Pre-proposal_conference_minutes_and_QA.docx

September 3, 2013 U.S. Embassy, Freetown South Ridge, Hill Station

Minutes From Pre-Proposal Conference of August 16, 2013

Introduction

The Contracting Officer welcomed all attendees, introduced:

· COR Margaret Sharpe

· HRO Edwina Abyeta

· Procurement Supervisor Mani Kaifineh

Discussion of the Solicitation Package

· Contracting Officer provided photocopy of solicitation package and noted that the definitive version would be available online through FedBizOps.

Questions:

The attached questions were asked during the conference or prior to the conference:

C.1.1.4 is requesting $10,000 per patient cover for HIV/AIDS etc. We are assuming that every scheme member is entitled to that amount of cover per annum. We also note under C.1.1.13 is requesting for an annual limit per patient of $3,500. Confirm that:

1. Such limit is different from the limit under C.1.1.4 and

2. Each scheme member has a limit of $3,500 and that you are shifting from the per family limit to per person limit

Confirm the rate of exchange to be used since the premium will be paid in Leones and payments for service providers will also be in Leones.

Conclusion

The conference concluded and attendees were thanked for their presence and expression of interest in serving the U.S. Government. The meeting was adjourned.

Sincerely,

Enclosure:

Chapter 4 - Solicitation Documents October 2004 Questions and Answers

QUESTIONS AND ANSWERS

QUESTION 1: C.1.1.4 is requesting $10,000 per patient cover for HIV/AIDS etc. We are assuming that every scheme member is entitled to that amount of cover per annum. Confirm that that such limit is different from the limit under C.1.1.4.

ANSWER 1: The solicitation states the following:

C.1.1.4 For employees only: 100% reimbursement for medications to suppress opportunistic infections, such as tuberculosis and toxoplasmosis for employees who have HIV/AIDS. For employee and employee's covered spouse/partner: 100% reimbursement for brief courses of anti-retroviral drugs during childbirth to prevent the transmission of HIV to the employee’s child. This expanded coverage generally excludes medications for the long-term suppression of aids through the combination of anti-retroviral drugs at those posts with inadequate local healthcare infrastructures.

The maximum limit for expenses reimbursed under section C.1.1.4 is $10,000.00 per patient per contract year.

QUESTION 2: We also note under C.1.1.13 is requesting for an annual limit per patient of $3,500. Each scheme member has a limit of $3,500. Confirm that you are shifting from the per family limit to per person limit.

ANSWER 2: The solicitation states the following:

C.1.1.13 Annual Maximum Limit: The maximum annual reimbursement, not including expenses covered under c.1.1.4, is $3,500 per patient per contract year.

QUESTION 3: Confirm the rate of exchange to be used since the premium will be paid in Leones and payments for service providers will also be in Leones.

ANSWER 3: The offeror must invoice Embassy Freetown in the same currency as that offeror’s bid. The offeror will be paid in the currency of the bid.