PreProposal_Conference_notes_for_Trash__Garbage_Pick_Up_and_Disposal_Services_SML20016R0004.pdf

Pre Proposal Conference Notes for Trash & Garbage Pick-Up and Disposal Services

SML20016R0004

On July 14th, 2016, a meeting was held at the US Embassy in Bamako, Mali, with the potential bidders about the trash & garbage pick-up and disposal services solicitation

SML20016R0004. The meeting lasted from 10h00 -11h00 Local time.

During the meeting the contactors asked the following questions:

N0 Questions Answers

1 How many times a day or a week is the garbage collected?

The trash and garbage pickup is scheduled three (3) times a week at the embassy chancery, the Recreation Center and the Ambassador and DCM residences; and once (1) a week for the other residences.

We prefer the garbage to be collected in the afternoon.

2 After we collect the garbage, if we get a call the same day to come back for trash and garbage collection again, is this Ordinary collection or Extra?

The contractor can be called the same day to come back. This is considered extra: temporary additional Services.

3 Should the contractor collect only the trash or also supply the trash cans?

The contractor will just collect the trash. The plastic bins are provided and installed by the Embassy.

4 Do you have good quality trash cans?

Yes, the Embassy provides good quality trash cans.

5 Do you have a map for all the 75 residences?

The awarded contractor will be shown all the residences. We have the list of all the residences.

The residences are located in Bamako in the following neighborhoods: Sogoniko, Faso Kanou, Badalabougou East, Badalabougou

N0 Questions Answers

West, Cité du Niger, Hippodrome, Quartier du Fleuve, Hamdalaye ACI 2000, and Djikoroni Para.

6 If there is no one in the residences, how do we collect the garbage?

The resident is informed about the schedule of the trash collection and the trashes are usually kept outside the residence.

The contractor can also call the Embassy if needed.

7 Insurance 6.2 in the Contract: Is the stated amount $500,000 local regulation or U.S regulation?

This is U.S Regulation.

8 In paragraph 6.5 in the Contract, can you give us an example of when the government responsibility is involved?

We have not yet faced this type of case.

9 During the same year, what if the vendor wants to modify the price due to some reasons?

This matter will be discussed only in extreme cases and if the reason is beyond the contractor’s control.

10 Does the U.S. embassy do advance payment?

The payment is always made after the completion of the job and the submission of the invoice. There is no advance payment.

11 What is the deadline for payment of an invoice?

The deadline for payment is within 30 days of the date the invoice is received.

12 Can a bidder submit its offer online?

No. Submission is through hard copy only.

Attendees of the meeting:

Names of Attendees

Company

Joseph Chima Ezema Phem Group International

LTD

Names of Attendees

Company

Allaye MANGARA

GIE Kaoural

Barke Cisse

ATLC-Africa Transport Logistics Company

Mbimi Njattang Simon Junior

Encogroup

Zoë Treuer U.S. Embassy Contracting Officer

Nyadia Goïta U.S. Embassy GSO- Procurement

Abdoulaye Coulibaly U.S. Embassy Leasing

Moussa Maiga U.S. Embassy GSO- Procurement