SMART FY 18 Fellowship Strengthening Response add 02152018.pdf

Addendum for the Solicitation:

SMART FY 18 Fellowship: Strengthening Sexual Violence Victim Services Program

February 15, 2018: Information Regarding Potential Evaluation of Programs and Activities.

The Department of Justice has prioritized the use of evidence-based programming and deems it critical to continue to build and expand the evidence informing criminal and juvenile justice programs to reach the highest level of rigor possible. Therefore, applicants should note that the Office of Justice Programs may conduct or support an evaluation of the programs and activities funded under this solicitation. Recipients and sub-recipients will be expected to cooperate with program-related assessments or evaluation efforts, including through the collection and provision of information or data requested by OJP (or its designee) for the assessment or evaluation of any activities and/or outcomes of those activities funded under this solicitation.

The information or data requested may be in addition to any other financial or performance data already required under this program.

OMB No. 1121-0329 Approval Expires 11/30/2020

U.S. Department of Justice Office of Justice Programs Office of Sex Offender Sentencing, Monitoring, Apprehending, Registering and Tracking

The U.S. Department of Justice (DOJ), Office of Justice Programs (OJP), Office of Sex Offender Sentencing, Monitoring, Apprehending, Registering and Tracking (SMART) is pleased to announce that it is seeking applications for funding under the Fiscal Year (FY) 2018 SMART Fellowship: Strengthening Sexual Violence Victim Services Program. This program furthers the Department’s mission by supporting the activities of one fellowship position to assist SMART in its mission to assist states, the District of Columbia, territories, and tribal jurisdictions with developing and/or enhancing programs designed to implement the requirements of the Sex Offender Registration and Notification Act (SORNA) of the Adam Walsh Child Protection and Safety Act of 2006, and to promote innovation and best practices in the field of sex offender registration and monitoring.

SMART FY 18 Fellowship: Strengthening Sexual

Violence Victim Services Program

Applications Due: April 2, 2018

Eligibility

1. Eligible applicants are limited to individuals; organizations are not eligible to apply.

Applicants must demonstrate knowledge and familiarity of SORNA, sex offender registration and notification policies and legislation, and sexual assault issues, and have a specific ability and strong desire to support technical assistance, training, and other needs of the SMART Office in the area of sex offense-related issues, with a specific focus on capacity building in service provision to victims of sexual violence.

2. Applicants must be able to demonstrate a financial and administrative capacity to manage the cooperative agreement, as well as the knowledge and skills to successfully execute the development of training, technical assistance, public awareness and other informational resources to meet the needs of victims of sexual violence; advance sexual violence education programming; and assess, create and identify processes and resources for development in services to victims of sexual violence.

All recipients and subrecipients must forgo any profit or management fee.

The SMART Office may elect to fund applications submitted under this FY 2018 solicitation in future fiscal years, dependent on, among other considerations, the merit of the applications and on the availability of appropriations.

http://www.usdoj.gov/ http://www.ojp.usdoj.gov/ http://www.smart.gov/ http://www.smart.gov/

Funding Opportunity Number: SMART-2018-5204

Deadline

Applicants must register with Grants.gov at https://www.grants.gov/web/grants/register.html prior to submitting an application. All applications are due by 11:59 p.m. Eastern time on April 2, 2018.

To be considered timely, an application must be submitted by the application deadline using Grants.gov, and the applicant must have received a validation message from Grants.gov that indicates successful and timely submission. OJP urges applicants to submit applications at least 72 hours prior to the application due date, to allow time for the applicant to receive validation messages or rejection notifications from Grants.gov, and to correct in a timely fashion any problems that may have caused a rejection notification.

OJP encourages all applicants to read this Important Notice: Applying for Grants in Grants.gov.

For additional information, see How to Apply in Section D. Application and Submission Information.

Contact Information

For technical assistance with submitting an application, contact the Grants.gov Customer Support Hotline at 800-518-4726, 606-545-5035, at https://www.grants.gov/web/grants/support.html, or at support@grants.gov. The Grants.gov Support Hotline operates 24 hours a day, 7 days a week, except on federal holidays.

An applicant that experiences unforeseen Grants.gov technical issues beyond its control that prevent it from submitting its application by the deadline must email the SMART Office contact identified below within 24 hours after the application deadline to request approval to submit its application after the deadline. Additional information on reporting technical issues appears under “Experiencing Unforeseen Grants.gov Technical Issues” in the How To Apply section.

For assistance with any other requirements of this solicitation, contact Kisha Green, Grants Management Specialist, by telephone at 202-616-3573, or by email at Kisha.W.Green@usdoj.gov or Scott Matson, Senior Policy Advisor, by telephone at 202-305- 4560, or by email at Scott.Matson@usdoj.gov.

