IDIQ Contract No. SIZ25016D0011.pdf

Contract No.: SIZ25016D0011

TABLE OF CONTENTS

Section 1 - The Schedule

SF 1449 cover sheet

Continuation To SF-1449, Contract Number SIZ25016D0011, Prices, Block 23

Continuation To SF-1449, Contract Number SIZ25016D0011, Schedule Of Supplies/Services, Block 20

Description/Specifications/Work Statement

Section 2 - Contract Clauses

Contract Clauses

Addendum to Contract Clauses - FAR and DOSAR Clauses not Prescribed in Part 12

Exhibit A – Government Vehicles

Exhibit B – Optional Form 347

Exhibit C – Defense Base Act Insurance Rates & Contact Information

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

1. REQUISITION NUMBER

PR5617448

PAGE 1 OF

2. CONTRACT NO.

SIZ25016D0011

3. AWARD/EFFECTIVE DATE

Block 31c.

4. ORDER NUMBER

5. SOLICITATION NUMBER

SIZ25016R0001

6. SOLICITATION ISSUE DATE

July 20, 2016

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

Blakeslee, Robert E, Contracting Officer

Erbil GSO Procurement <ErbilGSOProcurement@state.gov>

b. TELEPHONE NUMBER(No collect calls)

8. OFFER DUE DATE/ LOCAL TIME

9. ISSUED BY CODE 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE:____ % FOR:

General Services Office SMALL BUSINESS WOMEN-OWNED SMALL BUSINESS

U.S. Consulate General – Erbil

Erbil

HUBZONE SMALL

BUSINESS

(WOSB) ELLIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM NAICS:

Republic of Iraq SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

EDWOSB

8 (A) SIZE STANDARD:

11. DELIVERY FOR FOB DESTINAT-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS 13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

See Continuation To SF-1449

ErbilGSOProcurement@state.gov

General Services Office

U.S. Consulate General – Erbil

Erbil, Republic of Iraq ErbilGSOProcurement@state.gov

17a. CONTRACTOR/OFFERER

SAS Automotive Services

Company Ltd

100 METER ROAD

ERBIL, IRAQ

bayar.dizaye@sasiraq.com

Phone: 0750 4079097

CODE FACILITY

CODE

18a. PAYMENT WILL BE MADE BY

Financial Management Office

U.S. Embassy – Baghdad

Al Kindi Street, Baghdad Internaitonal Zone

Baghdad, Republic of Iraq

BaghdadVouchers@state.gov

CODE

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN

OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK

BELOW IS CHECKED SEE ADDENDUM

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

See Continuation To SF-1449, Block 23 and

Block 20,Description/Specifications/Work

Statement

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a.SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED

27b.CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN __2__ COPIES TO ISSUING

OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER ALL ITEMS SET FORTH OR OTHERWISE

IDENTIFIED ABOVE AND ON ANY ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS

SPECIFIED HEREIN.

29. AWARD OF CONTRACT: REF. _________________ OFFER DATED ____________. YOUR

OFFER ON SOLICITATION (BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH

ARE SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (Type or print)

30c. DATE SIGNED

31b. NAME OF CONTRACTING OFFICER (Type or print)

31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION STANDARD FORM 1449 (REV. 02/2012)

PREVIOUS EDITION IS NOT USABLE Computer Generated Prescribed by GSA - FAR (48 CFR) 53.212 mailto:ErbilGSOProcurement@state.gov mailto:ErbilGSOProcurement@state.gov mailto:bayar.dizaye@sasiraq.com mailto:BaghdadVouchers@state.gov

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: _______________________________

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

33. SHIP NUMBER 34. VOUCHER NUMBER 35. AMOUNT VERIFIED

CORRECT FOR

36. PAYMENT 37. CHECK NUMBER

PARTIAL FINAL

COMPLETE PARTIAL FINAL

38. S/R ACCOUNT NO.

39. S/R VOUCHER NO. 40. PAID BY

41.a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT 42a. RECEIVED BY (Print)

