SJPS Innovation Center - Front End Specifications - 2018-06-15 Bid Version w Appendices (1).pdf

VOLUME 1

SPECIFICATIONS MANUAL

ST. JOSEPH PUBLIC SCHOOLS

INNOVATION CENTER

2521 Stadium Drive St. Joseph, MI 49085

CM Project No. 218138 A/E Project No. 18-0316

June 15, 2018

This manual is current through:

Addendum No. 1 (XX/XX/2018) Addendum No. 2 (XX/XX/2018)

OWNER

St. Joseph Public Schools

3275 Lincoln Avenue St. Joseph, MI 49085

CONSTRUCTION MANAGER

Pearson Construction Company

240 West Britain Avenue Benton Harbor, MI 49022

P: (269) 926-7281

ARCHITECT / CIVIL ENGINEER

Abonmarche Consultants, Inc.

95 West Main Street Benton Harbor, MI 49022

P: (269) 927-2295

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St. Joseph Public Schools Innovation Center TABLE OF CONTENTS CM Project No. 218138 00 01 10 - 1

SECTION 00 01 10

TABLE OF CONTENTS

DIVISION 00 – PROCUREMENT AND CONTRACTING REQUIREMENTS

00 11 13 Advertisement for Bids 00 21 13 Instructions to Bidders 00 22 13 Supplementary Instructions to Bidders 00 25 13 Pre-Bid Conference 00 31 00 Available Project Information 00 31 13.16 Preliminary Construction Schedule 00 41 00 Bid Form – Stipulated Sum 00 52 00 Agreement Form 00 73 19 Health and Safety Requirements

DIVISION 01 – GENERAL REQUIREMENTS

01 12 00 Multiple Contract Summary (Bid Categories Outlined) 01 23 00 Alternates 01 71 23.13 Work Layout 01 74 00 Cleaning and Waste Management

APPENDICES

Appendix 1 Standard Short Form Agreement between Contractor and Subcontractor, AGC Document No. 604 Appendix 2 Request for Information (RFI) Form Appendix 3 Draft Preliminary Construction Schedule

END OF SECTION

St. Joseph Public Schools Innovation Center TABLE OF CONTENTS CM Project No. 218138 00 01 10 - 2

St. Joseph Public Schools Innovation Center ADVERTISEMENT FOR BIDS CM Project No. 218138 00 11 13 - 1

SECTION 00 11 13

ADVERTISEMENT FOR BIDS

Project / Jobsite: St. Joseph Public Schools Innovation Center 2521 Stadium Drive St. Joseph, MI 49085

Owner: St. Joseph Public Schools 3275 Lincoln Avenue St. Joseph, MI 49085

Architect / Civil Engineer: Abonmarche Consultants, Inc.

95 West Main Street Benton Harbor, MI 49022

(269) 927-2295

Construction Manager: Pearson Construction Company 240 West Britain Avenue St. Joseph, MI 49085 P: (269) 926-7281 F: (269) 926-2657

BID DUE DATE / TIME & METHOD OF DELIVERY

Pearson Construction Company will receive Bids for the Bid Categories described in this Project Manual for the above referenced project until 3:00 PM (local time), June 29, 2018. Bids received after 3:00 PM (local time) will be returned unopened.

Bids may be mailed, or delivered in person to St. Joseph Public Schools, 3275 Lincoln Avenue, St Joseph, MI 49085, before the 3:00 PM (local time) deadline. Bids will be opened publicly after time for receipt of Bids.

Please confirm intent to Bid via phone or email to Sean Austen (sausten@pearsonconstruction.com) as soon as determined.

CONTRACT ARRANGEMENT

This is a Construction Management (CM) at Risk project – all Trade Contractors on this Project shall be Subcontractors to the Construction Manager, Pearson Construction Company, which may award separate or combined Contracts for Bid Categories involved in the Project. A Contractor Qualification Statement may be requested by the CM in order to be awarded a Contract. Contracts will be awarded on or about July 6, 2018.

PRE-BID MEETING

A non-mandatory pre-bid meeting will take place on June 20, 2018 at 10:00 AM (local time), commencing at the project site. All prospective Bidders are strongly encouraged to attend.

Please RSVP at least 24 hours in advance for the pre-bid meeting. Depending on interest an additional meeting may be scheduled.

AVAILABILITY OF BID DOCUMENTS

Interested Trade Contractors may obtain Bid documents through Pearson Construction Company’s online plan room or other various online plan rooms. If Trade Contractors are unable to acquire the Bid documents online they should be requested from Pearson Construction Company. Direct all request for Bid documents to Sean Austen (sausten@pearsonconstruction.com) or call (269) 926-7281. The Architect or the architect’s office will not distribute Bid documents. There will be a $25.00 non-refundable fee for the furnishing of the Bid documents. No partial sets will be printed.

St. Joseph Public Schools Innovation Center ADVERTISEMENT FOR BIDS CM Project No. 218138 00 11 13 - 2

Bid documents will be on file for reference at the following locations free of charge:

1. Pearson Construction Company’s Office

240 West Britain Avenue Benton Harbor, MI 49022

2. Electronic documents via Pearson Construction Company’s Online Plan Room (FTP):

http://www.pearsonconstruction.com/plansandspecs.htm User Name: job2 Password: 218138

Bid documents will also be available at other locations, including:

• bidnet.com

• Builder’s Exchange of Michigan – Grand Rapids: grbx.com

• Kalamazoo Builder’s Exchange: buildersexchange.com

• Dodge Lead Center: dodgeprojects.construction.com

• Michiana Area Construction Industry Advancement Fund (MACIAF)

BID SUBMISSION

Bids may be submitted to St Joseph Public Schools in person or by mail. Submit (3) three copies of the Bid in a sealed opaque envelope.