Grants.gov number assigned to this solicitation: SMART-2018-5204

Release date: January 29, 2018 https://www.grants.gov/web/grants/register.html https://ojp.gov/funding/Apply/Grants-govInfo.htm https://www.grants.gov/web/grants/support.html mailto:support@grants.gov mailto:Kisha.W.Green@usdoj.gov

Contents A. Program Description

Overview Program Specific Information Goals, Objectives, and Deliverables Evidence-Based Programs or Practices

B. Federal Award Information Type of Award Financial Management and System of Internal Controls Budget Information Cost Sharing or Matching Requirement Pre-agreement Costs (also known as Pre-award Costs) Limitation on Use of Award Funds for Employee Compensation; Waiver Prior Approval, Planning, and Reporting of Conference/Meeting/Training Costs Costs Associated with Language Assistance (if applicable)

C. Eligibility Information D. Application and Submission Information

What an Application Should Include How To Apply

E. Application Review Information Review Criteria Review Process

F. Federal Award Administration Information Federal Award Notices Administrative, National Policy, and Other Legal Requirements General Information about Post-Federal Award Reporting Requirements

G. Federal Awarding Agency Contact(s) H. Other Information

Freedom of Information Act and Privacy Act (5 U.S.C. 552 and 5 U.S.C. 552a) Provide Feedback to OJP Application Checklist

SMART FY 18 Fellowship: Strengthening Sexual Violence Victim Services Program

CFDA # 16.203

A. Program Description

Overview The mission of the Office of Sex Offender Sentencing, Monitoring, Apprehending, Registering and Tracking (SMART) is to assist jurisdictions with implementation of the Sex Offender Registration and Notification Act (SORNA) and provide assistance to criminal justice professionals across the entire spectrum of sex offender management activities needed to ensure public safety.

Statutory Authority: Funding for this project is authorized pursuant to the Adam Walsh Child Protection Act, 34 U.S.C. 20901 et seq.

Program Specific Information The SMART Office will fund one fellowship position focusing on enhancing SORNA jurisdictions’ registration and notification programs by improving their responses to the victims of sexual violence and exploitation. The term “sexual violence and exploitation” is broadly defined for this solicitation and work and includes the following: sexual assault, sex trafficking, commercial sexual exploitation, internet-facilitated sexual offenses and child sexual abuse. The fellowship will focus on capacity building in the provision of services to victims of sexual violence and the development of best practices in the field of sexual violence prevention, education and service delivery. This fellowship will also assist the SMART Office in working with those jurisdictions that have not yet substantially implemented SORNA to advance their registration and notification programs and adopt the outstanding requirements of SORNA to enhance the information sharing regarding registered sex offenders and better inform victims.

Although states and other jurisdictions have worked for years developing sex offender registration and community notification systems, including SORNA, efforts to develop systems for informing victims, families, organizations and communities about how to use this information have been limited.

There are currently a number of thoughtful policies and responses in place across the country that focus on notifying victims and communities not only about registered sex offenders, but also about how best to protect themselves, their families and communities from sexual violence. This fellowship would collect and summarize these practices and highlight the most promising approaches for the SMART Office to share with SORNA jurisdictions.

Goals, Objectives, and Deliverables

Goal: The goal of the SMART Office’s Strengthening Responses to Victims of Sexual Violence Fellowship is to enhance SORNA jurisdictions program responses to victims of sexual violence and prevention. The fellow will identify programs and policies focused on addressing the needs of victims of sexual violence to enhance coordination with other law enforcement and criminal justice programming—in particular, registration and notification—and the U.S. Department of Justice. This work will require the ability to leverage and access victim services groups and organizations, and to assist jurisdictions with SORNA-related issues, including adopting effective victim and community notification strategies.

Objectives:

• To support SMART Office efforts in the area of victim-centered programming in sex offender registration and notification

• To enhance sexual violence prevention and education efforts across the SORNA jurisdictions

Activities:

• Assist OJP/SMART staff with identifying effective programs and policies for victims of sexual violence.

• Develop reports, presentations and documents upon request of the SMART Office to support efforts to raise awareness of sexual victimization and the importance of incorporating victims’ perspectives in sex offender registration and notification practices, policies and research.

• Make recommendations and suggestions to improve responses to victims of sexual violence through program development, education and best practices incorporation.

• Identify and assess education curricula for current and future law enforcement professionals about preventing sexual violence and sex offending, victim service delivery strategies, and developing recommendations for promoting promising practices in the field.

• Inventory policies and responses in place across the country that focus on notifying victims and communities not only about registered sex offenders, but also about how best to protect themselves, their families and communities from sexual violence.

• Collect and summarize these notification policies and highlight the most promising approaches for the SMART Office to share with SORNA jurisdictions.

• Participate in professional development and training activities in consultation with SMART staff to enhance expertise related to victim services and sex offender registration and notification.

• At the request of SMART staff, conduct site visits to assist in the assessment or development of projects or initiatives that are implementing promising sexual violence prevention practices and sexual violence victim services.

• Work with SMART staff to identify jurisdictions’ needs related to SORNA implementation and develop solutions that incorporate effective responses to victims of sexual violence.

