Small Purchase Checklist~88.pdf
PDF 157 KB Posted
- Attached to
- Knit Cap (beanie) - Navy Blue
- Solicitation number
- B2627190
- Issued by
- Pennsylvania
About this file
This is a seller checklist document issued by the City of Philadelphia Procurement Department for small order purchases submitted through the PHLContracts platform. The checklist applies to a micro purchase for knit caps (beanies) in navy blue to be awarded to the lowest responsive and responsible bidder in Pennsylvania. The award will be made as a whole or by line item, whichever serves the City's best interest. Sellers must quote all items to be eligible for award, and no delivery or services should commence until official notification from the department is received.
The checklist outlines a 13-step submission process requiring sellers to maintain the Seller role, answer all mandatory questions, enter unit costs for each item, accept terms and conditions, and submit required documentation including an executed Consent & Authorization form. Optional submissions include the LGBTQ Applicant Opportunity Data Form. The Local Business Entity (LBE) Program does not apply to small order purchases, though sellers must answer the LBE certification question to proceed. All validation warnings must be resolved before quote submission through the PHLContracts portal at www.PHLContracts.phila.gov.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| Micro Purchase Terms and Conditions FY26~46.pdf | ||
| B2627190 - Knit Hat - Spec Sheet.docx | DOCX document | |
| FY 25 LGBTQ_Applicant_Data_Form~71.pdf | ||
| Contracts Consent Agreement~46.pdf |
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Text version
CITY OF PHILADELPHIA
PROCUREMENT DEPARTMENT
PHLContracts Seller Checklist for Small Order Purchases
*** Reminder: Click "Save & Continue" on every tab ***
Looking for a quote you started but have not yet submitted?
Click on the Quotes tab to the right of the News and Vendor Communication tabs.
Click on the Working link to continue with your quote.
*** Seller Role ***
Make sure you are in the Seller role, not the Seller Admin role. Click on the user icon on the top right of the screen. If Seller‐Admin appears, click on the down triangle then select Seller. The screen will refresh with the Seller role.
General Tab
Step 1: Save & Continue
Red validation messages will appear at the top of the screen. After reviewing and completing every tab, the warning messages will disappear and you will be able to submit your quote.
Step 2: Select Yes if your business is a certified as a Local Business Entity (LBE), otherwise select No, then click "Save &
Continue"
The LBE Program does not apply to Small Order Purchases but this question must be answered in order to proceed with your quote.
Items Tab
Step 3: Enter the Unit Cost for each item listed in the bid
Questions Tab
Step 4: Answer all mandatory questions
Terms & Conditions Tab
Step 5: Download and Save all attachments listed
Step 6: Accept the terms and conditions of the bid
Step 7: Complete any Attachments required to be submitted with your quote
Attachments Tab
Step 8: Do you have an executed Consent & Authorization form in your vendor profile?
If not, attach a copy in the Attachments Tab. No quote will be considered without a Consent & Authorization form on file.
Step 9: Have you attached the optional LGBTQ Applicant Opportunity Data Form?
Step 10: Attach any documents related to your quote
Summary Tab
Step 11: Review your quote www.PHLContracts.phila.gov
Step 12: Address any Red validation warnings
Step 13: Submit your quote www.PHLContracts.phila.gov
File details come from the government source that posted it. Updated .