Bid submissions must include a completed Bid Form. If a completed Bid Form is not submitted, the Owner and Pearson Construction Company reserves the right to reject the Bid.

Before submitting, check to be sure that:

1. The Bid Form is signed.

2. The Single Base Bid or Combined Base Bid amount(s) are filled in for each Bid Category being Bid.

Separate Bid and combination Bid may be enclosed in a single envelope.

3. All Alternate amounts are filled in, if applicable.

4. All Addenda are acknowledged.

5. Bonding: Bidders are not required to furnish bonding – the Construction Manager will furnish all bonds.

6. If submitting in person or by mail, on the outside of the envelope identify:

a. The Project name.

b. Bid Category Number(s) and Description(s).

c. Bidder’s name and complete address.

Pearson Construction Company is an Equal Opportunity Employer and we fully and actively support equal opportunities for everyone. All qualified bidders are encouraged to submit a Proposal for this project regardless of race, color, religion, gender, sexual orientation, age, national origin, disability or veteran status.

All Bids submitted shall remain valid for a period of sixty (60) days after the Bid Date. The Owner and Pearson Construction Company reserve the right to waive any irregularities, reject any or all Bids, or accept any Bid which, in its opinion, will best serve its interests.

http://www.pearsonconstruction.com/plansandspecs.htm http://www.pearsonconstruction.com/plansandspecs.htm

St. Joseph Public Schools Innovation Center INSTRUCTIONS TO BIDDERS CM Project No. 218138 00 21 13 - 1

SECTION 00 21 13

INSTRUCTIONS TO BIDDERS

1. GENERAL

1.01. GENERAL INFORMATION NOTES

A. To be considered, Bid must be submitted in accordance with these Instructions to Bidders.

B. Definitions set forth in the amended General Conditions of the Contract for Construction in section 00 70 00 are applicable to these Instructions to Bidders.

C. Communications for the administration of the Contract shall be as set forth in the amended General Conditions and, in general, shall be through the Construction Manager.

1.02. DOCUMENTS

A. Bid Documents may be obtained from the Construction Manager, Pearson Construction Company, which hereinafter may be referred to as CM.

B. Bid Documents are made available only for the purpose of obtaining offers for this project. Their use does not grant a license for other purposes.

C. Owner and Construction Manager may distribute digital copies of Bidding Documents via email, website, or other electronic means for the purpose of maximizing availability to potential bidders, suppliers, and subcontractors. Owner, Architect/Engineer, and CM cannot be held responsible for any unreadable information contained in digital Bidding Documents or on any printed copy not obtained from Owner or CM.

D. Owner, Architect/Engineer, and Construction Manager cannot be held responsible for any inadequacies of Bid resulting from partial plan distribution to sub-tier trade contractors or suppliers. All parties bidding whole or part of the project are required to review entire document set for consistency in Bid and coordination.

1.03. SITE EXAMINATION

A. Contractors are encouraged to visit the project site before submitting a Bid.

1.04. PREBID CONFERENCE (NON-MANDATORY)

A. A Pre-Bid Walk-Thru will be held onsite on June 20, 2018 at 10:00 AM (local time). The site location: 2521 Stadium Drive.

B. All Trade Contractor Bidders are invited. This pre-bid meeting is not mandatory, but attendance is recommended.

C. Representatives of Owner, Construction Manager, and Architect/Engineer will be in attendance.

D. Summarized minutes of this meeting will be circulated to attendees. These minutes will not form part of the Contract Documents.

E. Information relevant to the Bid Documents will be recorded in an Addendum, issued to Bid Document recipients and known Bidders.

1.05. BIDDERS' EXAMINATION AND REPRESENTATION

A. Before submitting a Bid, each Bidder should carefully examine the Documents and the construction site and fully inform himself with the limitations and conditions related to the Work included in its Bid and shall include in its Bid a sum to cover the cost of such items. Contractors will not be given extra payments for conditions, which could have been determined by examining the site and the documents.

B. It is the purpose and intent of the Contract Documents that a fully complete job be accomplished.

It shall be each Bidder's responsibility to include costs necessary to provide labor and materials for that portion of the Work Bid upon, including incidentals, whether or not specifically required in the Specifications and Drawings.

CM Project No. 218138 00 21 13 - 2

C. Each Bidder by making its Bid represents that it has read and understands the bidding documents.

D. Each Bidder by making its Bid represents that it has visited the site and familiarized himself with the local conditions under which the Work shall be performed.

E. Each Bidder shall be responsible for being completely familiar with the work of other Bid Categories, which require interface of Work with the Bid Category(s) on which the Bidder is bidding.

F. No allowance shall be subsequently made on behalf of a Bidder by reason of an error or oversight on its part resulting from its failure to so examine the Construction Documents for the other trades.

G. Each Bidder understands that past acceptance of products does not assure acceptance on this Project. Products not specifically specified require requests for approval prior to Bid due date.

H. This is a Construction Management at Risk project. All Trade Contractors on this Project shall be Subcontractors to Pearson Construction Company, which may award separate or combined Contracts for Bid Categories involved in the Project.

I. Safety Program. Each Contractor and subcontractor is responsible for the safety and security of employees and Work areas under their control and will, therefore, provide a written Safety and HAZCOM program to the Construction Manager for the jobsite file.

1.06. QUALIFICATIONS OF BIDDERS

A. The Construction Manager, The Owner, and The Architect shall have the right to take such other steps deemed necessary to determine the ability of the Bidder to perform the Work, and the Bidder shall furnish such data for this purpose as may be requested.

