13Q0037_-_Packing_and__Shipping.doc

U.S. Embassy Seoul General Services Office

Tel. 82-2-397-4648 Fax: 82-2-796-0516

Date:

June 28, 2013 Dear Prospective Quoters Subject: Solicitation number SKS700-13-Q-0037, Packing and Shipping Services Enclosed is a Request for Quotations (RFQ) for Packing and Shipping Services. If you would like to submit a quotation, follow the instructions in Section 3 of the solicitation, complete the required portions of the attached document, and submit it to the address shown on the Standard Form 1449 that follows this letter.

The submission of the quotation may be made by hand delivery, postal mail, or electronic means. If the offer is submitted in an electronic commerce method, it is important to make sure the submission is made in specific size and format. When the offer is submitted in electronic commerce means, please make sure the document file is prepared in MS-Word 2007 or MS-Excel 2007 or Adobe Acrobat (.pdf) file format. The file size must not exceed 30MB. If the file size should exceed the 30MB, the submission must be made in separate files of size less than 30MB. Additionally, if the submission is made as a zip file, the zip file cannot have more than 100 files within it.

Quotations are due by July 30, 2013 at 5:00 P.M., Korea Standard Time. The quotation due date will be the same regardless of whether quotaion is provided electronically or in hard copy.

The U.S. Embassy Seoul intends to award contract(s) to the responsible companies submitting acceptable quotations at the lowest price. We intend to award contract(s) based on initial quotations, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.

The pre-quotation conference has been scheduled on July 17, 2013 at 2:00 P.M. Korea Standard Time at the GSO Conference Room of the U.S. Embassy Seoul, Korea. If you intend to participate in the pre-quotation conference, please contact Mr. Cho, Yeong Yeon (Tel. 82-2-397-4679, Fax: 82-2-796-0516, email: choyy@state.gov) to make necessary arrangement for access to GSO conference room no later than 5:00 P.M. on July 15, 2013 Korea Standard Time.

Offerors are requested to limit the number of participants to two (2) persons per company. Please be sure to bring the solicitation document with you to the conference. No extra copies will be available at the conference.

Direct any questions regarding this solicitation to the Contracting Officer by email to HarrisonOL@state.gov or by fax to 82-2-796-0516. Questions must be written in English.

Sincerely, Otis L. Harrision Contracting Officer

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

1. REQUISITION NO.

2. CONTRACT NO.

3. AWARD/EFFECTIVE DATE

4. ORDER NUMBER

5. SOLICITATION NUMBER

SKS700-13-Q-0037

6. SOLICITATION ISSUE DATE

June 28, 2013

7. FOR SOLICITATION

INFORMATION CALL

a. NAME

Otis L. Harrison, Contracting Officer

b. TELEPHONE NUMBER(No collect calls)

02-397-4648

8. OFFER DUE DATE/LOCAL TIME

July 30, 2013 at 5:00 PM

9. ISSUED BY

CODE

10. THIS ACQUISITION IS

SET ASIDE: _________ % FOR UNRESTRICTED OR

U.S. Embassy Seoul

10, Namyoung-dong, Yongsan-gu Seoul, Korea

SMALL BUSINESS

HUBZONE SMALL BUSINESS

SERVICE-DISABLED VETERAN-OWNED SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELEIGIBLE UNER THE WOMEN-OWNED SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14.

METHOD OF SOLICITATION

RFP IFB

RFQ

15. DELIVER TO:

CODE

16. ADMINISTERED BY

U.S. Embassy Seoul

10, Namyoung-dong, Yongsan-gu Seoul, Korea Otis L. Harrison, Contracting Officer

17.a.

CONTRACTOR/ CODE

OFFEROR

FACILITY CODE

18a. PAYMENT WILL BE MADE BY

U.S. Embassy Seoul Financial Management Office #188, Sejongdaero, Jongno-gu Seoul, Korea

17b.

CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN

OFFER

18b.

SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK

BELOW IS CHECKED

SEE ADDENDUM

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

Packing and Shipping Services (See attached)

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only)

ARE NOT ATTACHED.

ARE 27a.SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

ARE NOT ATTACHED. ARE 27b.CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

28.

CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN ___

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

HEREIN.

