SJA800-16-Q-1388_-_Exhaust_Duct_Cleaning_RFQ.pdf

REQUEST FOR QUOTATIONS (RFQ)

(THIS IS NOT AN ORDER)

THIS RFQ [ ] IS [ x ] IS NOT A SMALL BUSINESS-

SMALL PURCHASE SET-ASIDE (52.219-4)

PAGE

OF

PAGES

1. REQUEST NO.

SJA800-16-Q-1388

2. DATE ISSUED

Sept. 13, 2016

3. REQUISITION/PURCHASE REQUEST NO.

PR5533642

4. CERT. FOR NAT. DEF.

UNDER BDSA REG. 2

AND/OR DMS REG. 1

RATING

5A. ISSUED BY

GSO/Procurement Unit

U.S. Embassy

1-10-5 Akasaka

Minato-ku, Tokyo 107-8420 Japan

6. DELIVER BY (Date)

5B. FOR INFORMATION CALL: (Name and telephone no.) (No collect calls 7. DELIVERY

X FOB DESTINATION See RFQ. NAME

Masao Chuma

TELEPHONE NUMBER

AREA CODE

NUMBER

3224-5752

8. TO: 9. DESTINATION

a. NAME b. COMPANY a. NAME OF CONSIGNEE

U.S. Embassy apartment compound

c. STREET ADDRESS b. STREET ADDRESS

2-1-1 Roppongi, Minato-ku

d. CITY e. STATE f. ZIP CODE c. CITY

Tokyo, Japan

d. STATE

e. ZIP CODE

106-0032

10. PLEASE FURNISH QUOTATIONS TO THE

ISSUING OFFICE IN BLOCK 5A ON OR

BEFORE:

September 26, 2016;

4:00 p.m.(Japan Time)

IMPORTANT: This is a request for information, and quotations furnished are not offers. If you are unable to quote, please so indicate on this form and return it to the address in Block 5A. This request does not commit the Government to pay any costs incurred in the preparation of the submission of this quotation or to contract for supplies or services. Supplies are of domestic origin unless otherwise indicated by quoter. Any representations and/or certifications attached to this Request for Quotations must be completed by the quoter

11. SCHEDULE (Include applicable Federal, State and local taxes)

ITEM NO.

(a)

SUPPLIES/SERVICES

(b)

QUANTITY

(c)

UNIT

(d)

UNIT PRICE

(e)

AMOUNT

(f)

Exhaust duct cleaning services for the U.S.

Embassy apartment compound in Tokyo, Japan, in accordance with terms and conditions of the contract.

This RFQ incorporates FAR clause 52.212-4 and provision 52.212-1 by reference.

(One Project)

12 DISCOUNT FOR PROMPT PAYMENT

a. 10 CALENDAR DAYS

b. 20

CALENDAR

DAYS

c. 30 CALENDAR DAYS

d. CALENDAR DAYS

NUMBER %

NOTE: Additional provisions and representations [ √ ] are [ ] are not attached.

13 NAME AND ADDRESS OF QUOTER 14 SIGNATURE OF PERSON AUTHORIZED TO SIGN

QUOTATION

15 DATE OF QUOTATION

a. NAME and ADDRESS OF QUOTER (COMPANY)

DUNS NO.:

c. COUNTY 16. SIGNER a. NAME (Type or print)

b. TELEPHONE

d. CITY e. STATE f. ZIP CODE c. TITLE (Type or print) AREA CODE

NUMBER

AUTHORIZED FOR LOCAL REPRODUCTION STANDARD FORM 18 (Rev. 6-95) Previous edition not usable Prescribed by GSA-FAR (48 CFR) 53.215-1(a)

Request for Quotations SJA800-16-Q-1388

Table of Contents

Standard Form 18 (SF-18), the first page

Section 1: The Schedule

1.1 Continuation to SF-18, Request for Quotations (RFQ) Number

SJA800-16-Q-1388, Blocks 11(f), Amount

1.2 Continuation to SF-18, Request for Quotations (RFQ) Number

SJA800-16-Q-1388, Block 11(b), Schedule of Supplies/Services

Section 2: Contract Clauses

2.1 Contract Clauses

2.2 Addendum to Contract Clauses – FAR and DOSAR Clauses not

Prescribed in Part 12

Section 3: Solicitation Provisions

3.1 Solicitation Provisions

3.2 Summary of Instructions

3.3 Addendum to Solicitation Provisions – FAR and DOSAR Provisions not Prescribed in Part 12

Section 4: Evaluation Factors

4.1 Evaluation Factors

4.2 Addendum to Evaluation Factors – FAR and DOSAR Provisions not

Section 5: Representations and Certifications

5.1 Representations and Certifications

5.2 Addendum to Representations and Certifications - DOSAR Provisions

List of Attachment:

Attachment 1 – Drawings, 3 pages

Section 1: The Schedule

1.1 Continuation to SF-18, Request for Quotations (RFQ) Number

SJA800-16-Q-1388, Blocks 11(f), Amount

1.1.1 Scope of Contract

(a) The Contractor shall clean exhaust duct located at the U.S.

Embassy apartment compound in Tokyo, Japan, in accordance with the specifications and terms and conditions set forth herein.

(b) The price listed below shall include, but not limited to, all labor, materials, insurance, overhead, and profit.

1.1.2 Offers and Payment in U.S. Dollars

(1) U.S. firms are eligible to be paid in U.S. dollars. U.S.

firms desiring to be paid in U.S. dollars should submit their offers in U.S. dollars. A U.S. firm is defined as a company which operates as a corporation incorporated under the laws of a state within the United States.

(2) Foreign Firms. Any firm, which is not a U.S. firm, is a foreign firm. Any firm that does not meet the above definition of

U.S. firm shall submit its prices and receive payment in Japanese

Yen.

1.1.3 Pricing

The Contractor shall complete all work, including furnishing all labor, material, equipment and services required under this purchase order for the following firm fixed price and within the time specified. This price shall include all labor, materials, all insurances, overhead, profit, and cleaning services.

One Project: ___________________________

1.1.4 The U.S. Embassy Tokyo is exempt from Japanese consumption taxes; therefore, such taxes shall not be included in the price nor charged on invoices. After receipt of the Contractor’s invoice, the

U.S. Government will provide the Contractor with a signed

Certificate of Tax Exemption Purchase for Foreign Establishments.

