SJAFB SABER XI Statent of Work 9-Mar-22 (DRAFT).pdf

Solicitation: FA480922XXXXX Contract: FA480922XXXXX

Attachment 1

SIMPLIFIED ACQUISITION OF BASE ENGINEERING REQUIREMENTS (SABER) BASIC XI

4TH CONTRACTING SQUADRON

4TH CIVIL ENGINEER SQUADRON

SEYMOUR JOHNSON AFB NC

STATEMENT OF WORK

SOLICITATION NUMBER: FA480922xxxx

PROJECT NUMBER: VKAG 22-1200

2 March 2022

TABLE OF CONTENTS

1. TITLE

2. PROJECT NUMBER

3. WORK PERFORMED BY GOVERNMENT

4. CONTRACT DESCRIPTION

5. CONTRACT PERIOD

5.1. Options

5.2. Extension

5.3. Amount

6. PERFORMANCE CAPABILITIES

6.1. Senior Project Manager (SPM)

6.2. Superintendent

6.3. Design/Draftsman

6.4. Cost Estimator/Negotiator

6.5. Quality Control Manager (QCM)

6.6. Site Safety and Health Officer (SSHO)

6.7. Staffing Requirements and Additional Considerations

6.8. Subcontractors

7. EMPLOYEE STANDARDS

7.3. Attire

7.4. Unauthorized Personnel

8. FINANCIAL RESPONSIBILITY/SUPPORT

9. CONTRACT ESTIMATING REQUIREMENTS

9.2. RSMeans

9.2.1. Software Licenses

9.2.2. Books

9.2.3. Updates

9.3. E4Clicks®

9.3.1. Electronic Licenses

9.3.2. Maintenance Plan

9.3.3. Training

9.3.4. Annual Subscriptions

10. PRICE DETERMINATION

10.2. Quantity Calculation

10.3. Pre-priced Line Items

10.3.1. Equipment

10.3.2. Equipment Rentals

10.3.3. Incidental Fasteners

10.3.4. Equipment Installation

10.3.5. Elevated Work

10.3.6. Onsite Delivery, Movement, Storage

10.3.7. Working Conditions

10.3.8. Scaffolding

10.3.9. Mounting Material

10.3.10. Testing

10.3.11. Mobilization and Demobilization

10.3.12. Assembly

10.4. Profit

10.5. Non-Prepriced Line Items (NPIs)

10.5.1. NPI Price Proposal

10.6. Non-Prepriced Unit Price Book

10.7. Coefficient

10.7.1. Definition

10.7.2. Subdivisions/Major Classifications

10.7.3. General Conditions

10.8. Additional Considerations

10.8.1. Minimum Wage Changes

10.8.2. Unit Price Book (UPB)

10.8.3. Design and Engineering

10.8.4. Equipment Rental

10.8.5. Demolition

10.8.6. Removal/Replacement Procedures

10.9. Cost Estimate Organization

11. CONSTRUCTION START UP PERIOD AND CONTRACTOR FACILITIES

11.1. Estimating software

11.2. Local Office

11.3. Communication Equipment

11.4. Base Contract Submittal Requirements

11.5. Contractor Storage Trailer(s) and Building(s)

11.6. Trailer Location

11.7. Open Storage

11.8. Equipment/Supplies

11.9. Utility Services for Contractor Building(s)

11.9.1. Utilities

11.9.2. Water Supply

11.9.3. Gate Valve

11.9.4. Fire Hydrant Valve

12. TASK ORDER PRE-PROPOSAL PROCEDURES

12.1. Scope Determination

12.2. Liquidated Damages

12.3. Pre-Proposal Site Visit

12.4. Site Visit Memorandum

12.5. Field Investigation and Verification

12.6. Pre-Existing Drawing Take-Offs

13. TASK ORDER PROPOSALS AND AWARDS

13.1. Contractor’s TO Proposal

13.1.1. Statement of Work (SOW)

13.1.2. Period of Performance

13.1.3. Cost Proposal

13.1.4. Material Submittal List

13.1.5. Preliminary Drawings

13.1.6. Additional Considerations

13.2. Fact Finding

13.3. Negotiations

13.4. Ordering

14. COMMENCEMENT, EXECUTION AND COMPLETION OF WORK

14.1. Authority

14.1.1. Contract Officer’s Representative (COR)

14.2. Period of Performance

14.3. Pre-Construction Conference (PRECON)

14.4. Notice to Proceed (NTP)

14.5. Progress Schedule

14.6. Progress Reports

14.7. Material Submittals

14.7.1. Documentation and Tracking

14.7.2. Requirements

14.7.3. Review and Approval

14.7.4. Substitutions and Variations

14.8. Correspondence

14.9. Plans, Construction Drawings, As Built Drawings

14.10. Differing Site Conditions

14.11. Modifications

14.12. Critical Path Timeline

14.13. Critical Projects

14.14. Weekly Scheduling Meeting

14.15. Concealed Work

15. QUALITY CONTROL (QC)

15.1. QC Managers Experience and Workload Thresholds

15.2. Forms

15.3. Deliverables

15.4. QC Program Requirements

15.5. QC Manager (QCM)

15.5.1. Duties

15.5.2. Qualifications

15.5.3. Alternate QCM

15.5.4. QCM Absences and Replacement

15.6. QC Plan

15.6.1. Preliminary Work Authorized Prior to Acceptance

15.6.2. Acceptance

15.6.3. QC Plan Format and Content

15.7. Coordination and Mutual Understanding Meeting

15.8. QC Meetings

15.9. Three Phases of Control

15.9.1. Preparatory Phase

15.9.2. Initial Phase

15.9.3. Follow-Up Phase

15.9.4. Additional Preparatory and Initial Phases

15.9.5. Notification of Three Phases of Control for Offsite Work

15.10. Submittal Review and Approval

15.11. Testing

15.11.1. Laboratory Accreditation Requirements

15.11.2. Laboratory Accreditation Authorities

15.11.3. Capability Check

15.11.4. Testing Procedures

15.11.5. Test Results

15.12. QC Certifications

15.12.1. Contractor Quality Control

15.12.2. Completion Certification

15.13. Inspections

15.13.1. Daily Inspections

15.13.2. Punch-Out (QC) Inspection

15.13.3. Pre-Final Inspection

15.13.4. Final Acceptance Inspection

15.14. Documentation

15.14.1. Daily Inspection Reports

15.14.3. Contractor’s Verification Statement

15.14.6. QC Validation

15.15. As-Built Drawings