• Participate in internal and external stakeholder meetings, forums and conferences, providing information on OJP/SMART Office efforts to address issues specific to victims of sexual violence, sexual violence prevention and the management of the perpetrators of sexual violence in the community.

• Travel to execute the above activities.

Deliverables:

• Draft and present an assessment of victim services programming in the area of sex offender registration and notification, and related law enforcement activities.

• Draft and present an assessment of education curricula focused on preventing sexual violence and sex offending, victim service delivery strategies, and recommendation for promoting promising practices to law enforcement.

• Draft and present a summary of notification policies, highlighting promising approaches.

• Provide reports, articles, presentations and talking points related to the activities outlined above and the programmatic administration of discretionary programs administered by the SMART Office.

• Make recommendations and suggestions as to how SMART can broaden its scope in the area of victim services programming and sexual violence prevention.

• Submit monthly/quarterly reports to SMART management and senior policy advisors that detail activities and recommendations for SMART input into the design and execution of SMART forums, conferences, and newsletters on issues particular to the victims of sexual violence.

• Submit final report to OJP/SMART on the fellowship project, including accomplishments, challenges and recommendations for improving the fellowship program.

The Goals, Objectives and Deliverables are directly related to the performance measures that demonstrate the results of the work completed, as discussed in Section D. Application and Submission Information, under Program Narrative.

Evidence-Based Programs or Practices

OJP strongly emphasizes the use of data and evidence in policy making and program development in criminal justice, juvenile justice, and crime victim services. OJP is committed to:

• improving the quantity and quality of evidence OJP generates;

• integrating evidence into program, practice, and policy decisions within OJP and the field;

• improving the translation of evidence into practice.

OJP considers programs and practices to be evidence-based when their effectiveness has been demonstrated by causal evidence, generally obtained through one or more outcome evaluations. Causal evidence documents a relationship between an activity or intervention (including technology) and its intended outcome, including measuring the direction and size of a change, and the extent to which a change may be attributed to the activity or intervention. Causal evidence depends on the use of scientific methods to rule out, to the extent possible, alternative explanations for the documented change. The strength of causal evidence, based on the factors described above, will influence the degree to which OJP considers a program or practice to be evidence-based.

The OJP CrimeSolutions.gov website at https://www.crimesolutions.gov is one resource that applicants may use to find information about evidence-based programs in criminal justice, juvenile justice, and crime victim services.

https://www.crimesolutions.gov/

B. Federal Award Information

The SMART Office expects to make up to 1 award of up to, $150,000 with an estimated total amount awarded of up to $150,000. The SMART Office expects to make awards for an 18-month period of performance, to begin on October 1, 2018.

The SMART Office may, in certain cases, provide additional funding in future years to awards made under this solicitation, through continuation awards. In making decisions regarding continuation awards, OJP will consider, among other factors, the availability of appropriations, when the program or project was last competed, OJP’s strategic priorities, and OJP’s assessment of both the management of the award (for example, timeliness and quality of progress reports), and the progress of the work funded under the award.

All awards are subject to the availability of appropriated funds and to any modifications or additional requirements that may be imposed by law.

Type of Award

The SMART Office expects to make any award under this solicitation in the form of a cooperative agreement, which is a type of award that provides for OJP to have substantial involvement in carrying out award activities. See Administrative, National Policy, and Other Legal Requirements, under Section F. Federal Award Administration Information, for a brief discussion of what may constitute substantial federal involvement.

Financial Management and System of Internal Controls

Award recipients and subrecipients (including recipients or subrecipients that are pass-through entities1) must, as described in the Part 200 Uniform Requirements2 as set out at 2 C.F.R.

200.303:

(a) Establish and maintain effective internal control over the Federal award that provides reasonable assurance that [the recipient (and any subrecipient)] is managing the Federal award in compliance with Federal statutes, regulations, and the terms and conditions of the Federal award. These internal controls should be in compliance with guidance in “Standards for Internal Control in the Federal Government” issued by the Comptroller General of the United States and the “Internal Control Integrated Framework”, issued by the Committee of Sponsoring Organizations of the Treadway Commission (COSO).

(b) Comply with Federal statutes, regulations, and the terms and conditions of the Federal awards.

(c) Evaluate and monitor [the recipient’s (and any subrecipient’s)] compliance with statutes, regulations, and the terms and conditions of Federal awards.

1 For purposes of this solicitation, the phrase “pass-through entity” includes any recipient or subrecipient that provides a subaward ("subgrant”) to a subrecipient (subgrantee) to carry out part of the funded award or program.

Additional information on proposed subawards is listed under What an Application Should Include, Section 4c of this solicitation.

2 The "Part 200 Uniform Requirements” means the DOJ regulation at 2 C.F.R Part 2800, which adopts (with certain modifications) the provisions of 2 C.F.R. Part 200.

(d) Take prompt action when instances of noncompliance are identified including noncompliance identified in audit findings.