(For non-Designated Stores, please visit the following link for registration:

http://www.nta.go.jp/tetsuzuki/shinsei/annai/shohi/annai/23120184.ht m) http://www.nta.go.jp/tetsuzuki/shinsei/annai/shohi/annai/23120184.htm http://www.nta.go.jp/tetsuzuki/shinsei/annai/shohi/annai/23120184.htm

1.2 Continuation to SF-18, Request for Quotations (RFQ) Number

SJA800-16-Q-1388, Block 11(b), Schedule of Supplies/Services

1.2.1 Specifications

(a) Scope of Work

Clean and disinfect the Exhaust Air Ducts for the kitchen range hood exhaust, bathroom exhaust, and laundry dryer exhaust throughout Perry, Harris, and Grew Towers, located in the Mitsui

Housing Compound, 1-1, Roppongi 2-chome, Minato-ku, Tokyo 106-0032

Japan.

(b) Work Requirements and Technical Provision

(1) Area and quantity of effort:

Remove all dust agglomerates, grease and/or other contaminants that could dislodge and create more soiling of contiguous exhaust surfaces, to improve the aerodynamic efficiency of fans, to improve the air flow through the ducts, and to prevent fire hazard condition.

The Contractor shall thoroughly clean and disinfect the internal surfaces of all exhaust air ducting for bathroom exhaust, kitchen hood exhaust, laundry dryer exhaust, including the air paths through related equipment, such as exhaust air diffusers, grilles, range hoods, fire volume dampers, volume dampers, and especially the ducts handling the domestic dryer exhaust, located at Perry, Harris, and Grew Towers.

Refer to the drawings (Attachment 1) attached to clarify the duct sizes, length and work areas.

(2) Related tasks included are:

(i) Clean all traps and catch basins.

(ii) Re-coat all areas with anti-corrosion material where required.

(iii) Replace all fusible links for the dampers/fire dampers, and ensure the dampers are in operable condition.

(iv) Clean ventilation fans and roof fans.

(3) Access to the Ducts:

Access to ducts for cleaning shall be by removal of diffusers and grilles, by existing openings, and through openings made by the

Contractor where necessary to accomplish the task. All openings made the by the Contractor for access shall be properly restored to the original/equivalent condition after all cleaning work is completed.

Access to Main Vertical Ducts:

The Roof Exhaust Fans shall be removed to access the vertical ducts from the highest point. A duct washing equipment and/or a large dust collector shall be set from the roof exhaust fan opening.

An inspection opening shall be made at the very bottom of each exhaust duct system, and a vacuum (suction) and/or air blower unit shall be installed temporarily.

(4) Cleaning Operations:

(i) Kitchen Hood Exhaust Ducts: Remove the combination hood hanging microwave and/or the range hood. Clean the suction openings of ducts by removing grease soil with a scraper and cleaning agent. Fire dampers shall also be cleaned after removing the fuse. The volume selector and damper blades shall be cleaned with a duct cleaning agent after grease on them is removed with a scraper. After cleaning replace the fuse with new and check the damper for proper functioning. A house attached to the duct washing equipment (high pressure) shall be inserted from the upper end of the duct after the removal of the roof exhaust fan. Internal surfaces of the duct shall be cleaned while a duct cleaning agent is being sprayed through the rotating hose nozzle that is lowered as the cleaning goes on.

The soil thus scraped off is sucked by the vacuum unit set at the bottom. Restore the hanging microwave and/or the range hood to original condition. The Contractor shall ensure the exhaust ducting attaching the hanging microwave and/or the range hood is properly sealed

(ii) Bathroom and Toilet Exhaust Ducts: Remove the suction

Grille and clean the grille. Clean the suction openings of ducts and the fire dampers by using flexible-shaft brushing. The large dust collectors shall be installed either on the upper end of the duct after the removal of the roof exhaust fan and an air blower installed on the lower end. The contractor shall clean the vertical ducts and the branch ducts using the revolving brushes, duct cleaning air robots, air compressor, air hoses, flexible-shaft brushes, etc. for this cleaning effort. The

Contractor shall repeat the process until the internal duct surfaces are free of dusts/debris. The grilles or registers shall be reinstalled after cleaning.

(iii) Laundry Dryer Exhaust: Remove the flexible duct from the dryer and clean the laundry exhaust duct and the exhaust fan by using flexible-shaft brush and vacuum/dust collector. After cleaning the flexible duct shall be restored to original condition.

(iv) The Contractor shall put in and use a camera to inspect the condition and the cleaning process. Photographs shall be taken for before, during and after cleaning and attached to the report.

(v) All removed Roof Exhaust Fans shall also be cleaned and restored to its original condition. The Contractor shall ensure that the roof exhaust fans operate properly to original state.

Some roof exhaust fans are equipped with an inverter. The

Contractor shall take notes of the original inverter setting and ensure the same settings are made after the restoration.

(vi) After all the ducts are cleaned, a special resin dust-controlling agent shall be sprayed.

(5) Protection prior to work commencement:

(i) Maximum care shall be taken not to spread and fly dust/mold/dirt/foreign matters in the ambient air in those rooms and hallways. The room entrances, aisles, kitchens, bathrooms, toilets, laundry room, the furniture and equipment in those rooms and hallway shall not be contaminated with dust/mold/dirt/foreign matters, so be covered for protection with impermeable plastic sheets that can withstand those contaminants and accidental scratches while performing the cleaning work.

(ii) All work, either in progress or in a completed state under this contract, shall be continuously protected by the contractor against damages, and shall be so secured as to preclude any accidents or damage to adjacent property or personnel, until turned over to and accepted by the Contracting Officer's

Representative (COR).

(6) Technical Standard Requirement:

All the work required under this contract shall be accomplished in accordance with standard specifications of Society of Heating, Air-conditioning and Sanitary Engineering of Japan (SHASE).

(7) Workers qualifications:

The Contractor shall provide all labor and insure that workers employed in the performance of this contract are qualified and possess necessary licenses required in their respective trades.

