SLPS Safety Grant Projects Window Film RFP 9.30.19.pdf

345 Hammond St.

Spring Lake, MI 49456

(616) 846-5500 p/(616) 846-9830 f www.springlakeschools.org

REQUEST FOR PROPOSAL

SLPS SAFETY GRANT PROJECTS

Window Films

Due: Tuesday, October 15, 2019

PURPOSE

Spring Lake Public Schools is requesting sealed bids for the installation of window films.

Contractors that wish to be considered for the bidding of services are required to submit two (2) completed proposals (attached to RFP) with full name and address of contractor; no fax copies will be accepted. Submit one (1) PDF copy via email, to Liz Boeve, Director of Operations, Spring Lake Public Schools, lboeve@springlakeschools.org

Proposals must be received no later than Tuesday, October 15, 2019, by 2:00pm at the following address:

Spring Lake Public Schools District Office 345 Hammond Street Spring Lake, MI 49456 Attn: Liz Boeve

Each RFP proposal must be sealed in an envelope indicating “SLPS Safety Grant Projects – Window Films”.

All RFPs must be received at Spring Lake Public Schools District Office on or before the time shown above or they will not be accepted.

Spring Lake Public Schools 345 Hammond Street

REQUEST FOR PROPOSAL SLPS SAFETY GRANT PROJECTS

SCOPE

This RFP contains instructions concerning proposals to be submitted by the selected contractor.

Specifications regarding the details provided under the RFP are located under the sections titled Project Specifications.

TYPE OF AGREEMENT

The amount of the agreement shall be inclusive of all anticipated work and expenses. An agreement shall be negotiated with the successful contractor who meets the requirements and is qualified, responsible, and capable of performing the work. Cost is important, but NOT the sole criteria for final selection.

CLARIFICATION

Clarifying questions may be directed in writing to Liz Boeve, Director of Operations at lboeve@springlakeschools.org. All questions and answers will be distributed via email to all known responding firms.

PROPOSALS

Please list and complete the name of your company with address and phone number. Provide three (3) references for which your company recently built similar construction (Attachment A).

An official who is authorized to bind the contractor to its proposal must sign the proposal. For this RFP, the proposal must remain valid for at least (90) days from the submission date.

Provide a separate price if project is completed during the cold weather as indicated in the specifications.

REJECTION OF PROPOSALS

Spring Lake Public Schools reserves the right to reject any and all proposals received as a result of this request, or negotiate separately with challenging applicants. The School district reserves the right to decide not to award a contract as a result of this announcement if it does not receive proposals which it determines to have adequately addressed the requirements.

PRESENTATIONS/INTERVIEW

Companies may be required to make an oral presentation or be interviewed. Such presentations or interviews provide an opportunity for the contractor to clarify their proposal and to ensure mutual understanding of the requirements.

CONTRACTOR RESPONSIBILITIES

It is the obligation of each contractor to examine instructions, requirements and specifications before submitting a proposal. Submission of a proposal shall be proof that such examinations have been made and that each contractor has recorded their own investigation and has become thoroughly familiar with the requirements.

Spring Lake Public Schools will not be responsible for, nor honor any claims resulting from, or alleged to be the result of misunderstanding by the contractor. Contractor will be required to assume responsibility for packaged service offered in the proposal.

SELECTION CRITERIA

Spring Lake Public Schools will select the proposal that most closely meets the requirements of the RFP and satisfies the needs of the District.

The following criteria will be used in making the decision:

Company Qualifications – the extent to which the company demonstrates the ability to meet all requirements.

Pricing – while cost is important in choosing a contractor it will not be the sole deciding factor in awarding this contract. Value will be of great consideration when reviewing the contractor’s proposal.

