SLudge_Hauling-2026_Package.pdf

City of Amsterdam, New York

Information to Bidders

Sludge Hauling/Disposal Services

September 30, 2026

The City of Amsterdam is seeking public Bids for wastewater sludge hauling and disposal from its wastewater treatment plant located at 176 Quist Road in the City. Bids will be accepted by the City Clerk of Amsterdam until 11:00 a.m. Monday, October 26, 2026 when they will be opened publicly and read aloud. The Bids are for the services described above, and as further described in the following Scope of Work:

Bidders shall transport and dispose of sludge cake at an approved facility.

The Vendor awarded the work must provide the following:

1. Sufficient trailers to haul sludge cake. Trailers shall be able to fit into the drop-off area, Forty (40) feet L, Fourteen (14) feet W, and Twelve (12) feet H. It is encouraged to make personal field measurements to verify proposed equipment will be satisfactory.

Trailers shall have an open top which can be covered after filling to control odors and prevent material loss. Units shall not be filled greater than what is allowed to travel over the road.

2. The scope of this proposal does not include disposal of grit and/or screenings from the WWTP and its pump stations.

3. Prepare bills of lading to accompany the transportation of the materials to the disposal facility. The bill of lading shall be signed by a representative of the Wastewater

Treatment Plant (WWTP) for each load of material that leaves the site. The successful vendor shall provide copies of all bills of lading to the WWTP representative the same day the material leaves the site.

4. The successful vendor shall provide services as needed by the City. The vendor is to pick up the loaded trailers upon being notified. The City will notify the vendor by preparing a schedule for removal by the end of the week prior to the removal. The City will apply good faith efforts to accurately prepare the schedule.

5. The City of Amsterdam Wastewater Treatment Plant generates approximately 5000 wet tons of sludge per year. The WWTP is a well managed facility with competent staff.

It routinely and consistently exceeds 20% solids in its sludge removal processes;

however, it is possible that this percentage solids may not always be achieved due to variations in influent strength, outside air temperature and influent temperature.

6. Proof of Pollution Liability insurance is required prior to the commencement of work.

7. The term of this work is from the date of award continuing without interruption for one (1) calendar year. Subsequent one (1) year renewals, at the option of the City, may be available for two (2) additional years. Total contract period, including all options, shall not exceed thirty-six (36) months.

8. Due to the volatility of the fuel market, this contract will have a fuel price adjustment per NYSDOT Item 698.05. This adjustment will be applied to the hauling costs per truck when requested by either party and when the costs are over the $0.10 per gallon difference. For reference the calculation is below.

Increase: Price Adjustment = (Quantity of Fuel) X (Current Index Price – Bid Index Price - $0.10)

Decrease: Price Adjustment = (Quantity of Fuel) X (Current Index Price – Bid Index Price + $0.10)

Bidding Instructions

(A) One (1) original and one (1) copy of all Bids must be submitted in an envelope clearly marked “Sludge Hauling/Disposal Services”. Bids must be mailed or hand delivered to the City

Clerk, Amsterdam City Hall, 61 Church Street, Amsterdam NY 12010. Bids must be mailed or hand delivered no later than 11:00AM on October 26, 2026 when they will be opened and publicly read aloud. The entire Bid package shall be returned with the Bid (five (5) pages total.)

Corrections and/or modifications received after the Bid submission date will NOT be accepted.

(B) Ditto marks or words such as “SAME” on the Bid Form are NOT considered writing and must not be used.

(C) All information must be submitted in ink or typewritten. Mistakes may be crossed out and corrections inserted. Corrections must be initialed by the person signing the Bid.

(D) Bids must be valid for up to sixty (60) days after Bid date.

(E) Bids must be signed by an authorized person representing the legal entity of the Bidder

(F) The inability to meet any specified requirement(s) must be stated in writing and attached to the Bid form, or written on the Bid form.

(G) A Bid may not be submitted by email.

(H) A responsive Bid will include the Bid form completed as the City has presented it for public consideration. The City will not consider alternative Bids to be responsive; therefore, any alternative Bid submitted to the City in response to this Bid will be rejected.

Presumption of Bidder being fully informed

At the time the Bid is submitted, each Bidder is presumed to have read and be thoroughly familiar with all Bid documents for this project. Failure or omission of the Bidder to receive or examine any information shall in no way relieve any Bidder from obligations with respect to submitted Bid. The Bidder shall acknowledge receipt of any and all addendums which may have been issued during the advertising period on the Form of the Bid as indicated.

Interpretation of Acceptable Work

The specifications and Bid documents are to be interpreted as meaning those acceptable to the

City of Amsterdam. Any substantive changes or interpretations shall be issued by the City of

Amsterdam in writing as an addendum.