29. AWARD OF CONTRACT: REF. _________________ OFFER

DATED ____________________________. YOUR OFFER ON SOLICITATION

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

30b. NAME AND TITLE OF SIGNER (Type or print)

30c. DATE SIGNED

31b. NAME OF CONTRACTING OFFICER (Type or print)

31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

STANDARD FORM 1449 (REV. 2/2012)

PREVIOUS EDITION IS NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.212

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

32a. QUANTITY IN COLUMN 21 HAS BEEN

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ____________________________

INSPECTED

RECEIVED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

REPRESENTATIVE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

CORRECT FOR

FINAL PARTIAL

COMPLETE

38. S/R ACCOUNT NO.

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER

41c. DATE

42b. RECEIVED AT (Location)

STANDARD FORM 1449 (REV. 2/2012) BACK

TABLE OF CONTENTS

Section 1 - The Schedule

· SF1449 cover sheet

· Continuation to SF1449, RFQ Number SKS700-13-Q-0037, Schedule of Supplies/Services, Block 20

· Attachment 1: Performance Work Statement Continuation

· Attachment 2: Packing Specifications

· Attachment 3: Government Furnished Property

Section 2 - Contract Clauses

· Contract Clauses

· Addendum to Contract Clauses, FAR and DOSAR clauses not prescribed in Part 12

Section 3 - Solicitation Provisions

· Solicitation Provisions

· Addendum to Solicitation Provisions - FAR and DOSAR clauses not prescribed in Part 12

Section 4 - Evaluation Factors

· Evaluation Factors

· Addendum to Evaluation Factors - FAR and DOSAR Provisions not Prescribed in Part 12

Section 5 - Representations and Certifications

· Representations and Certifications

· Addendum to Representations and Certifications - FAR and DOSAR Provisions not Prescribed in Part 12

SECTION 1 - THE SCHEDULE

CONTINUATION TO SF1449

RFQ NO. SKS700-13-Q-0037

SCHEDULE OF SUPPLIES/SERVICES, BLOCK 20

1.

PERFORMANCE WORK STATEMENT

For each year of the contract, the U.S. Government guarantees a minimum order of W2,000,000. The maximum amount of shipping/packing services each year of this contract will not exceed W400,000,000.

Individual purchases shall be documented with the following: Task order with copy of Ocean Bill of Lading or Airway Bill, Inventory/Packing list and Import/export License.

2.

PERIOD OF PERFORMANCE

After contract award and submission of acceptable insurance certificates, the Contracting Officer shall issue a Notice to Proceed. The Notice to Proceed will establish a date (a minimum of ten (10) days from date of contract award unless the Contractor agrees to an earlier date) on which performance shall start.

The performance period of this contract is from the start date in the Notice to Proceed and continuing for 12 months, with two one-year options to renew.

1. PRICING.

Offers and Payment in U.S. dollars:

U.S. firms are eligible to be paid in U.S. dollars. U.S. firms desiring to be paid in U.S. dollars should submit their offers in U.S. dollars. A U.S. firm is defined as a company which operates as a corporation incorporated under the laws of a state within the United States.

Foreign firms:

Any firm, which is not a U.S. firm, is a foreign firm. Any firm that does not meet the above definition of U.S. firm shall submit its prices and receive payment in local currency.

The rates below shall include all direct and indirect costs, insurance (see FAR 52.228-4 and 52.228-5), overhead, and profit. The prices include all expenses and materials required to complete the work.

BASE PERIOD PRICES

1. UAB (Unaccompanied Air Baggage)

Up to 500 Lbs Gross

Up to 800 Lbs Gross

Up to 1200 Lbs Gross

2. HHE (Household Effects)

Up to 3000 Lbs Gross

Up to 5000 Lbs Gross

Up to 7000 Lbs Gross

Up to 9000 Lbs Gross

Up to 13500 Lbs Gross

3. POV(Privately Owned Vehicle)/ GOV(Government Owned Vehicle)

4. Air Freight (General Effects)

Up to 250Lbs Gross

Up to 500 Lbs Gross

Up to 1000 Lbs Gross

Up to 2000 Lbs Gross

5. Ocean Freight (General Effects) – LCL

Up to 2000 Lbs Gross

Up to 3000 Lbs Gross

6. Ocean Freight (General Effects) – FCL

1. UAB (Unaccompanied Air Baggage)

Up to 500 Lbs Gross

Up to 800 Lbs Gross

Up to 1100 Lbs Gross

2. HHE (Household Effects)

Up to 3000 Lbs Gross

Up to 5000 Lbs Gross

Up to 7000 Lbs Gross

Up to 9500 Lbs Gross

Up to 13500 Lbs Gross

3. POV(Privately Owned Vehicle)/ GOV(Government Owned Vehicle)

Firm fixed freight handling charge

4. Air Freight (General Effects)

Up to 500Lbs Gross

Up to 1000 Lbs Gross

5. Ocean Freight (General Effects) – LCL

Up to 3000 Lbs Gross

Up to 5000 Lbs Gross

6. Ocean Freight (General Effects) – FCL

OTHERS

1. Storage Services

1,000

BASE YEAR TOTAL

*This estimated amount is based on total estimated Government requirements. This means that if more than one award is made, the estimated amount of work awarded under task order(s) to any single contractor will be less than the amount shown.

