TAXI_SERVICE_SOLICITATION_DECEMBER_10_2014_Final.doc

SECTION A

UNDER DPAS (15 CFR 350)

1 | 104

2. CONTRACT (Proc. Inst. Ident.) NO.

3. SOLICITATION NO.

SKE50015R0001

4. TYPE OF SOLICITATION

[ ] SEALED BID (IFB)

[x] NEGOTIATED (RFP)

5. DATE ISSUED

December 10, 2014

6. REQUISITION/PURCHASE NO.

3093762

7. ISSUED BY CODE

8. ADDRESS OFFER TO (If other than item 7)

AMERICAN EMBASSY NAIROBI

U.N AVENUE GIGIRI; PO BOX 606,00621

ATTN: GSO PROCUREMENT -1901.0

NAIROBI, KENYA

Phone: 020-3636000 Fax: 020-3636157

NOTE: In sealed bid solicitation "offer" and "offeror” mean "bid" and "bidder".

SOLICITATION

9. Sealed offers in original and 5 copies for furnishing the supplies or services in the Schedule will be received at the place specified, in the depository located in GSO office until January 09, 2015 local time (date) local time 11:00(hours) CAUTION - LATE Submissions, Modifications, and Withdrawals: See Section L. Provision No. 52.215-1. All offers are subject to all terms and conditions contained in this solicitation.

10. FOR INFORMATION

CALL:

A. NAME

Judith Mulinge

B. TELEPHONE (NO COLLECT CALLS)

+254-020-3636849

C. E-MAIL ADDRESS

mulingejw@state.gov

11. TABLE OF CONTENTS

OFFER (Must be fully completed by offeror)

NOTE: ITEM 12 does not apply if the solicitation includes the provisions at 52.214-16, Minimum Bid Acceptance Period.

12. In compliance with the above, the undersigned agrees, if this offer is accepted within 120 calendar days unless a different period is inserted by the offer) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the price set opposite each item, delivered at the designated point(s), within the time specified in the schedule.

13. DISCOUNT FOR PROMPT PAYMENT

SEE 14

(See section I, Clause No 52.232-8)

10 CALENDAR DAYS

20 CALENDAR DAYS

30 CALENDAR DAYS

CALENDAR DAYS

(The offeror acknowledges receipt of amendments to the solicitation and related documents ) numbered and dated:

15A.

NAME

CODE

FACILITY

16. NAME AND TITLE OF PERSON AUTHORIZED

AND

ADDRESS

OF

OFFEROR

TO SIGN OFFER (Type or print)

15B. TELEPHONE NO. (Include area code)

15C. CHECK IF REMITTANCE ADDRESS [ ]

IS DIFFERENT FROM ABOVE - ENTER

SUCH ADDRESS

AWARD (To be completed by Government)

19. ACCEPTED AS TO ITEM NUMBERED

22. AUTHORITY FOR USING OTHER THAN FULL AND OPEN COMPETITION:

[ ] 10 U.S.C. 2304(c)( ) [ ] 41 U.S.C. 253(c)( )

23. SUBMIT INVOICES TO ADDRESS SHOWN IN

(4 copies unless otherwise specified)

ITEM

24. ADMINISTRATION BY (If other than Item 7) CODE

25. PAYMENT WILL BE MADE BY CODE

26. NAME OF CONTRACTING OFFICER

QUICK WILLIAM

27. UNITED STATES OF AMERICA

28. AWARD DATE

IMPORTANT - Award will be made on this form, or on the Standard Form 26, or by other authorized official written notice.

NSN 7540-01-152-8064

STANDARD FORM 33 (REV 9-97)

PREVIOUS EDITION NOT USABLE Prescribed by GSA

SECTION B - SUPPLIES OR SERVICES AND PRICES/COSTS

B.1

SCOPE OF SERVICES

The Contractor shall provide passenger transportation services vehicle with driver for the American Embassy, Nairobi in accordance with Section C - Description/ Specifications/Work Statement and the Exhibits contained in Section J of this contract. The period covered by this contract is addressed in Section F.

B.2

TYPE OF CONTRACT

This is an indefinite-delivery, indefinite-quantity, type contract with firm-fixed rates.