Contractor approval will be based upon the following criteria:

Service Product Quality References Cost

INSURANCE

Before starting work, the following insurance will be obtained, and must be approved by the Owner:

All insurance required shall be a Workmen's Compensation Policy, including Employer's Liability, as required by law; a Comprehensive General Liability Policy including coverage of liability for Premises and Operations, Independent Contractors, Products including completed operations for one (1) year after substantial completion, contractual as applicable to the Contractor's obligations, Broad Form Property Damage on an Occurrence Basis, XC and U Property Damage, and Personal Injury; and a Comprehensive Automobile Liability Policy including coverage of liability for non-owned and hired automobiles and Property Damage on an Occurrence Basis. The insurance shall remain in force for the duration of the Contract and shall be written for not less than the following limits of liability:

Bodily Injury - Each Person $ 500,000

- Each Occurrence $ 1,000,000

Property Damage - Each Occurrence $ 500,000

- Aggregate $ 500,000

Automobile Bodily Injury - Each Person $ 500,000

- Each Occurrence $ 1,000,000

Automobile Property Damage - Each Accident $ 500,000

Personal Injury - Each Person $ 500,000

- Each Occurrence $ 1,000,000

PROJECT SPECIFICATIONS

Site Examination

Bidders are to visit the building sites before submitting a bid.

Layout Work

The Contractor will immediately locate all general reference points, and take such action as is necessary to prevent his/her destruction; the Contractor will lay out their work, and be responsible for all lines, elevations and measurements, and other work executed by them under the Contract.

They must exercise proper precautions to verify figures shown on drawings before laying out work, and will be held responsible for any error resulting from their failure to exercise such precautions.

They will meet with the Owner prior to commencing trade work to review layout of the work.

Building Permits

Governed by State codes and therefore requires State permit processes to be followed. The Architect has supplied sealed sets of documents to the State of Michigan for plan review. Contractor is responsible for obtaining permit and for all fees.

Drawings and Specifications

No responsibility, either direct or implied, is assumed by the Architect for omissions or duplications by the Contractor or their sub-contractors, due to real or alleged error in arrangement of matter in these contract documents. The Contractor will have at the site an approved set of drawings and specifications, and will allow access to these at all times by the Owner and their Architects. If the Contractor discovers a discrepancy between the drawings and specifications during the construction period, he/she will request a clarification from the Architect through the the District’s Director of Operation before assuming either is correct or incorrect. Should discrepancies or differences be discovered, the Architect will decide which is to prevail. In general, large scale details prevail over small scale details.

These drawings represent work to be performed for the sole use of Owner or its agents. Contractor is to coordinate work herein with work under separate contract (if any) to assure a complete job and will keep charges for Owner separate from those otherwise agreed as being others' costs.

Assumptions have been made in these drawings regarding limits of responsibility for portions of the work, and the Contractor will be aware of these and will advise the Architect of any contradiction, overlap, or gap in scope of work required for a complete job.

Measurements

Before ordering any material, or doing any work, the Contractor will verify all measurements for the wall, and be responsible for the same.

Protection

A. The Contractor will observe all laws and regulations, and protection necessary for safe prosecution of the job. Contractor is responsible for any damage caused by themselves or their workers to the property of the Owner.

B. The Contractor will provide all temporary barricades and safeguards, together with sufficient lighting during periods when the work is or is not in progress. Such protection will be subject to the laws of this state.

C. Construction will be carried out, and enclosures provided as required to keep the area secure and safe at all times.

Equipment

All equipment necessary for the construction of the project will be furnished by the Contractor.

Inspection

The Owner and Architect will have access to the work at all times for the purpose of inspection or direction.

Tests

Any tests necessary to insure the proper strength of any materials or required by any governing state body having jurisdiction over this type of project, will be the responsibility of the Contractor, and the same must be furnished upon request to the Architect or Owner.

Coordination

It will be the responsibility of the Contractor to supervise, coordinate, and expedite all trades, and each trade will endeavor to carry on its work in a cooperative manner with other trades so that no undue hardships will be caused to any trade. All trades will be carried on under the supervision of competent skilled foremen. All contractors will be licensed contractors, possessing good labor relations, capable of performing quality workmanship, and working in harmony with other contractors on the job. All work will be coordinated with the general project work.