FIRST OPTION YEAR PRICES - Option Term: Twelve (12) Months

1. UAB (Unaccompanied Air Baggage)

Up to 500 Lbs Gross

Up to 800 Lbs Gross

Up to 1200 Lbs Gross

2. HHE (Household Effects)

Up to 3000 Lbs Gross

Up to 5000 Lbs Gross

Up to 7000 Lbs Gross

Up to 9000 Lbs Gross

Up to 13500 Lbs Gross

3. POV(Privately Owned Vehicle)/ GOV(Government Owned Vehicle)

4. Air Freight (General Effects)

Up to 250Lbs Gross

Up to 500 Lbs Gross

Up to 1000 Lbs Gross

Up to 2000 Lbs Gross

5. Ocean Freight (General Effects) – LCL

Up to 2000 Lbs Gross

Up to 3000 Lbs Gross

6. Ocean Freight (General Effects) – FCL

1. UAB (Unaccompanied Air Baggage)

Up to 500 Lbs Gross

Up to 800 Lbs Gross

Up to 1100 Lbs Gross

2. HHE (Household Effects)

Up to 3000 Lbs Gross

Up to 5000 Lbs Gross

Up to 7000 Lbs Gross

Up to 9500 Lbs Gross

Up to 13500 Lbs Gross

3. POV(Privately Owned Vehicle)/ GOV(Government Owned Vehicle)

Firm fixed freight handling charge

4. Air Freight (General Effects)

Up to 500Lbs Gross

Up to 1000 Lbs Gross

5. Ocean Freight (General Effects) – LCL

Up to 3000 Lbs Gross

Up to 5000 Lbs Gross

6. Ocean Freight (General Effects) – FCL

OTHERS

1. Storage Services

1,000

FIRST OPTION YEAR TOTAL

*This estimated amount is based on total estimated Government requirements. This means that if more than one award is made, the estimated amount of work awarded under task order(s) to any single contractor will be less than the amount shown.

SECOND OPTION YEAR PRICES - Option Term: Twelve (12) Months

1. UAB (Unaccompanied Air Baggage)

Up to 500 Lbs Gross

Up to 800 Lbs Gross

Up to 1200 Lbs Gross

2. HHE (Household Effects)

Up to 3000 Lbs Gross

Up to 5000 Lbs Gross

Up to 7000 Lbs Gross

Up to 9000 Lbs Gross

Up to 13500 Lbs Gross

3. POV(Privately Owned Vehicle)/ GOV(Government Owned Vehicle)

4. Air Freight (General Effects)

Up to 250Lbs Gross

Up to 500 Lbs Gross

Up to 1000 Lbs Gross

Up to 2000 Lbs Gross

5. Ocean Freight (General Effects) – LCL

Up to 2000 Lbs Gross

Up to 3000 Lbs Gross

6. Ocean Freight (General Effects) – FCL

1. UAB (Unaccompanied Air Baggage)

Up to 500 Lbs Gross

Up to 800 Lbs Gross

Up to 1100 Lbs Gross

2. HHE (Household Effects)

Up to 3000 Lbs Gross

Up to 5000 Lbs Gross

Up to 7000 Lbs Gross

Up to 9500 Lbs Gross

Up to 13500 Lbs Gross

3. POV(Privately Owned Vehicle)/ GOV(Government Owned Vehicle)

Firm fixed freight handling charge

4. Air Freight (General Effects)

Up to 500Lbs Gross

Up to 1000 Lbs Gross

5. Ocean Freight (General Effects) – LCL

Up to 3000 Lbs Gross

Up to 5000 Lbs Gross

6. Ocean Freight (General Effects) – FCL

OTHERS

1. Storage Services

1,000

SECOND OPTION YEAR TOTAL

*This estimated amount is based on total estimated Government requirements. This means that if more than one award is made, the estimated amount of work awarded under task order(s) to any single contractor will be less than the amount shown.

GRAND TOTAL

BASE YEAR TOTAL

FIRST OPTION YEAR TOTAL

SECOND OPTION YEAR TOTAL

GRAND TOTAL

The Government will not consider any claim for any additional compensation unless it has been authorized by the Government in writing in advance. The Government shall not be responsible for any work performed that is not specifically provided for under this contract or authorized by the Government in writing in advance.

2. ORDERS.

All requests for shipments or performance of individual jobs under this contract shall be issued via an order placed by the Contracting Officer. This task order will contain the following information:

(a) Name of contractor

(b) Contract number

(c) Date of purchase

(d) Purchase number

(e) Name of person placing order

(f) Itemized list of shipment and services furnished

(g) Quantity, unit price, and total price of each item or service, less applicable discounts

Orders may be placed orally initially, but must be followed up in writing within 48 hours via issuance of a task order. Only a Contracting Officer may place an order, either orally or in writing.

If more than one contractor has received an award for these services, the following procedures shall govern the issuance of individual orders. No work shall be performed without an order being issued to the contractor by the Contracting Officer.

(1) As the need for services arises, the Government will develop a price estimate. If the estimate does not exceed US$3,000, the Government will follow the procedures in paragraph (2) below. If the estimate exceeds US$3,000, the Government will follow the procedures in paragraph (3) below.

