JANITORIAL SERVICES BA 2010.doc

American Embassy Bratislava

November 8, 2010 To:

Prospective Quoters Subject: Request for Quotations number SLO10011Q0002

Enclosed is a Request for Quotations (RFQ) for janitorial services. If you would like to submit a quotation, please follow the instructions in Section 3 of the solicitation, complete the required portions of the attached document, and submit it to the address shown on the Standard Form 1449 that is attached to this letter.

The U.S. Government intends to award a contract/purchase order to the responsible company submitting an acceptable offer at the lowest price. We intend to award a contract/purchase order based on initial quotations, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.

A pre-proposal site visit of the U.S. Embassy, Hviezdoslavovo nam 4, Bratislava, will be held on November 18, 2010. Please provide the name of the representative of your company who will attend at least 48 hours in advance of the site visit to e-mail address zatkovaza@state.gov, so that we can initiate the issuance of the required security access pass.

Quotations are due by December 17, 2010, 16:00.

Sincerely, Peter J. Anthes

Contracting Officer

Enclosure

SF 1449

TABLE OF CONTENTS

Section 1 - The Schedule

· SF 18 or SF 1449 cover sheet

· Continuation To SF-1449, RFQ Number SLO10011Q0002, Prices, Block 23

· Continuation To SF-1449, RFQ Number SLO10011Q0002, Schedule Of Supplies/Services, Block 20 Description/Specifications/Work Statement

· Attachment 1 to Description/Specifications/Performance Work Statement, Government Furnished Property

Section 2 - Contract Clauses

· Contract Clauses

· Addendum to Contract Clauses - FAR and DOSAR Clauses not Prescribed in Part 12 Section 3 - Solicitation Provisions

· Solicitation Provisions

· Addendum to Solicitation Provisions - FAR and DOSAR Provisions not Prescribed in Part 12 Section 4 - Evaluation Factors

· Evaluation Factors

· Addendum to Evaluation Factors - FAR and DOSAR Provisions not Prescribed in Part 12 Section 5 - Representations and Certifications

· Offeror Representations and Certifications

· Addendum to Offeror Representations and Certifications - FAR and DOSAR Provisions not Prescribed in Part 12

SECTION 1 - THE SCHEDULE

CONTINUATION TO SF-1449,

RFQ NUMBER SLO10011Q0002

PRICES, BLOCK 23

1.

PRICES AND PERIOD OF PERFORMANCE

The contractor shall perform janitorial work, including furnishing all labor, material, equipment and services, for the U.S. Embassy Bratislava. The price listed below shall include all labor, materials, insurance (see FAR 52.228-4 and 52.228-5), overhead, and profit. The Government will pay the Contractor a fixed price per month for standard services and a fixed rate per hour for temporary additional services that have been satisfactorily performed.

After contract award and submission of acceptable insurance certificates, the Contracting Officer shall issue a Notice to Proceed. The Notice to Proceed will establish a date (a minimum of ten (10) days from the start date listed in the Notice to Proceed unless the Contractor agrees to an earlier date) at which performance shall start.

Because Temporary/Additional Services are based on indefinite delivery/indefinite quantity the minimum and maximum amounts are defined below:

Minimum: The Government shall place orders totaling a minimum of 500 hours. This reflects the contract minimum for the base year and option period.

Maximum: The amount of all orders shall not exceed 10,000 hours. This reflects the contract maximum for the base year and each option period for temporary/additional services.

The performance period of this contract is 12 months from the start date stated in the Notice to Proceed, with 4 one-year options for renewal. The initial period of performance includes any transition period authorized under the contract.

1.2.

BASE PERIOD

All prices are excluding VAT. If VAT is applicable, state the amount separately at the summary of prices.

A.

Standard Services.

The firm fixed price for the first year of the contract is:

Per month ________ x 12 = ___________ per year

B.

Temporary Additional Services. The unit price (firm-fixed-price) is:

Working day hours from 7: 00 – 18:00:

Estimated number hours per year

Per Hour ________

After working hours, holidays and weekends:

Estimated number of hours per year

TOTAL for temporary services:

C.

Total Base Period: ____________________ (A + B)

1.3

FIRST OPTION YEAR PRICES

Option Term: Twelve (12) Months

A.

Standard Services.

The firm fixed price for the first year of the contract is:

Per month ________ x 12 = ___________ per year

B.

Temporary Additional Services. The unit price (firm-fixed-price) is:

Working day hours from 7: 00 – 18:00:

C. Total First Option Year: ______________ (A + B)

1.4 SECOND OPTION YEAR PRICES

Option Term: Twelve (12) Months

A.

Standard Services.

The firm fixed price for the first year of the contract is:

Per month ________ x 12 = ___________ per year

B.

Temporary Additional Services. The unit price (firm-fixed-price) is:

Working day hours from 7: 00 – 18:00:

Total Second Option Year: ______________ (A + B)

1.5 THIRD OPTION YEAR PRICES

Option Term: Twelve (12) Months

A.

Standard Services.

The firm fixed price for the first year of the contract is:

Per month ________ x 12 = ___________ per year

B.

Temporary Additional Services. The unit price (firm-fixed-price) is:

Working day hours from 7: 00 – 18:00:

Total Third Option Year: ______________ (A + B)

1.6 FOURTH OPTION YEAR PRICES

Option Term: Twelve (12) Months

A.

Standard Services.

The firm fixed price for the first year of the contract is:

Per month ________ x 12 = ___________ per year

B.

