SMG10016Q0008_AMENDMENT_OF_SOLICITATION.docx

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

1. CONTRACT ID CODE

PAGE OF PAGES

1 1

2. AMENDMENT/MODIFICATION NO.

A001

3. EFFECTIVE DATE

July 01, 2016

4. REQUISITION/PURCHASE REQ. NO.

5. PROJECT NO. (If applicable)

6. ISSUED BY CODE

7. ADMINISTERED BY (If other than Item 6) CODE

US Embassy Ulaanbaatar Denver Street, 11th Micro District Ulaanbaatar 14192 Mongolia

8. NAME AND ADDRESS OF CONTRACTOR (NO., street,city,county,State,and ZIP Code)

9a. AMENDMENT OF SOLICITATION NO.

SMG10016Q0008

9b. DATED (SEE ITEM 11) 06/16/2016 (initial RFQ issuance date)

10a. MODIFICATION OF CONTRACT/ORDER NO.

N/A

10b. DATED (SEE ITEM 13)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

[X ] The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers [X ] is extended to July 18, 2016, 17:00, Ulaanbaatar time. [ ] is not extended Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods: (a) By completing Items 8 and 15, and returning 1 copies of the amendment;(b) By acknowledging receipt of this amendment on each copy of the offer submitted; or(c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers.

FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

E. IMPORTANT: Contractor [X] is not, [ ] is required to sign this document and return _ copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

The reason for the Amendment is due to changes in the solicitation SECTION 1 – THE SCHEDULE, page 4 of the original RFQ.

By this amendment we confirm changes on item g), h) and elimination of item m) as shown on the Section 1 that follows of this form.

We have added all questions received thus far, along with answers.

Any bids already submitted will remain valid, and be held for the new deadline. Repeat submissions are not required.

All other terms and conditions of the solicitation are remain unchanged and in effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

16A. NAME OF CONTRACTING OFFICER

Robin Clune

15B. NAME OF CONTRACTOR/OFFEROR

BY

(Signature of person authorized to sign)

___/s/ digitally signed _____________ (Signature of Contracting Officer)

16C.DATE SIGNED

07/01/2016

NSN 7540-01-152-8070 Standard Form 30 (revised10/83)

Continuation to SF30

SECTION 1 - THE SCHEDULE

CONTINUATION TO SF-1449,

RFQ NUMBER SMG10016Q0008

SCHEDULE OF SUPPLIES/SERVICES, BLOCK 20

DESCRIPTION/SPECIFICATIONS/WORK STATEMENT

1. THE STATEMENT OF SERVICES:

1. Post is seeking 15-20 new Motorola or Kenwood Digital Radios - or equivalent - which meet the following technical specifications:

a) Use of current radio frequencies (162.3250 and 167.2500)

b) Instant push-to-talk communications

c) 4 Watts power

d) Minimum 10-Channel Capacity

e) Operable in temperatures down to -30C

f) Dimensions appropriate for hand held use

g) Battery Life: minimum 15.0hrs (digital) / 11.5 hrs. (analog) Battery Life shall meet or exceed the industry standard for use in extreme cold (-40F)

h) Weight, Radio + Standard Battery: not more than 264 g/10 oz. Weight not to exceed 13 oz.

i) Channel Spacing: 12.5, 25 kHz

j) Digitally ready

k) Remote Speaker Microphone Ready

l) With Remote Speaker Microphone

m) Power Supply (Nominal): 7.5v

n) Analog/digital convertor

o) Emergency call button

2. In addition to the radios, the following equipment is sought to operate the radios, and is to be included as a package:

a. Radio Repeater

b. Base Station

c. Antenna

d. Duplexer

3. Other considerations:

a) Parts and Service for all equipment offered MUST be available in the city of Ulaanbaatar, Mongolia. Warranty and post-warranty services must be available when required, including but not limited to the:

i. Radio

ii. Base stations

iii. Antenna

iv. Repeater

v. Duplexer

b) A full Warranty is sought: 1-3 years full parts & labor coverage

c) Bidders may offer additional Optional Service Packages for maintenance and repair after the Warranty period, or for items not covered by Warranty. Please provide full details of service contract terms and pricing.

4. This is a firm-fixed price contract type of purchase order/contract.

5. The price listed below shall include all labor, materials, overhead, profit, import fees and transportation costs necessary to deliver the required items to the US Embassy Ulaanbaatar.

CONTINUATION TO SF-1449 RFQ NUMBER SMG10016Q0008 PRICES, BLOCK 23

II. PRICING (Pricing is for a firm fixed price contract)

GRAND TOTAL

Pricing can be both in US Dollars or Mongolian Tugrik (MNT), and must be valid for 60 days. This is a US Government purchase and therefore is exempt from all US sales tax.

III. VALUE ADDED TAX (Mongolian Companies only)

Value Added Tax (VAT) is not included in the CLIN rates. Instead, it will be priced as a separate Line Item in the contract and on Invoices. Local law dictates the portion of the contract price that is subject to VAT; this percentage is multiplied only against that portion. It is reflected for each performance period. Sign and stamp are required.

The US Embassy VAT registration number is 0002453

IV. DELIVERY LOCATION AND TIME

A. The Contractor shall deliver all ordered items to the US Embassy Ulaanbaatar. The address is:

U.S. Embassy

Denver Street #3

11th Micro District, Ulaanbaatar 14190 Mongolia

B. The Contractor shall deliver all ordered items within 30 business days after contract/purchase order issuance for acceptance.

V. PERFORMANCE WORK STATEMENT

A. The purpose of this firm fixed price contract is for the purchase of Radios and radio equipment in accordance with the Statement of Services.

B. One contract/purchase order will be awarded.

[END OF SECTION]

QUESTIONS SUBMITTED:

SMG10016Q0008 - request for clarification of line items

Q: Base Station: Are you asking for a Base Station Antenna or a Base Station Radio Unit? (Repeater Antennas are often called Base Station Antennas as well.)

A: Base station radio unit

Q: Antenna: Is this antenna for the base station? Where will this antenna be installed? Do you want an antenna cable, from the base station to the antenna? If so, how long should this cable be?

Repeater: Do you want an Antenna and antenna cable from the repeater to the antenna? If so, how long should this cable be, if the antenna above is for the base station?

Q: Should we include in our bid Base station with base antenna with 20-30 m antenna cable and its connectors?

Q: Should the repeater bid also include a base antenna with antenna cable and connectors?

Q: How long should the antenna cable for Base station and for the Repeater be?

A: The antenna is for the repeater. We will use the existing cabling for the new antenna as the cabling is only a couple months old (if possible/compatible). For the base station we can use the existing Larson antennas that we have in place. Please include as separate line items cables priced per length, and connectors priced per set (and number per set.)

Q: Please clarify the Repeater and Base station unit both needed or only Base station need.

A: We want both

Q: Please clarify Section 3 – Solicitation Provisions:

“7. The offeror shall address its plans to obtain all licenses and permits required by local law (see DOSAR 652.242-73 section 2)”

Where can I find out exactly what local laws/permits are required?

A: While my office (Procurement) does not have permit or legislative information, we can refer you to the following:

1. Invest Mongolia Agency - www.investmongolia.gov.mn

1. Our Embassy’s Country Commercial Guide 2015 (2016 will be up soon) http://mongolia.usembassy.gov/business.html (right hand middle link)

Your local vendor should also have this information.