(2) Orders not exceeding US$3,000 - The Government will select a contractor for issuance of the order. This decision will be based on the Government's best interests, which may include factors such as estimated price and past performance record.

(3) Orders exceeding US$3,000 - Unless one of the exceptions in paragraph (5) below applies, the Government will follow one of the following two scenarios:

The Government will request each contractor to perform, AT NO COST TO THE GOVERNMENT, a pre-shipment survey after which the contractor will present an estimate to the Government. Whether or not the contractor is selected for an individual order, the Government shall not be liable for any claim from the Contractor for the costs of performing the pre-shipment survey. Selection will be based on a combination of estimated price and past performance information; or

(b) If the Contracting Officer can establish which Contractor’s prices will result in the lowest price for the individual order without requesting a pre-shipment survey, the Government will make its award selection based upon the prices set forth in the contract and past performance information gained as a result of contractor performance under this contract.

(4) Regardless of whether the procedures in paragraph (2) or (3) above were followed, selection of contractors shall not be protestable to GAO under Subpart 33.1 of the Federal Acquisition Regulation, except on the grounds that the order increases the scope, period, or maximum value of the contract. However, the Department of State does have an Acquisition Ombudsman who will review complaints by contractors to ensure that all contractors are afforded a fair opportunity to be considered for these task orders, pursuant to the procedures for award of task orders established herein.

(5) Exceptions to the procedures in paragraph (3) above:

The agency need for the required services is of such urgency that providing such competitive opportunity would result in unacceptable delays;

The order should be issued on a sole-source basis in the interest of economy and efficiency as a logical follow-on to an order already issued under the contract, provided that all awardees were given a fair opportunity to be considered for the original order.

(c) It is necessary to place an order to satisfy a minimum guarantee. ]

3. DELIVERY SCHEDULE

The following items shall be delivered under this contract.

Description

Quantity Delivery Date

Deliver To:

Written Estimate

Upon COR Request

COR

(if required)

Inventory List

Each assigned

Original - Contractor packing effort one - client four – COR

Preshipment Survey

Before each assigned client & COR packing effort of Household effects

Changes in date/time

2 hours before

COR

of packing scheduled time/date client

Stock Levels Records throughout period of performance

Non-Negotiable

25 calendar days original - COR

Warehouse Receipt after pickup storage at the GOV facility

Notification of

Immediately upon

Completion of Services completion of required services

Notice of

Completion of each

Availability for Shipment assigned packing effort

Request for

24 hrs after

Shipping

Notice of Availability

Required Shipping

By Date of

Documentation

Embarkation

Receipt of Effects

Upon discovery

COR

and Unaccompanied Air Baggage

Delivery Receipt

Upon completion of copy to COR delivery and/or unpacking

Inventory List

7 calendar days after

Original - Contractor articles lost or damaged in delivery of goods one - client shipment one – COR

Weight Certificate

Submission with each invoice

GOV Identity Cards

No. Issued Returned upon expiration of contract or when an employee leaves contractor service

4. INVOICES AND PAYMENT.

The invoices shall be submitted for each individual task order, accompanied by the authorized task order requesting the service and copy of Ocean Bill of Lading or Airway Bill, Inventory/Packing list and Import/export License. Invoices shall be submitted in an original and three (3) copies to the Contracting' Officer's Representative (COR) at the following address (designated payment office only for the purpose of submitting invoices):

U.S. Embassy Seoul Financial Management Office #188, Sejongdaero, Jongno-gu Seoul, Korea (b) An acceptable invoice containing expenditures for international air and sea shipments on foreign flag air carriers or vessels shall include the appropriate certificate or waiver for a US carrier. The Government will disallow expenditures for international air on foreign flag air carriers unless the appropriate certificate or waiver is attached to invoices. The certification used in clause 52.247-63, Preference for U.S.-Flag Air Carriers, satisfies the justification requirement.

5. GOVERNMENT APPROVAL AND ACCEPTANCE OF CONTRACTOR EMPLOYEES.

The Contractor shall subject its personnel to the Government's approval. All employees must pass a suitable investigation conducted by the Contractor, including recommendation(s) from their respective supervisor(s). Also required are a police check covering criminal and/or subversive activities, a check of personal residence, and a credit investigation. The Contractor shall provide all such investigations in summary form to the COR for review and approval or disapproval. THE CONTRACTOR SHALL NOT USE ANY EMPLOYEES UNDER THIS CONTRACT WITHOUT GOVERNMENT APPROVAL.

6. KEY PERSONNEL.

The Contractor shall assign to this contract the following key personnel.

Position/Function Name

Project Manager *

The Project Manager shall be fluent in the English language. During the first 90 days of performance, the Contractor shall make no substitutions of key personnel unless the substitution is necessitated by illness, death, or termination of employment.