1.07. CLARIFICATION OF BIDDERS' QUESTIONS

A. Direct questions in writing to the Construction Manager: Pearson Construction Company, ATTN:

Sean Austen (sausten@pearsonconstruction.com) or bids@pearsonconstruction.com or facsimile

(269) 926-2657.

B. Each Bidder is responsible for calling to the attention of the Construction Manager and the Architect ambiguities, inconsistencies, discrepancies, errors, or omissions, which occur in the Contract Documents for its part of the Work. Failing to request clarification, the Bidder will be expected to overcome such conditions without additions to its Bid prices.

C. Prospective Bidders in doubt as to the true meaning of a part of the Drawings, Specifications, or other Contract Documents shall submit to the Construction Manager, not less than seven (7) days before the date of the Bid, a written request for interpretation and clarification. The reply will be in the form of an Addendum, a copy of which will be forwarded to known plan holders.

D. Bidders are instructed to request interpretations and the issuing of Addenda if the Contract Documents call for materials, equipment, or methods which adversely affect the cost or quality of the Project, or are unavailable.

E. Addenda may be issued during the bidding period. All Addenda become part of the Contract Documents. Include resultant costs in the Bid Amount.

F. Verbal answers are not binding on any party.

1.08. APPROVAL BEFORE BIDDING

A. If a contractor preparing Bid for submission on the Work is in doubt as to the acceptability of a manufacturer's material or equipment, under the requirements as set forth in the Specifications, it shall require that representatives of the proposed manufacturer or supplier contact the Architect and request a ruling on the acceptability of the material or equipment in question. The contact should be made within the time herein required before the date scheduled for the closing of Bid, so that an Addendum can be issued to clarify the situation.

CM Project No. 218138 00 21 13 - 3

B. It is not possible to set the time allowance for the resolution of every problem; however, the time allowed shall not be less than seven (7) days before Bid date. Each party requesting a ruling under this shall be responsible for the proper evaluation of the time involved and shall submit its request in ample time, as determined by the Architect, to process it.

C. Prior to receipt of Bid, the Architect will consider proposals for substitution of materials, equipment, and methods only when such proposals are submitted in writing within the time period stated before the date and time set for receipt of Bid, and are accompanied by full and complete technical data and other information required by the Architect to evaluate the proposed substitution. The submission shall provide sufficient information to determine acceptability of such products.

D. Provide complete information on required revisions to other work to accommodate each proposed substitution.

E. Provide products as specified unless substitutions are submitted in this manner and accepted

F. Requests for product approval shall be submitted to the Architect through the Construction Manager, and according to the procedures set for in Section 01 60 00 PRODUCT REQUIREMENTS.

1.09. ADDENDA

A. Additional information required by the Bidders, revisions in the Work, changes or additions, discrepancies in the Bidding Documents, or clarifications will be in the form of addenda written by the Architect and issued by the Construction Manager to Trade Contractors of Record as of the date of such addenda.

B. The Owner, Architect and Construction Manager reserve the right to issue addenda changing, altering, or supplementing the Contract Documents prior to the time set for receiving Bid.

C. Each Bidder of Record shall be notified. Prospective Bidder requesting a copy shall be directed to Pearson Construction Company’s Online Plan Room (FTP):

www.pearsonconstruction.com/plansandspecs.htm. Copies of addenda will be available for inspection wherever Contract Documents are on file for that purpose.

D. Bidders are responsible for acquiring each issued addenda in time to incorporate them into their proposal.

E. In the event that delivery of addenda to Bidders is delayed, for reasons not the fault of the Bidders, the Owner may be requested to allow a reasonable extension of time for the opening of Bid, to permit inclusion of such addenda.

F. Each Bidder shall enumerate in its Bid each addendum he has received.

G. If a Bidder fails to indicate receipt of each addendum through the last addendum, issued by the Architect and Construction Manager, on its Bid Proposal, the Bid of such Bidder shall:

1. Clearly indicate that the Bidder received the addendum, such as where the addendum added another item to be Bid upon and the Bidder submitted a Bid on that item; or

2. Indicate the addendum involves only a matter of form or is one which has either no effect or has merely a trivial or negligible effect, as determined by the Construction Manager on price, quantity, quality, or delivery of the item Bid upon.

3. Failure to include either item above will be reason to deem the Bid nonresponsive.

1.10. ALTERNATIVES

A. Requested alternatives are listed on the Bid Proposal Form and are described in detail under Section 01 23 00 ALTERNATES. They must be Bid with base Bid. NOTE: The terms "alternate" and "alternative" are used interchangeably to have the same meaning in this Project Manual and on the Drawings.

B. The cost of each alternate shall include omissions, additions, and adjustments of trades as may be necessary because of each change, substitution, addition, or omission.

CM Project No. 218138 00 21 13 - 4

C. Indicate variation of Bid price for Alternates listed on the Bid Form. Unless otherwise indicated, indicate Alternatives as a difference in Bid price by adding to or deducting from the base Bid price.

D. Each Bidder shall be responsible for bidding alternates which affect the Work of the base Bid it is bidding, regardless of whether listed or not listed on the Bid Form. If an applicable alternate(s) is not listed on the Bid Form, the Bidder shall submit the cost of said alternate(s). No additional costs will be allowed after signing of Contract for failure to Bid applicable alternates.

E. The Construction Manager retains the right to include or exclude work required by Alternates, for the sums established exercisable within one hundred twenty (120) days from and including the date of signing the Contract.