(8) Materials:

The Contractor shall furnish all materials that are necessary to accomplish the required services in this contract. All materials shall meet or exceed the Japanese Industrial Standards (JIS), unless otherwise specified in the statement of work. The contractor shall submit materials safety data sheet (MSDS) or the substitutes of the chemicals or their substitutes to be used for disinfecting under this contract.

(9) Cleaning/Debris disposal:

The Contractor shall keep the working site neat and clean. No debris or trash shall be left at the work site at the end of a workday. All debris or trash left over from the contracted work shall be properly disposed of outside the Mitsui Housing Compound in accordance with applicable local codes for industrial waste disposal.

(10) Safety work standard:

The Contractor shall meet the local labor standards for occupational safety and health to accomplish the service of the contract.

(11) Damage and accident:

The Contractor shall secure all materials and equipment with appropriate manner to prevent mishaps and accidents that may involve the workers and third party personnel walking around the work site. The Contractor shall use ladders in a safe and proper manner. The Contractor shall repair or compensate all damages to

Government property and to the injured third party personnel.

The contractor shall also indemnify the Embassy from accidents resulting from the Contractor's poor workmanship/performance and

Contractor's inadequate furnished materials.

(12) Working hours, work duration and schedule of work:

The work hours shall be from 08:30 hours to 17:30 hours, Monday through Friday. Prior to commencement of work, the Contractor shall submit the work schedule from starting day to completion to the COR for approval.

(13) QA/QC Inspection:

The COR or his designee shall perform QA/QC inspection on the contracted work. The Contractor shall correct deficiencies and discrepancies against contracted work specifications accordingly, if found during such inspections, at no additional cost to the

Government.

(14) Guarantee of the Work (One-Year Guarantee):

The Contractor shall guarantee the work completed under this contract for a period of one (1) year from the date of acceptance by the COR. During this period, the Contractor shall correct any deficiencies that could be found or occur, at no additional cost to the Government.

Section 2: Contract Clauses

2.1 Contract Clauses

FAR 52.212-4, Contract Terms and Conditions – Commercial Items (MAY

2015), is incorporated by reference (see SF-18, block 11(b)).

“None.”

FAR 52.212-5 -- Contract Terms and Conditions Required to Implement

Statutes or Executive Orders -- Commercial Items. (JUN 2016)

(a) The Contractor shall comply with the following Federal

Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or

Executive orders applicable to acquisitions of commercial items:

(1) 52.209-10, Prohibition on Contracting with Inverted Domestic

Corporations (Nov 2015)

(2) 52.233-3, Protest After Award (AUG 1996) (31 U.S.C. 3553).

(3) 52.233-4, Applicable Law for Breach of Contract Claim (OCT

2004) (Public Laws 108-77, 108-78 (19 U.S.C. 3805 note)).

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the contracting officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

_√_ (1) 52.203-6, Restrictions on Subcontractor Sales to the

Government (Sept 2006), with Alternate I (Oct 1995) (41 U.S.C.

4704 and 10 U.S.C. 2402).

___ (2) 52.203-13, Contractor Code of Business Ethics and Conduct

(Oct 2015) (41 U.S.C. 3509).

___ (3) 52.203-15, Whistleblower Protections under the American

Recovery and Reinvestment Act of 2009 (Jun 2010) (Section 1553 of

Pub L. 111-5) (Applies to contracts funded by the American

Recovery and Reinvestment Act of 2009).

_√_ (4) 52.204-10, Reporting Executive compensation and First-

Tier Subcontract Awards (Oct 2015) (Pub. L. 109-282) (31 U.S.C.

6101 note).

___ (5) [Reserved]

___ (6) 52.204-14, Service Contract Reporting Requirements (Jan

2014) (Pub. L. 111-117, section 743 of Div. C).

___ (7) 52.204-15, Service Contract Reporting Requirements for

Indefinite-Delivery Contracts (Jan 2014) (Pub. L. 111-117, section 743 of Div. C).

_√_ (8) 52.209-6, Protecting the Government’s Interest When

Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (Oct 2015) (31 U.S.C. 6101 note).

___ (9) 52.209-9, Updates of Publicly Available Information

Regarding Responsibility Matters (Jul 2013) (41 U.S.C. 2313).

___ (10) [Reserved]

___ (11) (i) 52.219-3, Notice of HUBZone Set-Aside or Sole-Source

Award (Nov 2011) (15 U.S.C. 657a).

___ (ii) Alternate I (Nov 2011) of 52.219-3.

___ (12) (i) 52.219-4, Notice of Price Evaluation Preference for

HUBZone Small Business Concerns (Oct 2014) (if the offeror elects to waive the preference, it shall so indicate in its offer)(15

U.S.C. 657a).

___ (ii) Alternate I (Jan 2011) of 52.219-4.

___ (13) [Reserved]

___ (14) (i) 52.219-6, Notice of Total Small Business Aside (Nov

2011) (15 U.S.C. 644).

___ (ii) Alternate I (Nov 2011).

___ (iii) Alternate II (Nov 2011).

___ (15) (i) 52.219-7, Notice of Partial Small Business Set-Aside

(June 2003) (15 U.S.C. 644).

___ (ii) Alternate I (Oct 1995) of 52.219-7.

___ (iii) Alternate II (Mar 2004) of 52.219-7.

___ (16) 52.219-8, Utilization of Small Business Concerns (Oct

2014) (15 U.S.C. 637(d)(2) and (3)).

___ (17) (i) 52.219-9, Small Business Subcontracting Plan (Oct

2015) (15 U.S.C. 637 (d)(4)).

___ (ii) Alternate I (Oct 2001) of 52.219-9.

___ (iii) Alternate II (Oct 2001) of 52.219-9.

___ (iv) Alternate III (Oct 2015) of 52.219-9.

___ (18) 52.219-13, Notice of Set-Aside of Orders (Nov 2011) (15

U.S.C. 644(r)).

___ (19) 52.219-14, Limitations on Subcontracting (Nov 2011) (15

U.S.C. 637(a)(14)).

___ (20) 52.219-16, Liquidated Damages—Subcontracting Plan (Jan

1999) (15 U.S.C. 637(d)(4)(F)(i)).

___ (21) 52.219-27, Notice of Service-Disabled Veteran-Owned

Small Business Set-Aside (Nov 2011) (15 U.S.C. 657f).