7. PERSONAL INJURY, PROPERTY LOSS OR DAMAGE (LIABILITY)

The Contractor hereby assumes absolute responsibility and liability for any and all personal injuries or death and/or property damage or losses suffered due to negligence of the Contractor's personnel in the performance of the services under this contract.

8. INSURANCE

The Contractor, at its own expense, shall provide and maintain during the entire period of performance of this contract, whatever insurance is legally necessary. The Contractor shall carry during the entire period of performance the following minimum insurance:

Comprehensive General Liability

Bodily Injury in Korean Won:

Per Occurrence W100,000,000

Cumulative

W200,000,000 (2) Property Damage in Korean Won:

Per Occurrence W50,000,000

Cumulative

W50,000,000

9. BONDING OF EMPLOYEES

The Government imposes no bonding requirement on this contract. The contractor shall provide any official bonds required, pay any fees or costs involved or related to equipping of any employees engaged in providing services under this contract, if legally required by the local government or local practice.

10. PERMITS

At no cost to the Government, the Contractor shall obtain all permits, licenses, and appointments required for the prosecution of work. The Contractor shall obtain these permits, licenses, and appointments in compliance with applicable host country laws. The Contractor shall provide evidence of possession or status of application for such permits, licenses, and appointments to the Contracting Officer with its proposal.

ATTACHMENT 1

PERFORMANCE WORK STATEMENT CONTINUATION

PACKING AND SHIPPING

1.

GENERAL. The contractor shall provide services for the U.S. Embassy Seoul, Korea. This consists of packing, freight handling, forwarding, cargo storage, customs clearance and other related services that apply to shipments originating from, consigned to, routed through, and/or moved within the geographic area(s) of Seoul, Incheon (ICN) and Busan (BSN).

The contractor shall furnish all managerial, administrative, direct labor personnel, materials and transportation that are necessary to accomplish all work required. Contractor employees shall be on site only for performance of contractual duties and not for other business purposes. Performance requirements for required work are described below.

2.

DEFINITIONS.

"Article" means one item, piece, or package and contents thereof received by the contractor as listed on the inventory. It can be household effects, professional books, papers and equipment, privately owned vehicles, or general effects included in a shipment.

"Calendar Day" means the twenty-four hour period from midnight to midnight. Saturdays, Sundays and all holidays are considered calendar days.

"Cargo" means any items consigned to the contractor under this contract for inbound or outbound shipment, whether consisting of household effects or U.S. Government-owned materials.

"Client" means all United States mission personnel for whom the required services are to be rendered.

"COR" means the Contracting Officer's Representative, appointed in accordance with Section 2 of this contract.

"Cube" means the cubic measure of space occupied by a given article after it has been packaged for shipment.

"Estimator" means the contractor employee who has the responsibility to evaluate and provide calculations of the price of packing work to be undertaken. This employee shall provide all calculations in writing.

“Freight handling charge” shall contain all import and export costs to include but not limited to loading and unloading of the freight at the port or airport, storage charges at the port and airport, demurrage charges at port, agency fees, and all tolls.

"Government” means the Government of the United States of America unless specifically stated otherwise.

"Gross Weight" means the weight of the packed shipping container, including the articles packed therein and all materials used for wrapping, cushioning, banding, waterproofing, packaging, blocking and bracing the container.

"Household Effects" means those items that are the personal property of post officials, and are therefore to be packed and transported at U.S. Government expense. This includes furniture, personal effects and consumables that, because of volume and weight, are shipped via surface freight. (Note: See the clause in Section 1, Attachment 2, and paragraph 5 entitled "Prohibited Items" for a listing of items which are not to be packed or transported at U.S. Government expense).

"Inventory" means a contractor-prepared list originated at the time the goods are packed. Each inventory is to be reviewed and signed by the client then turned over to the Contracting Officer's Representative.

"Lift Van" means a wooden storage crate.

“Modular Containers” – lift vans that are reduced in size to accommodate a particular shipment.

"Net Weight" means the gross weight of a shipment less its tare weight.

"Ordering Officer" means the Contracting Officer of the U.S. post. If a BOL is used, the ordering officer does not have to be a warranted CO.

"Packing" means the activities required to wrap and protect an article, properly place the article in appropriate carton or box, and stow the article and its carton or box in a lift van of sufficient size and constructed in accordance with post specifications; includes obtaining customs clearances and required documentation for shipment, via surface or air as appropriate.

"Packaging" means application or use of protective measures, including appropriate protective wrappings, cushioning and interior containers.

"Professional books, papers, and equipment" means reference material, instruments, tools, and equipment peculiar to technicians, mechanics and members of the professions and special skill areas; specialized, job-related clothing not considered to be normal or usual clothing; communication equipment used by members in association with their particular specialty; and military and individually owned or specifically issued field clothing and equipment.

"Services" means the services performed, workmanship, and material furnished or used in the performance of the services.