1.11. ARCHITECT'S AND CONSTRUCTION MANAGER'S COOPERATION DURING BIDDING PERIOD

A. Each Bidder is encouraged to contact the Architect and Construction Manager in the event that problems occur or questions arise in analyzing the Drawings and Specifications, where additional clarification or information would be helpful in the preparation of a proper Bid.

B. The Architect and Construction Manager will cooperate fully in connection with requests, and will provide information required, providing the Architect's and Construction Manager's ethical responsibilities are not encroached upon. This will include, upon request, providing information in order to clarify basic intentions of the Specifications; and other assistance as may be helpful in the preparation of a proper, competitive Bid.

C. It is the general policy of the Architect and Construction Manager to be as helpful as possible to Bidders, insofar as is consistent with fair and open competition.

1.12. BIDDING PROCEDURES

A. Bids signed and under seal, executed, and dated will be received at St. Joseph Public Schools, 3275 Lincoln Avenue, St Joseph, MI 49085 until 3:00 PM (local time), June 29, 2018.

B. Bids submitted after the above time will be returned to Bidder unopened.

C. Bidders shall be solely responsible for the delivery of their Bid in the manner and time prescribed.

D. Submit (3) three copies of the executed offer on the Bid Forms provided, signed and sealed in a closed opaque envelope, clearly labeled on the outside with “Bid for: St. Joseph Public Schools Innovation Center – Bid Category No(s). _____” and the Bidder's name and complete address. Bids may be mailed or delivered to St. Joseph Public Schools, 3275 Lincoln Avenue, St Joseph, MI 49085.

E. Bidders are encouraged to submit Bid either for a single Bid Category or a combination of Bid Categories. See Bid Form in Section 00 41 00.

F. Bidders are to indicate alternate pricing on their Bid Form.

G. Each Bidder shall enumerate in its Bid the addenda it has incorporated into its proposal.

H. All legal and binding taxes in force at the time of the Bid shall be included in the Bid and paid for by the Trade Contractor

I. Improperly completed information, irregularities in security deposit (if applicable), may be cause to declare the Bid invalid or informal.

J. Bids to be publicly opened by the Construction Manager and Owner.

K. An abstract summary of submitted Bid will later be made available to all bidders following Bid opening.

1.13. COMBINED BIDS

A. Bids shall be submitted for each individual Bid category. Bids may also be submitted for a combination of two or more Bid categories but may not be accepted unless individual Bids have been submitted for each Bid in the combination.

B. Separate Bid and combination Bid may be enclosed in a single envelope.

CM Project No. 218138 00 21 13 - 5

1.14. MODIFICATION OR WITHDRAWAL OF BID PROPOSAL

A. A Bid may not be modified, withdrawn, or cancelled by the Bidder after the time and date designated for the receipt of Bids, and Bidder so agrees in submitting its Bid.

B. Prior to the time and date designated for receipt of Bids, Bids submitted early may be modified or withdrawn only by notice to the party receiving Bids at the place and prior to the time designated for receipt of Bids.

C. Withdrawn Bids may be resubmitted up to the time designated for the receipt of Bids.

1.15. OPENING OF BIDS

A. Bids will be opened publicly after time for receipt of Bids. Bidders may be present. The Owner and Construction Manager have the right to accept or reject any and all Bids presented.

1.16. DISQUALIFICATION

A. The Owner and the Construction Manager reserve the right to reject each and every Bid, to waive formalities or informalities in bidding, to accept or reject alternates regardless of their order or sequence.

B. The right is reserved to reject a Bid where an investigation of the available evidence of information does not satisfy the Owner or the Construction Manager that the Bidder is responsible to perform the terms of the Contract Documents.

C. Only “bona fide” Bids in a definite stated amount, without special clauses governing price of labor and material increases, will be considered. The Contract shall not include what is commonly known as an “Escalator Clause".

D. Bids which contain qualifications or conditions that are contrary to the text or intent of the Contract Documents, and which are inserted in the Bid for the purpose of limiting or otherwise qualifying the responsibility of the Bidder, outside of the text or intent of the Contract Documents, will be determined to be nonresponsive.

E. Failure to submit the requested information with the Bid shall be grounds for rejecting the Bid.

F. The Bidder acknowledges the right of the Owner to reject each Bid and to waive informalities or irregularities in Bid received. In addition, the Bidder recognizes the right of the Owner to reject a Bid if the Bidder failed to submit the data required by the bidding Documents or if the Bid is incomplete or irregular.

1.17. DETERMINATION OF LOWEST RESPONSIBLE BID

A. The Pearson Construction Company will award the Contract for the Work to the Bidder submitting the lowest responsive Bid. In determining which Bid is the lowest responsive Bid, the Owner and Construction Manager may take into consideration not only the amount of the Bid but also:

1. Whether the Bidder has submitted a Bid or quote that conforms in all material respects to the Contract Documents.

2. Whether the Bidder has submitted a Bid that complies specifically with the Invitation to Bid and the Instructions to Bidders.

3. Whether the Bidder has complied with all applicable statutes.

4. The ability and capacity of the Bidder to perform the Work.

5. The integrity, character, and reputation of the Bidder.

6. The competence and experience of the Bidder.

B. Owner and Construction Manager reserve the right to reject any or all Bids, including without limitation, nonconforming, nonresponsive, unbalanced, or conditional Bids. Owner and CM further reserve the right to reject the Bid of any Bidder whom it finds, after reasonable inquiry and evaluation, to not be responsible. The Owner and CM may also reject the Bid of any Bidder if the

CM Project No. 218138 00 21 13 - 6

Owner or CM believes that it would not be in the best interest of the Project to make an award to that Bidder. The Owner and CM also reserve the right to waive all informalities not involving price, time, or changes in the Work and to negotiate contract terms with the Successful Bidder.

