Amend 3.docx

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

1. CONTRACT ID CODE

PAGE OF PAGES

1 16

2. AMENDMENT/MODIFICATION NO.

A003

3. EFFECTIVE DATE

8/9/12

4. REQUISITION/PURCHASE REQ. NO.

5. PROJECT NO. (If applicable)

6. ISSUED BY CODE

7. ADMINISTERED BY (If other than Item 6) CODE

US Embassy, Nairobi General Services Office - Procurement.

P. O. BOX 606, Village Market 00621, Nairobi

Grace Muasa

8. NAME AND ADDRESS OF CONTRACTOR (NO., street ,city, county, State, and ZIP Code)

9a. AMENDMENT OF SOLICITATION NO.

S-KE50012R0003

PROSPECTIVE QUOTERS

9b. DATED (SEE ITEM 11) 7/5/12

10a. MODIFICATION OF CONTRACT/ORDER NO.

10b. DATED (SEE ITEM 13)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

[X ] The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers [X ] is extended, [ ] is not extended Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods: (a) By completing Items 8 and 15, and returning __2_____ copies of the amendment;(b) By acknowledging receipt of this amendment on each copy of the offer submitted; or(c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers.

FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor [ ] is not, [ ] is required to sign this document and return ___ copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

The purpose of this amendment is to replace the following postings on FedBizOpps:

Amendment 2, posted August 2, 2012 Solicitation 3, posted August 2, 2012 Amendments 3 and 4, posted August 9, 2012.

The solicitation is hereby amended to correct Section 1, pricing and pricing table items 1 and 2 (from the base year to the fourth option year).

We shall extend the proposal due date to August 27th, 3.30pm. Extension will facilitate solicitation and review process of a new contract. Other terms and conditions of the contract remain unchanged.

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

16A. NAME OF CONTRACTING OFFICER

John McFadden:GM

CONTRACTING OFFICER

15B. NAME OF CONTRACTOR/OFFEROR

SF30

SECTION 1 - THE SCHEDULE

CONTINUATION TO SF-1449

RFP NUMBER S-KE50012R0003

PRICES, BLOCK 23

I. PERFORMANCE WORK STATEMENT

1. The purpose of this firm fixed price contract is to for unclassified diplomatic pouches, crates and other packages including delivery of envelopes in accordance with Attachment A.

1. The contract will be for a one-year period from the date of the contract award, with four one-year options.

Pricing:

The contractor shall offer delivery charges per rates appended per the pricing tables in 1.1 through 1.5 and as below:

1). Delivery of pouches from the US Embassy, Nairobi to Washington DC.

2). Delivery of pouches from designated airline dock in Jomo Kenyatta International airport to the US Embassy, Nairobi.

3). Rates for international and local delivery of envelopes and packages per the pricing tables.

4) The Contractor shall not charge any additional costs or charges at origin or destination.

1.1 Base Period Prices - Option Term: Twelve (12) Months

(estimated quantity per year x estimated unit of measure x unit price per ½ kilo)

* Typically two pouch deliveries per week, 52 weeks per year. Each delivery could have multiple pouch bags, but. The total weight of each pouch delivery will not exceed 400 kilograms.

**Typically 1 delivery per day for envelopes to North America, twice a week in Africa and Europe and once a month for South America, Asia, Australia and Middle East. For parcels twice a week for North America and one a month for South America, Africa, Europe, Asia, Australia and Middle East. We are giving prospective vendors an option to quote other countries not mentioned above, but the above countries prices have to be given.

Total estimated cost for base year …………………………… This estimated amount is based on total estimated Government requirements. This means that if more than one award is made, the estimated amount of work awarded under task order (s) to any single contractor will be less than the total amount shown.

1.2 FIRST OPTION YEAR PRICES- Option Term: Twelve (12) Months

(estimated quantity per year x estimated unit of measure x unit price per ½ kilo)

* Typically two pouch deliveries per week, 52 weeks per year. Each delivery could have multiple pouch bags, but the total weight of each pouch delivery will not exceed 400 kilograms.

**Typically 1 delivery per day for envelopes to North America, twice a week in Africa and Europe and once a month for South America, Asia, Australia and Middle East. For parcels twice a week for North America and one a month for South America, Africa, Europe, Asia, Australia and Middle East. We are giving prospective vendors an option to quote other countries not mentioned above, but the above countries prices have to be given.

Total estimated cost for 1st option year …………………………… This estimated amount is based on total estimated Government requirements. This means that if more than one award is made, the estimated amount of work awarded under task order (s) to any single contractor will be less than the total amount shown.

1.3 SECOND OPTION YEAR PRICES- Option Term: Twelve (12) Months

(estimated quantity per year x estimated unit of measure x unit price per ½ kilo)

* Typically two pouch deliveries per week, 52 weeks per year. Each delivery could have multiple pouch bags, but the total weight of each pouch delivery will not exceed 400 kilograms.

**Typically 1 delivery per day for envelopes to North America, twice a week in Africa and Europe and once a month for South America, Asia, Australia and Middle East. For parcels twice a week for North America and one a month for South America, Africa, Europe, Asia, Australia and Middle East. We are giving prospective vendors an option to quote other countries not mentioned above, but the above countries prices have to be given.

Total estimated cost for 2nd option year …………………………… This estimated amount is based on total estimated Government requirements. This means that if more than one award is made, the estimated amount of work awarded under task order (s) to any single contractor will be less than the total amount shown.