15.16. Notification of Changes

16. GOVERNMENT INSPECTION/APPROVAL OF WORK

16.1. DD Form 1354

16.2. Inspection Requests

16.3. Punchlist

16.4. Beneficial Occupancy Acceptance (BOA)

16.5. Pre-Final Inspection

16.6. Final Inspection and Acceptance

16.7. Final Payment

17. NOTIFICATION OF NON-COMPLIANCE

18. MEASUREMENT AND PAYMENT

19. LIQUIDATED DAMAGES

20. CLOSE OUT & WARRANTY DOCUMENTATION

20.2. Warranties

20.3. Major Equipment Data for Warranty/Guarantee Items

20.4. Real Property Data List

20.4.1. Final Invoice

20.4.2. Installed Equipment

20.6. Priority List

20.6.1. Emergency

20.6.2. Urgent

20.6.3. Routine

20.7. Response Times

20.7.1. Emergency

20.7.2. Urgent

20.7.3. Routine

21. TECHNICAL DESIGN SUPPORT CAPABILITIES AND CONTRACT DOCUMENTS

21.4. Complex, Multi-Discipline TOs

21.4.1. Proposal Drawings

21.4.2. Seed Project Drawings

21.4.3. Construction Drawings

21.5. Construction Drawings

21.5.1. New Buildings and Renovation Projects over $250K (as applicable):

21.5.2. Renovation Projects over $90K:

21.5.3. Minor Renovation Projects under $90K:

21.6. Specifications

21.8. Minimum Design Standard

22. DESIGN REQUIREMENTS

22.1. Exterior Red Brick

22.2. Integrally colored/textured CMU

22.3. Standing Seam Metal Roofing

22.4. Glazing/Windows

22.5. Lock Cores

22.6. Wing/Group/Squadron Commander Office Suites

22.7. Carpet

22.8. Doors

22.9. Signage

22.10. HVAC

22.11. DDC for New Buildings and Complete Renovations

22.12. Plumbing

22.13. Meters

22.14. Lightning Protection Systems (LPS)

22.15. Fire Alarm/Mass Notification Systems

22.16. Exterior Lighting

22.17. Communications Outlets

22.18. Seeding and Sodding

22.19. Curb and Gutter

22.20. Screening

23. PROJECT DESIGN (SEEDED PROJECTS)

24. PROJECT MANAGEMENT INFORMATION SYSTEM (PMIS)

24.2. Contract Administration

24.3. PMIS Software

24.4. Contract Database - Government

24.5. Contract Database - Contractor

24.5.1. Administration

24.5.2. Finances/Payment Requests

24.5.3. Quality Control (QC)

24.5.4. Submittal Management

24.5.5. Safety

24.6. Implementation……………………………………………………………………… ……

24.7. Notification of Noncompliance

B. TASK ORDER STANDARDS/GUIDELINES

1. WORKWEEK

2. PHASING/PERIOD OF PERFORMANCE

3. HAUL ROUTES

4. CONTRACTOR PARKING

5. DISPOSITION OF NONSALVABLE MATERIALS

6. DISPOSITION OF SALVAGEABLE MATERIALS

7. BASE CIVIL ENGINEERING WORK CLEARANCE REQUEST, AF FORM 103

8. UTILITY OUTAGE REQUESTS AND UTILITY CONNECTION REQUESTS

9. HOT WORK AND WELDING PERMITS

10. COORDINATION OF WORK AREAS

10.6. Systems Furniture

10.8. Work Performed in Secure Areas

10.9. Removal and Replacement Responsibility

11. CONSTRAINTS

12. SECURITY REQUIREMENTS

12.1. Security Precautions

12.9. Work Area Restrictions During Air Force Inspections, Exercises and Investigations

12.10. Work in Special Security Areas

13. UNAUTHORIZED RECONNAISSANCE

14. KEY CONTROL

15. FIELD MEASUREMENTS/FIELD VERIFICATION

16. EXISTING CONDITIONS

17. LAYOUT OF PROJECT

18. AVAILABILITY OF UTILITIES FOR TASK ORDERS

19. UTILITY ADJUSTMENTS

20. CONVENIENCE FACILITIES

21. TEMPORARY STAGING AREA

22. CONTRACTOR DAMAGES

23. SAMPLING AND TESTING

24. NOTIFICATION REQUIREMENTS (USED FOR HOUSING AREAS ONLY)

25. SITE MAINTENANCE

26. CONSTRUCTION EQUIPMENT

27. EXPLOSIVE OPERATED HAND TOOLS

28. STORAGE UNITS

29. CONSTRUCTION SIGN

30. INSTALLATION REGULATIONS

31. SAFETY REQUIREMENTS

32. MISHAP/HAZARD INVESTIGATION

33. APPLICABLE SAFETY DOCUMENTS

34. FIRE PROTECTION

35. ADDITIONAL FIRE PROTECTION REQUIREMENTS

35.1. Codes and Standards

35.2. Fire Extinguishers

35.3. Fire Rating

36. SEVERE WEATHER

37. EMERGENCY NOTIFICATION

38. HAZARDOUS SUBSTANCES

39. ASBESTOS REQUIREMENTS

39.1. Materials Containing Asbestos

39.2. Health Dangers/Associated Diseases

39.3. Exposure Risk

39.4. OSHA Standards and Use Restrictions

39.5. Abatement

39.6. Sampling

39.8. Lead Based Paint Requirements

40. LABELING OF STORAGE DRUMS

41. SPECIAL PROVISIONS FOR WORK ON OR NEAR THE AIRFIELD

41.1. Airfield Requirements

41.2. Closures

41.3. Coordination of Work

41.4. Personnel Safety Precautions

41.5. Restrictions

41.5.7. Barricades

41.6. Cleanliness of Work Area

41.7. Emergencies

42. GOVERNMENT FURNISHED EQUIPMENT AND MATERIALS

43. AFFIRMATIVE PROCUREMENT

44. NOTIFICATION OF NON-COMPLIANCE

45. GOVERNMENT LIABILITY

ABBREVIATIONS……………………………………………………………………………………………67

Attachment 1

REQUIREMENTS SUMMARY

1. TITLE: Simplified Acquisition of Base Engineering Requirements (SABER)

2. PROJECT NUMBER: VKAG 22-1200, SABER Basic XI

3. WORK PERFORMED BY GOVERNMENT

The Government reserves the right to undertake performance by government forces or other contractors of the same type or similar work as contracted herein, as the Government deems necessary or desirable, and to do so, shall not breach or otherwise violate this contract. For example, a building renovation may be contracted as a SABER Task Order (TO), while the roof replacement of the same building may be executed by another construction method.