___ (22) 52.219-28, Post Award Small Business Program

Rerepresentation (Jul 2013) (15 U.S.C. 632(a)(2)).

___ (23) 52.219-29, Notice of Set-Aside for, or Sole Source Award to, Economically Disadvantaged Women-Owned Small Business

Concerns (Dec 2015) (15 U.S.C. 637(m)).

___ (24) 52.219-30, Notice of Set-Aside for, or Sole Source Award to, Women-Owned Small Business Concerns Eligible Under the Women-

Owned Small Business Program (Dec 2015) (15 U.S.C. 637(m)).

_√_ (25) 52.222-3, Convict Labor (June 2003) (E.O. 11755).

___ (26) 52.222-19, Child Labor—Cooperation with Authorities and

Remedies (Feb 2016) (E.O. 13126).

___ (27) 52.222-21, Prohibition of Segregated Facilities (Apr

2015).

___ (28) 52.222-26, Equal Opportunity (Apr 2015) (E.O. 11246).

___ (29) 52.222-35, Equal Opportunity for Veterans (Oct 2015) (38

U.S.C. 4212).

___ (30) 52.222-36, Equal Opportunity for Workers with

Disabilities (Jul 2014) (29 U.S.C. 793).

___ (31) 52.222-37, Employment Reports on Veterans (Feb 2016) (38

U.S.C. 4212).

___ (32) 52.222-40, Notification of Employee Rights Under the

National Labor Relations Act (Dec 2010) (E.O. 13496).

_√_ (33) (i) 52.222-50, Combating Trafficking in Persons (Mar

2015) (22 U.S.C. chapter 78 and E.O. 13627).

___ (ii) Alternate I (Mar 2015) of 52.222-50, (22 U.S.C.

chapter 78 and E.O. 13627).

___ (34) 52.222-54, Employment Eligibility Verification (Oct

2015). (E. O. 12989). (Not applicable to the acquisition of commercially available off-the-shelf items or certain other types of commercial items as prescribed in 22.1803.)

___ (35) (i) 52.223-9, Estimate of Percentage of Recovered

Material Content for EPA-Designated Items (May 2008) (42 U.S.C.

6962(c)(3)(A)(ii)). (Not applicable to the acquisition of commercially available off-the-shelf items.)

___ (ii) Alternate I (May 2008) of 52.223-9 (42 U.S.C.

6962(i)(2)(C)). (Not applicable to the acquisition of commercially available off-the-shelf items.)

___ (36) 52.223-11, Ozone-Depleting Substances and High Global

Warming Potential Hydrofluorocarbons (Jun 2016) (E.O.13693).

___ (37) 52.223-12, Maintenance, Service, Repair, or Disposal of

Refrigeration Equipment and Air Conditioners (Jun 2016) (E.O.

13693).

___ (38) (i) 52.223-13, Acquisition of EPEAT® -Registered Imaging

Equipment (Jun 2014) (E.O.s 13423 and 13514

___ (ii) Alternate I (Oct 2015) of 52.223-13.

___ (39) (i) 52.223-14, Acquisition of EPEAT® -Registered

Television (Jun 2014) (E.O.s 13423 and 13514).

___ (ii) Alternate I (Jun 2014) of 52.223-14.

___ (40) 52.223-15, Energy Efficiency in Energy-Consuming

Products (Dec 2007) (42 U.S.C. 8259b).

___ (41) (i) 52.223-16, Acquisition of EPEAT® -Registered

Personal Computer Products (Oct 2015) (E.O.s 13423 and 13514).

___ (ii) Alternate I (Jun 2014) of 52.223-16.

_√_ (42) 52.223-18, Encouraging Contractor Policies to Ban Text

Messaging while Driving (Aug 2011) (E.O. 13513).

___ (43) 25.223-20, Aerosols (Jun 2016) (E.O. 13693).

___ (44) 52.223-21, Foams (Jun 2016) (E.O. 13696).

___ (45) 52.225-1, Buy American--Supplies (May 2014) (41 U.S.C.

chapter 83).

___ (46) (i) 52.225-3, Buy American--Free Trade Agreements--

Israeli Trade Act (May 2014) (41 U.S.C. chapter 83, 19 U.S.C.

3301 note, 19 U.S.C. 2112 note, 19 U.S.C. 3805 note, 19 U.S.C.

4001 note, Pub. L. 103-182, 108-77, 108-78, 108-286, 108-302, 109-53, 109-169, 109-283, 110-138, 112-41, 112-42, and 112-43).

___ (ii) Alternate I (May 2014) of 52.225-3.

___ (iii) Alternate II (May 2014) of 52.225-3.

___ (iv) Alternate III (May 2014) of 52.225-3.

___ (47) 52.225-5, Trade Agreements (Feb 2016) (19 U.S.C.

2501, et seq., 19 U.S.C. 3301 note).

_√_ (48) 52.225-13, Restrictions on Certain Foreign Purchases

(Jun 2008) (E.O.’s, proclamations, and statutes administered by the Office of Foreign Assets Control of the Department of the

Treasury).

___ (49) 52.225-26, Contractors Performing Private Security

Functions Outside the United States (Jul 2013) (Section 862, as amended, of the National Defense Authorization Act for Fiscal

Year 2008; 10 U.S.C. 2302 Note).

___ (50) 52.226-4, Notice of Disaster or Emergency Area Set-Aside

(Nov 2007) (42 U.S.C. 5150).

_√_ (51) 52.226-5, Restrictions on Subcontracting Outside

Disaster or Emergency Area (Nov 2007) (42 U.S.C. 5150).

___ (52) 52.232-29, Terms for Financing of Purchases of

Commercial Items (Feb 2002) (41 U.S.C. 4505), 10 U.S.C. 2307(f)).

___ (53) 52.232-30, Installment Payments for Commercial Items

(Oct 1995) (41 U.S.C. 4505, 10 U.S.C. 2307(f)).

_√_ (54) 52.232-33, Payment by Electronic Funds Transfer— System for Award Management (Jul 2013) (31 U.S.C. 3332).

___ (55) 52.232-34, Payment by Electronic Funds Transfer—Other

Than System for Award Management (Jul 2013) (31 U.S.C. 3332).