Intent of Contract Documents

A. It is hereby expressly agreed and understood that the specifications, drawings, and directions as set forth are intended to be coordinate and consistent, and to be interpreted so that the work exhibited in the drawings, directions, and specifications is completed without any extra charge whatsoever to the Owner, and if any discrepancy or variations appear between any of the drawings themselves, such discrepancies will be interpreted, explained, and adjusted by the Architect, so that any doubts and misunderstandings as to the meaning or import of these specifications, or any obscurity in the wording of them will be clarified and the Contractor shall make such corrections as are necessary for proper fulfillment of their intention.

B In interpreting the contract documents, words describing materials, or words which have a well-known technical or trade meaning, unless otherwise specifically defined in the contract documents, will be construed in accordance with such well-known meaning recognized by architects, engineers, and the trade.

C Substitutions for any products, materials or equipment to be installed in the work will be permitted only after receiving written permission from the Architect or Owner.

Shop Drawings

A. Shop drawings are required for all materials, products and equipment. The Contractor will forward to the Architect through the District’s Director of Operations, one electronic submission for review.

B. The Contractor will check all shop drawings, and verify the same for conformity to specifications sizes and dimensions before submitting same to the Architect. The Architect will return same to the Contractor who will deliver them to the proper parties. The Architects' approval does not relieve the Contractor from responsibility for errors or omissions as the service of the Architect in this respect is only a favor. Should corrections in the shop drawings be necessary, such corrections will be made by the Contractor, and resubmitted to the Architect before final approval.

Temporary Facilities

A. Sanitary Facilities - As determined by Contractor and allowed by Owner.

B. Storage - The General Contractor will provide storage areas on the site for all materials the Contractor may desire to store. Storage to be in a manner and at a location approved by the Owner.

Cleaning Up

A. Each Contractor will remove all debris, equipment, tools, etc., used by themselves at the completion of their portion of the work, and will leave the premises clean and clear.

Contractor will provide receptacles for all trash.

B. It is the responsibility of the Contractor to see that the premises are kept reasonably clean and free of debris which results from there’s and other contractor's work during the construction period.

C. At the completion of the project, the Contractor will leave the area clean.

Project Closeout - Defective Work & Guarantee

A. The Contractor will maintain their work in good condition and repair, at their own expense, any work or materials which prove to be defective within one (1) year from date of final acceptance by the Owner or the Architect on behalf of the Owner. This will not be construed to cover abuse or misuse by the Owner.

B. Neither final certificate nor payment will relieve the Contractor from responsibility for negligence, faulty materials, or faulty workmanship within the period provided by law and this contract.

C. The Contractor will bear the cost of correcting mistakes which by reasonable check they could have avoided.

D. The Contractor will promptly remove from the premises all materials whether worked or unworked, and take down and remove all portions of the contract work demanded by the Architect or their representatives as failing to conform to the contract documents.

E. The Contractor will promptly replace and re-execute the work in accordance with the contract documents, and will bear the cost of the same, together with expense involved in making good all work of other contractors that is destroyed, damaged, or made inoperable by such removal or replacement. If the Architect deems it expedient to accept work damaged, not done in accordance with the contract documents, or materials delivered to the job site, not according to approved shop drawings, the difference in value, making a fair allowance for damage and time lost by affected parties, will be deducted from the contract sum.

F. Any material specifically called for to have a guarantee period longer than specified in

Paragraph A above, will have its guarantee in force for the longer period of time.

Upon completion of work the Contractor will furnish the Owner with the following:

A. Waivers of lien and sworn statements from all persons performing labor and/or supplying materials in connection with such work, showing that all of said persons have been compensated in full.