Temporary Additional Services. The unit price (firm-fixed-price) is:

Working day hours from 7: 00 – 18:00:

Total Fourth Option Year: ______________ (A + B)

1.7 GRAND TOTAL:

Base Period:

First Option Year:

Second Option Year:

Third Option Year:

Fourth Option Year:

SUBTOTAL:

VAT:

TOTAL:

CONTINUATION TO SF-1449,

RFQ NUMBER SLO10011Q0002

SCHEDULE OF SUPPLIES/SERVICES, BLOCK 20

DESCRIPTION/SPECIFICATIONS/WORK STATEMENT

1.

SCOPE OF WORK

The purpose of this fixed price contract is to obtain janitorial services for real property owned at Bratislava. The Contractor shall perform janitorial services in all designated spaces including, but not limited to halls, offices, restrooms, work areas, entrance ways, lobbies, storage areas, elevators and stairways. The contract will be for a one year period from the date of the contract award, with 4 one-year options.

The contractor shall furnish all managerial, administrative, and direct labor personnel that are necessary to accomplish the work in this contract. Contractor employees shall be on site only for contractual duties and not for other business purposes.

1.1 General Instructions

The contractor shall prepare general instructions for the work force. The Contractor shall provide drafts to the Contracting Officer's Representative (COR) for review within thirty days after contract award. The Contracting Officer’s Representative must approve these general instructions before issuance.

1.2 Duties and Responsibilities

1.2.1 Certain areas listed in paragraph #3 require an escort and can only be entered during scheduled times. The General Instructions shall emphasize security requirements so that accidental security violations do not occur.

1.2.2.

Contractor shall schedule routine cleaning requirements to ensure that these are done in the order and time frame that are most efficient and have the least impact on normal operations. They are to be performed on a daily basis.

1.2.3.

Contractor shall schedule periodic cleaning requirements so that it causes minimal disruption to the normal operation of the facility. The COR shall determine the schedules presented which meet the needs of the individual facility.

1.2.4.

Temporary Additional Services are services that are defined as Standard Services but are required at times other than the normal workday. These services shall support special events at the Post. The Contractor shall provide these services in addition to the scheduled services specified in this contract. The COR shall order these services as needed basis. This work shall be performed by Contractor trained employees, and shall not be subcontracted. The COR may require the Contractor to provide temporary additional services with 24 hour advance notice.

1.2.5.1 The Contractor shall include in its next regular invoice details of the temporary additional services and, if applicable, materials, provided and requested under temporary additional services. The Contractor shall also include a copy of the COR’s written confirmation for the temporary additional services.

1.3 Types of Services

Standard Services shall include the following work:

1.3.1 Daily Cleaning Requirements shall consist of:

1.3.1.1 Type “B”, “C”, “E”, “K” and “L” Areas: Sweeping all floor areas including damp mopping of areas such as tile, linoleum, marble floors, staircases and public areas. Floors shall be free of dust, mud, sand, footprints, liquid spills, and other debris. Chairs, trash receptacles, and easily moveable items shall be tilted or moved to clean underneath. The frequency may be higher than once per day when it is rainy or snowy. When completed, the floor and halls shall have a uniform appearance with no streaks, smears, swirl marks, detergent residue, or any evidence of remaining dirt or standing water.

1.3.1.2 Type “B”, “C”, “E”, “K” and “L” Areas: Vacuuming all rugs and carpets, runners, and carpet protectors so that they are free from dust, dirt, mud, etc. When completed, the area shall be free of all litter, lint, loose soil and debris. Any chairs, trash receptacles, and easily moveable items shall be moved to vacuum underneath, and then replaced in the original position.

1.3.1.3 All Type “B”, “C”, “E”, “K” and “L” Areas: Dusting and cleaning all furniture and counter tops including desks, chairs, credenzas, computer tables, telephone and kitchen tables, kitchen counter tops and sinks, bookshelves with or without glass doors, coat racks, umbrella stands, pictures, maps, telephones, computers and CRT screens, lamps and other common things found in an office environment. All furniture shall be free of dust, dirt, and sticky surfaces and areas.

1.3.1.4 Type “A” Areas: Dusting and cleaning the tops of all desks, credenzas, filing cabinets, and conference, telephone, computer, lamp, coffee and end tables. All surfaces shall be free of dust, dirt, and sticky areas.

1.3.1.5 All Type “R” Areas: Thorough cleaning of all rest rooms, including toilets, sinks floor and mirrors, and designated shower facilities, using suitable non-abrasive cleaners and disinfectants. All surfaces shall be free of grime, soap scum, mold, and smudges. The Contractor shall refill paper towels, toilet paper, and soap in all bathrooms.

1.3.1.6 Type “R1” Areas: In addition to the daily cleaning, the Contractor shall check these rest rooms one other time mid-way through each day to ensure that supplies are fully stocked and facilities are clean and neat.

1.3.1.7 Type “R2” Areas: In addition to the daily cleaning, the Contractor shall check the rest rooms at 10.00 and 13.00 to ensure that supplies are fully stocked and facilities are clean and neat.

1.3.1.8 Type “R3” Areas: In addition to the daily cleaning, the Contractor shall check these rest rooms at 14.00 each day to ensure that supplies are fully stocked and facilities are clean and neat.