C. In addition to the above items; the Owner will consider, in awarding Work, if the intent of the Preliminary Construction Schedule and completion of Work can be met within the specified number of consecutive calendar days.

D. More than one Bid for the same Work from an individual or entity under the same or different names will not be considered. Reasonable grounds for believing that any Bidder has an interest in more than one Bid for the Work may be cause for disqualification of that Bidder and the rejection of all Bids in which that Bidder has an interest.

E. Bids will be evaluated on the base Bid price. After determination of a successful bidder, consideration will be given to Alternates and Bid price adjustments. The Owner and the Construction Manager shall have the right to accept Alternates in any order or combination and to determine the successful Bidder on the basis of the sum of the Base Bid and the Alternates accepted.

F. In evaluating Bids, the Construction Manager will consider whether or not the Bids comply with the prescribed requirements, and such alternates, unit prices, and other data, as may be requested in the Bid Form or prior to the Notice of Award.

G. In evaluating Bidders, Construction Manager will consider the qualifications of Bidders and may consider the qualifications and experience of Subcontractors, Suppliers, and other individuals or entities proposed for those portions of the Work for which the identity of Subcontractors, Suppliers, and other individuals or entities must be submitted. The failure to submit requested information on a timely basis may result in the determination that the Bidder is not responsible.

H. Owner and CM may conduct such investigations as Owner and CM deems necessary to establish the responsibility, qualifications, and financial ability of Bidders, proposed Subcontractors, Suppliers, individuals, or entities proposed for those portions of the Work in accordance with the Contract Documents.

I. If the Contract is to be awarded, the Construction Manager will award the Contract to the Bidder whose Bid is in the best interests of the Project.

1.18. DURATION OF OFFER

A. Bids shall remain open to acceptance and shall be irrevocable for a period of sixty (60) days after the Bid closing date

1.19. EXECUTION OF THE CONTRACT

A. Subsequent to the award, and within five (5) days after the prescribed Form of Agreement is presented for its signature, the Awardee shall execute and deliver them to Pearson Construction Company, in such number of counterparts as Pearson Construction Company may require.

1.20. TIME OF COMMENCEMENT AND COMPLETION

A. The Contractor shall commence work within five (5) days after the effective date of the Contract, or when notified in writing to proceed, and shall complete the Work within the time limitations established in the Form of Agreement, these Instructions to Bidders, and in Section 01 12 00

MULTIPLE CONTRACT SUMMARY.

B. It is anticipated that construction will start within ten (10) calendar days after receipt of Bid.

C. Construction shall be complete per the schedule.

D. See Section 00 31 13.16 PRELIMINARY CONSTRUCTION SCHEDULE.

St. Joseph Public Schools Innovation Center PRE-BID CONFERENCE CM Project No. 218138 00 25 13 - 1

SECTION 00 25 13

PRE-BID CONFERENCE

Pre-Bid Conference: A non-mandatory Pre-Bid Walk-Thru will be held June 20, 2018 at 10:00 AM (local time), at 2521 Stadium Drive. The purpose of the conference is to review the Project and Bidding requirements and to receive questions from prospective Bidders. All prospective Bidders are strongly encouraged to attend.

St. Joseph Public Schools Innovation Center PRE-BID CONFERENCE CM Project No. 218138 00 25 13 - 2

St. Joseph Public Schools Innovation Center AVAILABLE PROJECT INFORMATION CM Project No. 218138 00 31 00 - 1

SECTION 00 31 00

AVAILABLE PROJECT INFORMATION

1.01. SUMMARY

A. Section includes:

1. Standard Short Form Agreement between Contractor and Subcontractor

2. Request for Information (RFI) Form

1.02. STANDARD SHORT FORM AGREEMENT BETWEEN CONTRACTOR AND SUBCONTRACTOR

A. A draft copy of the "Standard Short Form Agreement between Contractor and Subcontractor", AGC Document No. 604, is provided, and which when executed, will become a part of the Contract Documents of the successful Bidder.

B. See Section 00 52 00 AGREEMENT FORM.

C. See Appendix 1.

1.03. REQUEST FOR INFORMATION

A. A Request for Information (RFI) Form is included within this Document for the purposes of conveying areas of needed clarification of the Contract Documents. Submit a request for information to the Construction Manager. Include a detailed description of problem encountered, together with recommendations for changing the Contract Documents.

B. The Construction Manager will receive and review requests for information from the Contractor, and forward each request for information to the Architect, with the Construction Manager’s recommendation. The Architect will review and respond in writing to the Construction Manager to requests for information about the Contract Documents. The Construction Manager’s recommendation and the Architect’s response to each request will be made in writing within any time limits agreed upon or otherwise with reasonable promptness given the particular circumstances. If appropriate, the Architect will prepare and issue supplemental Drawings and Specifications in response to the requests for information.

C. See Appendix 2.

St. Joseph Public Schools Innovation Center AVAILABLE PROJECT INFORMATION CM Project No. 218138 00 31 00 - 2

St. Joseph Public Schools Innovation Center PRELIMINARY CONSTRUCTION SCHEDULE CM Project No. 218138 00 31 13.16 - 1

SECTION 00 31 13.16

PRELIMINARY CONSTRUCTION SCHEDULE

Work shall commence on or about July 10, 2018. Shop drawings for long lead-time items shall be submitted immediately upon award. All work must be completed no later than December 14, 2018.

A Preliminary Construction Schedule is enclosed in Appendix 3. Each bidder is required to review the dates and to endorse them within the context of the Bid Category(s) being Bid. The Preliminary Construction Schedule, and the information it provides, is not part of the Contract Documents.