4. CONTRACT DESCRIPTION

4.1. This contract is for a broad range of maintenance, repair, alteration, and minor construction projects to real property at Seymour Johnson Air Force Base (SJAFB), North Carolina. The work is required in support of Base Civil Engineer activities at SJAFB, Dare County Bombing Range, and Fort Fisher Military Recreation Area in North Carolina. The contract is an Indefinite Delivery, Indefinite Quantity (IDIQ) contract and shall encompass a wide variety of individual construction tasks as listed in the RSMeans® Construction Task Catalog (e4Clicks® Project Estimator). The basic contract period shall be 12 months, with four 12-month option periods, which may also be awarded as the unilateral right of the Government. The Government reserves the right to award an additional 6-month period at the end of the contract, if needed.

4.2. The work shall include tasks in a variety of trades such as concrete, masonry, carpentry, plumbing, heating and air conditioning, interior/exterior electrical, roofing, pavement repair, excavation, welding, painting, site development/ landscaping, asbestos abatement/removal, lead abatement/removal/ encapsulation, and demolition.

4.3. All work shall be performed in strict accordance with the SJAFB Installation Development and Design (ID2), Statement of Work (SOW), Statement of Objectives (SOO), drawings, and/or other contract requirements. All applicable codes shall be followed.

4.4. Performance of services shall be accomplished by the Contractor through individual Task Order Proposal Requests (TOPR). The Government shall identify project scopes within each TOPR. The Contractor shall provide engineering management services required to accomplish these orders.

4.5. Examples of maintenance, repair, and construction work, which may be required under this contract, include, but are not necessarily limited to:

4.5.1. Construct/repair/renovate restroom, work, and office areas.

4.5.2. Paint incidental to the project (interior and exterior areas).

4.5.3. Install/replace/repair electric, water, and gas systems.

4.5.4. Install/replace/repair water, storm and sewer lines, valves, and distribution systems.

4.5.5. Install/replace/repair built-up, metal, standing seam, and shingle roofs.

4.5.6. Install/replace/repair heating, ventilation, and Air Conditioning (HVAC) parts, units, duct work, and direct digital controls (DDC).

4.5.7. Install/replace/repair chain link and masonry fencing.

4.5.8. Install/replace/repair curbs, gutters, sidewalks, and pavements.

5. CONTRACT PERIOD. The basic contract period will begin within 14 calendar days of the notice to proceed (NTP) and continue through 12 consecutive months or until the contract maximum is reached.

Definitive beginning and ending dates for the basic contract period will be identified on the award document and will be based on the award date. Government entities that the Contractor will interface with on a continual basis are the 4th Contracting Squadron/Infrastructure Flight (4 CONS/PKA) and the 4th Civil Engineer Squadron/Engineering Flight (4 CES/CEN).

5.1. Options. Four one-year option periods shall be included in this contract. Option periods exercised under this contract will run for 12 consecutive months following the last day of the previous contract period or until the maximum dollar amount is reached, whichever occurs first. Definitive beginning and ending dates for option periods will be identified on the award document based on the establishment of the definitive basic contract period. The Government retains the unilateral right to determine whether an option year shall be exercised.

5.2. Extension. One six-month extension periods may be exercised. The extension period exercised under this contract will run for six consecutive months following the last day of the previous contract period or until the maximum dollar amount is reached, whichever occurs first. Definitive beginning and ending dates for the option periods will be identified on the award document based on the establishment of the definitive basic contract period. The Government retains the unilateral right to determine whether this extension shall be exercised.

5.3. Amount. The guaranteed minimum amount for the life of the contract (base year plus four options) is two thousand U.S. dollars ($2,000.00) or the proposal development fee. The maximum value per TO will be five million dollars ($5,000,000). The total amount of the contract for the base year is seven million dollars ($7,000,000). The total amount (contract maximum) of the contract for the base year plus four (4) option years, is thirty-five million dollars ($35,000,000.00). The contract period will begin within 14 calendar days of the NTP and continue through 12 consecutive months or until the contract maximum is reached. Over the past four years, the SJAFB SABER awarded 86 TOs, totaling twenty-two million five-hundred thousand dollars ($22,500,000).