B. Copy of the final inspection issued by the authorities having jurisdiction.

Jurisdiction and Codes

All design and construction work will comply with all applicable statutes, ordinances, regulations, laws, and codes including, without limiting the foregoing: State of Michigan Building Codes (2015);

State of Michigan Fire Safety Codes (2012); State Board of Education (School Rules); the Municipal requirements pertaining to services and utilities furnished by the Municipality; local utility company and Telephone Company requirements; and all applicable Building and State Fire Safety Codes, Orders, Ordinances; and OSHA.

SITEWORK AND DEMOLITION

Scope of Work

A. The Contractor is to make all necessary arrangements for the installation of all work, be it general construction that will affect property surrounding the area.

B. Soil erosion permit to be obtained by the contractor from the county. Temporary soil erosion protection shall remain in place until removal is required for final clean up and approval.

C. The Contractor is to coordinate all work with the work required to be done by equipment suppliers, and see that all information is supplied to the Owner so that the work may be expeditiously handled.

Site Work and Demolition

A. The Contractor will coordinate the removal and disposal of all items and materials as indicated on the drawings and protect existing building components to remain from damage during construction operations.

B. The Contractor shall be responsible for repairing any damage to existing asphalt paving, concrete walks and landscaped areas caused by construction operations during the work.

Staging areas to be approved by the Owner.

C. The Contractor will be responsible to protect those parts of the existing area not included in the scope of work. The Contractor will provide protection from dust and debris from the construction area.

DIVISION 8

Security Window Film

A. Basis of Design: 3M Ultra S800 as Manufactured by 3M Window Film.

1. Film Color: Clear

2. Thickness: 8 mil (0.15mm), comprised of 42 micro-layers

3. Tensile Strength: 32,000 psi

B. Installed per manufacturer’s written instructions for inside installations including the following but not limited to.

1. Window and frame to be cleaned with a neutral cleaning solution.

2. Film edges to be cut neatly and square at a uniform distance of 1/8 inch (3mm) of the window-sealing device.

3. No dimpled appearance after 30 calendar days.

4. Remove interior gasket material.

a. Install backer rod material to fill the gap.

b. Install black one component, elastomeric silicone sealant; Dow Corning 995

Silicone Structural Galzing Sealant.

c. Install BK 2004 Security Film Anchoring System; BondKap by FilmFastener, LLC.

1) To be installed over all silicone sealants at glazing security films.

5. The application to be warranted by the film manufacturer for a period of five (5) years in that the film will maintain solar reflective properties without cracking, crazing, delaminating, peeling or discoloration.

ATTACHMENT A

CONTRACTOR PROJECT REFERENCES

A minimum of three (3) references are required. Contractor must show evidence of completion involving work similar to that described in the proposal documents. All references listed should be within the State of Michigan, preferably West Michigan.

Reference #1:

School Name:

District Name/City:

Project Name/Title: ______

Phone Number:

Reference #2:

District Name/City:

Project Name/Title: _____

Reference #3:

District Name/City:

Project Name/Title: ______

BID PROPOSAL FORM

NAME OF BIDDER_____________________________________________________________________________

To: SPRING LAKE PUBLIC SCHOOLS 345 Hammond Street

Spring Lake, MI 49456

PROPOSAL FOR: GENERAL CONSTRUCTION including the work of all trades, for the construction and completion of:

SECURITY WINDOW FILM INSTALLATION AT SPRING LAKE PUBLIC SCHOOLS

The undersigned having examined the Bidding Documents, including the Request for Proposal including Technical Specifications, Plans, and other exhibits, on file at the Office Spring Lake Public Schools, for all classifications of the Work for this Project, and being familiar with all conditions affecting this proposed Project, including the site and the availability of labor and material, hereby proposes to furnish all labor, material, tools, equipment, utilities, transportation or other facilities and services necessary to perform and complete the construction of the proposed Project in accordance with the Bidding Documents, as modified, augmented or supplemented by Addenda, for the sums and under the conditions as follows:

ADDENDA - The undersigned acknowledges:

Addendum No. ________ Dated___________ Addendum No. ________ Dated____________

(If none, so state. Add Additional addenda as required.)