(e) Take reasonable measures to safeguard protected personally identifiable information and other information the Federal awarding agency or pass-through entity designates as sensitive or [the recipient (or any subrecipient)] considers sensitive consistent with applicable Federal, state, local, and tribal laws regarding privacy and obligations of confidentiality.

To help ensure that applicants understand the applicable administrative requirements and cost principles, OJP encourages prospective applicants to enroll, at no charge, in the DOJ Grants Financial Management Online Training, available at https://ojpfgm.webfirst.com/. (This training is required for all OJP award recipients.)

Also, applicants should be aware that OJP collects information from applicants on their financial management and systems of internal controls (among other information) which is used to make award decisions. Under Section D. Application and Submission Information, applicants may access and review a questionnaire – the OJP Financial Management and System of Internal Controls Questionnaire – that OJP requires all applicants (other than an individual applying in his/her personal capacity) to download, complete, and submit as part of the application.

Budget Information All awards are subject to the availability of appropriated funds and to any modifications or additional requirements that may be imposed by law.

Cost Sharing or Matching Requirement This solicitation does not require a match. However, if a successful application proposes a voluntary match amount, and OJP approves the budget, the total match amount incorporated into the approved budget becomes mandatory and subject to audit.

Pre-agreement Costs (also known as Pre-award Costs) Pre-agreement costs are costs incurred by the applicant prior to the start date of the period of performance of the federal award.

OJP does not typically approve pre-agreement costs; an applicant must request and obtain the prior written approval of OJP for all such costs. All such costs incurred prior to award and prior to approval of the costs are incurred at the sole risk of the applicant. (Generally, no applicant should incur project costs before submitting an application requesting federal funding for those costs.) Should there be extenuating circumstances that make it appropriate for OJP to consider approving pre-agreement costs, the applicant may contact the point of contact listed on the title page of this solicitation for the requirements concerning written requests for approval. If approved in advance by OJP, award funds may be used for pre-agreement costs, consistent with the recipient’s approved budget and applicable cost principles. See the section on Costs Requiring Prior Approval in the DOJ Grants Financial Guide at https://ojp.gov/financialguide/DOJ/index.htm for more information.

Limitation on Use of Award Funds for Employee Compensation; Waiver With respect to any award of more than $250,000 made under this solicitation, a recipient may not use federal funds to pay total cash compensation (salary plus cash bonuses) to any https://ojp.gov/funding/Apply/Resources/FinancialCapability.pdf https://ojp.gov/funding/Apply/Resources/FinancialCapability.pdf https://ojp.gov/financialguide/doj/index.htm employee of the recipient at a rate that exceeds 110 percent of the maximum annual salary payable to a member of the federal government’s Senior Executive Service (SES) at an agency with a Certified SES Performance Appraisal System for that year.3 The 2018 salary table for SES employees is available on the Office of Personnel Management website at https://www.opm.gov/policy-data-oversight/pay-leave/salaries-wages/salary-tables/18Tables/exec/html/ES.aspx. Note: A recipient may compensate an employee at a greater rate, provided the amount in excess of this compensation limitation is paid with non-federal funds. (Non-federal funds used for any such additional compensation will not be considered matching funds, where match requirements apply.) If only a portion of an employee's time is charged to an OJP award, the maximum allowable compensation is equal to the percentage of time worked times the maximum salary limitation.

The Assistant Attorney General for OJP may exercise discretion to waive, on an individual basis, this limitation on compensation rates allowable under an award. An applicant that requests a waiver should include a detailed justification in the budget narrative of its application.

An applicant that does not submit a waiver request and justification with its application should anticipate that OJP will require the applicant to adjust and resubmit the budget.

The justification should address, in the context of the work the individual would do under the award, the particular qualifications and expertise of the individual, the uniqueness of a service the individual will provide, the individual’s specific knowledge of the proposed program or project, and a statement that explains whether and how the individual’s salary under the award would be commensurate with the regular and customary rate for an individual with his/her qualifications and expertise, and for the work he/she would do under the award.

Prior Approval, Planning, and Reporting of Conference/Meeting/Training Costs OJP strongly encourages every applicant that proposes to use award funds for any conference-, meeting-, or training-related activity (or similar event) to review carefully—before submitting an application—the OJP and DOJ policy and guidance on approval, planning, and reporting of such events, available at https://www.ojp.gov/financialguide/DOJ/PostawardRequirements/chapter3.10a.htm. OJP policy and guidance (1) encourage minimization of conference, meeting, and training costs; (2) require prior written approval (which may affect project timelines) of most conference, meeting, and training costs for cooperative agreement recipients, as well as some conference, meeting, and training costs for grant recipients; and (3) set cost limits, which include a general prohibition of all food and beverage costs.

Costs Associated with Language Assistance (if applicable) If an applicant proposes a program or activity that would deliver services or benefits to individuals, the costs of taking reasonable steps to provide meaningful access to those services or benefits for individuals with limited English proficiency may be allowable. Reasonable steps to provide meaningful access to services or benefits may include interpretation or translation services, where appropriate.