Insurance

The Bidder awarded this Bid must provide a current Certificate of Insurance to the City of

Amsterdam Clerk’s Office PRIOR to commencement of work, with the following requirements:

(A) General liability coverage limits for bodily injury, property damage, and personal injury, $1,000,000 per occurrence/$2,000,000 general aggregate

(B) Auto liability limits for property damage and bodily injury caused by the operation of motor vehicles, $1,000,000 per occurrence.

(C) Contractual liability, $1,000,000 per occurrence.

(D) Umbrella liability, $4,000,000 each occurrence/$4,000,000 general aggregate.

(E) Pollution liability insurance in the amount of $1,000,000 per claim/$1,000,000 annual aggregate is required.

(F) Workers Compensation, as required by New York State statute.

(G) All insurance may not be canceled or modified without thirty (30) days written notice by registered U.S. Mail to: City of Amsterdam, City Clerk, 61 Church Street, Amsterdam, NY 12010

Indemnification Requirement:

The Bidder/Contractor shall hold harmless, defend and indemnify the City of Amsterdam (“the City”) from all loss, liability, damage, penalty, expense, or fee, including attorney’s fees, or other costs or obligations which result from or arise out of the performance or breach of obligation of the Bidder/Contractor, any employee, agent, or personnel, including without limitation, claims brought against the City by third parties, employees of the City, or employees of the Bidder/Contractor. The indemnification provisions shall survive the termination of the agreement.

Guarantee

The Bidder/Contractor awarded work under this Request for Bids shall guarantee to meet

Federal and New York State regulations on sludge disposal. All required permits for hauling and disposal facilities shall be submitted with the Bid.

Permits

The Bidder is solely responsible for obtaining all required permits, obtaining all necessary inspections and approvals and satisfying any and all fees.

Contract period

The anticipated initial contract period shall be from November 1, 2026 continuing without interruption for one (1) calendar year. Subsequent one (1) year renewals, with mutual agreeance, may be available for two (2) additional years. Total contract period, including all options, shall not exceed thirty-six (36) months.

Standard form of Contractual Agreement

The City of Amsterdam intends to enter into an agreement with the successful vendor. The agreement will incorporate the provisions of the Information to Bidders, the Scope of Work, and the Bid Form submitted by the successful vendor. In the event of any conflict between the

Information to Bidders and successful vendor’s Bid Form, the Information to Bidders shall prevail.

Awarding the Bid

The City of Amsterdam reserves the right to accept or reject, any, all, or any part of the Bids, to waive formalities or informalities and to award the Bid deemed to be in the best interest of the

City.

Bid documents MUST be obtained from the Amsterdam City Clerk, 61 Church Street, Amsterdam, NY 12010, and telephone number (518) 841-4305 or by email sortiz@amsterdamny.gov.

City of Amsterdam, New York

Form of Bid

Sludge Hauling/Disposal Services

Under penalty of perjury and other remedies available to the City of Amsterdam, the undersigned certifies this proposal is submitted without collusion and all responses are true and accurate. If awarded this proposal, it is agreed this forms a contractual obligation to provide services at fees specified in this Proposal Form, subject to and in accordance with all instructions, proposals and contract documents, including any addenda, which are all made part of this proposal. The award will be based on a combination of bid prices for a 32 ton load.

Sludge Hauling/Disposal Services:

(A) Price for each pick up (Hauling) $__________/Each.

(B) Price per ton for Disposal of Sludge Cake $__________/Ton

Signature of Authorized Person Date

Printed Name of Authorized Person

Company Title of Authorized Person Name of Company

Address of Company Address of Company

City, State, and Zip Code Telephone Number

Acknowledgement of Addendums Received, by Number ________________________________

January 20, 2026

Amsterdam, City of Zach Baxter

RE: Wastewater

Work Order No: 260106028

TEL: (518) 796-7062

Sewerage Treatment Plant 61 Church Street

Amsterdam, NY 12010

Experience is the solution 314 North Pearl Street Albany, New York 12207

(800) 848-4983 (518) 434-4546 Fax (518) 434-0891

Quarterly Sludge

Adirondack Environmental Services, Inc received 1 sample on 1/6/2026 for the analyses presented in the following report.

Tara Daniels

Please see case narrative for specifics on analysis.

If you have any questions regarding these tests results, please feel free to call.

Sincerely, ELAP#: 10709

Laboratory Director

20-Jan-26Date:Amsterdam, City of

Wastewater Lab WorkOrder: 260106028

CASE NARRATIVEAdirondack Environmental Services, Inc

Quarterly Sludge

Sample containers were supplied by Adirondack Environmental Services.