___ (56) 52.232-36, Payment by Third Party (May 2014) (31 U.S.C.

3332).

___ (57) 52.239-1, Privacy or Security Safeguards (Aug 1996) (5

U.S.C. 552a).

___ (58) (i) 52.247-64, Preference for Privately Owned U.S.-Flag

Commercial Vessels (Feb 2006) (46 U.S.C. Appx 1241(b) and 10

U.S.C. 2631).

___ (ii) Alternate I (Apr 2003) of 52.247-64.

(c) The Contractor shall comply with the FAR clauses in this paragraph (c), applicable to commercial services, that the

Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or executive orders applicable to acquisitions of commercial items:

___ (1) 52.222-17, Nondisplacement of Qualified Workers (May

2014) (E.O. 13495)

___ (2) 52.222-41, Service Contract Labor Standards (May 2014)

(41 U.S.C. chapter 67.).

___ (3) 52.222-42, Statement of Equivalent Rates for Federal

Hires (May 2014) (29 U.S.C. 206 and 41 U.S.C. chapter 67).

___ (4) 52.222-43, Fair Labor Standards Act and Service Contract

Labor Standards -- Price Adjustment (Multiple Year and Option

Contracts) (May 2014) (29 U.S.C.206 and 41 U.S.C. chapter 67).

___ (5) 52.222-44, Fair Labor Standards Act and Service Contract

Labor Standards -- Price Adjustment (May 2014) (29 U.S.C. 206 and

41 U.S.C. chapter 67).

___ (6) 52.222-51, Exemption from Application of the Service

Contract Labor Standards to Contracts for Maintenance, Calibration, or Repair of Certain Equipment--Requirements (May

2014) (41 U.S.C. chapter 67).

___ (7) 52.222-53, Exemption from Application of the Service

Contract Labor Standards to Contracts for Certain Services--

Requirements (May 2014) (41 U.S.C. chapter 67).

___ (8) 52.222-55, Minimum Wages Under Executive Order 13658 (Dec

2015) (E.O. 13658).

___ (9) 52.226-6, Promoting Excess Food Donation to Nonprofit

Organizations. (May 2014) (42 U.S.C. 1792).

___ (10) 52.237-11, Accepting and Dispensing of $1 Coin (Sep

2008) (31 U.S.C. 5112(p)(1)).

(d) Comptroller General Examination of Record” The Contractor shall comply with the provisions of this paragraph (d) if this contract was awarded using other than sealed bid, is in excess of the simplified acquisition threshold, and does not contain the clause at 52.215-2, Audit and Records -- Negotiation.

(1) The Comptroller General of the United States, or an authorized representative of the Comptroller General, shall have access to and right to examine any of the Contractor’s directly pertinent records involving transactions related to this contract.

(2) The Contractor shall make available at its offices at all reasonable times the records, materials, and other evidence for examination, audit, or reproduction, until 3 years after final payment under this contract or for any shorter period specified in FAR Subpart 4.7, Contractor Records Retention, of the other clauses of this contract. If this contract is completely or partially terminated, the records relating to the work terminated shall be made available for 3 years after any resulting final termination settlement. Records relating to appeals under the disputes clause or to litigation or the settlement of claims arising under or relating to this contract shall be made available until such appeals, litigation, or claims are finally resolved.

(3) As used in this clause, records include books, documents, accounting procedures and practices, and other data, regardless of type and regardless of form. This does not require the

Contractor to create or maintain any record that the Contractor does not maintain in the ordinary course of business or pursuant to a provision of law.

(e)

(1) Notwithstanding the requirements of the clauses in paragraphs

(a), (b), (c) and (d) of this clause, the Contractor is not required to flow down any FAR clause, other than those in this paragraph (e)(1) in a subcontract for commercial items. Unless otherwise indicated below, the extent of the flow down shall be as required by the clause—

(i) 52.203-13, Contractor Code of Business Ethics and Conduct

(Oct 2015) (41 U.S.C. 3509).

(ii) 52.219-8, Utilization of Small Business Concerns (Oct 2014)

(15 U.S.C. 637(d)(2) and (3)), in all subcontracts that offer further subcontracting opportunities. If the subcontract (except subcontracts to small business concerns) exceeds $700,000 ($1.5 million for construction of any public facility), the subcontractor must include 52.219-8 in lower tier subcontracts that offer subcontracting opportunities.

(iii) 52.222-17, Nondisplacement of Qualified Workers (May 2014)

(E.O. 13495). Flow down required in accordance with paragraph

(1) of FAR clause 52.222-17.

(iv) 52.222-21, Prohibition of Segregated Facilities (Apr 2015).

(v) 52.222-26, Equal Opportunity (Apr 2015) (E.O. 11246).

(vi) 52.222-35, Equal Opportunity for Veterans (Oct 2015) (38

U.S.C. 4212).

(vii) 52.222-36, Equal Opportunity for Workers with Disabilities

(Jul 2014) (29 U.S.C. 793).

(viii) 52.222-37, Employment Reports on Veterans (Feb 2016) (38

U.S.C. 4212).

(ix) 52.222-40, Notification of Employee Rights Under the

National Labor Relations Act (Dec 2010) (E.O. 13496). Flow down required in accordance with paragraph (f) of FAR clause 52.222-

40.

(x) 52.222-41, Service Contract Labor Standards (May 2014), (41

U.S.C. chapter 67).

(xi) _√_ (A) 52.222-50, Combating Trafficking in Persons (Mar

2015) (22 U.S.C. chapter 78 and E.O. 13627).

___ (B) Alternate I (Mar 2015) of 52.222-50 (22 U.S.C. chapter

78 E.O. 13627).

(xii) 52.222-51, Exemption from Application of the Service

Contract Labor Standards to Contracts for Maintenance, Calibration, or Repair of Certain Equipment--Requirements (May

2014) (41 U.S.C. chapter 67.)

(xiii) 52.222-53, Exemption from Application of the Service

Contract Labor Standards to Contracts for Certain Services--

Requirements (May 2014) (41 U.S.C. chapter 67)

(xiv) 52.222-54, Employment Eligibility Verification (Oct 2015)

(E. O. 12989).