B.3

PRICING

B.3.1 General

(a) The Contractor shall provide the vehicles with driver at the rates shown below.

(b) The quantities in B.3.2 are estimates only and are not guaranteed by this contract. See B.4 below for contractual minimum and maximum quantities.

(c) The Government may issue orders requiring vehicles at multiple locations. Except as specified in the Delivery-Order Limitations clause or in B.4, there is no limit on the number of orders that may be issued.

(d) Include any cost of Workers’ Compensation and War-Hazard Insurance in the prices. This insurance shall not be a direct reimbursement.

(e) The Government will make payment in………………( Offer shall identify currency of offer)

(f) VALUE ADDED TAX.

VALUE ADDED TAX (VAT). The Contractor shall include VAT as a separate charge on the Invoice and as a separate line item in Section B.

B.3.2 Price Schedule B .3.2.1 Base Year Option Prices

i) Daily Rate Pricing

Per day

Per Kilometer Charges

Estimated Total Cost

Per day

Per Kilometer Charges

Estimated Total Cost

ii) Fixed Rate Pricing

TAXI SERVICES PRICE

SEDAN

MINIVAN

Muthaiga(Amb. Res) to Warehouse

Total Estimated Cost

iii) Waiting Charges applicable after one hour drop off (One hour leeway)

1-15 (Unit)

Total Estimated Cost

1- 15 (Unit)

Total Estimated Cost

Base Year Total Estimated Amount (Daily, Fixed and Waiting Charges Rate Combined): ………………….

B .4.2.1 First Option Year Prices

i) Daily Rate Pricing

Per day

Per Kilometer Charges

Estimated Total Cost

Per day

Per Kilometer Charges

Estimated Total Cost

TAXI SERVICES PRICE

SEDAN

MINIVAN

Total Estimated Cost

1-15 (Unit)

Total Estimated Cost

1- 15 (Unit)

Total Estimated Cost

Option Year One Total Estimated Amount (Daily and Fixed Rate Combined): ………………….

B .5.2.1 Second Option Year Prices

i) Daily Rate Pricing

Per day

Per Kilometer Charges

Estimated Total Cost

Per day

Per Kilometer Charges

Estimated Total Cost

TAXI SERVICES PRICE

SEDAN

MINIVAN

Total Estimated Cost

1-15 (Unit)

Total Estimated Cost

1- 15 (Unit)

Total Estimated Cost

Option Year Two Total Estimated Amount (Daily and Fixed Rate Combined): ………………….

B .6.2.1 Third Option Year Prices

i) Daily Rate Pricing

i) Daily Rate Pricing

Per day

Per Kilometer Charges

Estimated Total Cost

Per day

Per Kilometer Charges

Estimated Total Cost

TAXI SERVICES PRICE

SEDAN

MINIVAN

Total Estimated Cost

1-15 (Unit)

Total Estimated Cost

1- 15 (Unit)

Total Estimated Cost

Option Year Three Total Estimated Amount (Daily and Fixed Rate Combined): ……………….

B .7.2.1 Fourth Option Year Option Prices

i) Daily Rate Pricing

Per day

Per Kilometer Charges

Estimated Total Cost

Per day

Per Kilometer Charges

Estimated Total Cost

TAXI SERVICES PRICE

SEDAN

MINIVAN

Total Estimated Cost

1-15 (Unit)

Total Estimated Cost

1- 15 (Unit)

Total Estimated Cost

Option Year Four Total Estimated Amount (Daily and Fixed Rate Combined): ………………….

Estimated Grand Total (Daily, Fixed and Waiting Charges Rate Combined): …………………………….

* This estimated amount is based on total estimated Government requirements for this period of performance. If more than one award is made, the estimated amount of work awarded under task order(s) to any single Contractor will be less than the amount shown.

B.3.2.1 The above rates shall include all the costs necessary to accomplish the work as required by this contract, including all managerial cost, administrative cost, vehicles, drivers, communication equipment, and all vehicle operation expenses, including but not limited to fuel, oil, all other maintenance and insurance of such vehicles.

B.3.2.2: If the specified numbers of sedans or minivans on a Task Order(s) are not available, a larger vehicle may be substituted. Larger vehicles may replace smaller vehicles, but smaller vehicles may not replace larger vehicles. If the Contractor makes substitutions, billing and payment shall be at the contract rate for the type of vehicle ordered by the Government in the Task Order.