BASE BID - The undersigned agrees to the performance of the Work as stated for the Base Bid Sum of

_______________________________________________________Dollars ($____________________)

(For the above and all following sums, the amount shall be in both words and figures with the amount in figures governing in the event of discrepancy.)

INDIVIDUAL BUILDING BREAKOUT COST

Holmes Elementary School $__________________________

Jeffers Elementary School $__________________________

Intermediate/Middle School $__________________________

Spring Lake High School $__________________________

UNIT PRICES – Contractor shall submit installed unit prices for items of work stated below. Prices shall include all material labor required for the installation of the item. The Owner reserves the right, prior to bid award, to negotiate with the bidder on any or all unit prices listed in this Proposal. Unit prices given shall include profit and overhead. Contractor “mark-up” will not be paid in addition to the prices given below. All unit prices provided for cubic yards shall be given as ‘neat’ yards.

Unit Item Unit Price

Security Window Film Square Foot $_______________

FEES FOR AUTHORIZED CHANGES - For changes in the work authorized by a Modification involving additions to or deductions from the Contract Sum, the undersigned agrees to perform or omit (or to cause to be performed or omitted by his subcontractors) such work at net cost to him, plus the following percentages to be added to the net cost or credited to the Owner, which percentages shall include all charges for supervision, overhead and profit. The undersigned further agrees that he shall bind his subcontractors not to charge a higher fee for authorized changes than he agrees to.

ADDITIONS DEDUCTIONS

Contractor work not under subcontract 15% 15%

Contractor work under subcontract 10% 10%

TIME OF COMPLETION - The undersigned agrees to commence work on a date specified in a written "Notice of Award of Contract" by the Owner and to fully complete the total project within___________ calendar days thereafter.

WITHDRAWAL OF BID - The undersigned agrees that this bid may not be withdrawn for a period of thirty

(30) days after the opening date for receipt thereof. The undersigned further agrees that in the event a biddable addendum is issued to reduce the construction cost to be within budget, this bid may not be withdrawn for thirty (30) days after the date of opening bids for this Addendum.

REJECTION OF BID - The undersigned understands that the Owner reserves the right to reject any or all bids and to waive any informalities in the bidding.

LEGAL STATUS OF BIDDER - The undersigned does hereby declare that the Bidder has the following legal status:

1. A Corporation organized and existing under the laws of the State of

______________________________for whom, __________________________________________, whose signature is affixed hereto is duly authorized to execute contracts.

2. A Partnership, all the partners of which, with addresses are:

3. An individual, whose signature is affixed hereto.

FIRM NAME AND ADDRESS OF BIDDERS - This bid is submitted in the name of:

FIRM NAME

BUSINESS ADDRESS

TELEPHONE NUMBER

SIGNED BY

(Signature)

TITLE

SIGNED AND SEALED THIS _________________________DAY OF ____________________, 20 ____

FAMILIAL RELATIONSHIP DISCLOSURE STATEMENT

As required by Public Act 232 of 2004, all bids shall be accompanied by a sworn and notarized statement disclosing any familial relationship that exists between the owner or any employee of the bidder and any member of the Spring Lake Public School Board of Education or the Superintendent of Schools. The Board of Education shall not accept a bid that does not include this sworn and notarized disclosure statement.

The undersigned, the owner or authorized officer of ________________________________ (the “Bidder”), pursuant to the familial disclosure requirement provided in the Spring Lake Public School advertisement for construction bids, hereby represent and warrant, except as provided below, that no familial relationships exist between the owner(s) or any employee of the company and any member of the Spring Lake Public School Board of Education or the Superintendent of Schools. If such a relationship exists, please explain:

Attach additional pages if necessary

By:____________________________________________________(Bidder Signature)

Title:___________________________________________________(type or print)

Date:__________________________________________________

Subscribed and Sworn to Before Me:

This________________day of__________________, 20____A.D., in and for the

County of _______________________, Michigan.

My Commission expires ____________________________.

Signature of Notary