1.3.1.9 All Areas: Emptying all wastepaper baskets, ashtrays and washing or wiping them clean with a damp cloth, replacing plastic wastepaper basket linings and returning items where they were located. Removing trash to designated area as directed by the COR, and keeping trash area in a reasonably clean condition.

1.3.1.10 Type “B” and “K2” Areas: Cleaning of glasses, cups, and coffee services. The Contractor shall clean the items in hot soapy water and rinse, dry and polish so that a presentable appearance is maintained. Cleaning will be done twice during the day: Before 08.00 and then again at 14.00.

1.3.1.11 Type “B”, “E” and “L” Areas: Removing any grease marks from walls, doors, door frames, radiators, windows and window frames, reception booth windows and partitions.

1.3.1.12 Sweeping debris from walkways and driveways. Cleaning the designated smoking area, including emptying the ashtray and picking up and cigarette butts and other trash that have fallen onto the ground, three times a day: 10.00, 13.00 and 17.00.

1.3.2 Weekly Cleaning Requirements shall consist of:

1.3.2.1 Type “A” Areas: Thorough dusting and cleaning of all furniture surface areas and areas not covered in daily cleaning, including tall furniture, bookcases, bookshelves (with or without glass doors), coat racks, umbrella stands, pictures, maps, telephones, computers and CRT screens, lamps and other common things found in an office environment. All furniture shall be free of dust, dirt, and sticky surfaces and areas. Washing cotton kitchen towels.

1.3.2.2 Type “A” and “C” Areas: Removing any grease marks or fingerprints from walls, doors, door frames, radiators, windows and window frames, glass desk protectors, reception booths and partitions.

1.3.2.3 Spot cleaning walls.

1.3.2.4 Spot waxing and polishing floors as needed.

1.3.2.5 Shampooing (small area spot clean; as needed) carpets.

1.3.3 Monthly Cleaning Requirements shall consist of:

1.3.3.1 All Areas: Cleaning major appliances inside and out.

1.3.3.2 All Areas: Wiping baseboards with a damp cloth to ensure that all smudges and accumulated dirt are removed.

1.3.3.3 All Areas: Cleaning inside window glass and sash of smudges and accumulated dirt.

1.3.3.4 CAC: Cleaning gutters and down spouts of all collected debris.

1.3.4 Quarterly Cleaning Requirements shall consist of:

1.3.4.1 All Areas: Sweeping and washing balconies to remove all accumulated dirt and debris.

1.3.4.2 All Areas: Polishing all brass surfaces including door and window handles and plaques.

1.3.4.3 All Areas: Wiping window blinds with a damp cloth to ensure that all smudges and accumulated dirt are removed.

1.3.4.4 All Areas: Cleaning and sanitizing the trash holding area.

1.3.4.5 All Areas: Cleaning and sanitizing all cabinets (including the interior) and appliances in the kitchen areas, including moving the major appliances, vacuuming dust from motor areas and condensers, and vacuuming or polishing the floor underneath as appropriate.

1.3.4.6 All Areas except A1 and E: Cleaning all air conditioning unit filters.

1.3.4.7 All Areas: Moving all furniture (except for large desks, bookcases, and filing cabinets) and vacuuming or polishing the floor under the furniture as appropriate.

1.3.4.8 All Areas: Dusting and wiping light fixtures and chandeliers. When completed, the light fixtures shall be free from bugs, dirt, grime, dust, and marks.

1.3.4.9 Chancery and Annex: Cleaning gutters and down spouts of all collected debris.

1.3.5 Semi-Annual Cleaning Requirements shall consist of:

1.3.5.1 Washing the outsides of windows on the ground floor or windows that can be accessed from a balcony. Washing the outsides of all other windows that open into the building. When completed the windows shall be free of smudges, lint, or streaks from the surfaces.

1.3.6 Annual Cleaning Requirements shall consist of:

1.3.6.1 Type “B”, “C”, “E” and “L” Areas: Stripping wax coats, spot checking sealer coats, and completely reapplying wax coats.

1.3.6.2 All Areas: Removing and washing window blinds and curtains.

1.3.6.3 Type “B”, “C”, “E” and “L” Areas: Shampooing the entire surface of carpets.

1.3.6.4 All Areas: Cleaning all chandeliers and light fixtures using appropriate methods to restore the original luster to the fixtures. This will include ensuring that all crystal reflectors are individually washed.

2.0

MANAGEMENT AND SUPERVISION

2.1 The contractor shall designate a representative who shall be responsible for on-site supervision of the Contractor's workforce at all times. This supervisor shall be the focal point for the Contractor and shall be the point of contact for U.S. Government personnel. The supervisor shall have sufficient English language skills to be able to communicate with members of the U.S. Government staff. The supervisor shall have supervision as his or her sole function.

2.2 The Contractor shall maintain all schedules. The schedules shall take into consideration the hours during which the staff can effectively perform their services without placing a burden on post’s security personnel. For items other than routine daily services, the contractor shall provide the COR with a detailed plan as to the personnel to be used and the time frame needed to perform the service.

2.3.1 The Contractor shall be responsible for quality control. The Contractor shall perform inspection visits to the work site on a regular basis. The Contractor shall coordinate these visits with the COR. These visits shall be surprise inspections to those working on the contract. The Contractor will post on all restroom doors when and by whom the facility was cleaned/inspected/supplies replenished that day.

2.3.2 The contractor shall control overtime through efficient use of the work force. Individual work schedules shall not exceed 40 hours per week to preclude overtime being part of the standard services provided under the contract. Overtime may be necessary under temporary additional services.