Qualifiers:

J: Analyte detected below quantitation limit

B: Analyte detected in Blank

ND : Not Detected at reporting limit

S: LCS Spike recovery is below acceptable limits

Z: Duplication outside acceptable limits

T : Tentatively Identified Compound-Estimated

X : Exceeds maximum contamination limit

E :Above quantitation range-Estimated

H: Hold time exceeded

N: Matrix Spike below acceptable limits

Note : All Results are reported as wet weight unless noted

C: CCV below acceptable Limits

The results relate only to the items tested. Information supplied by the client is assumed to be correct.

S+: LCS Spike recovery is above acceptable limits

N+: Matrix Spike is above acceptable limits

C+: CCV above acceptable Limits

Definitions - RL: Reporting Limit DF: Dilution factor

Project: Wastewater CLIENT: Amsterdam, City of LabWork Order: 260106028

Adirondack Environmental Services, Inc Date: 20-Jan-26

PO#:

Quarterly Sludge

Client Sample ID: Qtr Belt Press Sludge

Lab SampleID: 260106028-001 Collection Date: 1/5/2026 9:30:00 AM

Matrix: SLUDGE

Analyses Result Qual Units Date AnalyzedRL DF

ICP METALS-EPA 6010C Analyst: WB

( Prep: SW3050B - 1/14/2026 9:35:42 AM )

Arsenic 1/14/2026 1:55:45 PM1.00 µg/g-dry 13.98

Beryllium 1/14/2026 1:55:45 PM1.00 µg/g-dry 1ND

Cadmium 1/14/2026 1:55:45 PM1.00 µg/g-dry 1ND

Chromium 1/14/2026 1:55:45 PM1.00 µg/g-dry 117.1

Copper 1/14/2026 1:55:45 PM1.00 µg/g-dry 1122

Lead 1/14/2026 1:55:45 PM1.00 µg/g-dry 128.7

Nickel 1/14/2026 1:55:45 PM10.0 µg/g-dry 1ND

Potassium 1/14/2026 1:55:45 PM100 µg/g-dry 11260

Selenium 1/14/2026 1:55:45 PM2.00 µg/g-dry 14.14

Silver 1/14/2026 1:55:45 PM4.00 µg/g-dry 1ND

Zinc 1/14/2026 1:55:45 PM2.00 µg/g-dry 1301

MERCURY - SW 7471B Analyst: AF

( Prep: SW7471B - 1/7/2026 9:37:32 AM )

Mercury 1/7/2026 11:32:02 AM0.080 µg/g-dry 10.528

SOLUBLE ANIONS/ ION CHROMATOGRAPHY - SW 9056A Analyst: GK

( Prep: SW9056 - 1/7/2026 5:20:01 PM )

Nitrogen, Nitrate (As N) 1/8/2026 8:03:32 PM2.90 µg/g-dry 2ND

AMMONIA AS N - SM 4500 NH3 G-2011 Analyst: CP

( Prep: SM4500-NH3 G - 1/13/2026 2:45:00 PM )

Nitrogen, Ammonia- (as N) 1/14/2026 4:06:44 PM390 µg/g-dry 51.4292360

PH- SW9045D Analyst: CRS pH 1/19/2026 3:55:00 PM1.0 pH Units@22C 16.0

MOISTURE CONTENT-ASTM D2216 (NOT ELAP CERTIFIED) Analyst: KM

Percent Moisture 1/7/20260.1 wt% 174.9

TOTAL PHOSPHATE AS P- SM 4500 P F-2011 Analyst: LH

( Prep: SM 4500 P B(5) - 1/7/2026 12:28:14 PM )

Phosphorus, Total (as P) 1/7/2026 3:37:14 PM382 µg/g-dry 1007120

TKN (INCLUDES PREP) - SM 4500 N C-2011 Analyst: NI

( Prep: SM4500-N C - 1/13/2026 9:12:34 AM )

Total Kjeldahl Nitrogen as N 1/13/2026240 µg/g-dry 133900

TOTAL SOLIDS - ASTM D2216 (NOT ELAP CERTIFIED) Analyst: KM

Solids, Total 1/7/20260.5 % 125.1

CLIENT: Amsterdam, City of LabWork Order: 260106028

Adirondack Environmental Services, Inc Date: 20-Jan-26

PO#:

Quarterly Sludge

TVS-SM2540G-15 (NOT ELAP CERTIFIED) Analyst: LH

1/8/2026 )

Total Volatile Solids 1/9/20260.1 % 182.5

April 22, 2026

Amsterdam, City of Paul Lafond

RE: Wastewater

Work Order No: 260407043

TEL: (518) 843-3897

Sewerage Treatment Plant 61 Church Street

Amsterdam, NY 12010

Experience is the solution 314 North Pearl Street Albany, New York 12207

(800) 848-4983 (518) 434-4546 Fax (518) 434-0891

Quarterly Sludge

Adirondack Environmental Services, Inc received 1 sample on 4/7/2026 for the analyses presented in the following report.