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER

41C. DATE

42b. RECEIVED AT (Location)

42c. DATE REC’D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

SECTION 1 - THE SCHEDULE

CONTINUATION TO SF-1449

CONTRACT NUMBER SIZ250-16-D-0011

PRICES, BLOCK 23

I. SCOPE OF CONTRACT

The contractor shall provide Vehicle Repair and Routine Maintenance for the U.S. Consulate General Erbil in accordance with

SCHEDULE OF SUPPLIES/SERVICES, BLOCK 20, DESCRIPTION/SPECIFICATIONS/WORK STATEMENT. The prices listed below shall include all labor, engineering, materials, tools, supplies, insurance (see FAR 52.228-4 and 52.228-5), overhead, and profit.

II. TYPE OF CONTRACT

This is a fixed price type Indefinite Delivery/Indefinite Quantity contract for scheduled and unscheduled vehicle maintenance and repair services. The fixed price will include all work, including furnishing all labor, materials, equipment and services, overhead

(including cost of Workers’ Compensation and War-Hazard Insurance, which shall not be a direct reimbursement) and profit, unless otherwise specified.

1. Scheduled Maintenance Services

In consideration of satisfactory performance of all the scheduled services required under this contract, the Contractor shall be paid a fixed-price for Scheduled Vehicle Maintenance Services. No additional sums will be payable on account of any escalation in the cost of materials, equipment or labor, or because of the Contractor's failure to properly estimate or accurately predict the cost or difficulty of achieving the results required by the maintenance plan is. Nor will the contract price be adjusted on account of fluctuations in the currency exchange rate.

2. Unscheduled Services

The fixed price rates shall be used to establish firm fixed-price task orders.

Unscheduled vehicle repair work/service categories shall be negotiated into a firm-fixed-priced delivery order and will be awarded for unscheduled work or urgently needed services. The Contracting Officer will negotiate and develop firm-fixed-priced delivery orders for each unscheduled or emergency task that needs to be performed.

The actual amount of work to be performed, an estimate of the professional/technical effort required, the time of such performance shall be authorized by delivery orders issued by the Contracting Officer and shall not exceed the conditioned maximum fiscal threshold against Contract Line Item Number (CLIN).

The Contractor shall also be paid for costs of any materials ordered under the task order issued by the Government in conjunction with the Unscheduled Services. No profit shall be added to materials. All costs of materials shall be itemized on the invoice.

Orals orders may be necessary for emergency services however they shall be issued in writing within three business days of the oral instructions.

For unscheduled vehicle maintenance and repair services, the contractor shall provide quality service/supply at consistently fair prices.

All delivery orders are subject to the terms and conditions of this contract. This contract shall take precedence in the event of conflict with any order.

3. Ordering

All supplies or services to be furnished under this contract shall be ordered by the issuance of delivery orders by the Department of

State. Orders may be issued from the date of the Contracting Officer's signature until the end of the "Period of Performance" applicable to this contract.

All delivery orders are subject to the terms and conditions of this contract. This contract shall take precedence in the event of conflict with any order.

The Government will issue task order(s) for the services described under CONTINUATION TO SF-1449, SCHEDULE OF

SUPPLIES/SERVICES, BLOCK 20 DESCRIPTION/SPECIFICATIONS/WORK STATEMENT, V.PERFORMANCE WORK

STATEMENT. Task order(s) will be issued on Optional Form-347 (see Exhibit). The scheduled work orders shall identify the listed service description for the Contractor to perform the services specified.

III. PERIOD OF PERFORMANCE

The contract will be for a one-year period, effective from the date of the contract award and continuing for a period of 12 months.

IV. PRICING

1. Prices:

1.1. The prices are stated in Iraqi Dinars.

1.2. In consideration of satisfactory performance of the services required under this contract, the Contractor shall be paid a firm fixed-price (FFP) per month as stated in the pricing schedule with reference to 2. Pricing Schedule.