6. PERFORMANCE CAPABILITIES. The Contractor must have the necessary background, supervision, equipment, and qualified personnel in order to execute this contract, which consists of the design, negotiations, and construction of 10 to 50 multi-disciplined projects to be worked simultaneously. The Contractor shall address their qualifications in terms of design expertise, project execution within original established performance periods, and proper and adequate equipment to accomplish the work within the contract bid. As a minimum, the Contractor shall maintain the following management and technical support personnel at a local office throughout the duration of this contract for work exclusively on SABER TOs:

6.1. Senior Project Manager (SPM). The SPM (onsite head of staff) shall have at least 10 years’ experience as a Senior Project Manager in SABER or similar multi-project/multi-discipline contracts.

6.1.1. The SPM shall provide overall contract management of the prime contract to include:

subcontract purchasing and administration; Contractor review of material submittals and shop drawings; full authority to develop cost proposals, negotiate, and sign award/modification paperwork;

supervision of individual project superintendents; attendance at all joint Contract Officer/Contract Officer’s Representative/Contractor weekly status meetings, pre-performance site visits, pre-final inspections, and final inspections.

6.1.2. SPM shall be available during normal duty hours within 30 minutes after notification to meet with the Contract Administrator (CA), Contract Officer (CO), or Contract Officer’s Representative (COR) at a location selected by the CA/CO/COR. SPM shall be able to be reached 24 hours a day, seven (7) days a week, for the purpose of responding to any urgent problem or situation encountered with regard to the Contractor’s projects.

6.1.3. The SPM must be located within the eastern North Carolina area, able to respond by being physically present at a designated site on SJAFB within three (3) hours of notification, have the authority to make any and all contract decisions, and execute solutions to urgent and immediate situations as required.

6.1.4. The Contractor shall designate the SPM in writing and provide his/her name and phone number to the CO at time of contract award. This individual’s immediate response is required upon request.

6.2. Superintendent. The Contractor shall provide suitable project management staff. One week prior to the start of work for each TO, the Contractor shall submit in writing to the CO/CA, the names of the individuals to serve as the primary and alternate/additional Superintendents.

6.2.1. Superintendents shall possess a minimum of the following experience:

6.2.1.1. Five (5) years’ performing as a project manager/superintendent (exclusive of time employed as a tradesman or working foreman) for a SABER, job-order, or single-award task order contract(s), or for a general contracting firm overseeing multi-discipline commercial construction projects.

6.2.1.2. Five (5) years’ managing construction projects, with a premium being placed on managing government construction projects.

6.2.1.3. Five (5) years’ managing subcontractors.

6.2.1.4. It is suggested, but not necessary, that Superintendents have a working knowledge of the e4Clicks® contract estimating software.

6.2.2. Each Superintendent shall provide onsite superintendence for up to 5 active TOs simultaneously or $2,500,000 aggregate. A minimum of two superintendents shall be maintained at all times unless directed otherwise by the Contracting Officer. Site supervision shall include conducting daily visits to each active project site, submitting detailed biweekly progress reports for each TO, scheduling and coordinating subcontractors and material suppliers, and attending all pre-construction site visits, pre-final inspections, and final inspections.

6.2.3. Superintendents shall be responsible for the proper coordination and timeliness of the work and for the proper workmanship of all trades; therefore, his/her absence from the project site without a suitable substitute representative of the Contractor shall be considered as damaging to the Government. Superintendents may designate another individual to perform superintendent duties in his/her place during his/her absence. This person will be identified to the CA/CO/COR in writing within 24 hours when possible and have the same authority as a primary superintendent.

6.2.4. The ability of the superintendent, based on his/her knowledge and experience, is essential to the proper execution of the work, as is his/her ability to communicate and direct the efforts of those performing the work. The Government reserves the right to restrict the employment under the contract of any employee identified as a potential threat to the health, safety, security, well-being, or operational mission of the installation and its population.

6.3. Design/Draftsman. The Contractor shall have adequate drafting support staff in order to fulfill the requirements of each TO and provide a maximum seven (7) calendar day turnaround time for all drawings, which shall be provided in Computer-Aided Drafting and Design (CADD) and Adobe Acrobat Portable Document Format (PDF).

6.3.1. Design/drafting support must be capable of producing accurate and complete documents and construction drawings for several TOs simultaneously within the time constraints and within the correct format using the correct CADD standards (Attachment 8). Any requirement for a NC licensed architect or engineer stamp on any drawings will be specified within the TO requirements.

6.4. Cost Estimator/Negotiator. The Contractor shall provide estimating and negotiating support with experience in the development of detailed quantity take-off and cost estimates for multi-discipline commercial construction projects. Primary estimator(s)/negotiator(s) must have previous experience in detailed (line-item) cost estimation, including computer estimation using e4Clicks® software, as well as line-item negotiation experience.

6.5. Quality Control Manager (QCM). The Contractor shall provide quality control (QC) management for all active TOs. See Paragraph 15 for additional information and requirements for the QCM.

6.6. Site Safety and Health Officer (SSHO). The Contractor shall provide safety oversight to ensure compliance with Occupational Safety and Health Association (OSHA) and/or Emergency Management (EM) 385-1-1 regulations on all the project sites.

6.6.1. SSHO shall possess a minimum of the following training/experience:

6.6.1.1. OSHA 30-Hour Training. (Must produce a copy of their instructor-signed card.)

6.6.1.2. Five (5) years’ of continuous construction industry safety experience in supervising/ managing general construction (i.e., managing safety programs or processes, or conducting hazard analyses and developing controls)

6.6.2. An alternate SSHO must be appointed to serve in the absence of the primary SSHO and shall possess the same training/experience.

6.6.3. Superintendents may also serve as SSHOs provided they meet all the training and experience requirements for both positions.

6.7. Staffing Requirements and Additional Considerations. The list of persons above shall be hired within 30 calendar days of contract award and comprise the minimum number of onsite personnel regardless of the number of current TOs.

6.7.1. Any proposed change in the above listed project management/technical support staff, as identified in the Contractor’s technical proposal, is to be submitted to the CO for evaluation of the proposed staff’s technical and credential qualifications. In instances of personnel changes, the Contractor shall demonstrate that substituted personnel meet education, technical background, and experience levels of the individuals identified within the original proposal.

