Pre-Proposal Conference Q A.doc

Pre-Proposal Conference Solicitation for Shipping and Packing Services for the

American Embassy

Amman, Jordan

Date: 08/17/2011

Time: 10:00am

Solicitation # S-JO100-11-R-0001

Contracting Officer: Carlos M. Bras

Contracting Officer Representative: Tameem Al-Tamimi Contracting Specialist: Ali Bdair 12 representatives from 7 companies attended the meeting.

Carlos Bras, the Contracting Officer starts the meeting and gave all the representatives a brief on the solicitation. He talked about the importance of contractors getting familiar with the solicitation, talked also about the need to establish a technical evaluation panel to evaluate the proposals, the need for a warehouse and new packing material according to the solicitation requirement; he mentioned also that all questions from contractors during the solicitation process should be in writing.

Ali Bdair, the contracting specialist, went through the solicitation’s Section one by one starting from the standard form SF-33 up to Section M. He explained about the importance that each company should subscribe to the FedBizOpps in order to have access to all current and new posted information regarding the solicitation. He also talked about the Solicitation’s amendment for changing the first 10 days free to 31 days in Section B.5(c), B.6(c), B.7(c), and add more descriptions to Section B.5(5)(ii) & (iii), B.6(5)(ii) & (iii) and B.7(5)(ii) & (iii). He also talked about the following:

· The due date for accepting the proposals will be at 4:00 p.m. in Monday, September 12, 2011.

· No questions after we finish today’s meeting will be accepted verbally or by telephone. Who ever have any question should ask it in writing. All questions and answers will be posted in the FedBizOpps, so everybody will have the same information.

· Sunday, August 21, 2011 at 4:00 p.m. will be the last day to receive any question from the contractors.

· Tuesday, August 23, 2011 before 4:00 p.m. will be the last day to answer any question.

Tameem Al-Tamimi, went through Section J, Exhibits A through G and explained to the contractors about each form.

QUESTIONS & ANSWERS

Q1.

Can we use recycled material in the packing?

A. No.

Q2.

Are air and sea frights part of the contract?

A.

No.

Q3.

Should the contractor provide cooled containers?

A.

No, we don’t require.

Q4.

Does the Embassy pay for the 31 days fee?

A.

No, the contractor is entitled to be paid after the 31 days and for one month after passing the 31 days even for one day.

Q5.

Do you require new left vans?

A.

Yes.

Q6.

Does the transportation from the Embassy apply for residences?

A.

Yes.

We also receive two questions in August 17, 2011 from a U.S. Company as follow:

Q1. Concerning the above RFP number. Can you let me know in What City the majority of the relocations with originate from?

A. From: Washington DC, Miami, Baltimore, Antwerp and Belgium

Q2. Will there be return loads from Jordan back to the US?

A. Yes