3.0

LOCATIONS FOR JANITORIAL SERVICES

All standard services are to be delivered on regular Embassy working days from 7:00 to 18:00.

LOCATION

CAC 1+ 2 + CMR Guard Booths

which consists of:

Entrance (exterior)

Ramp (exterior)

Corridors

Rest Rooms

Annex Building, Basement which consists of:

Rest Rooms

Hallways

Offices

Annex Building, Ground Floor which consists of:

Entrance

Lobby Post 1

Consular Waiting Area

Including Stairway

Rest Rooms

Kitchen Area

Hallways

Consular Offices

Annex Building, 1st Floor which consists of:

Hallways

Offices

Yellow Conference Room

Information Resource Center

Kitchen Area

Rest Rooms

Annex Building, 2nd Floor which consists of:

Hallways

Offices

Kitchen Area

Rest Rooms

Annex Building, 3rd Floor which consists of:

Hallways

Offices

Offices DAO

Kitchen Area

Rest Rooms

Annex Building, 4th Floor which consists of:

Hallways

Offices

Rest Rooms

Medical Unit

Chancery Building, Basement which consists of:

Service Room

Chancery Building, Ground Floor which consists of:

Entrance

Lobby

Rest Rooms

Hallways

Pell Conference Room

Kitchen Area

Chancery Building, 1st Floor which consists of:

Hallways

Offices

Kitchen Area

Rest Rooms

Chancery Building, 2nd Floor which consists of:

Hallways

Offices

Kitchen Area

Rest Rooms

Chancery Building, 4th Floor which consists of:

Hallways

Offices

Kitchen Area

Rest Rooms

Other Areas which consists of:

Elevators

4.0 PERSONNEL

4.1 General. The Contractor shall maintain discipline at the site and shall take all reasonable precautions to prevent any unlawful, riotous or disorderly conduct by Contractor employees at the site. The Contractor shall preserve peace and protect persons and property on site. The Government reserves the right to direct the Contractor to remove an employee from the worksite for failure to comply with the standards of conduct. The Contractor shall immediately replace such an employee to maintain continuity of services at no additional costs to the Government.

4.2 Standard of Conduct.

4.2.2 Uniforms and Personal Equipment. The Contractor's employees shall wear clean, neat and complete uniforms when on duty. All employees shall wear uniforms approved by the Contracting Officer's Representative (COR).

4.2.3 Neglect of duties shall not be condoned. The Contractor shall enforce no sleeping while on duty, unreasonable delays or failures to carry out assigned tasks, conducting personal affairs during duty hours and refusing to render assistance or cooperating in upholding the integrity of the worksite security.

4.2.4 Disorderly conduct, use of abusive or offensive language, quarreling, intimidation by words, actions, or fighting shall not be condoned. Also included is participation in disruptive activities, which interfere with normal and efficient Government operations.

4.2.5 Intoxicants and Narcotics. The Contractor shall not allow its employees while on duty to possess, sell, consume, or be under the influence of intoxicants, drugs or substances that produce similar effects.

4.2.6.

Criminal Actions. Contractor employees may be subject to criminal actions as allowed by law in certain circumstances. These include but are not limited to the following actions:

-falsification or unlawful concealment, removal, mutilation, or destruction of any official documents or records or concealment of material facts by willful omission from official documents or records;

-unauthorized use of Government property, theft, vandalism, or immoral conduct;

-unethical or improper use of official authority or credentials;

-security violations; or, -organizing or participating in gambling in any form.

4.2.7 Key Control. The Contractor shall receive, secure, issue and account for any keys issued for access to buildings, offices, equipment, gates, etc., for the purposes of this contract. The Contractor shall not duplicate keys without the COR's approval. Where it is determined that the Contractor or its agents have duplicated a key without permission of the COR, the Contractor shall remove the individual(s) responsible from this contract. If the Contractor has lost any such keys, the Contractor shall immediately notify the COR. In either event, the Contractor shall reimburse the Government for the cost of rekeying that portion of the system.

4.3.

Notice to the Government of Labor Disputes

The Contractor shall inform the COR of any actual or potential labor dispute that is delaying or threatening to delay the timely performance of this contract.

4.4.

Personnel Security

4.4.1 After award of the contract, the Contractor shall provide the following list of data on each employee who will be working under the contract. The Contractor shall include a list of workers and supervisors assigned to this project. The Government will run background checks on these individuals. It is anticipated that security checks will take 4 weeks to perform. For each individual the list shall include:

Full Name

Place and Date of Birth

Current Address

Identification number

Police Certificate

4.2 The Government shall issue identity cards with pictures to Contractor personnel, after they are approved. Contractor personnel shall display identity card(s) on the uniform at all times while providing services under this contract. These identity cards are the property of the US Government. The Contractor is responsible for their return at the end of the contract, when an employee leaves Contractor service, or at the request of the Government. The Government reserves the right to deny access to U.S.-owned and U.S.-operated facilities to any individual.

4.3 The Government reserves the right to allow access to Embassy facilities only to those Contractor employees carrying Embassy identity cards. Contractor employees are obliged to visibly display the identity card while performing duties on Embassy property.

The Contractor shall provide only cleared substitute personnel (identity card holders), in case the originally assigned person is unable to perform the required services due to sickness or other excused absence. The contractor is obliged to find an appropriate substitute within 24 hours of getting notice of an employee’s absence.