B.3.2.3 The daily rate shall be charged for any consecutive 8-hour period within a calendar day. Any additional periods of 8 hours or any number of hours less than 8 hours within calendar day will be charged per route at a fixed rate. The list of locations (route) is not comprehensive and there shall be a quarterly review. When there is a new route/destination required at least five (5) times during the quarter. The contractor shall provide a proposed rate for this route/destination.

B.4

CONTRACT MINIMUM AND MAXIMUM AMOUNTS

B.4.1 Contract Minimum - During the contract period, the Government shall place orders for a minimum of Kshs 500.00. This is the contract minimum for this period of performance.

B.4.2 Contract Maximum - During the contract period, the amount of all orders shall not exceed Kshs 100,000,000.00. This is the contract maximum for this period of performance.

SECTION C - DESCRIPTION/SPECIFICATIONS/WORK STATEMENT

C.1

GENERAL

The Contractor shall provide passenger transportation services for the American Embassy, Nairobi. The Contractor shall provide all managerial, administrative, direct labor personnel, vehicles, drivers, communication equipment, all running expenses (i.e., fuel, oil, etc) including all servicing and insurance of such vehicles that are necessary to accomplish all work required.

C.2

DEFINITIONS

“Calendar Day” means the twenty-four hour period from midnight to midnight. Saturdays, Sundays and all holidays are considered calendar days.

"COR" means the Contracting Officer's Representative, appointed in accordance with Section G of this contract.

"Government" means the Government of the United States of America unless specifically stated otherwise.

"Ordering Officer" means the Contracting Officer of the American Embassy Nairobi

“Services” means the services performed, workmanship, and equipment furnished or utilized in the performance of the services.

C.3

MANAGEMENT

C.3.1. Contracting Officer’s Representative. The Contracting Officer’s Representative (COR) is responsible for validating requests from vehicle users, and providing instructions for vehicle use to the Contractor on a daily or less frequent basis. See G.1 regarding the COR. The COR does not have authority to issue task orders under this contract. See G.3 for task order issuance.

C.3.2 Project Manager. The Contractor shall designate a Project Manager who shall be the Contractor’s point of contact. The Project Manager shall be responsible for managing the Contractor’s work under this contract, including delegating requests to drivers along with any instruction required, and ensuring a smooth and effective operation. The Contractor’s Project Manager and telephone number are:

Project Manager:

Telephone Number:

C.3.3 Documentation of Usage. Each driver shall obtain a certifying signature from the vehicle user on Transfer Receipt at the end of each service. The Contractor shall attach this form to the invoice as a supporting document to verify the service.

C.4

VEHICLE

C.4.1.

Types of Vehicle. The Government requires the following types of vehicles, if ordered under this contract. All vehicles shall be of the latest model and in excellent condition with air-conditioning, central Locking and seat belts for all passengers. The vehicles shall be of low mileage use, not to exceed either 100,000 KM and not to exceed six years of age. There shall be adequate documented evidence of regular vehicle servicing at every 5000KM or less. The vehicles shall be on reliable, 24 hour tracking system. The company providing the tracking services shall also be in operation 24 hours/day. Suspension systems and body work inclusive of interior upholstery shall be in excellent condition and presentable. All seat belts and the Air conditioning shall be in working condition. The vehicle shall always have a minimum half tank of fuel/ gas and all vehicles shall always be clean `. The Contractor shall provide registration numbers before the vehicles are used.

Type

Size and Description

1. Sedans/ Saloon Four door, capable of carrying four passengers

2. Minivans Capable of carrying 6 to 7 passengers

C.4.2 Replacement/Servicing. The Contractor shall provide a replacement vehicle equivalent to the type that requires replacement, due to accident, breakdown, or any other reason, within one (1) hour of notice by the driver or by the COR.

C.5

COMMUNICATION EQUIPMENT

The Contractor shall provide two-way communication equipment (such as radios, cellular phones, or pagers) which shall be available for use by the driver at all times during the shift. The contractor’s dispatch office shall be manned 24 hours daily and equipped with a minimum of three landline telephones and three cellular. Two thirds (2/3) of these shall be in good working condition at any one time.