(xv) 52.222-55, Minimum Wages Under Executive Order 13658 (Dec

2015).

(xvi) 52.225-26, Contractors Performing Private Security

Functions Outside the United States (Jul 2013) (Section 862, as amended, of the National Defense Authorization Act for Fiscal

Year 2008; 10 U.S.C. 2302 Note).

(xvii) 52.226-6, Promoting Excess Food Donation to Nonprofit

Organizations. (May 2014) (42 U.S.C. 1792). Flow down required in accordance with paragraph (e) of FAR clause 52.226-6.

(xviii) 52.247-64, Preference for Privately-Owned U.S. Flag

Commercial Vessels (Feb 2006) (46 U.S.C. Appx 1241(b) and 10

U.S.C. 2631). Flow down required in accordance with paragraph

(d) of FAR clause 52.247-64.

(2) While not required, the Contractor may include in its subcontracts for commercial items a minimal number of additional clauses necessary to satisfy its contractual obligations.

(End of Clause)

2.2 Addendum to Contract Clauses – FAR and DOSAR Clauses not

FAR 52.252-2 Clauses Incorporated by Reference (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text.

Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at: http://acquisition.gov/far/index.html or, http://acquisition.gov/far/index.html http://farsite.hill.af.mil/vffara.htm. These addresses are subject to change.

If the Federal Acquisition Regulation (FAR) is not available at the locations indicated above, use the Department of State

Acquisition website at http://www.statebuy.state.gov to see the links to the FAR. You may also use an Internet “search engine”

(for example, Google, Yahoo or Excite) to obtain the latest location of the most current FAR.

The following Federal Acquisition Regulation (FAR) clauses are incorporated by reference:

Clause Title and Date

52.204-12 Data Universal Numbering System Number Maintenance (DEC

2012)

52.204-13 System for Award Management Maintenance (JUL 2013)

52.225-14 Inconsistency Between English Version and Translation of Contract (FEB 2000)

52.229-6 Foreign Fixed Price Contracts (FEB 2013)

52.232-39 Unenforceability of Unauthorized Obligations (JUN 2013)

52.232-40 Providing Accelerated Payments to Small Business

Subcontractors (Dec 2013)

The following FAR clauses are provided in full text:

FAR 52.204-99 System for Award Management Registration (AUG 2012)

(DEVIATION)

(a) Definitions. As used in this clause-

"Central Contractor Registration (CCR) database" means the retired primary Government repository for Contractor information required for the conduct of business with the Government.

"Commercial and Government Entity (CAGE) code" means-

(1) A code assigned by the Defense Logistics Agency (DLA)

Logistics Information Service to identify a commercial or

Government entity; or

(2) A code assigned by a member of the North Atlantic Treaty

Organization that DLA records and maintains in the CAGE master file. This type of code is known as an "NCAGE code."

"Data Universal Numbering System (DUNS) number" means the 9-digit number assigned by Dun and Bradstreet, Inc. (D&B) to identify unique business entities.

"Data Universal Numbering System+4 (DUNS+4) number" means the

DUNS number assigned by D&B plus a 4-character suffix that may be assigned by a business concern. (D&B has no affiliation with this 4-character suffix.) This 4-character suffix may be assigned at the discretion of the business concern to establish additional SAM records for identifying alternative Electronic

Funds Transfer (EFT) accounts (see the FAR at Subpart 32.11) for the same concern.

"Registered in the SAM database" means that-http://farsite.hill.af.mil/vffara.htm http://www.statebuy.gov/home.htm

(1) The Contractor has entered all mandatory information, including the DUNS number or the DUNS+4 number, into the SAM database;

(2) The Contractor's CAGE code is in the SAM database; and

(3) The Government has validated all mandatory data fields, to include validation of the Taxpayer Identification Number (TIN) with the Internal Revenue Service (IRS), and has marked the record "Active". The Contractor will be required to provide consent for TIN Attachment, Page 1 of 4 validation to the

Government as a part of the SAM registration process.

"System for Award Management (SAM)" means the primary Government repository for prospective federal awardee information and the centralized Government system for certain contracting, grants, and other assistance related processes. It includes-

(1) Data collected from prospective federal awardees required for the conduct of business with the Government;

(2) Prospective contractor submitted annual representations and certifications in accordance with FAR Subpart 4.12; and

(3) The list of all parties suspended, proposed for debarment, debarred, declared ineligible, or excluded or disqualified under the nonprocurement common rule by agencies, Government corporations , or by the Government Accountability Office.

(b)

(1) The Contractor shall be registered in the SAM database prior to submitting an invoice and through final payment of any contract, basic agreement, basic ordering agreement, or blanket purchasing agreement resulting from this solicitation.

(2) The SAM registration shall be for the same name and address identified on the contract, with its associated CAGE code and

DUNS or DUNS+4.

(3) If indicated by the Government during performance, registration in an alternate system may be required in lieu of

SAM.

(c) If the Contractor does not have a DUNS number, it should contact Dun and Bradstreet directly to obtain one.

(1) A contractor may obtain a DUNS number-

(i) Via the internet at http://fedgov.dnb.com/webform or if the contractor does not have internet access, it may call Dun and Bradstreet at 1-866-705-5711 if located within the United

States; or

(ii) If located outside the United States, by contacting the local Dun and Bradstreet office. The contractor should indicate that it is a contractor for a U.S. Government contract when contacting the local Dun and Bradstreet office.

(2) The Contractor should be prepared to provide the following information:

(i) Company legal business name.

(ii) Trade style, doing business, or other name by which your entity is commonly recognized.

(iii) Company physical street address, city, state and Zip

Code.

http://fedgov.dnb.com/webform

(iv) Company mailing address, city, state and Zip Code (if separate from physical).

(v) Company telephone number.

(vi) Date the company was started.

(vii) Number of employees at your location.

(viii) Chief executive officer/key manager.

(ix) Line of business (industry).

(x) Company Headquarters name and address (reporting relationship within your entity).

(d) Reserved.

(e) Processing time for registration in SAM, which normally takes five business days, should be taken into consideration when registering. Contractors who are not already registered should consider applying for registration at least two weeks prior to invoicing.