4.4 The Government reserves the right to require escorts for Contractor employees in addition to Embassy identity cards when performing services at some Embassy facilities as identified in section 3.0. There are two possible types of escorts:

1. Escort by locally engaged staff (LES)

2. Escort by cleared Americans (CA)

5.0.

MATERIALS AND EQUIPMENT

The contractor shall provide all necessary janitorial supplies and equipment, including paper towels, toilet paper, detergents, mops, brooms, dust rags, detergents, vacuum cleaners, ladders, carpet cleaners, etc. to perform the work identified in this contract.

The contractor’s vacuum cleaners may only be used in Embassy facilities or Embassy leased properties and need to be stored in designated areas in the Embassy at all times when not in use .

6.0.

GOVERNMENT FURNISHED PROPERTY/EQUIPMENT

6.1 The Contractor has the option to reject any or all Government furnished property or items (see Attachment 1 - GOVERNMENT FURNISHED PROPERTY). However, if rejected, the contractor shall provide all necessary property, equipment or items, adequate in quantity and suitable for the intended purpose, to perform all work and provide all services at no additional cost to the Government. All Government furnished property or items are provided in an "as is" condition and shall be used only in connection with performance under this contract. The Contractor is responsible for the proper care, maintenance and use of Government property in its possession or control from time of receipt until properly relieved of responsibility in accordance with the terms of the contract. The Contractor shall pay all costs for repair or replacement of Government furnished property that is damaged or destroyed due to Contractor negligence.

6.2 The Contractor shall maintain written records of work performed, and report the need for major repair, replacement and other capital rehabilitation work for Government property in his control.

6.3 The Contractor shall physically inventory all Government property in his possession. Physical inventories consist of sighting, tagging or marking, describing, recording, reporting and reconciling the property with written records. The Contractor shall conduct these physical inventories periodically, as directed by the COR, and at termination or completion of the contract.

7.

INSURANCE

7.1 Amount of Insurance. The Contractor is required to provide whatever insurance is legally necessary. The Contractor shall, at his own expense, provide and maintain during the entire performance period the following insurance amounts:

7.2 General Liability (includes premises/operations, collapse hazard, products, completed operations, contractual, independent contractors, broad form property damage, personal injury)

Comprehensive General Liability

Bodily injury

55% of daily base of assess per occurrence

Workers' Compensation and Employer's Liability

Workers' Compensation and

Occupational Disease

Statutory, as required by host country law

Employer's Liability

7.3 The types and amounts of insurance are the minimums required. The Contractor shall obtain any other type of insurance required by local law or ordinarily or customarily obtained at the work location. The limit of such insurance shall be as provided by law or sufficient to meet normal and customary claims.

7.4 For those Contractor employees assigned to this contract who are either United States citizens or direct hire in the United States or its possessions, the Contractor shall provide workers’ compensation insurance in accordance with FAR 52.228-3.

7.5 The Contractor agrees that the Government shall not be responsible for personal injuries or for damages to:

a) any property of the Contractor,

b) its officers,

c) agents,

d) servants,

e) employees, or

f) any other person, arising from and incident to the Contractor's performance of this contract. The Contractor shall hold harmless and indemnify the Government from any and all claims arising, except in the instance of gross negligence on the part of the Government.

7.6 The Contractor shall obtain adequate insurance for damage to, or theft of, materials and equipment in insurance coverage for loose transit to the site or in storage on or off the site.

7.7 Government as Additional Insured. The general liability policy required of the Contractor shall name "the United States of America, acting by and through the Department of State", as an additional insured with respect to operations performed under this contract.

7.8 Time for Submission of Evidence of Insurance. The Contractor shall provide evidence of the insurance required under this contract within ten (10) calendar days after contract award. The Government may rescind or terminate the contract if the Contractor fails to timely submit insurance certificates identified above.

8.0.

LAWS AND REGULATIONS

8.1 Without additional expense to the Government, the Contractor shall comply with all laws, codes, ordinances, and regulations required to perform this work. In the event of a conflict among the contract and requirements of local law, the Contractor shall promptly advise the Contracting Officer of the conflict and of the Contractor's proposed course of action for resolution by the Contracting Officer.

8.2 The Contractor shall comply with all local labor laws, regulations, customs and practices pertaining to labor, safety, and similar matters, to the extent that such compliance is not inconsistent with the requirements of this contract.

9.0.

TRANSITION PLAN

Within 15 days after contract award, the Contracting Officer may request that the contractor develop a plan for preparing the contractor to assume all responsibilities for janitorial services. The plan shall establish the projected period for completion of all clearances of contractor personnel, and the projected start date for performance of all services required under this contract. The plan shall assign priority to the selection of all supervisors to be used under the contract.

10.

DELIVERABLES

The following items shall be delivered under this contract:

Description

Quantity Delivery_To

Date

1.1 General Instructions

COR

10 days after award

1.2.3. Schedules

Weekly

4.4.1 List of Personnel

9 Transition Plan

7. Evidence of Insurance

8. Licenses/Permits date of award

E.11.

Quality Assurance and Surveillance Plan (QASP). This plan is designed to provide an effective surveillance method to promote effective contractor performance. The QASP provides a method for the Contracting Officer's Representative (COR) to monitor contractor performance, advise the contractor of unsatisfactory performance, and notify the Contracting Officer of continued unsatisfactory performance. The contractor, not the Government, is responsible for management and quality control to meet the terms of the contract. The role of the Government is to conduct quality assurance to ensure that contract standards are achieved.