The Preliminary Construction Schedule as endorsed and/or amended by successful Bidders and accepted by the Owner will be used in the development of a Master Schedule to be used as a guide during the construction of the Project.

Each Bidder is obligated to comment on the Preliminary Construction Schedule if, in their opinion, the dates do not depict realistic time interval(s) for performance of the Work of the Bid Category(s).

St. Joseph Public Schools Innovation Center PRELIMINARY CONSTRUCTION SCHEDULE CM Project No. 218138 00 31 13.16 - 2

St. Joseph Public Schools Innovation Center BID FORM – STIPULATED SUM CM Project No. 218138 00 41 00 - 1

SECTION 00 41 00

BID FORM – STIPULATED SUM

FOR: St. Joseph Public Schools Innovation Center 2521 Stadium Drive, St. Joseph, MI 49085

TO: St. Joseph Public Schools 3275 Lincoln Avenue, St. Joseph, MI 49085

BID DUE DATE: June 29, 2018 at 3:00 PM (local time)

SUBMITTED BY: ____________________________________________________________________

(Name of Firm)

(Address of Firm)

BASE BID: See Section 01 12 00 Multiple Contract Summary for a description of the division of Work among separate

Bid Categories.

Having examined the Place of The Work and all matters referred to in the Instruction to Bidders and the Contract Documents prepared by the Architect for the above mentioned project, we the undersigned, having familiarized ourselves with all conditions affecting the cost of Work hereby propose to perform the Work as described in the Bid Category Descriptions listed on this Bid Form in accordance with the Contract Documents for the amounts hereinafter stated, such amounts constituting the Base Bid:

SINGLE BASE BID CATEGORY:

➢ Bid Category No. / Title: _______________ / _______________________________________________

____________________________________________________________________________ DOLLARS

($__________________________________________), in lawful money of the United States of America.

Bidding a combination of Bid Categories is encouraged. If bidding on a combination of Bid Categories use the area below; continue on a separate sheet if additional space is needed.

COMBINED BASE BID CATEGORIES:

($__________________________________________), in lawful money of the United States of America.

➢ Bid Category No. / Title: _______________ / _______________________________________________

($__________________________________________), in lawful money of the United States of America.

➢ TOTAL FOR ABOVE COMBINED BASE BID CATEGORIES:

____________________________________________________________________________ DOLLARS

SALES TAX: All applicable federal and State of Michigan taxes are included in the above Bid Sum(s).

T O B E C O M P L E T E D B Y B I D D E R

BID CATEGORY

NUMBER:

BID CATEGORY

TITLE:

CM Project No. 218138 00 41 00 - 2

ALTERNATES: Further descriptions and details on Alternates may be found in Specification Manual Volume 1, Section 01

23 00 ALTERNATES.

ALTERNATE # : ( ADD / DEDUCT ) $ _________________________

ALTERNATE # : ( ADD / DEDUCT ) $ _________________________

ALTERNATE # : ( ADD / DEDUCT ) $ _________________________

ALTERNATE # : ( ADD / DEDUCT ) $ _________________________

ALTERNATE # : ( ADD / DEDUCT ) $ _________________________

ALTERNATE # : ( ADD / DEDUCT ) $ _________________________

VOLUNTARY Description: ____________________________________________________________________

ALTERNATE(S): ______________________________________________________________________________ for the Amount of ( ADD / DEDUCT ) $ _______________________________________

Description: ____________________________________________________________________ for the Amount of ( ADD / DEDUCT ) $ _______________________________________

DESIGN For design/build scopes requiring permit review: the duration between contract award and submission

DURATION: of design drawings for permit: ______________________________ weeks.

ADDENDA: The following Addenda have been received. The modifications to the Bid Documents noted below have been considered and all costs are included in the Bid Sum.

Addendum No. _________ dated _____________

Addendum No. _________ dated _____________

Addendum No. _________ dated _____________

Addendum No. _________ dated _____________

Addendum No. _________ dated _____________

BONDING: Bidders are not required to furnish bonding – the Construction Manager will furnish all bonds.

ACCEPTANCE: This offer shall be open to acceptance and is irrevocable for (60) days from the Bid closing date.

If this Bid is accepted by the Construction Manager within the time period stated above, the Bidder will:

• Execute the Agreement within (5) days of receipt of Notice of Award.

• Commence work within (5) days after written Notice to Proceed of this Bid.

CONTRACT Substantial completion of the Work shall be no later than December 14, 2018.

TIME: Total completion of the Work (including Punch List items) shall be no later than December 14, 2018.

CM Project No. 218138 00 41 00 - 3

CHANGES TO When the Owner establishes that the method of valuation for Changes in the Work will be net THE WORK: cost plus a percentage fee in accordance with General Conditions, the bidder’s percentage fee shall be:

For the Contractor, for any work performed by its own forces: 10%

For the Contractor, for any work performed by Subcontractor: 5%

APPENDICES: In accordance with Instructions to Bidders, the following documents may be required to be submitted at a later date:

• Bidder’s qualifications statement and supporting data.

BID FORM: The following Supplements are attached to the Bid Form: None – not applicable.