For additional information, see the "Civil Rights Compliance" section under “Overview of Legal Requirements Generally Applicable to OJP Grants and Cooperative Agreements” in the OJP Funding Resource Center at https://ojp.gov/funding/index.htm.

3 OJP does not apply this limitation on the use of award funds to the nonprofit organizations listed in Appendix VIII to 2 C.F.R. Part 200.

https://www.opm.gov/policy-data-oversight/pay-leave/salaries-wages/salary-tables/18Tables/exec/html/ES.aspx https://www.opm.gov/policy-data-oversight/pay-leave/salaries-wages/salary-tables/18Tables/exec/html/ES.aspx https://www.ojp.gov/financialguide/doj/PostawardRequirements/chapter3.10a.htm https://ojp.gov/funding/Explore/SolicitationRequirements/index.htm https://ojp.gov/funding/Explore/SolicitationRequirements/index.htm https://ojp.gov/funding/index.htm

C. Eligibility Information For eligibility information, see title page.

For information on cost sharing or match requirements, see Section B. Federal Award Information.

D. Application and Submission Information

What an Application Should Include

This section describes in detail what an application should include. An applicant should anticipate that if it fails to submit an application that contains all of the specified elements, it may negatively affect the review of its application; and, should a decision be made to make an award, it may result in the inclusion of award conditions that preclude the recipient from accessing or using award funds until the recipient satisfies the conditions and OJP makes the funds available.

Moreover, an applicant should anticipate that an application that OJP determines is nonresponsive to the scope of the solicitation, or that OJP determines does not include the application elements that the SMART Office has designated to be critical, will neither proceed to peer review, nor receive further consideration. For this solicitation, the SMART Office has designated the following application elements as critical: Program Narrative, Budget Detail Worksheet, and Budget Narrative.

NOTE: OJP has combined the Budget Detail Worksheet and Budget Narrative in a single document collectively referred to as the Budget Detail Worksheet. See “Budget Information and Associated Documentation” below for more information about the Budget Detail Worksheet and where it can be accessed.

OJP strongly recommends that applicants use appropriately descriptive file names (e.g., “Program Narrative,” “Budget Detail Worksheet,” “Timelines,” “Memoranda of Understanding,” “Résumés”) for all attachments. Also, OJP recommends that applicants include résumés in a single file.

Please review the “Note on File Names and File Types” under How To Apply to be sure applications are submitted in permitted formats.

1. Information to Complete the Application for Federal Assistance (SF-424)

The SF-424 is a required standard form used as a cover sheet for submission of pre-applications, applications, and related information. Grants.gov and the OJP Grants Management System (GMS) take information from the applicant’s profile to populate the fields on this form. When selecting "type of applicant," if the applicant is a for-profit entity, select "For-Profit Organization" or "Small Business" (as applicable).

To avoid processing delays, an applicant must include an accurate legal name on its SF-

424. On the SF-424, current OJP award recipients, when completing the field for “Legal Name” (box 8a), should use the same legal name that appears on the prior year award document (which is also the legal name stored in OJP’s financial system.) Also, these recipients should enter the Employer Identification Number (EIN) in box 8c exactly as it appears on the prior year award document. An applicant with a current, active award(s) must ensure that its GMS profile is current. If the profile is not current, the applicant should submit a Grant Adjustment Notice updating the information on its GMS profile prior to applying under this solicitation.

A new applicant entity should enter its official legal name in box 8a, its address in box 8d, its EIN in box 8b, and its Data Universal Numbering System (DUNS) number in box 8c of the SF-424. A new applicant entity should attach official legal documents to its application (e.g., articles of incorporation, 501(c)(3) status documentation, organizational letterhead, etc.) to confirm the legal name, address, and EIN entered into the SF-424. OJP will use the System for Award Management (SAM) to confirm the legal name and DUNS number entered in the SF-424; therefore, an applicant should ensure that the information entered in the SF-424 matches its current registration in SAM. See the How to Apply section for more information on SAM and DUNS numbers.

Intergovernmental Review: This solicitation ("funding opportunity") is not subject to Executive Order 12372. (In completing the SF-424, an applicant is to answer question 19 by selecting the response that the “Program is not covered by E.O. 12372.”)

2. Project Abstract

Applications should include a high-quality project abstract that summarizes the proposed project in 400 words or less. Project abstracts should be—

• Written for a general public audience.

• Submitted as a separate attachment with “Project Abstract” as part of its file name.

• Single-spaced, using a standard 12-point font (such as Times New Roman) with 1-inch margins.

As a separate attachment, the project abstract will not count against the page limit for the program narrative.

3. Program Narrative

The program narrative should not exceed 20-doubled-spaced pages in 12-point font (Times New Roman is preferred) with 1-inch margins and must include 4 separate sections: Problem Statement; Project Design/Implementation Plan; Professional Capability and Project Management and Plan for Measuring Progress and Outcomes.

