Small Business Coordination Record - approved.pdf

PDF 187 KB Posted Jul 21, 2026

Attached to: LowTrack Software License
Solicitation number: N4215826QE141Q
Issued by: Department of the Navy Naval Sea Systems Command

About this file

Written by GovTribe AI · Jul 21, 2026

This is a Small Business Coordination Record documenting a sole source procurement for software licensing services. The Naval Sea Systems Command (NNSY) is procuring a software license for LowTrack inventory management, reporting, and shipping software for low-level radioactive waste at eleven Naval Nuclear Propulsion Program (NNPP) sites. The total estimated value is $14,960.00 for the period FY26 to FY27. The procurement is being managed by Contract Specialist Eduard C. Popov at NNSY 411 (757-396-8413).

The government recommends an Other Than Full and Open Competition award to LowTrack Services LLC (CAGE Code 8K5J3), the incumbent contractor under previous contract N4215825PE132. Market research determined that LowTrack is the sole source capable of providing the required functionality at a reasonable rate, as the software is exclusively licensed by the Department of Energy to execute shipments of mixed waste and low-level radioactive waste, generates Nuclear Regulatory Commission Uniform Low-Level Radioactive Waste Manifests, and ensures operational continuity across all NNPP sites and compatibility with existing equipment. Alternative vendors offering logistics software charge approximately ten times higher rates and do not meet NNPP's operational or regulatory requirements. The procurement is exempt from synopsis requirements under FAR 5.101(a)(1) as a simplified acquisition procedure buy under $25,000. No subcontracting plan, small business progress payments, bundling, or consolidation is required. The Contracting Officer and Small Business Professional both concurred with the recommendation on 07/07/2026.

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Change Record Cancel Record Withdraw IAW FAR 19.502-8 Copy To a New Record Print Revisions: --Select--

Small Business Coordination Record Report Control Symbol

DD-AT&L (AR) 1862

1. CONTROL / REVISION #

FY26-JUL07-31

Rev. 1 of 1

2. PURCHASE REQUEST / REQUISITION #

N4215826RX60686

3. TOTAL ESTIMATE VALUE (with options)

$ 14,960.00

4A. PIID 4B. IDV PIID (IF APPLICABLE) 5. MODIFICATION / ORDER #

6A. CONTRACT SPECIALIST / BUYER NAME (last, first, mi)

Popov, Eduard C.

6B. DODAAC / MAJOR COMMAND

N42158/Naval Sea Sy...

6C. BUYING OFFICE NAME / SYMBOL

NNSY 411

6D. EMAIL ADDRESS

eduardcatalin.popov.civ@us.navy.mil

6E. PHONE NUMBER (inlcude area code)

757-396-8413

7A. ITEM AND / OR SERVICE DESCRIPTION

Procurement of software license for software for inventory management, reporting, and shipping of low-level radioactive waste.

7B. PRODUCT AND / OR SERVICE CODE

7A21

7C. NAICS CODE

541519

7D. SIZE STANDARD

34 (millions dollars)

8. PERIOD OF PERFORMANCE / DELIVERY DATES (with options)

FY26 to FY27

9. TYPE OF COORDINATION

Initial Coordination

10. RECOMMENDATION

Other Than Full and Open Competition (attach J&A)

ADDITIONAL INFORMATION: N/A

11A. MARKET RESEARCH Attach supporting analysis, including results of sources-sought or request-for-information synopsis, J&A, etc.

The requested software license is a direct replacement and renewal of the LowTrack software currently in use at eleven Naval Nuclear Propulsion Program (NNPP) sites. LowTrack provides essential functionality for inventory management, generation, and electronic transfer of the Nuclear Regulatory Commission Uniform Low‑Level Radioactive Waste Manifest, and is exclusively licensed by the Department of Energy to execute shipments of mixed waste and low‑level radioactive waste for off‑site treatment and disposal. Continued use of LowTrack is required to maintain continuity of operations across all NNPP sites, ensure compatibility with existing NNPP equipment, and meet regulatory deadlines, environmental laws, and state permit requirements. Market research has shown that LowTrack is the only vendor that can provide the required software at a reasonable rate; while other vendors offer logistics software, their pricing is approximately ten times higher and does not align with NNPP’s operational or regulatory requirements. Additionally, LowTrack is the system used by both the Department of Energy and the vendors performing low‑level nuclear waste removal, ensuring continuity among all stakeholders in the waste removal process. Therefore, this procurement meets the sole source criteria due to their restrictive rights.