1.4 THIRD OPTION YEAR PRICES- Option Term: Twelve (12) Months

(estimated quantity per year x estimated unit of measure x unit price per ½ kilo)

**Typically 1 delivery per day for envelopes to North America, twice a week in Africa and Europe and once a month for South America, Asia, Australia and Middle East. For parcels twice a week for North America and one a month for South America, Africa, Europe, Asia, Australia and Middle East. We are giving prospective vendors an option to quote other countries not mentioned above, but the above countries prices have to be given.

Total estimated cost for 3rd option year …………………………… This estimated amount is based on total estimated Government requirements. This means that if more than one award is made, the estimated amount of work awarded under task order (s) to any single contractor will be less than the total amount shown.

1.5 FOURTH OPTION YEAR PRICES- Option Term: Twelve (12) Months

(estimated quantity per year x estimated unit of measure x unit price per ½ kilo)

* Typically two pouch deliveries per week, 52 weeks per year. Each delivery could have multiple pouch bags, but the total weight of each pouch delivery will not exceed 400 kilograms.

**Typically 1 delivery per day for envelopes to North America, twice a week in Africa and Europe and once a month for South America, Asia, Australia and Middle East. For parcels twice a week for North America and one a month for South America, Africa, Europe, Asia, Australia and Middle East. We are giving prospective vendors an option to quote other countries not mentioned above, but the above countries prices have to be given.

Total estimated cost for 4th and final option year …………………………… This estimated amount is based on total estimated Government requirements. This means that if more than one award is made, the estimated amount of work awarded under task order (s) to any single contractor will be less than the total amount shown.

MINIMUM AND MAXIMUM AMOUNTS

During each contract term the Government shall order a minimum of 15,000 kilos of deliveries but shall not exceed 130,000 kilos deliveries per annual contract term.

II. PRICING

The above prices are exempt of Value Added Taxes.

The Contractor warrants the prices for pouching services set forth herein do not exceed those charged by the Contractors to any other customer for the same kind of services or comparable circumstances.

CONTINUATION TO SF-1449, RFP NUMBER S-KE50012R0003

SCHEDULE OF SUPPLIES/SERVICES, BLOCK 20

DESCRIPTION/SPECIFICATIONS/WORK STATEMENT

1. The contractor shall provide all personnel, equipment, tools, materials, supervision, and other items and services necessary to perform Commercial Courier Services to delivery diplomatic pouches as described in Section I. for US Mission in Nairobi.

0. Area of performance. The contractor will provide courier service between the specified pickup and delivery points below as per the delivery schedule below;-

0. Pick up diplomatic pouches at US Embassy Nairobi, Mailroom – UN Avenue Gigiri an average of twice a week and deliver to Washington DC. Weight of expected diplomatic pouches is 400 kilos per pickup, 52 weeks per year.

0. Retrieval of the delivered diplomatic pouches form the Cargo Terminal at Jomo Kenyatta International Airport and deliver to the US Embassy, Nairobi within 24 hours or the next business day whichever is earlier. The contractor shall be given advance notification by email giving total number of bags, commercial air way bill; showing the flight details and total weight of expected pouches.

0. On a daily basis come to the US Embassy at 15.30 hours to pick up regular international and local envelopes, documents and delivery packages packed in the contractor’s shipping container when called upon to do so. Estimated use per year: 5 packages, 3-4 envelopes per day.

1.2 Freight (Items). The US Government diplomatic pouches

1.3 Pick-up and delivery schedule

1.3.1 When the Contractor picks up the items from the specified locations, the Contractor shall deliver the items to the final destination within 24 hours or the next business day whichever is earlier, except when acts of God are present. The Contractor shall notify the US Embassy, Nairobi in advance when delays are caused by such factors as mechanical problems, inclement weather and traffic delays will result in deliveries reaching their destination after pick-up hours mentioned in paragraph 1.3.3

1.3.2. The Contractor shall pick up and deliver items at the American Embassy, Nairobi as specified in 1.1.1 to 1.1.4 above. In the event that the Contractor is unable to gain access to US Embassy, Nairobi he should notify the COR of the circumstances. The Contractor will coordinate pick-up of deliveries at the gate with COR.

1.3.3. The Contractor shall perform services Monday through Friday (timings 8.00 am to 15.30pm but, Friday 8.00am to 11.30am), except U.S. Government and Kenya Government legal holidays. The availability of buildings for delivery and pick-up is 0800 through 1600 hours. (See Addendum to contract clauses 652.237.72 for a list of U.S. Government and Kenya Government legal holidays)

1.3.4The Contractor shall track and trace each shipment and provide proof of delivery. A copy of delivery tickets and the Contractor’s monthly invoices shall be sent to the US Embassy Nairobi, Financial Management Center.

1.4. Costs of Operation. All costs of operation under this contract shall be borne by the Contractor, including, but not limited to tolls, licenses, costs of overtime or any other costs to run this contract. The Contractor shall not charge any additional costs or charges at origin or destination

1.5. Safety and Environmental Precautions. The Contractor shall comply with applicable industry standards and practices for safety to perform the services in the contract. The Contractor’s personnel shall take all reasonable steps and precautions to prevent accidents during the performance. The Contractor shall also comply with applicable environmental precautions. The Contractor shall control and provide confidentiality and security for all shipments transported.

1.6 The Contractor shall provide quality service report on quarterly basis. This report will describe the level of acceptable level of service required for each requirement and will include pick-up and delivery services within designated time frame, refer to 1.3.1 above.

1.7 The Contractor provides monthly summarized billing by the 20th, of every month.

1.8 The Contractor shall provide pre-printed airway bills, packaging material and any other material that may be required for shipping out items.