If the program narrative fails to comply with these length-related restrictions, the SMART Office may consider such noncompliance in peer review and in final award decisions.

https://www.archives.gov/federal-register/codification/executive-order/12372.html

The following sections should be included as part of the program narrative4:

a. Description of the Issue The problem statement must describe the need for the project and provide a clear statement of how funding will support the project’s values based on applicant’s selected topic/fellowship(s).

b. Project Design and Implementation

The project design and implementation plan must describe the fellowship objectives and discuss how the applicant’s strategy will address the identified problems and support the goals and objectives. It must include a time-task plan that clearly identifies objectives, major activities, and deliverables. The time-task plan presented in chart will not be included as part of the 20-page narrative

c. Capabilities and Competencies

Applicants must include a clear description of the applicant’s academic and professional experience in the subject matter areas of specialization of the fellowship, as well as the applicant’s unique qualifications that will enable them to fulfill the grant responsibilities.

Applicants should demonstrate that they possess flexibility, skills, and temperament to operate in a fast-moving environment on multiple activities, sometimes with very short turnaround times. Applicants should document their ability to work collegially and collaboratively as a member of a team or teams across offices, agencies, practitioners and researchers in the field. The applicant must demonstrate sufficient subject matter and project management expertise and other necessary skills, such as technical writing and technological proficiency with specific software programs, to perform crucial functions of the specific fellowship. Resumes should be attached to the narrative to support this section and should include all employment and volunteer experience.

Resumes should provide contact information for previous supervisors and indicate whether or not the supervisor can be contacted. All required attachments (see below) must be included to document experience and capability; optional attachments may be used to document specific skills that will assist in the successful completion of the fellowship project.

d. Plan for Collecting the Data Required for this Solicitation’s Performance Measures Evaluation is critical to ensure that each SMART project is operating as designed and achieving its goals and objectives. Accordingly, each applicant must provide a plan to assess the fellowship’s effectiveness and to evaluate the accomplishment of project goals and objectives. Applicants should describe how they will assess performance in attaining the outcomes identified for the project. Goals and objectives must be clearly stated; links must be established between program activities and objectives; and performance measures must be identified. Performance measures will address a mix of immediate and intermediate outcomes and, as appropriate and feasible, information on long-term impact.

The application should include a 1-page summary that clearly describes the title/topic of the fellowship that the applicant is applying for, activities that will be implemented, and materials that will be developed to achieve the project’s objectives, activities and deliverables.

4 For information on subawards (including the details on proposed subawards that should be included in the application), see "Budget and Associated Documentation" under Section D. Application and Submission Information.

OJP will require each successful applicant to submit regular performance data that demonstrate the results of the work carried out under the award (see “General Information about Post-Federal Award Reporting Requirements” in Section F. Federal Award Administration Information). The performance data directly relate to the goals, objectives, and deliverables identified under "Goals, Objectives, and Deliverables" in Section A. Program Description.

Applicants should visit OJP’s performance measurement page at www.ojp.gov/performance to view the specific reporting requirements for this grant program.

Objective

Performance Measure(s)

Data Recipient Provides

To support SMART Office efforts in the area of victim-centered programming in sex offender registration and notification

Number of deliverables that meet expectations and completed on time.

Develop and submit monthly/quarterly reports to SMART management and senior policy advisors that detail activities and recommendation for the design and execution of SMART forums, conferences, and newsletter on one of the focus areas

Number of quarterly financial reports and semiannual progress report completed and submitted on time

Assessment of victim services programming in the area of sex offender registration and notification, and related law enforcement activities.

Assessment of education curricula focused on preventing sexual violence and sex offending, victim service delivery strategies, and recommendation for promoting promising practices to law enforcement.

Summary of notification policies, highlighting promising approaches.

https://www.ojp.gov/performance

Number of onsite visits Number of onsite visits to SORNA jurisdictions

Number of recommendations developed

Recommendations and suggestions provided to SMART management on how SMART can broaden its scope in the area of sexual violence prevention and education programming (if applicable)

Final report with a comprehensive overview of the project

Final report that provides a comprehensive overview of the SMART Fellowship Program with recommendations to address expanding and improving the program

To enhance sexual violence prevention and education efforts across the SORNA jurisdictions

Number of training and technical assistance and educational materials developed and disseminated

Training and technical assistance and educational materials developed for SORNA personnel during the reporting period

Training and technical assistance and educational materials disseminated for sex offender registration personnel during the reporting period

Number of planning/training activities conducted

Number of sexual violence prevention planning/training activities conducted

Number of public awareness and/or education materials developed or enhanced

Public awareness and/or education initiatives developed during the reporting period

Number of deliverables that meet expectations and completed on time.

Talking points, articles, reports, web-based products and public awareness and education activities disseminated to the SORNA jurisdictions during the reporting period

2The fellowships will focus on 1) victim’s issues; 2) prevention and education; and 3) practices and research in Indian Country in the field of sex offender management.