SUPPLEMENTS:

BID FORM Respectfully submitted this ________ day of _____________________________, 2018

SIGNATURES:

Submitted By: ______________________________________________

(Name of bidding firm or corporation)

Authorized Signature: ______________________________________________ (Handwritten signature)

Signed By: ______________________________________________

(Type or print name)

Title: ______________________________________________ (Owner / Partner / President / Vice President)

Official Street Address: ______________________________________________

City, State, Zip: ______________________________________________

Phone: ______________________________________________

Fax: ______________________________________________

Email Contact: ______________________________________________

License No.: ______________________________________________

Federal ID No.: ______________________________________________

CM Project No. 218138 00 41 00 - 4

St. Joseph Public Schools Innovation Center AGREEMENT FORM CM Project No. 218138 00 52 00 - 1

SECTION 00 52 00

AGREEMENT FORM

1.01. PROCEDURES

A. The Agreement shall be the "Standard Short Form Agreement between Contractor and Subcontractor", AGC Document No. 604, a draft copy is provided, and which when executed, will become a part of the Contract Documents of the successful Bidder.

B. See Appendix 1.

St. Joseph Public Schools Innovation Center AGREEMENT FORM CM Project No. 218138 00 52 00 - 2

St. Joseph Public Schools Innovation Center MULTIPLE CONTRACT SUMMARY CM Project No. 218138 01 12 00 - 1

SECTION 01 12 00

MULTIPLE CONTRACT SUMMARY

1.01. RELATED DOCUMENTS

A. Drawings and General Provisions of the Contract, including General Conditions, Supplementary Conditions (if applicable), and other Division 01 Specification Sections, apply to Work of this Section.

1.02. SUMMARY

A. The intent of this Section is to indicate the Work required by the Subcontractors and to provide information regarding the duties, responsibilities, and cooperation required by the Subcontractors, with similar requirements for the sub-tier subcontractors and suppliers.

B. Section includes:

1. Contract description

2. Work under separate contracts

3. Administrative responsibilities of Subcontractors and CM

4. Subcontractor’s use of premises

5. Owner’s right to maintain operations

6. Occupancy requirements

7. Work by Owner and Owner-supplied products

8. Permits, fees, and notices

9. Labor and materials

10. Verifications of existing dimensions

11. Project security

12. Work sequence

13. Coordination of work

14. Time of commencement and completion

15. Schedule of contract responsibilities

1.03. CONTRACT DESCRIPTION

A. Work of the Project includes erection and interior build-out of a new 7,000 SF metal building and corridor connecting the new building to an existing structure, and associated site modifications.

B. Perform Work of each Bid Category under stipulated sum contract with Construction Manager at Risk in accordance with Conditions of Contract.

C. Work of each separate Bid Category is identified in Section 01 12 00 MULTIPLE CONTRACT SUMMARY and further addressed in the drawings.

1.04. WORK UNDER SEPARATE CONTRACTS

A. “Subcontracts” are defined to include the following contracts described under the heading “Schedule of Contract Responsibilities” included hereinafter; and each is recognized to be a major part of the project, with Work to be performed concurrently and in close coordination with Work of other Subcontracts. Within this Section 01 12 00, the terms “Subcontracts” and “Subcontractors” may be respectively referred to as “Contracts” and “Contractors”, and both shall be understood to be one in the same.

CM Project No. 218138 01 12 00 - 2

B. The "Contract Documents," as defined in the General Conditions, include "the Drawings." Although the Drawings are grouped and identified by classification of the Work, Subcontractors shall be responsible for their Work as specified herein and as indicated on the Drawings. Although the majority of the Drawings are "to scale," Subcontractors are directed to use indicated dimensions for determining material quantities and for other reasons. No additional monies will be allowed due to Subcontractors using "scaling instruments" to determine material quantities or for other reasons.

C. Separate subcontracts will be awarded as per the "Schedule of Contract Responsibilities" (see Part 3 – Execution). Contractors shall include Work required by the Specifications and Drawings for each contract area defined in the Schedule.

D. Work for the complete construction of the Project will be under multiple subcontracts with Pearson Construction Company, the Construction Manager at Risk, which will manage the construction of the Project.

E. Each Contractor shall be responsible for demolition and disposal of existing items relative to its Contract.

1.05. ADMINISTRATIVE RESPONSIBILITIES OF SUBCONTRACTORS AND CM

A. The Construction Manager shall be responsible for the maintenance of the Construction Schedule and management of every phase of the Work.

1. Each Subcontractor shall read the Specifications and Drawings for other separate Contracts for fixed equipment and the like to be incorporated or attached or built in to the Work; and familiarize itself with the requirements and responsibilities of other Contracts to enable the required coordination and supervision.

2. Each Subcontractor shall also familiarize itself with other items to be incorporated into the Work including equipment and Work by the Owner.

3. Each Subcontractor shall cooperate with the Construction Manager in notifying the CM when the Work is at a stage to require the services of other Subcontractors and shall notify the Construction Manager in the event that such other Contractors do not carry out their responsibilities in connection with such notification.

B. Subcontractors shall cooperate with and assist the Construction Manager in the preparation of construction progress and procedures, schedule of product deliveries, and their effect on the overall project progress and completion. Other Subcontractors shall cooperate in getting their Work and the Work of their subcontractors completed according to the schedule as prepared and maintained by the Construction Manager. Each Subcontractor shall immediately notify the Construction Manager of a delay in delivery of products or the scheduled date of completion that may affect the total progress of construction.

C. The Owner will furnish the topographical survey, either as a part of these Drawings or separately, giving the general topographical lines existing at the site and the property lines.

D. Subcontractors required to make connections to existing utilities, especially sewerage where gravity flow occurs, shall verify grades and locations at points of such connections and shall notify the Construction Manager of circumstances which would adversely affect the proper flow or connection to such facilities

1.06. SUBCONTRACTOR’S USE OF PREMISES

A. General: During the construction period, the Subcontractors jointly shall have full use of the premises for construction operations, including use of the site. Each Subcontractor’s use of the premises is limited only by the Owner’s right to perform work or to retain other Subcontractors on portions of the Project.