(f) The Contractor is responsible for the accuracy and completeness of the data within the SAM database, and for any liability resulting from the Government's reliance on inaccurate or incomplete data. To remain registered in the SAM database after the initial registration, the Contractor is required to review and update on an annual basis from the date of initial registration or subsequent updates its information in the SAM database to ensure it is current, accurate and complete. Updating information in the SAM does not alter the terms and conditions of this contract and is not a substitute for a properly executed contractual document.

(g)

(1)

(i) If a Contractor has legally changed its business name, "doing business as" name, or division name (whichever is shown on the contract), or has transferred the assets used in performing the contract, but has not completed the necessary requirements regarding novation and change-of-name agreements in Subpart 42.12, the Contractor shall provide the responsible

Contracting Officer sufficient documentation to support the legally changed name with a minimum of one business day's written notification of its intention to-

(A) Change the name in the SAM database;

(B) Comply with the requirements of subpart 42.12 of the FAR;

and

(C) Agree in writing to the timeline and procedures specified by the responsible Contracting Officer.

(ii) If the Contractor fails to comply with the requirements of paragraph (g) (1) (i) of this clause, or fails to perform the agreement at paragraph (g) (1) (i) (C) of this clause, and, in the absence of a properly executed novation or change-of-name agreement, the SAM information that shows the Contractor to be other than the Contractor indicated in the contract will be considered to be incorrect information within the meaning of the "Suspension of Payment" paragraph of the electronic funds transfer (EFT) clause of this contract.

(2) The Contractor shall not change the name or address for EFT payments or manual payments, as appropriate, in the SAM record to reflect an assignee for the purpose of assignment of claims

(see FAR Subpart 32.8, Assignment of Claims). Assignees shall be separately registered in the SAM database. Information provided to the Contractor's SAM record that indicates payments, including those made by EFT, to an ultimate recipient other than that Contractor will be considered to be incorrect information within the meaning of the "Suspension of payment" paragraph of the EFT clause of this contract.

(h) Contractors may obtain information on registration and annual confirmation requirements via the SAM accessed through http://www.acquisition.gov/or by calling 866-606-8220, or 334-

206-7828 for international calls.

(End of Clause)

The following Department of State Acquisition Regulation (DOSAR) clauses are provided in full text:

Contractor Identification (JULY 2008)

Contract performance may require contractor personnel to attend meetings with government personnel and the public, work within government offices, and/or utilize government email.

Contractor personnel must take the following actions to identify themselves as non-federal employees:

(1) Use an email signature block that shows name, the office being supported and company affiliation (e.g. “John Smith, Office of Human Resources, ACME Corporation Support

Contractor”);

(2) Clearly identify themselves and their contractor affiliation in meetings;

(3) Identify their contractor affiliation in Departmental e-mail and phone listings whenever contractor personnel are included in those listings; and

(4) Contractor personnel may not utilize Department of State logos or indicia on business cards.

DOSAR 652.232-70 Payment Schedule and Invoice Submission (Fixed-

Price) (AUG 1999)

(a) General. The Government shall pay the contractor as full compensation for all work required, performed, and accepted under this contract the firm fixed-price stated in this contract.

http://www.acquisition.gov/

(b) Invoice Submission. The Contractor shall submit invoices in one original copy to the office identified in Block 18b of the

SF-1449. To constitute a proper invoice, the invoice shall include all the items required by FAR 32.905(e).

Financial Management Center

1-10-5 Akasaka

Minato-ku, Tokyo 107-8420

(c) Contractor Remittance Address. The Government will make payment to the contractor’s address stated on the cover page of this contract, unless a separate remittance address is shown below:

(The U.S. Government will provide the winner of the contract an electronic funds transfer (EFT) form to fill out.)

DOSAR 652.242-70 Contracting Officer’s Representative (COR) (AUG

1999)

(a) The Contracting Officer may designate in writing one or more

Government employees, by name or position title, to take action for the Contracting Officer under this contract. Each designee shall be identified as a Contracting Officer’s Representative

(COR). Such designation(s) shall specify the scope and limitations of the authority so delegated; provided, that the designee shall not change the terms or conditions of the contract, unless the COR is a warranted Contracting Officer and this authority is delegated in the designation.

(b) The COR for this contract is the Maintenance Supervisor at the U.S. Embassy Tokyo, Japan.

DOSAR 652.242-73 Authorization and Performance (AUG 1999)

(a) The contractor warrants the following:

(1) That it has obtained authorization to operate and do business in the country or countries in which this contract will be performed;

(2) That it has obtained all necessary licenses and permits required to perform this contract; and,

(3) That it shall comply fully with all laws, decrees, labor standards, and regulations of said country or countries during the performance of this contract.

(b) If the party actually performing the work will be a subcontractor or joint venture partner, then such subcontractor or joint venture partner agrees to the requirements of paragraph

(a) of this clause.

DOSAR 652.229-70 Excise Tax Exemption Statement for Contractors within the United States (JUL 1988)

This is to certify that the item(s) covered by this contract is/are for export solely for the use of the U.S. Foreign Service

Post identified in the contract schedule.

The Contractor shall use a photocopy of this contract as evidence of intent to export. Final proof of exportation may be obtained from the agent handling the shipment. Such proof shall be accepted in lieu of payment of excise tax.

Section 3: Solicitation Provisions

3.1 Solicitation Provisions

FAR 52.212-1, Instructions to Offerors – Commercial Items (OCT 2015) is incorporated by reference (see SF-18, block 11(b)).

Addendum to 52.212-1: none

3.2 Summary of Instructions

The quoter shall complete and submit one original copy of the following:

(a) Volume 1 – Standard Form 18 (SF-18). Volume 1 consists of completion of blocks 11(f), 13, 14, 15, and 16 of the form.

(b) Volume 2 - Price. Volume 2 consists of subsection 1.1.3

Pricing on page 3 of the RFQ. Quoters must include the currency which they are submitting their price in.

(c) Volume 3 – Price Breakdown. Volume 3 consists of price breakdown for your quote.

(d) Volume 4 – Representations and Certifications. Volume 4 consists of Section 5: Representations and Certifications

(complete all portions that are applicable) of the RFQ.

Submit the complete quotation by post mail or hand-deliver to the address indicated below by no later than 4:00 p.m., Monday, September 26, 2016 (Japan local time). No quotations will be accepted after this time, and no electronic quotations shall be accepted.