6.7.2. If the Government determines that the Contractor has inadequate staff to perform current or future TOs, the Government reserves the right to request that the Contractor immediately hire additional personnel. If the Contractor declines, the Contractor must do so in writing and adequately address the contract deficiencies identified by the Government and stipulate specific measures the Contractor will take to correct these deficiencies.

6.8. Subcontractors. The Contractor shall retain a suitable group of subcontracting staff that will enable the Contractor to adequately complete any project, or number of projects, that the Government may award. The Contractor shall retain an ample number of subcontractors in each discipline to maintain the pace of work. Similarly, the Contractor shall not be granted a longer performance period during TO negotiations, nor request a performance period extension, because they do not retain adequate staff or subcontractors to properly execute awarded projects.

6.8.1. As a guideline, the Contractor may be expected to have crews onsite for approximately 20 projects simultaneously.

6.8.2. The Contractor shall be held responsible for their subcontractors to include but not limited to scheduling, site superintendence, QC and any other Contractor responsibility to ensure, if subcontractors are used, that project completion of TO is in accordance with all terms, conditions, and requirements required by the TO. The Government shall not allow additional time for project completion due to the non-availability/non-performance of sub-Contractors, in accordance with Federal Acquisition Regulation (FAR) Clause 52.249-10, entitled Default (Fixed-Price Construction).

6.8.3. The Government shall not exercise any supervision or control over the Contractor’s employees performing service under this contract; such employees shall not be accountable to the Government, but solely to the Contractor, who in turn, is responsible to the Government.

7. EMPLOYEE STANDARDS. The following shall apply:

7.1. The Contractor shall follow all rules and regulations in place at SJAFB.

7.2. All work under this contract shall be performed in a skillful, workmanlike, and professional manner.

7.3. Attire. Improper attire, i.e. attire not providing sufficient safety protection and professional appearance (minimum of long trousers, shirt and shoes), shall be reported to the COR and CO/CA. In addition, no profane, illegal, offensive, or discriminatory language/symbols shall be displayed.

7.4. Unauthorized Personnel. Circulation of Contractor and subcontractor personnel shall be limited to official business only. Persons in violation of this shall be apprehended and appropriately disciplined.

8. FINANCIAL RESPONSIBILITY/SUPPORT. Contractor must be prepared to provide all necessary financial resources associated with mobilization, set-up, and contract performance until work progress payments are made through performance of TOs. Contractor shall also be responsible for providing necessary bonding capability in accordance with the contract.

9. CONTRACT ESTIMATING REQUIREMENTS

9.1. The Contractor shall purchase, maintain, and utilize licenses to the latest versions of the Gordian Company based SABER management system, 4Clicks® (Professional Project Estimator), electronic database licenses of the RSMeans Assemblies Cost Data, RSMeans Facilities Cost Data, and RSMeans Master Composite Cost Data for use by the Contractor.

9.1.1. The Contractor shall use the approved software to estimate and submit all estimates electronically. The Contractor is responsible for determining the number of copies of the software needed by the Contractor in order to support contract requirements.

9.1.2. The Contractor will need adequate high-speed internet connection to access 4Clicks®.

9.1.3. The Contractor shall have all software fully operational within 14 calendar days of contract award.

9.2. RSMeans

9.2.1. Software Licenses. The Contractor shall provide and maintain for Government use four (4) electronic database licenses of RSMeans Assemblies Costs Data, RSMeans Facilities Cost Data, and RSMeans Master Composite Cost Data.

9.2.2. Books. Annually and within 14 calendar days of release, the Contractor shall supply the Government with four (4) hard copies of the RSMeans Assembly Costs and Master Composite Cost Data (e.g. The Facilities Construction Cost) book and two (2) hard copies of each of the following books: RSMeans Mechanical Costs, RSMeans Plumbing Costs, RSMeans Electrical Costs, RSMeans Site Work & Landscape Costs, RSMeans Concrete & Masonry Costs, and Heavy Construction Costs.

9.2.3. Updates. The Unit Price Guide (UPG) will be dynamic with quarterly location factors and RSMeans Cost Data updates throughout the life of the contract. The Contractor shall provide the Government with all quarterly updates to ensure the cost data is current. All copies of the cost databases and updates provided by the Contractor shall remain the property of the Government.

https://www.acquisition.gov/far/part-52#FAR_52_249_10

9.3. E4Clicks®

9.3.1. Electronic Licenses. The Contractor shall provide and maintain for Government the use of four

(4) electronic licenses to the Gordian Company based SABER management system e4Clicks® Professional Project Estimator.

9.3.2. Maintenance Plan. The Contractor shall purchase e4Clicks® annual maintenance plans and upgrades, and shall use them as soon as they are ready, for the life of the contract. SJAFB will use the software to prepare estimates, receive electronic proposals from the Contractor, and manage the SABER process. The Contractor shall also provide an onsite trained software installer whenever problems are experienced with installing upgraded software.

9.3.3. Training. The Contractor shall provide annual training for Government and Contractor personnel on the e4Clicks® software. This training will occur during the initial startup of the contract.

All training sessions shall be completed within the first 30 calendar days of award. The training shall consist of two full days of approved software training. The Contractor shall also provide additional training sessions per year for each subsequent option period that is exercised. All training will be conducted at SJAFB.

9.3.4. Annual Subscriptions. The Contractor and the Government shall both have the most current version of the software and databases at all times. 4Clicks® requires an annual subscription for each user. The cost of subscriptions for the Contractor and the Government shall be paid for by the Contractor.

10. PRICE DETERMINATION. The Contractor’s price will consist of pre-priced line items from the Unit Price Book (UPB); non-priced line items for items that cannot be determined from the UPB; an area cost factor determined by using Raleigh, North Carolina; and either the Contractor’s standard or non-standard coefficient.