Services.

Performs all janitorial services set forth in the performance work statement (PWS)

E.11.1 SURVEILLANCE. The COR will receive and document all complaints from Government personnel regarding the services provided. If appropriate, the COR will send the complaints to the Contractor for corrective action.

E.11.2 STANDARD. The performance standard is that the Government receives no more than three (3) customer complaints per month. The COR shall notify the Contracting Officer of the complaints so that the Contracting Officer may take appropriate action to enforce the inspection clause (FAR 52.212-4, Contract Terms and Conditions-Commercial Items), if any of the services exceed the standard.

E.11.3

PROCEDURES.

(a) If any Government personnel observe unacceptable services, either incomplete work or required services not being performed they should immediately contact the COR.

(b) The COR will complete appropriate documentation to record the complaint.

(c) If the COR determines the complaint is invalid, the COR will advise the complainant. The COR will retain the annotated copy of the written complaint for his/her files.

(d) If the COR determines the complaint is valid, the COR will inform the Contractor and give the Contractor additional time to correct the defect, if additional time is available. The COR shall determine how much time is reasonable.

(e) The COR shall, as a minimum, orally notify the Contractor of any valid complaints.

(f) If the Contractor disagrees with the complaint after investigation of the site and challenges the validity of the complaint, the Contractor will notify the COR. The COR will review the matter to determine the validity of the complaint.

(g) The COR will consider complaints as resolved unless notified otherwise by the complainant.

(h) Repeat customer complaints for the same deficiency beyond the original three within a month are not permitted for any service. If a repeat customer complaint (beyond the original three for the same deficiency) is received during the service period, the COR will contact the Contracting Officer for appropriate action under the Inspection clause.

Attachment 1 to Description/Specifications/Performance Work Statement

Government Furnished Property

The Government shall make the following property available to the contractor as "Government furnished property" under the contract:

1. Security Badges for Contractor employees.

2. Changing room for Contractor employees.

3. Storage for vacuum cleaners provided by the Contractor.

4. Staff shower facilities

SECTION 2 - CONTRACT CLAUSES

52.204-9 – PERSONAL IDENTIFICATION VERIFICATION OF CONTRACTOR PERSONNEL (SEPT 2007)

FAR 52.212-4 CONTRACT TERMS AND CONDITIONS – COMMERICAL ITEMS (JUN 2010), is incorporated by reference. (See SF-1449, block 27a).

FAR 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE ORDERS – COMMERCIAL ITEMS (OCT 2010)

As prescribed in 12.301(b)(4), insert the following clause:

Contract Terms and Conditions Required to Implement Statutes or Executive

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

(1) 52.222-50, Combating Trafficking in Persons (Feb 2009) (22 U.S.C. 7104(g)).

[ ] Alternate I (Aug 2007) of 52.222-50 (22 U.S.C. 7104(g)).

(2) 52.233-3, Protest After Award (Aug 1996) (31 U.S.C. 3553).

(3) 52.233-4, Applicable Law for Breach of Contract Claim (Oct 2004) (Pub. L. 108-77, 108-78)

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

[ x ] (1) 52.203-6, Restrictions on Subcontractor Sales to the Government (Sept 2006), with Alternate I (Oct 1995) (41 U.S.C. 253g and 10 U.S.C. 2402).

[ ] (2) 52.203-13, Contractor Code of Business Ethics and Conduct (APR 2010) (Pub. L. 110-252, Title VI, Chapter 1 (41 U.S.C. 251 note)).

[ ] (3) 52.203-15, Whistleblower Protections under the American Recovery and Reinvestment Act of 2009 (June 2010) (Section 1553 of Pub. L. 111-5). (Applies to contracts funded by the American Recovery and Reinvestment Act of 2009.)

[ ] (4) 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (JUL 2010) (Pub L. 109-282)(31 USC 6101 note) [Note to contracting officer: check if order is anticipated to be over $550,000 from Oct 2010- February 28, 2011, after March 1, 2011 check if order over $25,000]

[ ] (5) – (20) Reserved [ X ] (21) 52.222-19, Child Labor—Cooperation with Authorities and Remedies (JUL 2010) (E.O. 13126).

[ ] (22) 52.222-21, Prohibition of Segregated Facilities (Feb 1999).

[ ] (23) 52.222-26, Equal Opportunity (Mar 2007) (E.O. 11246).

[ ] (24) 52.222-35, Equal Opportunity for Special Disabled Veterans, Veterans of the Vietnam Era, and Other Eligible Veterans (Sept 2006) (38 U.S.C. 4212).

[ ] (25) 52.222-36, Affirmative Action for Workers with Disabilities (OCT 2010) (29 U.S.C. 793).

[ ] (26) 52.222-37, Employment Reports on Special Disabled Veterans, Veterans of the Vietnam Era, and Other Eligible Veterans (Sept 2006) (38 U.S.C. 4212). [ ] (27) 52.222-54, Employment Eligibility Verification (Jan 2009). (Executive Order 12989). (Not applicable to the acquisition of commercially available off-the-shelf items or certain other types of commercial items as prescribed in 22.1803.)

[ ] (28) (i) 52.223-9, Estimate of Percentage of Recovered Material Content for EPA–Designated Items (May 2008) (42 U.S.C. 6962(c)(3)(A)(ii)). (Not applicable to the acquisition of commercially available off-the-shelf items.)