The application should demonstrate the applicant’s understanding of the performance data reporting requirements for this grant program and detail how the applicant will gather the required data should it receive funding.

Please note that applicants are not required to submit performance data with the application. Performance measures information is included as an alert that successful applicants will be required to submit performance data as part of the reporting requirements under an award.

Note on Project Evaluations An applicant that proposes to use award funds through this solicitation to conduct project evaluations should be aware that certain project evaluations (such as systematic investigations designed to develop or contribute to generalizable knowledge) may constitute “research” for purposes of applicable DOJ human subjects protection regulations. However, project evaluations that are intended only to generate internal improvements to a program or service, or are conducted only to meet OJP’s performance measure data reporting requirements, likely do not constitute “research.” Each applicant should provide sufficient information for OJP to determine whether the particular project it proposes would either intentionally or unintentionally collect and/or use information in such a way that it meets the DOJ definition of research that appears at 28 C.F.R. Part 46 (“Protection of Human Subjects”).

“Research,” for purposes of human subjects protection for OJP-funded programs, is defined as “a systematic investigation, including research development, testing and evaluation, designed to develop or contribute to generalizable knowledge.” 28 C.F.R. 46.102(d).

For additional information on determining whether a proposed activity would constitute research for purposes of human subjects protection, applicants should consult the decision tree in the “Research and the protection of human subjects” section of the “Requirements related to https://ojp.gov/funding/Explore/SolicitationRequirements/EvidenceResearchEvaluationRequirements.htm

Research” webpage of the "Overview of Legal Requirements Generally Applicable to OJP Grants and Cooperative Agreements," available through the OJP Funding Resource Center at https://ojp.gov/funding/Explore/SolicitationRequirements/index.htm.

Every prospective applicant whose application may propose a research or statistical component also should review the “Data Privacy and Confidentiality Requirements” section on that webpage.

4. Budget and Associated Documentation The Budget Detail Worksheet and the Budget Narrative are now combined in a single document collectively referred to as the Budget Detail Worksheet. The Budget Detail Worksheet is a user-friendly, fillable, Microsoft Excel-based document designed to calculate totals. Additionally, the Excel workbook contains worksheets for multiple budget years that can be completed as necessary. All applicants should use the Excel version when completing the proposed budget in an application, except in cases where the applicant does not have access to Microsoft Excel or experiences technical difficulties. If an applicant does not have access to Microsoft Excel or experiences technical difficulties with the Excel version, then the applicant should use the 508-compliant accessible Adobe Portable Document Format (PDF) version.

Both versions of the Budget Detail Worksheet can be accessed at https://ojp.gov/funding/Apply/Forms/BudgetDetailWorksheet.htm

a. Budget Detail Worksheet

The Budget Detail Worksheet should provide the detailed computation for each budget line item, listing the total cost of each and showing how it was calculated by the applicant. For example, costs for personnel should show the annual salary rate and the percentage of time devoted to the project for each employee paid with grant funds. The Budget Detail Worksheet should present a complete itemization of all proposed costs.

For questions pertaining to budget and examples of allowable and unallowable costs, see the DOJ Grants Financial Guide at https://ojp.gov/financialguide/DOJ/index.htm.

b. Budget Narrative The budget narrative should thoroughly and clearly describe every category of expense listed in the Budget Detail Worksheet. OJP expects proposed budgets to be complete, cost effective, and allowable (e.g., reasonable, allocable, and necessary for project activities).

An applicant should demonstrate in its budget narrative how it will maximize cost effectiveness of award expenditures. Budget narratives should generally describe cost effectiveness in relation to potential alternatives and the goals of the project. For example, a budget narrative should detail why planned in-person meetings are necessary, or how technology and collaboration with outside organizations could be used to reduce costs, without compromising quality.

The budget narrative should be mathematically sound and correspond clearly with the information and figures provided in the Budget Detail Worksheet. The narrative should explain how the applicant estimated and calculated all costs, and how those costs are necessary to the completion of the proposed project. The narrative may include tables https://ojp.gov/funding/Explore/SolicitationRequirements/EvidenceResearchEvaluationRequirements.htm https://ojp.gov/funding/Explore/SolicitationRequirements/index.htm https://ojp.gov/funding/Explore/SolicitationRequirements/index.htm https://ojp.gov/funding/Explore/SolicitationRequirements/index.htm https://ojp.gov/funding/Apply/Forms/BudgetDetailWorksheet.htm https://ojp.gov/financialguide/doj/index.htm for clarification purposes, but need not be in a spreadsheet format. As with the Budget Detail Worksheet, the budget narrative should describe costs by year.

SMART staff will examine the identified project budget to ensure that all expenses are allowable and necessary for the completion of the fellowship and comport with the requirements of the OJP Financial Guide. Applications that exceed the $150,000 limitation for this solicitation will be considered non-responsive and will not be reviewed. Applications that request more than $95,000 for annual salary (figure does not include benefits) will be considered non-responsive to the application.