10.1. The Government reserves the right to select the most cost effective individual line item from the UPB, after discussion with the Contractor, which it deems appropriate for a specific application.

10.2. Quantity Calculation. Quantities calculated for preparing estimates for TOPRs shall be calculated using industry standards. Additional quantities/items for waste and lap shall be allowed. For example, installing new carpet in a room 14 feet by 20 feet would yield a quantity of 280 square feet (14’x 20’) plus waste and lap.

10.3. Pre-priced Line Items. Bare cost line items from the UPB will be submitted. The Contractor’s coefficient shall then be applied to the total. This is the pre-priced line item total. Line items in the UPB are installed prices, complete with material, labor, and equipment costs, unless otherwise noted in UPB.

10.3.1. Equipment. The UPB line items for installed materials include compensation for equipment.

The value of the compensation is not considered as rental or purchase of equipment. It is assumed that the Contractor and/or subcontractors shall own this equipment.

10.3.2. Equipment Rentals. Equipment rental shall not be allowed as a direct cost to any TO. Under special circumstances, such as performing work that is not normal for a given trade, equipment rental will be considered a Non-Priced Item (NPI). For example, if the installation of new light fixtures in a high bay hangar requires a scissor lift or bucket truck, the Contractor would not be expected to have a scissor lift or bucket truck as a standard tool, since this type work is not routinely done by interior electricians.

10.3.3. Incidental Fasteners. All prices in the UPB are for completed and in-place construction unless explicitly described otherwise. Incidental fasteners, such as nails, screws, bolts, weldments, connectors, and adhesives, are included in the bare material cost.

10.3.4. Equipment Installation. Unless specifically omitted in the UPB line item description, testing, adjusting, balancing, and start-up of installed equipment are included in the unit price line number cost found in the UPB. Line items are for finished products. For example, the line item price for concrete broom finish includes all material, labor, and equipment necessary to result in the broom finish.

10.3.5. Elevated Work. Standard working height may be up to 14 feet above finished floor (AFF) and/or include work levels of up to two stories, including attic. Working heights below 14 feet AFF will not require scaffolding line items. Line items (excluding masonry) include all labor, equipment, and materials necessary to accomplish the work, to include but are not limited to, all ladders, scaffolding, etc.

10.3.6. Onsite Delivery, Movement, Storage. Unit Prices include delivery, unloading and storing materials, tools and equipment onsite, as well as moving, materials, tools and equipment, from a storage area or truck up to 2.5 stories (2 stories with an attic) and within 125 feet to reach the site.

10.3.7. Working Conditions. All line item prices assume the installation of the material under normal working conditions.

10.3.8. Scaffolding. UPB installed pricing may also apply to work performed from scaffolding. As an example, the productivity for brick veneer is based upon working not only from the ground, but also for working on scaffolding. Therefore, unless the division has specific height exceptions, no allowance or change to the unit price is required for working at different heights.

10.3.8.1. The cost to rent and erect scaffolding is required. All scaffolding line items are based upon a one-month rental of the scaffolding.

10.3.8.2. Scaffolding is measured either by the square foot of face area where the work is being performed (working height in feet multiplied by the length of the wall in feet) or by the cubic feet (volume) of the actual scaffolding components where the work requires scaffolding to be erected inside a structure in order to access a ceiling.

10.3.8.3. Scaffolding is priced separately. There are line items for the material costs and line items for erection/dismantling. It is not appropriate to use the scaffolding line items separately for each subcontractor.

10.3.9. Mounting Material. Unit prices exclude more substantial mounting material such as threaded rod or angle iron unless the task description states otherwise.

10.3.10. Testing. All costs for concrete, asphalt, and/or site testing will be included as line items in the Contractor’s proposals using e4Clicks®. Any line items included in this section of e4Clicks® dealing with normal day-to-day construction inspection of a job site shall not be used on any TO.

10.3.11. Mobilization and Demobilization. Line items for mobilization and demobilization are for one or the other (not both) unless noted otherwise. Normally, a piece of equipment will need to be both mobilized and demobilized; therefore, the line item would normally be included twice for each piece of equipment used. Small equipment placed in the rear of a truck or towed by a pickup truck is limited to those items included in the e4Clicks® crews (RS Means Standard Crews). Hand tools are considered small equipment and shall not have mobilization charges associated.

10.3.12. Assembly. When the UPB contains assembly pricing, these shall be used in place of individual line item.

10.4. Profit. There is no guarantee that a profit will be made on each individual line item due to market volatility, material shortages, etc., nor shall additional compensation be offered. It is equally possible, depending on the task, that a larger-than-normal profit may be made on an individual line item. Again, any cost adjustment shall be included in the Contractor’s coefficient.

10.5. Non-Prepriced Line Items (NPIs). Any item of work not found in the UPG, but is required for an individual TO, shall be negotiated by the CO as a NPI. The negotiated price of a NPI will be the "in-place" price, to include material, equipment, and labor (exclusive of the Contractor's indirect expenses such as overhead, profit, labor burden, etc.). NPIs shall be summated, and the Contractor’s coefficient shall not be applied to NPIs. A NPI shall reflect Contractor’s overhead and profit. This is the NPI total.

10.5.1. NPI Price Proposal. The Contractor shall provide with their proposal catalog cut sheets and a minimum of three (3) written quotations to support the price proposal for non-priced work. Use of other-than the lowest quotation will require written justification from the Contractor.

10.5.1.1. The quantity of labor hours proposed for a NPI shall be based on similar work listed in the UPB and shall be negotiable by the Government.

10.5.1.2. The equipment costs shall be based on quotes received for local equipment rental and shall be accompanied by three (3) written supplier quotations to support the proposed equipment rental cost. The Contractor shall use the lowest quoted rental price to complete the NPI price proposal.

10.5.1.3. The Government and the Contractor will mutually agree on the accepted labor hours and material, labor, and equipment prices assigned to these items prior to acceptance of the NPI proposal.