[ ](ii) Alternate I (May 2008) of 52.223-9 (42 U.S.C. 6962(i)(2)(C)). (Not applicable to the acquisition of commercially available off-the-shelf items.)

[ ] (29) 52.223-15, Energy Efficiency in Energy-Consuming Products (Dec 2007) (42 U.S.C. 8259b).

[ ] (30)

(i) 52.223-16, IEEE 1680 Standard for the Environmental Assessment of Personal Computer Products (Dec 2007) (E.O. 13423

(ii) Alternate I (Dec 2007) of 52.223-16.

[ X ] (31) 52.223-18, Contractor Policy to Ban Text Messaging While Driving (Sep 2010) (E.O. 13513).

[ ] (32) Reserved

[ ] (33) (i) 52.225-3, Buy American Act—Free Trade Agreements—Israeli Trade Act (June 2009) (41 U.S.C. 10a-10d, 19 U.S.C. 3301 note, 19 U.S.C. 2112 note, Pub. L 108-77, 108-78, 108-286, 109-53 and 109-169).

[ ] (ii) Alternate I (Jan 2004) of 52.225-3.

[ ] (iii) Alternate II (Jan 2004) of 52.225-3.

[ ] (34) 52.225-5, Trade Agreements (AUG 2009) (19 U.S.C. 2501, et seq., 19 U.S.C. 3301 note).

[ X ] (35) 52.225-13, Restrictions on Certain Foreign Purchases (June 2008) (E.O.’s, proclamations, and statutes administered by the Office of Foreign Assets Control of the Department of the Treasury [ ] (36) – (37) Reserved [ ] (38) 52.232-29, Terms for Financing of Purchases of Commercial Item (FEB 2002)(41 USC 255(f), 10 USC 2307(f))

[ ] (39) 52.232-30, Installation Payments of Commercial Item (OCT 1995) (41 USC 255(f), 10 USC 2307 (f))

[ ] (40) 52.232-33, Payment by Electronic Funds Transfer—Central Contractor Registration (Oct 2003) (31 U.S.C. 3332).

[ x ] (41) 52.232-34, Payment by Electronic Funds Transfer—Other than Central Contractor Registration (MAY 1999) (31 U.S.C. 3332).

[ ] (42) - (43) Reserved [ ] (44)(i) 52.247-64, Preference for Privately Owned U.S.-Flag Commercial Vessels (Feb 2006) (46 U.S.C. Appx. 1241(b) and 10 U.S.C. 2631).

[ ] (ii) Alternate I (Apr 2003) of 52.247-64.

(c) Reserved

(d) Comptroller General Examination of Record. The Contractor shall comply with the provisions of this paragraph (d) if this contract was awarded using other than sealed bid, is in excess of the simplified acquisition threshold, and does not contain the clause at 52.215-2, Audit and Records—Negotiation.

(1) The Comptroller General of the United States, or an authorized representative of the Comptroller General, shall have access to and right to examine any of the Contractor’s directly pertinent records involving transactions related to this contract.

(2) The Contractor shall make available at its offices at all reasonable times the records, materials, and other evidence for examination, audit, or reproduction, until 3 years after final payment under this contract or for any shorter period specified in FAR Subpart 4.7, Contractor Records Retention, of the other clauses of this contract. If this contract is completely or partially terminated, the records relating to the work terminated shall be made available for 3 years after any resulting final termination settlement. Records relating to appeals under the disputes clause or to litigation or the settlement of claims arising under or relating to this contract shall be made available until such appeals, litigation, or claims are finally resolved.

(3) As used in this clause, records include books, documents, accounting procedures and practices, and other data, regardless of type and regardless of form. This does not require the Contractor to create or maintain any record that the Contractor does not maintain in the ordinary course of business or pursuant to a provision of law.

(e)(1Notwithstanding the requirements of the clauses in paragraphs (a), (b), (c), and (d) of this clause, the Contractor is not required to flow down any FAR clause, other than those in this paragraph (e)(1) in a subcontract for commercial items. Unless otherwise indicated below, the extent of the flow down shall be as required by the clause—

(i) 52.203-13, Contractor Code of Business Ethics and Conduct (APR 2010) (Pub. L. 110-252, Title VI, Chapter 1 (41 U.S.C. 251 note)).

(ii) 52.219-8, Utilization of Small Business Concerns (May 2004) (15 U.S.C. 637(d)(2) and (3)), in all subcontracts that offer further subcontracting opportunities. If the subcontract (except subcontracts to small business concerns) exceeds $650,000 ($1.5m for construction of any public facility), the subcontractor must include 52.219-8 in lower tier subcontracts that offer subcontracting opportunities.

(iii) Reserved

(iv) 52.222-26, Equal Opportunity (Mar 2007) (E.O. 11246).

(v) 52.222-35, Equal Opportunity for Special Disabled Veterans, Veterans of the Vietnam Era, and Other Eligible Veterans (Sept 2006) (38 U.S.C. 4212).

(vi) 52.222-36, Affirmative Action for Workers with Disabilities (OCT 2010) (29 U.S.C. 793).

(vii) Reserved.

(viii) 52.222-41, Service Contract Act of 1965 (Nov 2007) (41 U.S.C. 351, et seq.).

(ix) 52.222-50, Combating Trafficking in Persons (Feb 2009) (22 U.S.C. 7104(g)).

[ ] Alternate I (Aug 2007) of 52.222-50 (22 U.S.C. 7104(g)).