11B. SYNOPSIS REQUIRED (if No, provide FAR Part 5.202 Exception)

No FAR 5.101(a)(1) - SAP buys less than $25,000

11C. SMALL BUSINESS PROGRESS PAYMENTS

12A. CONSOLIDATED BUT NOT BUNDLED REQUIREMENT Attach required documentation per DFARS Subpart 207.170

12B. BUNDLED REQUIREMENT Attach required documentation per FAR Subpart

7.107 including benefits analysis

Record Status: Approved

12. CONSOLIDATED OR BUNDLED

https://mynavsup.nag.navy.mil/apps/ops$sbc.form?p_id=475975&p_mode=change https://mynavsup.nag.navy.mil/apps/ops$sbc.cancel_record?p_id=475975 https://mynavsup.nag.navy.mil/apps/ops$sbc.form?p_id=475975&p_mode=withdraw https://mynavsup.nag.navy.mil/apps/ops$sbc.form?p_id=475975&p_mode=copy javascript:window.print()

13A. SUBCONTRACTING PLAN REQUIRED

13B. For recommendations 10g., 10h., 10i., and 12a. or 12b., specify actions taken to maximize small business participation in subcontract performance (e.g., subcontracting plan requirements of FAR 19.7 and anticipated subcontracting goals, market research to identify small business capability at the subcontracting level, source selection evaluation factor for small business utilization, DFARS Subpart 215.304, 215.305). Attach additional pages as necessary.

Based on the market research findings it is recommended that the Government issue a single source award to LowTrack for the inventory software license.

14A. THIS IS A NEW REQUIREMENT

PREVIOUS SOLICITATION / CONTRACT #

N4215825PE132

PREVIOUS ORDER NUMBER

RECOMMENDATION HISTORY

Other Than Full and Open Competition (attach J&A)

ADDITIONAL INFO:

(10) MAC / ORDER

N/A

14B. WAS THE PREVIOUS CONTRACT:

(1) CONSOLIDATED? No (2) BUNDLED? No

14C. LIST NAME, CONTRACT NUMBER(S), CAGE CODE(S), AND DUNS OF CONTRACTOR(S) THAT RECEIVED PREVIOUS AWARD(S). INCLUDE TYPE(S) OF BUSINESSES FOR EACH CONTRACTOR (e.g., SB, HUBZone SB, SDB, SDVOSB, EDWOSB, WOSB, other than small business), AND TYPE(S) OF CONTRACT.

INCLUDE PERIOD OF PERFORMANCE WITH OPTIONS, AND TOTAL CONTRACT VALUE INCLUDING ALL MODIFICATIONS AND EXERCISED OPTIONS. If previous contract was consolidated or bundled, list all contractors that received previous awards for any portion of this work; if previous contract was a MAC, list all previous contractors and indicate if reserves were used and if orders could be set aside for small business. Attach additional pages as necessary.

N4215825PE132 - LOWTRACK SERVICES LLC (8K5J3)

A. NAME (last, first, mi)

Godwin, Chad R. CONCUR

B. DATE

(YYYYMMDD)

20260707

C. EMAIL ADDRESS

chad.godwin@navy.mil

D. SIGNATURE (Digital Signature)

GODWIN.CHAD.R.1249708247

E. DATE ACQUISITION PACKAGE PROVIDED TO SBP (YYYYMMDD)

20260707

F. CONTRACTING OFFICER REMARKS

A. NAME (last, first, mi)

Pettway, James A. CONCUR

B. DATE

(YYYYMMDD)

20260707

C. EMAIL ADDRESS

james.a.pettway.civ@us.navy.mil

D. SIGNATURE (Digital Signature)

PETTWAY.JAMES.ARTHUR.JR.1404552054

F. SMALL BUSINESS PROFESSIONAL / SMALL BUSINESS DIRECTOR REMARKS

A. NAME (last, first, mi)

B. DATE

(YYYYMMDD)

C. EMAIL ADDRESS

D. SIGNATURE (Digital Signature)

F. SBA PROCUREMENT CENTER REPRESENTATIVE REMARKS

If the SBP or the SBA PCR rejects the contracting officer recommendation, the contract specialist and contracting officer use Modify to make change or to add remarks, upload any associated rationale, and

14. ACQUISITION HISTORY

15. CONTRACTING OFFICER REVIEW

16. SMALL BUSINESS PROFESSIONAL / SMALL BUSINESS DIRECTOR REVIEW

17. SBA PROCUREMENT CENTER REPRESENTATIVE REVIEW

18. CONTRACTING OFFICER REVIEW

proceed to signatures within 5 working days IAW FAR 19.502-8.

Supporting Documentation

File Name Short Description Loaded By Date Delete

Historical DD2579.pdf POPOV.EDUARDCATALIN.1506282043 07/07/2026 Delete

6153V100 Sole Source.pdf POPOV.EDUARDCATALIN.1506282043 07/07/2026 Delete

6153V100 LowTrack Statement of Work....docx POPOV.EDUARDCATALIN.1506282043 07/07/2026 Delete

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File details come from the government source that posted it. Updated Jul 21, 2026.