10.5.1.4. Although NPI work shall be negotiated, this shall not be construed to include elements of work which are not separately priced but are incidental to, or are customarily required for performance of, a priced item of work. If applicable, this NPI will later be added as a within the UPB when exercising an option.

10.6. Non-Prepriced Unit Price Book. Line items not covered in the pre-priced UPB, but within the scope and general intent of the contract and necessary to complete the requirements of a specific TO, may be negotiated and incorporated into the online database. These NPIs shall only be allowed if the Government deems that an appropriate line item is not provided by the pre-priced UPB.

10.6.1. Previously non-prepriced work items shall subsequently be added to the basic tasks as defined and priced in the UPB. Non-prepriced items or work shall be so noted on each TO. The percentage of non-priced items should decrease as the program matures and particular base items are negotiated and added (via contract modification) to the UPB.

10.6.2. At the discretion of the CO, non-prepriced items that are anticipated to be recurring during the life of the contract may be added to the UPB and subject to the pricing coefficients of the contract.

Negotiated items that are added to the UPB shall be based on direct costs only in order to preclude double payment of labor burden and profit to the Contractor.

10.7. Coefficient

10.7.1. Definition. Coefficient is defined as the numerical factor that compensates the Contractor for any and all cost (generally indirect costs) and profit not included in the UPB. The coefficient shall be applied to the sum of all UPB line item prices in order to obtain the total pre-priced component of the TO price proposal and shall be applied subsequent to the application of the City Cost Index (CCI) for Raleigh, North Carolina.

10.7.1.1. The location factor for TOs at SJAFB will use the most current quarterly weighted average CCI for Raleigh, North Carolina.

10.7.1.2. The Contractor’s coefficient shall be proposed to a maximum of two (2) decimal places.

A coefficient adjustment factor will be implemented upon the execution of the option year(s) over the life of the contract.

10.7.2. Subdivisions/Major Classifications. The following Subdivisions/Major Classifications, as contained in any of the 4Clicks® bound or electronic databases, shall not be used as line items in pricing TOs issued under this contract. All listed subdivisions are excluded in their entirety. No informational portion of 4Clicks® books (introduction, chapter tips, etc.) shall be construed as permitting cost changes or deviations from the 4Clicks® line items. These costs shall be covered in the Contractor’s coefficients.

10.7.2.1. Subdivision 01-11, Summary of Work.

10.7.2.2. Subdivision 01-21, Allowances.

10.7.2.3. Subdivision 01-31, Project Management and Coordination.

10.7.2.4. Subdivision 01-32, Construction Progress Documentation.

10.7.2.5. Subdivision 01-41, Regulatory Requirements.

10.7.2.6. Subdivision 01-45, Quality Control. Used only for Government-ordered testing of existing conditions, QC testing is included in the coefficient.

10.7.2.7. Subdivision 01-52, Construction Facilities.

10.7.2.8. Subdivision 01-54-23, Scaffolding, Scaffolding Specialties, Swing Staging, Fencing and Temporary Utilities, Construction Barriers, etc., when justified.

10.7.2.8.1. Scaffolding cost will be accepted for masonry work that exceeds four feet and zero inches (4’-0”) in height if it is not included as equipment in the line item for the work being accomplished. Scaffolding cost for all other work that exceeds 14 feet and zero inches (14’-0”) in height is also acceptable if it is not included as equipment in the line item for the work being accomplished.

10.7.2.9. Subdivision 01-54-36.50-1200, Small Equipment Mobilization.

10.7.2.10. Subdivision 01-74, Cleaning and Waste Management. Excluded in its entirety.

10.7.2.11. Subdivision 01-91, Commissioning. Excluded in its entirety.

10.7.2.12. Subdivision 01-93, Facility Maintenance. Excluded in its entirety.

10.7.3. General Conditions. The coefficient shall cover all the items typically designated as general conditions. Coefficients shall include, but not be limited to, overhead; administrative/ technical support; profit; labor burden for the prime Contractor and subcontractors; bond premiums; insurance;

taxes; proposal preparation costs for withdrawn TOs; costs associated with the procurement of required tools, equipment, software, specifications, and computers; and costs associated with the compliance of environmental laws.

10.7.3.1. Coefficients shall also include costs for daily cleanup, final clean up, protection and incidental moving of Government property, administrative and technical support, dust protection/control, and Contractor-generated debris. No subsequent allowance shall be considered for these costs.

10.7.3.2. All vehicles, office supplies, setup, administrative requirements, and equipment/tools customary to the trade shall be part of overhead. Under normal circumstances, the Contractor shall provide and maintain equipment/tools such as a generator, gasoline-powered pump with hoses, laser level, flatbed trailer, and storage container. The cost of maintaining, operating, mobilizing, demobilizing, and transporting the Contractor’s equipment shall be included in the coefficient.

10.7.3.3. Costs for producing CADD (.dwg) drawings for construction drawings and as-built drawings are included in the coefficient.

10.8. Additional Considerations

10.8.1. Minimum Wage Changes. Any change in applicable minimum hourly rates of wages during the contract period shall not affect unit prices to be paid by the Government for work performed under the contract.

10.8.2. Unit Price Book (UPB). The UPB prices includes material, labor, equipment, storage, shipping, staging, handling, expendable supplies, lubricants, and tool wear and tear.

10.8.3. Design and Engineering. Any specific requirement for design and engineering services will either be negotiated for individual TOs or priced with pre-priced line items. These services shall not be included in the Contractor’s coefficient.

10.8.4. Equipment Rental. Equipment rental(s) shall not be allowed as a direct cost to any TO, except under special circumstances as described below.

10.8.4.1. The Contractor’s basic price coefficient includes a factor to compensate for equipment cost(s) that the Contractor feels is/are not adequately covered by the UPB line item price for installed materials. The only independent rental compensation allowed as a direct cost shall be for equipment required for a unique or special site condition, such as a scissors lift or boom truck when electrical conduit will be installed to a high bay hangar ceiling above the height stated in the UPB line item description.