"Storage Pack" means the final result of wrapping and protecting of articles, and then properly placing these articles in appropriate cartons and boxes, and then storing these articles/cartons in storage pallet boxes as loose pack storage.

"Tare Weight" means the weight of an empty shipping container, excluding all materials used for wrapping, cushioning, banding, waterproofing, packaging, blocking and bracing articles within the exterior container.

"Unaccompanied Air Baggage (UAB)" means that portion of the total weight allowance of personal property that the client is permitted to ship via airfreight. UAB typically includes those items required for short-term housekeeping, such as clothing, linen, and kitchen items. Air freight is not meant to include large household items such as furniture, major appliances or room-sized rugs which will not fit easily into the cargo hold of an airline. The standard size airline cargo carton is “tri-wall” packing carton which measures approximately 3'x2'x2', 15 CFT.

3.

GENERAL REQUIREMENTS.

Packing of client Household Effects and Government-owned materials for transportation is a highly specialized function. The measure of performance shall be the condition of packed articles upon arrival at their destination. The contractor must appreciate the importance of family possessions and U.S. Government property and always take the greatest care in handling and packing such articles.

4.

PACKING SPECIFICATIONS AND RESPONSIBILITIES.

Labor employed to perform services under this contract shall be experienced and competent in the performance of such services. Those employees who perform services at the client’s office or residence shall be neat and in uniform identifying them as employees of the contractor.

The contractor agrees to provide complete services for surveying, packing, crating, weighing, and marking of household effects, surface baggage and official Government shipments of commodities including, but not limited to, household effects, office and residential furniture, vehicles, and equipment and supplies for shipment within and from the Republic of Korea. Such services will be performed on goods located primarily within the Seoul metropolitan area, but also other areas of the Republic of Korea, as requested.

The contractor shall provide all necessary packing and crating material required by this specification and standard industry practice for the services under this contract.

At the request of the Contracting Officer’s Representative (COR), the contractor shall survey the goods to be packed and furnish the Government with a written estimate of the weight and required number of lift vans or other containers in which to pack the goods to be shipped. The contractor shall transport packing materials and vans to the designated location ready to perform the services required on the date and at the same time specified by the COR. The Government shall notify the contractor 48 hours in advance unless otherwise mutually agreed. Any services performed outside of normal business hours as may be agreed upon between the parties to this contract shall be for the mutual convenience of the contracting parties and shall create no liability on the part of the Government for overtime or premium pay charges.

The contractor agrees to provide export packing and related services using the best commercial practices to insure a shipment of the least tare weight and smallest cubic measurement compatible with assurance of transportation to destinations without damage or pilferage to containers or contents. Export packing shall include, but shall not be limited to, the following actions by the Contractor:

· Padding, dunnage and packing into cases, barrels or crates of all fragile items.

· Wrapping in waterproof paper and padding all items of furniture, television sets and other valuable equipment. The Contractor shall crate these items. The Contractor shall place these items in the lift vans so as to prevent damage or shifting while in transit.

· Padding securely all mirrors and framed pictures, marble tops, etc., in crates made to the proper size of good packing grade dry lumber with least tare weight.

· Mothproofing all rugs and carpets shall be mothproofed, and crating or wrapping without folding.

· Packing clothing items, linens, bedding, lampshades and similar items in containers lined with tissue paper, carefully, to prevent excessive wrinkling or folding.

· Freezers or refrigerators shall be dry inside and the Contractor shall pad and secure all removable shelving and interior parts to prevent breakage or damage.

· Applying adequate steel banding tightly and securely to all wooden cases and containers and to the outside of other appropriate containers that may be used for shipments.

· Applying Silica gel or similar items to prevent moisture or mold 5.

INVENTORY SYSTEM.

In conjunction with the client or his/her agent, the contractor shall prepare six copies of an Inventory List of all articles packed, bearing the signature of the client or his/her agent together with the signature of the contractor, both certifying to the correctness of the inventory. The contractor shall ensure diligence in recording any unusual condition of the goods being packed by the contractor. The inventory shall list each article. Words such as "HOUSEHOLD EFFECTS" or other general descriptive terms such as marred, scratched, soiled, worn, torn, gouged, and the like shall be avoided unless they are supplemented with a statement describing the degree and location of the exception. Care in the preparation of the initial inventory will assist in protecting the client of the property and the contractor in the event of loss and/or damage. Inventory Lists shall specify the name of the client of the goods, the date of shipment and the name of the contractor, and contain on the form an explanation of the condition symbols and location symbols. The original of the Inventory List will be retained by the contractor; one copy shall be given to the client or the client's agent; and the remaining copies shall be forwarded to the COR.

6.

FREIGHT HANDLING.

