kg, a qualified driver and a laborer able to handle general refuse whenever needed. The truck shall have all licenses and permits to operate for this purpose. The truck shall be available to immediately remove gardening trash and debris from all properties. It shall be the Contractor’s responsibility to load debris on truck, to haul away and unload debris in an authorized disposal area. Other debris removal may be requested as additional services.

The following is the minimum requirements’ list of Contractor Furnished Materials:

In Rabat and Casablanca:

Trash Truck

Operational lawn mowers

Garden rakes

Pitchforks

Shovels

Wheelbarrows

Lawn rakes

Pruning shears

Garden shears

Hedge clippers

Lawn sprinklers

Garden hose

Chemicals for maintaining swimming pools

Tools for maintaining swimming pools

Fertilizer for lawns and plants

Annual Plants with sufficient quantity and of first quality

In Casablanca only:

Tools for tennis court

If more equipment, supplies and/or tools are required to perform under this contract, the contractor is responsible for supplying them.

SECTION 2 - CONTRACT CLAUSES

52.204-9 – PERSONAL IDENTIFICATION VERIFICATION OF CONTRACTOR

PERSONNEL (SEPT 2007)

FAR 52.212-4 CONTRACT TERMS AND CONDITIONS – COMMERICAL ITEMS (JUN

2010), is incorporated by reference. (See SF-1449, block 27a).

FAR 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT

STATUTES OR EXECUTIVE ORDERS – COMMERCIAL ITEMS (OCT 2010)

As prescribed in 12.301(b)(4), insert the following clause:

CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or

Executive orders applicable to acquisitions of commercial items:

(1) 52.222-50, Combating Trafficking in Persons (Feb 2009) (22 U.S.C. 7104(g)).

[ ] Alternate I (Aug 2007) of 52.222-50 (22 U.S.C. 7104(g)).

(2) 52.233-3, Protest After Award (AUG 1996) (31 U.S.C. 3553).

(3) 52.233-4, Applicable Law for Breach of Contract Claim (OCT 2004) (Pub. L. 108-

77, 108-78)

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the

Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

[X] (1) 52.203-6, Restrictions on Subcontractor Sales to the Government (Sept 2006), with Alternate I (Oct 1995) (41 U.S.C. 253g and 10 U.S.C. 2402).

[ ] (2) 52.203-13, Contractor Code of Business Ethics and Conduct (APR 2010) (Pub. L.

110-252, Title VI, Chapter 1 (41 U.S.C. 251 note)).

[ ] (3) 52.203-15, Whistleblower Protections under the American Recovery and

Reinvestment Act of 2009 (June 2010) (Section 1553 of Pub. L. 111-5). (Applies to contracts funded by the American Recovery and Reinvestment Act of 2009.)

[ ] (4) 52.204-10, Reporting Executive Compensation and First-Tier Subcontract

Awards (JUL 2010) (Pub L. 109-282)(31 USC 6101 note)

[ ] (5) – (20) Reserved

[ X ] (21) 52.222-19, Child Labor—Cooperation with Authorities and Remedies (JUL

2010) (E.O. 13126).

[ ] (22) 52.222-21, Prohibition of Segregated Facilities (Feb 1999).

[ ] (23) 52.222-26, Equal Opportunity (Mar 2007) (E.O. 11246).

[ ] (24) 52.222-35, Equal Opportunity for Special Disabled Veterans, Veterans of the

Vietnam Era, and Other Eligible Veterans (Sept 2006) (38 U.S.C. 4212).

[ ] (25) 52.222-36, Affirmative Action for Workers with Disabilities (OCT 2010)

(29 U.S.C. 793).

[ ] (26) 52.222-37, Employment Reports on Special Disabled Veterans, Veterans of the

Vietnam Era, and Other Eligible Veterans (Sept 2006) (38 U.S.C. 4212).

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[ ] (27) 52.222-54, Employment Eligibility Verification (JAN 2009). (Executive Order

12989). (Not applicable to the acquisition of commercially available off-the-shelf items or certain other types of commercial items as prescribed in 22.1803

[ ] (28) (i) 52.223-9, Estimate of Percentage of Recovered Material Content for EPA–

Designated Items (May 2008) (42 U.S.C. 6962(c)(3)(A)(ii)). (Not applicable to the acquisition of commercially available off-the-shelf items.)

[ ](ii) Alternate I (May 2008) of 52.223-9 (42 U.S.C. 6962(i)(2)(C)). (Not applicable to the acquisition of commercially available off-the-shelf items.)

[ ] (29) 52.223-15, Energy Efficiency in Energy-Consuming Products (DEC 2007) (42

U.S.C. 8259b).