10.8.4.2. In any circumstance where there is confusion about possible equipment rental or interpretation of UPB line item(s), the CO has the final authority to decide what is fair and reasonable to the Contractor and the Government.

10.8.5. Demolition. The demolition tasks found in the UPB include everything necessary to remove material from a facility being renovated/repaired/constructed. Other than items described in the Contractor’s coefficient, the cost of demolition during the course of construction work shall be priced per the applicable RSMeans demolition line items or, if an applicable demolition line item does not exist in RSMeans the equivalent RSMeans (or correction factor) bare installation cost of the item minus material cost(s) and 50% of labor cost [Cost = Bare Installation Cost – (Material Cost + Labor Cost/50)]. This can be done using a line item modifier in e4Clicks®).

10.8.6. Removal/Replacement Procedures. The cost of removing and reinstalling existing items, other than items described in the Contractor's coefficient, during the course of construction work shall be priced utilizing RSMeans Section01 93 09.50 or, if not indicated in RSMeans Section 01 93 09.50, the equivalent RSMeans (or correction factor) bare demolition cost of the item plus the RSMeans bare installation cost for the item minus the cost for materials [Cost = (Bare Demolition Cost +Bare Installation Cost) – Material Cost]. This can be done using a line item modifier in e4Clicks®).

Removed items to be reinstalled shall be stored by the Contractor, free from damage, until the items are reinstalled; this storage shall be at no additional cost to the Government.

10.9. Cost Estimate Organization. Cost Estimates will be generated within the 4Clicks® estimating software and comprised of the following three sections:

10.9.1. Section 1, Division Summary. This section shall include the 4Clicks® pre-priced divisions.

These items shall make up the bare total. No markups shall be applied at this level.

10.9.2. Section 2, Totaling Components. This section includes totaling components setup for all applicable markups, including the Cost Area Factor and the Contractor’s coefficient.

10.9.3. Section 3, Line Item Estimate. This section shall include all of the estimate line items. The report shall include a sequential line item number, full 4Clicks® item number, unit of measure, quantity, bare unit cost, and line item total cost (quantity multiplied by bare unit cost). The report shall be “printed” (saved as an electronic PDF) and shall be organized/formatted by the e4Clicks’ pre-priced line items by divisions found in the UPB (i.e. 01 General Requirements, 02 Existing Conditions, etc.) and include division breaks and division subtotals for both pre-priced and non-pre-priced items. All non-pre-priced line items shall be submitted with three (3) independent quotes that include line item numbers; descriptions; and material, labor, and equipment breakdowns. The three

(3) independent quotes shall be submitted with the proposal. The quotes shall also include supplier names and telephone numbers for each non-pre-priced item. The report shall not apply any type of markup to non-pre-priced line item quotes.

11. CONSTRUCTION START UP PERIOD AND CONTRACTOR FACILITIES

The first 30 calendar days following contract award shall be designated as a start-up period, after which the Contractor shall have all equipment and personnel in place to fully execute the requirements of this contract.

The Contractor will be allowed the first 30 calendar days of the start-up period to mobilize without being notified by the CO of a performance requirement. During the remainder of the start-up period the Contractor shall have the required capability to accept a volume of Government work.

11.1. Estimating software. See Paragraph 9.

11.2. Local Office. The Contractor shall establish and maintain an office on SJAFB. The Contractor is responsible for all office expenses. The Contractor shall provide the location of such office at the time of contract award.

11.3. Communication Equipment. The Contractor shall have mobile phones and computers that will allow the Government to relay messages to and/or obtain answers/responses from the Contractor in the field. The Contractor shall also have e-mail addresses for all employees, which will allow electronic communications between the Government and Contractor personnel.

11.3.1. All e-mails between contracting team shall include in the subject line the TO number, the project number, the project title, and brief description of the topic of the email. An example format is as follows: “22F0000/VKAG 22-0000 Repair Bldg 2903 - RFI 01.”

11.4. Base Contract Submittal Requirements. The Contractor shall remain cognizant of submittal requirements/suspenses identified on the AF Form 66 of the base contract during the start-up period.

Unforeseen start-up delays shall not be justification for delinquent contract requirements (i.e. submission of Cost Estimating Software, QC Plan, etc.), unless pre-authorized by the CO.

11.5. Contractor Storage Trailer(s) and Building(s). An area shall be provided to the Contractor by the CO at Seymour Johnson AFB in the Contractor Storage Area for the life of the contract. The Contractor shall provide a mobile building/trailer for office and shop space, if needed. The building shall match the existing base color scheme. Colors shall be Seymour Beige, Fed Std Color 23615, and Glidden Bronze, Exterior Fed Std Color 4308-7460. Additional open storage area shall also be provided. The Contractor shall place or paint a sign on all of his/her storage trailer(s) and building(s) used on this contract. At a minimum, the sign shall contain the Contractor’s name and telephone number. The trailer(s) and building(s) shall be complete with gates and/or doors which can be locked. Security shall be the responsibility of the Contractor. Only material for this contract and its associated task orders shall be stored at the trailer(s) and/or building(s). The Contractor shall keep the storage areas neat, orderly, and clear of all debris. The Contractor shall not allow trash or other debris to be scattered from his/her area by wind or other means. The open area provided to the Contractor shall be surrounded by a chain-link fence provided by the Contractor and shall be maintained in a serviceable condition at all times. The fence line shall be kept clear of weeds and trash. The grass area around the modular building for a distance of 25 feet shall be maintained (cut) as a lawn. The lawn mower shall be supplied by the Contractor. The two above mentioned storage areas shall be collocated. A Contractor’s storage area shall be allocated as needed for each specific TO for Dare County Range and the Fort Fisher Recreational area by the CO. No permanent storage area shall be granted.