1-10-5 Akasaka

Minato-ku, Tokyo 107-8420

Attn: Contracting Officer

(RFQ No. SJA800-16-Q-1388)

Any deviations, exceptions, or conditional assumptions taken with respect to any of the instructions or requirements of this RFQ shall be identified and explained/justified in the appropriate volume of the quote.

Please note that any required visas (for those who are coming from other countries), hotel reservations, and transportation are your responsibility.

It is the responsibility of the quoter to obtain licenses and permits as required in the solicitation in order to do business in

Japan.

3.3 Addendum to Solicitation Provisions – FAR and DOSAR Provisions

FAR 52.252-1 Solicitation Provisions Incorporated by Reference (FEB

1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at:

http://acquisition.gov/far/index.html or, http://farsite.hill.af.mil/vffara.htm. These addresses are subject to change.

IF the FAR is not available at the locations indicated above, use of an Internet “search engine” (e.g., Yahoo, Infoseek, Alta Vista, etc.) is suggested to obtain the latest location of the most current FAR provisions.

The following Federal Acquisition Regulation (FAR) solicitation provisions are incorporated by reference:

Provision Title and Date

52.204-7 System for Award Management (JUL 2013)

52.204-16 Commercial and Government Entity Code Reporting (NOV

2014)

52.214-34 Submission of Offers in the English Language (APR 1991)

The following DOSAR provision is provided in full text:

DOSAR 652.206-70 Competition Advocate/Ombudsman (AUG 1999)

(a) The Department of State’s Competition Advocate is responsible for assisting industry in removing restrictive requirements from

Department of State solicitations and removing barriers to full and open competition and use of commercial items. If such a solicitation is considered competitively restrictive or does not appear properly conducive to competition and commercial practices, potential offerors are encouraged to first contact the contracting office for the respective solicitation.

If concerns remain unresolved, contact the Department of State

Competition Advocate on (703) 516-1696, by fax at (703) 875-6155, or by writing to:

Competition Advocate

U.S. Department of State

A/OPE

SA-15, Room 1060

Washington, DC 20522-1510 http://acquisition.gov/far/index.html http://farsite.hill.af.mil/vffara.htm

(b) The Department of State’s Acquisition Ombudsman has been appointed to hear concerns from potential offerors and contractors during the pre-award and post-award phases of this acquisition. The role of the ombudsman is not to diminish the authority of the contracting officer, the Technical Evaluation

Panel or Source Evaluation Board, or the selection official. The purpose of the ombudsman is to facilitate the communication of concerns, issues, disagreements, and recommendations of interested parties to the appropriate Government personnel, and work to resolve them. When requested and appropriate, the ombudsman will maintain strict confidentiality as to the source of the concern. The ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of formal contract disputes. Interested parties are invited to contact the contracting activity ombudsman, Minister-

Counselor for Management Affairs, at Tel: 03-3224-5585 or Fax:

03-3224-5303. For an American Embassy or overseas post, refer to the numbers below for the Department Acquisition Ombudsman.

Concerns, issues, disagreements, and recommendations which cannot be resolved at a contracting activity level may be referred to the Department of State Acquisition Ombudsman at (703) 516-1696, by fax at (703) 875-6155, or by writing to:

Acquisition Ombudsman

U.S. Department of State

A/OPE

SA-15, Room 1060

Washington, DC 20522-1510

The following FAR provision is provided in full text:

DOSAR 652.206-70 Competition Advocate/Ombudsman (AUG 1999)

FAR 52.215-5 Facsimile Proposals (OCT 1997)

(a) Definition. "Facsimile Proposal," as used in this provision, means a proposal, revision or modification of a proposal, or withdrawal of a proposal that is transmitted to and received by the Government via facsimile machine.

(b) Offerors may submit facsimile proposals as response to this solicitation. Facsimile proposals are subject to the same rules as paper proposals.

(c) The telephone number of receiving facsimile equipment is:

+81-3-3224-5179.

(d) If any portion of a facsimile proposal received by the

Contracting Officer is unreadable to the degree that conformance to the essential requirements of the solicitation cannot be ascertained from the document-

(1) The Contracting Officer immediately shall notify the offeror and permit the offeror to resubmit the proposal;

(2) The method and time for resubmission shall be prescribed by the Contracting Office after consultation with the offeror;

and

(3) The resubmission shall be considered as if it were received at the date and time of the original unreadable submission for the purpose of determining timeliness, provided the offeror complies with the time and format requirements for resubmission prescribed by the Contracting Officer.

(e) The Government reserves the right to make award solely on the facsimile proposal. However, if requested to so by the

Contracting Officer, the apparently successful offeror promptly shall submit the complete original signed proposal.

Section 4: Evaluation Factors

4.1 Evaluation Factors

Award will be made to the lowest priced, responsible quoter. Quoter shall submit a completed quotation per subsection 3.2 Summary of

Instructions.

The U.S. Government reserves the right to reject proposals that are unreasonably low or high in price.

The lowest price will be determined by the One Project Price stated under subsection 1.1.3 Pricing.

Although the award is to be made to the lowest priced quoter, the

U.S. Government may request a list of experience/past performance, licenses/permits if required, and financial statements to determine whether or not the quoter is a responsible contractor. Failure of a quoter to comply with a request for this information may cause the

U.S. Government to determine the quoter to be non-responsible.

The U.S. Government will determine quoter acceptability by assessing the quoter's compliance with the terms of the RFQ. The U.S.

Government will determine quoter responsibility by analyzing whether the apparent successful quoter complies with the requirements of FAR

9.1, including:

adequate financial resources or the ability to obtain them;

ability to comply with the required performance period, taking into consideration all existing commercial and governmental business commitments;

satisfactory record of integrity and business ethics;

necessary organization, experience, and skills or the ability to obtain them;

necessary equipment and facilities or the ability to obtain them;

and otherwise qualified and eligible to receive an award under applicable laws and regulations.

4.2 Addendum to Evaluation Factors – FAR and DOSAR Provisions not

The following FAR provisions are provided in full text:

FAR 52.225-17 Evaluation of Foreign Currency Offers (FEB 2000)

If the…