[ ] (30) [ ] (i) 52.223-16, IEEE 1680 Standard for the Environmental Assessment of

Personal Computer Products (Dec 2007) (E.O. 13423).

[ ] (ii) Alternate I (DEC 2007) of 52.223-16.

[ X] (31) 52.223-18, Contractor Policy to Ban Text Messaging While Driving

(SEP 2010) (E.O. 13513).

[ ] (32) Reserved

[ ] (33) (i) 52.225-3, Buy American Act—Free Trade Agreements—Israeli Trade Act

(June 2009) (41 U.S.C. 10a-10d, 19 U.S.C. 3301 note, 19 U.S.C. 2112 note, Pub. L 108-

77, 108-78, 108-286, 109-53 and 109-169).

[ ] (ii) Alternate I (Jan 2004) of 52.225-3.

[ ] (iii) Alternate II (Jan 2004) of 52.225-3.

[ ] (34) 52.225-5, Trade Agreements (AUG 2009) (19 U.S.C. 2501, et seq., 19 U.S.C. 3301 note).

[ X ] (35) 52.225-13, Restrictions on Certain Foreign Purchases (June 2008) (E.O.’s, proclamations, and statutes administered by the Office of Foreign Assets Control of the

Department of the Treasury).

[ ] (36) – (37) Reserved

[ ] (38) 52.232-29, Terms for Financing of Purchases of Commercial Item (FEB

2002)(41 USC 255(f), 10 USC 2307(f))

[ ] (39) 52.232-30, Installation Payments of Commercial Item (OCT 1995) (41 USC

255(f), 10 USC 2307 (f))

[ X] (40) 52.232-33, Payment by Electronic Funds Transfer—Central Contractor

Registration (Oct 2003) (31 U.S.C. 3332). [ ] (41) 52.232-34, Payment by Electronic Funds

Transfer—Other than Central Contractor Registration (MAY 1999) (31 U.S.C. 3332).

[ ] (42) - (43) Reserved

[ ] (44)(i) 52.247-64, Preference for Privately Owned U.S.-Flag Commercial Vessels

(Feb 2006) (46 U.S.C. Appx. 1241(b) and 10 U.S.C. 2631).

[ ] (ii) Alternate I (Apr 2003) of 52.247-64.

(c) Reserved

(d) Comptroller General Examination of Record. The Contractor shall comply with the provisions of this paragraph (d) if this contract was awarded using other than sealed bid, is in excess of the simplified acquisition threshold, and does not contain the clause at 52.215-2, Audit and Records—Negotiation.

(1) The Comptroller General of the United States, or an authorized representative of the

Comptroller General, shall have access to and right to examine any of the Contractor’s directly pertinent records involving transactions related to this contract.

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(2) The Contractor shall make available at its offices at all reasonable times the records, materials, and other evidence for examination, audit, or reproduction, until 3 years after final payment under this contract or for any shorter period specified in FAR Subpart 4.7, Contractor Records Retention, of the other clauses of this contract. If this contract is completely or partially terminated, the records relating to the work terminated shall be made available for 3 years after any resulting final termination settlement. Records relating to appeals under the disputes clause or to litigation or the settlement of claims arising under or relating to this contract shall be made available until such appeals, litigation, or claims are finally resolved.

(3) As used in this clause, records include books, documents, accounting procedures and practices, and other data, regardless of type and regardless of form. This does not require the Contractor to create or maintain any record that the Contractor does not maintain in the ordinary course of business or pursuant to a provision of law.

(e)(1)Applicable to U.S. firms only. Notwithstanding the requirements of the clauses in paragraphs (a), (b), (c), and (d) of this clause, the Contractor is not required to flow down any FAR clause, other than those in this paragraph (e)(1) in a subcontract for commercial items. Unless otherwise indicated below, the extent of the flow down shall be as required by the clause—

(i) 52.203-13, Contractor Code of Business Ethics and Conduct (APR 2010) (Pub.

L. 110-252, Title VI, Chapter 1 (41 U.S.C. 251 note)).

(ii) 52.219-8, Utilization of Small Business Concerns (May 2004)

(15 U.S.C. 637(d)(2) and (3)), in all subcontracts that offer further subcontracting opportunities. If the subcontract (except subcontracts to small business concerns) exceeds $650,000 ($1.5m for construction of any public facility), the subcontractor must include 52.219-8 in lower tier subcontracts that offer subcontracting opportunities.

(iii) Reserved

(iv) 52.222-26, Equal Opportunity (Mar 2007) (E.O. 11246).

(v) 52.222-35, Equal Opportunity for Special Disabled…