Questions_and_Answers_for_solicitation___S-JO100-15-R-0001.doc

Questions and Answers for solicitation # S-JO100-15-R-0001

Shipping and Packing

Q: 1

Quoting Transportation for HHE and General Cargo from Aqaba to Residence and from residence to Aqaba:

· From 1- 500 kgs Fixed Price per shipment let’s say as per our rate for 2014 ( JD 600.00 )

· Over 500 kgs is per each kg

JD. 600.00 / 500 kgs means JD. 1.20/kg. This rate works for up to 500 kgs, but if we applied it to weights over 500 kgs such as 2000 kgs or the maximum allowance of 3200 kgs ( 7200 lbs) this rate would be unreasonable ( JD 1.20 X 3200 kgs = JD 3840.00) if we want to work on the rates we used to have in 2014 JD. 23.00 and JD. 21.00 / 100 kgs, ( which works for the allowance of 7200 lbs.) but we will be facing losses for shipments from 501 kgs – 2500 kgs and our charges will be less than for 1- 500 kgs. fixed price of JD. 600.00

Since you can’t have weight brackets in the bid, Our suggestion is to have the fixed price for 1-500 kgs as “FIXED PRICE MINIMUM “ and the rate for over 500 kg to be “ PER EACH EXTRA KG”

Answer: Fixed Price+ each extra kg Q: 2

Cost of fumigating wooden lift vans. we suggest to keep it as it was in the previous bid “ cost of Fumigated lift vans “

As we are charging you the cost of the already fumigated wooden lift van and not the cost of the process of fumigating it.

Answer: Cost of create fumigated new lift vans Q: 3 UAB Tri wall dim are not accurate as these mentioned in the bid will give you 19 cuft and not 15 cuft as the specs. Implement.

Answer: Dimensions to be removed – Not to exceed 0.424 cubic meters or 15 cubic feet Q: 4

SERVICES RENDERED

Under Freight Handling and in particular Transportation between point a and point b ; what is the scope of work here ? Is it purely trucking ? Or does it include customs clearance and other related services to the transportation activity?

In particular , should these items be included in the price offer OR official receipts be submitted separately ?

a. Delivery Order from the Shipping Line ?

b. THC from the Port Authority?

c. Bayan Fess from the Customs Authority?

Please clearly indicate whether the above three services are to be INCLUDED in the offer or to be treated separately and compensated for against official receipts?

Answer: All above Included. Embassy will pay any storage, demurrage, unusual charges if because of embassy issues.

Q: 5

CALCULATIONS

Again in the transportation between sector, under items (1) B ; (2) B; (3) B and C ; (4) C and D and I :

These items relate to the item prior to them where it is asked to offer fixed price per shipment for 1 kg to 100 kg ; whereas , the above items which are over than 100 kg in case of UAB or 500 kg in case of HHE and GE , it is requested to offer price per EACH kg . Will this price for each kg be in addition to the minimum fixed price?

For example if our price for UAB – Residence / QAIA for 1 to 100 Kg is JOD 50.00 and our price for over 100 kg is JOD 0.100 per each kg and say the shipment is 140 kg .

How should we invoice a.

Fixed Price for less than 100 kg plus 0.100 for over 100 kg I.e. JOD 50.00 plus JOD 39 X 0.100 = 50.00+3.90 = JOD 53.90 ?

b.

OR 140 kg X JOD 0.100 = JOD 14.000?

Answer: Fixed Price+ each extra kg

Q: 6 Rates per Unit for all items, is it based on Gross or Net Weight ???

Answer: Gross Weight Q: 7

Transportation Between:

- Point No. (3) A. HHE Aqaba / Resd. Fixes Price / Shipment

Shipment Range 1 – 500 kgs

Unit of Measure 500 kgs

- Point No. (4) H. General Cargo Aqaba / Embassy from 1 – 500 kgs Fixed Price Unit of Measure 100 kgs

Please advise correct Unit of Measure???

Answer: 500

Q: 8

Transportation between:

Point (F) Resd / Marka via Land

Marka / Resd. is not mentioned on pricing schedule

Answer: To be removed Q: 9

Transportation between:

Point No. 5 Vehicles :

Vehicles in 40 Feet Container Please advise this service is it Aqaba / Embassy or Embassy / Aqaba or both ????