The contractor shall act on behalf of the Government on any selected incoming and outgoing Government cargo that may be assigned to the contractor under this contract, including the effecting of necessary transport of Government cargo within the Republic of Korea. The contractor accepts full responsibility for any and all losses and/or damage, from the time such cargo is received into the hands of the contractor until it is released into the custody of the Government as evidenced by a signed receipt. The contractor further agrees that in any instance involving loss or damage to the Government cargo, where the contractor fails to exercise reasonable diligence, the contractor shall assume full responsibility for such losses or damage including payment of claims for such losses or damage.

A. Notwithstanding any other provision of this contract, Contractor hereby agrees to accept liability in accordance with this clause to the Government as subrogee or assignee of the owner of the property for loss, destruction or damage to any article over which the Contractor has custody or control under this contract, whenever such loss, destruction or damage is caused by lack of due care, negligence, failure to adhere to contract requirements, or intentional misconduct by the Contractor, its employees or its subcontractors.

B. Contractor’s liability under this clause shall, within the limits of the Government's subrogation or rights by assignment, be the full cost of repair or the full replacement cost as defined in subsection C, subject to the exception stated therein.

C. Full replacement cost shall be the cost of a new item which is identical or materially similar to the item that was lost, destroyed or damaged. Contractor’s maximum liability to the Government as subrogee or assignee for loss destruction or damage shall be $8.50 times the net weight of the shipment or blue book value for POV’s.

D. Contractor’s shall settle all claims directly with the traveler before a claim is submitted through government channels.

E. Claims by the Government as subrogee or assignee for, loss, destruction or damage or property under this clause will be asserted as affirmative Government claims pursuant to the Contract Disputes Act of 1978, 41.U.S.C. 601 et seq. Disputes between the Government and the contractor shall be resolved as prescribed in the Disputes Clause, FAR 52.233-01. The property owner is not precluded from directly resolving claims with the Contractor. The owner has two years to file a claim, and two years is the length of the Contractor’s liability.

F. The liability of the contractor imposed by this clause shall not be nullified or limited by any limitation, disclaimer or release prescribed by the contractor or provided by the owner of the goods. Any such limitation, disclaimer or release shall be null and void with respect to the Government's rights under any subrogation or assignment agreement.

G. The Contractor(s) liability under this clause shall not limit the Contractor's Contractor’s liability to the owner of the property, except to the extent the owners interest has been transferred by subrogation or assignment to the Government.

The Contractor shall transport all incoming Government cargo handled under the contract from commercial facilities at Incheon (ICN) airport and seaport and Busan (BSN) seaport to the final destination in the Seoul area or elsewhere in the Republic of Korea including off-loading from the contractor's vehicle, as specified by the COR unless otherwise directed by the COR in writing to the contractor.

The Contractor shall pick up from the Government in Seoul or elsewhere in the Republic of Korea in time to insure delivery to Incheon (ICN) airport and seaport and Busan (BSN) seaport facilities within two business days of the request for pickup. The Contractor shall not place cargo in any warehouse at Government expense without prior approval of the COR.

7.

CONTRACTOR RESPONSIBILITIES.

The contractor is responsible for strict adherence to all instructions and quality requirements stated in this contract and shall provide the appropriate management effort to ensure that all services are performed. Each packing or unpacking team shall have a team leader to supervise the workforce and serve as a liaison with the COR. This designated person shall have supervision as his/her function during the time the Contractor is in the client's facility or residence and when Household Effects, Unaccompanied Baggage, or other cargo is being loaded into lift vans or other shipping containers.

Work Skills and Experience. The contractor shall ensure that all personnel assigned to this contract possess the skills and experience necessary for accomplishing their individual tasks.

English Language Qualifications. Each Team Leader must possess sufficient ability in reading, writing, speaking and understanding the English language to carry out the duties prescribed herein for the position. The remaining staff must be able to follow simple instructions in English, and must be able to completely understand the instructions of the Team Leader.

The contractor's employees shall not at any time:

Smoke in the client's facility or residence;

Arrive at the facility or residence under the influence of drugs or alcohol, or even with alcohol on the breath;

(c) Drink alcoholic beverages on the job, even if offered;

(d) Use the client's bathroom or towels without permission;

(e) Engage in prolonged discussion or argument regarding the job;

(f) Perform any work for the client not specified in this contract; or

(g) Request or accept any articles or currency as a gratuity from the client for work performed under this contract.

8.

SCHEDULING AND PLANNING SHIPMENT PICKUPS.

The COR receives requests from clients for Household Effects pack out dates, and will coordinate the scheduling of shipments with the contractor. The COR will give the Contractor a completed "Request for Shipment" form which is the notification of scheduling and authority to proceed if "confirmed" is indicated. This form will not be given to the Contractor unless a task order has already been issued by the Contracting Officer. If "tentative" is checked, the contractor shall contact the COR for information/instructions.