Tara Daniels

Please see case narrative for specifics on analysis.

If you have any questions regarding these tests results, please feel free to call.

Sincerely, ELAP#: 10709

Laboratory Director

22-Apr-26Date:Amsterdam, City of

Wastewater Lab WorkOrder: 260407043

CASE NARRATIVEAdirondack Environmental Services, Inc

Quarterly Sludge

Sample containers were supplied by Adirondack Environmental Services.

Qualifiers:

J: Analyte detected below quantitation limit

B: Analyte detected in Blank

ND : Not Detected at reporting limit

S: LCS Spike recovery is below acceptable limits

Z: Duplication outside acceptable limits

T : Tentatively Identified Compound-Estimated

X : Exceeds maximum contamination limit

E :Above quantitation range-Estimated

H: Hold time exceeded

N: Matrix Spike below acceptable limits

Note : All Results are reported as wet weight unless noted

C: CCV below acceptable Limits

The results relate only to the items tested. Information supplied by the client is assumed to be correct.

S+: LCS Spike recovery is above acceptable limits

N+: Matrix Spike is above acceptable limits

C+: CCV above acceptable Limits

Definitions - RL: Reporting Limit DF: Dilution factor

CLIENT: Amsterdam, City of LabWork Order: 260407043

Adirondack Environmental Services, Inc Date: 22-Apr-26

PO#:

Quarterly Sludge

Client Sample ID: Qtr Belt Press Sludge

Lab SampleID: 260407043-001 Collection Date: 4/6/2026 8:00:00 AM

Matrix: SLUDGE

Analyses Result Qual Units Date AnalyzedRL DF

ICP METALS-EPA 6010C Analyst: WB

( Prep: SW3050B - 4/10/2026 10:51:09 AM )

Arsenic 4/14/2026 1:49:22 PM0.910 µg/g-dry 13.78

Beryllium 4/14/2026 1:49:22 PM0.910 µg/g-dry 1ND

Cadmium 4/14/2026 1:49:22 PM0.910 µg/g-dry 1ND

Chromium 4/14/2026 1:49:22 PM0.910 µg/g-dry 122.6

Copper 4/14/2026 1:49:22 PM0.910 µg/g-dry 1137

Lead 4/14/2026 1:49:22 PM0.910 µg/g-dry 150.8

Nickel 4/14/2026 1:49:22 PM9.10 µg/g-dry 1ND

Potassium 4/14/2026 1:49:22 PM91.0 µg/g-dry 11150

Selenium 4/14/2026 1:49:22 PM1.80 µg/g-dry 13.73

Silver 4/14/2026 1:49:22 PM3.60 µg/g-dry 1ND

Zinc 4/14/2026 1:49:22 PM1.80 µg/g-dry 1325

MERCURY - SW 7471B Analyst: AF

( Prep: SW7471B - 4/10/2026 9:37:06 AM )

Mercury 4/10/2026 12:19:51 PM0.073 µg/g-dry 10.233

SOLUBLE ANIONS/ ION CHROMATOGRAPHY - SW 9056A Analyst: GK

( Prep: SW9056 - 4/7/2026 4:00:00 PM )

Nitrogen, Nitrate (As N) 4/9/2026 1:58:14 AM2.85 µg/g-dry 2ND

AMMONIA AS N - SM 4500 NH3 G-2011 Analyst: CP

( Prep: SM4500-NH3 G - 4/17/2026 8:20:45 AM )

Nitrogen, Ammonia- (as N) 4/17/2026 11:48:39 AM370 µg/g-dry 511610

MOISTURE CONTENT-ASTM D2216 (NOT ELAP CERTIFIED) Analyst: LH

Percent Moisture 4/9/20260.1 wt% 172.6

TOTAL PHOSPHATE AS P- SM 4500 P F-2011 Analyst: LH

( Prep: SM 4500 P B(5) - 4/8/2026 10:55:45 AM )

Phosphorus, Total (as P) 4/8/2026 3:13:48 PM325 µg/g-dry 1005840

TKN (INCLUDES PREP) - SM 4500 N C-2011 Analyst: NI

( Prep: SM4500-N C - 4/17/2026 9:41:57 AM )

Total Kjeldahl Nitrogen as N 4/17/2026200 µg/g-dry 11110

TOTAL SOLIDS - ASTM D2216 (NOT ELAP CERTIFIED) Analyst: LH

4/8/2026 )

Solids, Total 4/9/20260.5 % 127.4

TVS-SM2540G-15 (NOT ELAP CERTIFIED) Analyst: LH

Total Volatile Solids 4/9/20260.1 % 171.1