Answer: To add – Embassy-Aqaba and Aqaba -Embassy Q: 10

Point (N) Cost of Air Cartons:

- Dimensions mentioned exceeds the mentioned 15 cu.ft ???

Answer: Dimensions to be removed Q: 10

C.3 what is the suggested material for making a waterproof lift van?

Answer: Proper packing material for waterproof– Please read the contract instructions Q: 11

C.5.1.2 A. Can we make fumigation wood plates and use them thereafter? B. Can we use a good condition import lift van for export shipments?

Answer: Create new lift vans Q: 12

C.5.1.4 Advice how is it possible to pack carpets and rugs without folding; providing pictures if possible?

Answer: No pictures and just proper packing material- All rugs and carpets shall be mothproofed, and crated or wrapped without folding- C.5.1.4 -Page 22 Q: 13 C.6.1 Will the shipper provides us with a pro forma invoice for his/her shipment? Is insurance required from our side?

Answer: No- N/A Q: 14 C.8.2. what do you mean by Approved Estimator? –Approved from our side as an expected contractor?

Answer: Yes Q: 15 C.13.1 to which storage shall extra packing material be returned to?

Answer: The Company must provide all the packing material.

Q: 16 C.13.2 identifies the low stock quantity level to abide with.

Answer: The Company must provide all the packing material Q: 17 C.14.1 leasing warehouse without ownership is acceptable or not?

Answer: Yes acceptable, as long as they have a legal certificate of leasing and the warehouse is according to the contract instructions and meet the warehouses measurements and standards.

Q: 18 C.14.4 you need a special warehouse for your own cargo or a consolidated –by other GAC customers- cargo warehouse is acceptable?

Answer: Yes, you can put the Government shipment in a consolidated warehouse , however during the occasion check , the shipments should be arranged separately.

Q: 19 C.15.4 how you need carpets and rugs to be stored as tubes when reference to C.5.1.4 folding is not required. Please advice.

Answer: All rugs and carpets shall be mothproofed, and crated or wrapped without folding- C.5.1.4 -Page 22 C.15.4 The Contractor shall store rugs in fully enclosed rug tubes or rug cartons in rug racks. No more than two rugs are to be stored in each tube or carton. The Contractor shall replenish moth repellents at least every six months.

Q: 20 C.16.1 is there any template form for a non-negotiable warehouse receipt?

Answer: No The warehouse receipt shall also indicate the name of the owner of the goods, the number of the authorization, the net weight of the storage lot, the number of items deposited, the kind of items and the condition in which they are received Q: 21 C.18.1 a. what do you mean by Agency Affiliation of Employee who owns the effects? This should be identified by the employee himself.. Please advice Answer: Employee agency DOD, AID or DOS…….etc.

Q: 22 C.18.1.1 a GBL will be identical to a BL/AWB? Will it be issued after carrier agent issues BL?

Answer: It is for paying to the contractor and the ITGBL carrier will advise case by case according to the weight certificate and after provide the service Q: 23 C.19.3.1 is there any template form for delivery receipt? Or we can use our won?

Answer: No Q: 24 C.20 can we subcontract vehicles, if yes should we have to show our agreement to your esteemed embassy or the COR?

Answer: Yes, but we will work with you only – One contractor responsible from A-Z.

Mahmoud: Please confirm

Q: 25 D.1 (1) modular containers will be provided by the Embassy? What are the dimensions available for such containers?

Answer: It is lift vans and will be provided by the shipping contractor. The regular dimensions are L2.20 X W 1.20 and H 2.20 (6M3) and as needed Q: 26 E.3. Can we show the embassy the warehouse before leasing it?

Answer: No need, please see the storage instruction - C.17 WAREHOUSE FACILITIES page 29 Q: 27 H.2 (b) is there any uniform specifications?

Answer: No Q: 27

According to the ITGBL contractors in USA, are they bound to work with U.S embassies contractors for HHE and PE shipments (inbound and out bound)?

Answer: Yes and department of state carriers will get offers from the Embassy shipping contractors ( Page 2