Pre-shipment Survey. Before the HHE has been packed, the contractor shall, in connection with each instance of Household Effects services in this contract, make an on-site pre-shipment survey of the items to be shipped and/or stored to determine the approximate net weight of each category. The survey shall be conducted by an approved Estimator. The survey must list the major items of furniture, appliances and equipment which are to be included in the shipment and/or storage lot. It must also state the number of cartons and crates necessary to properly protect the loose and fragile items. The Contractor shall give a copy of each survey, signed and dated by the estimator, indicating total estimated net weight of both the export shipment and storage lot to the client within the same day that the pre-shipment survey is completed. A pre-shipment survey which deviates more than ten percent, either high or low, in either the export or storage estimates, will be documented by the COR in the contractor's performance file. A pre-shipment survey will not normally be required for shipments other than Household Effects shipments.

9.

DURATION OF PACKING.

The contractor shall perform all packing and/or pickup of household goods and personal effects on the date beginning and at the time mutually agreed upon between the contractor and the client or his/her agent. The client shall be any person the COR specifies as the client in the "Request for Shipment" form authorizing service. All services performed shall be performed on normal workdays between the hours of 8:30 A.M. and 5 P.M. Services may only be performed at the residence before 8:30 A.M. or after 5 P.M. on normal workdays, or other than normal workdays with the mutual agreement of the parties. This agreement shall create no liability on the part of the Government for overtime or premium pay or other charges to be paid to the Contractor’s employees. If the packing and/or pickup crews will arrive more than two hours later than the scheduled time agreed upon, the contractor shall notify both the client and the COR in advance. Authorization for any changes in date and time must be authorized by the COR.

10.

WEIGHT

Tare Weight Limitation. Whether for official shipments or for household effects, the tare weight shall not exceed 45% of the net weight of the articles packed. If it appears that the 45% limitation will be exceeded, the contractor shall obtain advance approval of the COR before proceeding with the packing. The tare weight and cube of each shipment shall be the minimum that will afford adequate protection to the items being packed. Contractor shall weigh containers before packing in order to calculate net weight.

Shipping Weight. The contractor will be advised in writing by the COR as to the maximum weight allowance to be shipped and/or stored. The contractor shall not exceed these weights without the COR's consent. If the shipment portion exceeds the maximum authorized weight, the COR must be informed. The contractor shall remove items specified by the COR at no additional cost to the Government or employee. If a shipment is forwarded which exceeds the maximum weight designated in writing by the COR, the contractor shall be responsible for all costs on that portion of the shipment which exceeds the maximum weight designated.

11.

RECORD KEEPING REQUIREMENTS.

Inventory Lists. The contractor shall prepare a complete, accurate and legible Inventory List as the articles are packed. The client will review and sign the list. The original will be retained by the contractor; one copy shall be given to the client or the client's agent; and the remaining copies shall be forwarded to the COR immediately after the packing is completed. All exceptions as to the condition of goods listed on the Inventory List must be brought to the client’s attention before goods are removed from the government premises. The Inventory List must be signed by the client and the contractor's Team Leader, both certifying to the correctness of the Inventory List.

The Inventory List shall show the number and contents of each carton, listed by the correct name in English AND in Korean; the date of shipment; lot number; name of contractor; container (lift van); and, an explanation of the condition symbols used. The Contractor shall give a copy of the Inventory List to the client. Care in the preparation of the initial inventory will assist in protecting the owner of the property and the contractor in the event of loss and/or damage. When there are two or more shipments, each shipment shall have a separate inventory and lot number. Copies of all Inventory Lists shall be provided to the COR by the contractor.

The packer/service provider must ensure that packing lists do not include any items listed as “packed by owner (PBO)” miscellaneous or “contents unknown.” Such descriptions are an immediate flag for close attention by Customs and Transportation Security Agency Officials, who could place shipments on hold pending search, which will severely delay delivery.

The Inventory List shall also indicate by number which cartons are loaded into the respective shipping containers/lift vans.

· The client's name shall appear on each sheet of the Inventory List, and the last sheet must also indicate the total number of boxes, total number of shipping crates (lift vans), net, tare and gross weights, with measurements and total cubic measure.

· Art Objects. The packer shall list art objects by their specific names, i.e., drum, picture, mask, etc. The Inventory List shall include the type of material (malachite, wood, metal, etc.) and whether the item is of the Republic of Korea origin.

12.

RESERVED

13.

STORAGE AREA REQUIREMENTS.

All temporary or permanent storage provided, either for unpacked or packed household effects and unaccompanied air baggage, shall be inside storage buildings and areas that are acceptable to and approved by the COR.

In areas assigned for preparation and storage of household effects and unaccompanied air baggage the Contractor shall prevent pilferage or damage by sunlight, water, or fire. Household effects shall be stored in areas that are dry, well ventilated, clean, and free from dust, insects and rodents, have adequate fire protection, and are accessible for routine inspection.

The Contractor shall keep aisles, driveways, and entrances free of storage and equipment not being currently handled or operated.

The Contractor shall remove waste or…