CM Project No. 218138 01 12 00 - 3

1.07. OWNER’S RIGHT TO MAINTAIN OPERATIONS

A. Subcontractors must expend their best effort toward protection of the health, safety, and welfare of occupants on the Owner’s property during the course of Work on this Project.

B. Subcontractors shall be subject to such rules and regulations for the conduct of the Work as the Owner may establish. Employees shall be properly and completely clothed while working. Bare torsos, legs, and feet will not be allowed. Possession or consumption of alcoholic beverages or drugs, tobacco, and other noxious behavior on the site is strictly prohibited. Violators shall be promptly removed from the site. Smoking is not permitted on the project site.

1.08. OCCUPANCY REQUIREMENTS

A. Partial Owner Occupancy: The Owner reserves the right to occupy and to place and install equipment in completed areas of the building prior to Substantial Completion, provided such occupancy does not interfere with completion of the Work. Such placing of equipment and partial occupancy shall not constitute acceptance of the total Work.

1. The Construction Manager will prepare a Certificate of Substantial Completion for each specific portion of the Work to be occupied prior to Owner occupancy.

2. The Construction Manager will obtain a Certificate of Occupancy from local building officials prior to Owner occupancy.

3. Prior to partial Owner occupancy, mechanical and electrical systems shall be fully operational.

Required inspections and tests shall have been successfully completed. Upon occupancy, the Owner will operate and maintain mechanical and electrical systems serving occupied portions of the building.

4. Upon occupancy, the Owner will assume responsibility for maintenance and custodial service for occupied portions of the building.

1.09. WORK BY OWNER AND OWNER-SUPPLIED PRODUCTS

A. The Owner intends to complete the following items of Work outside the provisions of these Contract Documents. Subcontractors shall not restrict or interfere with the Owner's right to the Project to accomplish this Work. Some of the items installed by the Owner will require coordination with Subcontractors for connections to building systems or utilities following installation by the Owner – these items may be addressed in the Bid Categories.

1. Fiber terminations for Communications Riser.

1.10. PERMITS, FEES, AND NOTICES

A. The Construction Manager will secure the general building permit for the Owner. Each Subcontractor shall secure and pay for other permits, governmental fees, and licenses necessary for the proper execution and completion of its Work, which are applicable at the time the Bid are also received. Fees to relocate utilities on Owner’s property shall be included in the Bid of the Subcontractor doing the relocation.

1. State filing fees for plan approval are the responsibility of the Owner and will be paid by the Owner.

B. Utility Tie-Ins: Shall be arranged with local utility company and other involved parties for minimum interruption of service.

C. Shutdowns of existing systems shall be limited to minimum time required and scheduled with other involved parties. Provide two (2) days written notice of shutdown to Construction Manager and Owner.

D. Inspections of installed work shall be performed by the governing authority as arranged for by the Subcontractor. Work shall not be covered until approved.

E. Each Subcontractor shall give notices and comply with laws, ordinances, rules, regulations, and orders of public authorities bearing on the performance of its Work. If a Subcontractor observes

CM Project No. 218138 01 12 00 - 4 that the Contract Documents are at variance therewith, it shall promptly notify the Construction Manager in writing, and necessary changes shall be adjusted by appropriate notification. If a Subcontractor performs Work knowing it to be contrary to such laws, ordinances, rules, and regulations, and without such notice to the Construction Manager, it shall assume full responsibility therefore and shall bear the costs attributable thereto.

1.11. LABOR AND MATERIALS

A. Unless otherwise specifically noted, the Subcontractor shall provide and pay for labor, materials, equipment, tools, construction equipment and machinery, water, heat, utilities, transportation, and other facilities and services necessary for the proper execution and completion of its Work, whether temporary or permanent and whether or not incorporated or to be incorporated in the Work.

B. Each Subcontractor shall enforce strict discipline and good order among its employees or other persons carrying out Work of its Contract and shall not permit employment of unfit person or persons or anyone not skilled in the task assigned to them.

1.12. VERIFICATIONS OF EXISTING DIMENSIONS

A. When verification of existing dimensions is required, the Subcontractor requiring said verification for the construction or fabrication of its material shall be the Subcontractor responsible for the procurement of the field information.

1.13. PROJECT SECURITY

A. Each Subcontractor shall take all reasonable precautions to prevent injury, damage or loss to people and property in, on, and adjacent to the project. This shall include not only their own work or property but that of other contractors and the Owner.

B. If deemed necessary by the Construction Manager, a project wide security program may be developed for the purpose of preventing damage or loss at the project site or property adjacent thereto. Once accepted by the Owner, contractors shall comply.

1.14. WORK SEQUENCE

A. See Preliminary Construction Schedule in Section 00 31 13.16.

1.15. COORDINATION OF WORK

A. Each Subcontractor is responsible to coordinate its Work with the Work of other trades and other Contractors and requirements of the Owner. The Contractor must make space allowances for Work of other Subcontractors; provide necessary openings where indicated or implied by the Drawings and Specifications. Each Subcontractor is responsible to protect his/her own Work.

1.16. TIME OF COMMENCEMENT AND COMPLETION

A. The Contractor shall commence work within five (5) days after being notified in writing to proceed and shall complete the Work within the time limitations established in the Form of Agreement.

1. It is anticipated that construction will start within ten (10) calendar days (or possibly sooner) for some after receipt of Bid.

2. Construction shall be complete per schedule.

1.17. SCHEDULE OF CONTRACT RESPONSIBILITIES – GENERAL

A. Subcontractors shall submit their proposals based on the work included under each contract area as listed herein.