(x) 52.222-51, Exemption from Application of the Service Contract Act to Contracts for Maintenance, Calibration, or Repair of Certain Equipment-Requirements (Nov 2007) (41 U.S.C. 351, et seq.).

(xi) 52.222-53, Exemption from Application of the Service Contract Act to Contracts for Certain Services-Requirements (Feb 2009) (41 U.S.C. 351, et seq.).

(xii) 52.222-54, Employment Eligibility Verification (Jan 2009).

(xiii) 52.226-6, Promoting Excess Food Donation to Nonprofit Organizations (Mar 2009) (Pub. L. 110-247). Flow down required in accordance with paragraph (e) of FAR clause 52.226-6.

(xiv) 52.247-64, Preference for Privately Owned U.S.-Flag Commercial Vessels (Feb 2006) (46 U.S.C. Appx. 1241(b) and 10 U.S.C. 2631). Flow down required in accordance with paragraph (d) of FAR clause 52.247-64.

(2) While not required, the contractor may include in its subcontracts for commercial items a minimal number of additional clauses necessary to satisfy its contractual obligations.

(End of clause)

ADDENDUM TO CONTRACT CLAUSES

FAR AND DOSAR CLAUSES NOT PRESCRIBED IN PART 12

52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at:

http://acquisition.gov/far/index.html or, http://farsite.hill.af.mil/search.htm These addresses are subject to change. If the Federal Acquisition Regulation (FAR) is not available at the locations indicated above, use the Dept. of State Acquisition Website at http://www.statebuy.state.gov to see the links to the FAR. You may also use an Internet “search engine” (e.g., Yahoo, Excite, Alta Vista, etc.) to obtain the latest location of the most current FAR.

The following Federal Acquisition Regulation clauses are incorporated by reference:

Clause

Title and Date

52.225-14

Inconsistency Between English Version and Translation of Contract (FEB 2000)

52.228-4

Workers’ Compensation and War-Hazard Insurance Overseas

(APR 1984)

52.228-5

Insurance - Work on a Government Installation (JAN 1997)

The following FAR clauses are provided in full text:

52.216-18 ORDERING (OCT 1995)*

(a) Any supplies and services to be furnished under this contract shall be ordered by issuance of delivery orders or task orders by the individuals or activities designated in the Schedule. Such orders may be issued from date of award through base period or option periods if exercised.

(b) All delivery orders or task orders are subject to the terms and conditions of this contract. In the event of conflict between a delivery order or task order and this contract, the contract shall control.

(c) If mailed, a delivery order or task order is considered "issued" when the Government deposits the order in the mail. Orders may be issued orally, by facsimile, or by electronic commerce methods only if authorized in the Schedule.

52.216-19 ORDER LIMITATIONS. (OCT 1995)*

(a) Minimum order. When the Government requires supplies or services covered by this contract in an amount of less than 3 hours, the Government is not obligated to purchase, nor is the Contractor obligated to furnish, those supplies or services under the contract.

(b) Maximum order. The Contractor is not obligated to honor-

(1) Any order for a single item in excess of 200 hours;

(2) Any order for a combination of items in excess of 200 hours; or

(3) A series of orders from the same ordering office within 5 days that together call for quantities exceeding the limitation in subparagraph (1) or (2) above.

(c) If this is a requirements contract (i.e., includes the Requirement clause at subsection 52.216-21 of the Federal Acquisition Regulation (FAR)), the Government is not required to order a part of any one requirement from the Contractor if that requirement exceeds the maximum-order limitations in paragraph (b) above.

(d) Notwithstanding paragraphs (b) and (c) above, the Contractor shall honor any order exceeding the maximum order limitations in paragraph (b), unless that order (or orders) is returned to the ordering office within 2 days after issuance, with written notice stating the Contractor's intent not to ship the item (or items) called for and the reasons. Upon receiving this notice, the Government may acquire the supplies or services from another source.

52.216-22 INDEFINITE QUANTITY (OCT 1995)*

(a) This is an indefinite-quantity contract for the supplies or services specified, and effective for the period stated, in the Schedule. The quantities of supplies and services specified in the Schedule are estimates only and are not purchased by this contract.

(b) Delivery or performance shall be made only as authorized by orders issued in accordance with the Ordering clause. The Contractor shall furnish to the Government, when and if ordered, the supplies or services specified in the Schedule up to and including the quantity designated in the Schedule as the “maximum.” The Government shall order at least the quantity of supplies or services designated in the Schedule as the “minimum.”

(c) Except for any limitations on quantities in the Order Limitations clause or in the Schedule, there is no limit on the number of orders that may be issued. The Government may issue orders requiring delivery to multiple destinations or performance at multiple locations.

(d) Any order issued during the effective period of this contract and not completed within that period shall be completed by the Contractor within the time specified in the order. The contract shall govern the Contractor’s and Government’s rights and obligations with respect to that order to the same extent as if the order were completed during the contract’s effective period; provided, that the Contractor shall not be required to make any deliveries under this contract after one year beyond the contract’s effective period.

*Applies to temporary additional services.

52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within the performance period of the contract.

52.217-9 Option to Extend the Term of the Contract (MAR 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within the performance period of the contract or within 30 days after funds for the option year become available, whichever is later.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 5 years.

52.232-19 AVAILABILITY OF FUNDS FOR THE NEXT FISCAL YEAR. (APR 1984)

Funds are not presently available for performance under this contract beyond September 30 of the current calendar year.