When completing both the budget detail worksheet and budget narrative, applicants must consider the following:

Expenses that are allowable under this solicitation include the following:

1. Personnel salary (located in section A of the Budget Detail Worksheet). If the applicant is selected for an award, the applicant will be required to provide a copy of their last two federal tax returns as documentation of salary or consulting income history as part of the initial financial review.

SMART will pay salaries ranging from $40,000 to $95,000 depending on education, experience and salary history. Benefits are not included as part of salary.

2. Fringe benefits (located in section B of the Budget Detail Worksheet) may include life, health, and disability insurance; state workers’ compensation;

retirement plan; FICA (the employer match of 7.65 percent of salary only);

and a public transportation stipend that is equal to actual monthly commuting costs, not to exceed the IRS maximum allowable transit benefit threshold currently at $125. Applicants must clearly identify which benefits they are requesting and the actual calculations. For example, if the individual is requesting health insurance, the applicant should indicate the amount paid monthly and multiply by 12 to get the annual expense.

3. Travel (list expenses in section C of the Budget Detail Worksheet) will involve site visits with other SMART or OJP staff, attendance of conferences and meetings (both local and outside of the Washington, D.C., metropolitan area), and participation in training and professional development training. Applicants should budget for eight trips at $1,500 each, totaling $12,000, with the notation that date, location, and nature of travel will be determined in consultation with SMART management after the award is made. The applicant should include in the budget narrative a notation that travel costs such as per diem and lodging will not exceed the federal guidelines.

4. Supplies (located in section E of the Budget Detail Worksheet) may include expenses to cover professional reference materials and resources relating to the fellowship activities (not to exceed $500) and business cards (not to exceed $30).

5. Other costs (section H of the Budget Detail Worksheet) may include a cell phone and Blackberry to maintain communication with SMART staff, and expenses associated with professional development and training relating to the SMART fellowship project. Fees for up to four trainings at up to $1,000 each should be included. Note: Most training opportunities will be in the Washington, D.C., metropolitan area; however, final decisions will be made in consultation with SMART management. Applicants should identify the type of training that they believe would be most helpful to them in carrying out fellowship activities.

Expenses that are not allowable under this solicitation are the following:

1. Equipment (section D of the Budget Detail Worksheet), such as costs for laptops or other equipment that will be supplied by SMART

2. International travel

3. Moving expenses

c. Information on Proposed Subawards (if any), as well as on Proposed Procurement Contracts (if any) Applicants for OJP awards typically may propose to make subawards. Applicants also may propose to enter into procurement contracts under the award.

Whether an action — for federal grants administrative purposes — is a subaward or procurement contract is a critical distinction as significantly different rules apply to subawards and procurement contracts. If a recipient enters into an agreement that is a subaward of an OJP award, specific rules apply — many of which are set by federal statutes and DOJ regulations; others by award conditions. These rules place particular responsibilities on an OJP recipient for any subawards the OJP recipient may make. The rules determine much of what the written subaward agreement itself must require or provide. The rules also determine much of what an OJP recipient must do both before and after it makes a subaward. If a recipient enters into an agreement that is a procurement contract under an OJP award, a substantially different set of federal rules applies.

OJP has developed the following guidance documents to help clarify the differences between subawards and procurement contracts under an OJP award and outline the compliance and reporting requirements for each. This information can be accessed online at https://ojp.gov/training/training.htm.

• Subawards under OJP Awards and Procurement Contracts under Awards: A Toolkit for OJP Recipients.

• Checklist to Determine Subrecipient or Contractor Classification.

• Sole Source Justification Fact Sheet and Sole Source Review Checklist.

In general, the central question is the relationship between what the third-party will do under its agreement with the recipient and what the recipient has committed (to OJP) to do under its award to further a public purpose (e.g., services the recipient will provide, products it will develop or modify, research or evaluation it will conduct). If a third party will provide some of the services the recipient has committed (to OJP) to provide, will develop or modify all or part of a product the recipient has committed (to OJP) to http://links.govdelivery.com/track?type=click&enid=ZWFzPTEmbXNpZD0mYXVpZD0mbWFpbGluZ2lkPTIwMTcwNzE3Ljc1OTkyNjAxJm1lc3NhZ2VpZD1NREItUFJELUJVTC0yMDE3MDcxNy43NTk5MjYwMSZkYXRhYmFzZWlkPTEwMDEmc2VyaWFsPTE3MDc5NDk3JmVtYWlsaWQ9bHVjeS5tdW5nbGVAb2pwLnVzZG9qLmdvdiZ1c2VyaWQ9bHVjeS5tdW5nbGVAb2pwLnVzZG9qLmdvdiZ0YXJnZXRpZD0mZmw9Jm12aWQ9JmV4dHJhPSYmJg==&&&100&&&https://ojp.gov/training/training.htm…