1.3. The Government will make payment in the currency stated in paragraph “1.1” above.

2. Pricing Schedule:

CLIN SCHEDULE OF SERVICES Vehicle Type QTY UNIT UNIT PRICE

0001 Scheduled Maintenance Service Level "A" completed between 5,000 and 10,000 miles (8,047 and 16,094 kilometers), reference to V. PERFORMANCE WORK

STATEMENT, 2. Scheduled Vehicle Maintenance

6-Cylinder

SUV

(*) Vehicle 207.000 IQD

8-Cylinder

SUV

(*) Vehicle 212.000 IQD

0002 Scheduled Maintenance Service Level "B" completed between 10,001 and 15,000 miles (16,095 and 24,140 kilometers), reference to V. PERFORMANCE WORK

STATEMENT, 2. Scheduled Vehicle Maintenance

6-Cylinder

SUV

(*) Vehicle 309.000 IQD

8-Cylinder

SUV

(*) Vehicle 313.000 IQD

0003 Scheduled Maintenance Service Level "C" completed between 15,001 and 20,000 miles (24,141 and 32,187 kilometers), reference to V. PERFORMANCE WORK

STATEMENT, 2. Scheduled Vehicle Maintenance

6-Cylinder

SUV

(*) Vehicle 179.000 IQD

8-Cylinder

SUV

(*) Vehicle 183.000 IQD

0004 Scheduled Maintenance Service Level "D" completed between 20,001 and 25,000 miles (32,188 and 40,233 kilometers), reference to V. PERFORMANCE WORK

STATEMENT, 2. Scheduled Vehicle Maintenance

6-Cylinder

SUV

(*) Vehicle 522.500 IQD

8-Cylinder

SUV

(*) Vehicle 568.000 IQD

0005 Scheduled Maintenance Service Level "E" completed between 25,001 and 35,000 miles (40,235 and 56327 kilometers), reference to V. PERFORMANCE WORK

STATEMENT, 2. Scheduled Vehicle Maintenance

6-Cylinder

SUV

(*) Vehicle 207.500 IQD

8-Cylinder

SUV

(*) Vehicle 212.000 IQD

0006 Scheduled Maintenance Service Level "F" completed between 35,001 and 40,000 miles (56328.65 and

64373.76 kilometers), reference to V. PERFORMANCE

WORK STATEMENT, 2. Scheduled Vehicle

Maintenance

6-Cylinder

SUV

(*) Vehicle 179.000 IQD

8-Cylinder

SUV

(*) Vehicle 183.000 IQD

0007 Scheduled Maintenance Service Level "G" completed between 40,001 and 45,000 miles (64375.37 and

72420.48 kilometers) reference to V. PERFORMANCE

WORK STATEMENT, 2. Scheduled Vehicle

Maintenance

6-Cylinder

SUV

(*) Vehicle 207.000 IQD

8-Cylinder

SUV

(*) Vehicle 212.000 IQD

0008 Scheduled Maintenance Service Level "H" completed between 45,001 and 50,000 miles (72422.089 and

80467.2 kilometers) reference to V. PERFORMANCE

WORK STATEMENT, 2. Scheduled Vehicle

Maintenance

6-Cylinder

SUV

(*) Vehicle 789.000 IQD

8-Cylinder

SUV

(*) Vehicle 825.000 IQD

0009 Scheduled Maintenance Service Level "I" completed between 50,001 and 55,000 miles (80468.81 and

6-Cylinder

SUV

(*) Vehicle 179.000 IQD

88513.92 kilometers), reference to V. PERFORMANCE

WORK STATEMENT, 2. Scheduled Vehicle

Maintenance

8-Cylinder

SUV

(*) Vehicle 183.000 IQD

0010 (**) – Unscheduled Repair/Maintenance Service, V.

PERFORMANCE WORK STATEMENT, 3.

Unscheduled Vehicle Repair/Maintenance

6-Cylinder

SUV

(***) (***) Negotiated Firm-Fixed

Price per Task Order

8-Cylinder

SUV

(***) (***) Negotiated Firm-Fixed

Price per Task Order

ESTIMATED GRAND TOTAL – NOT TO EXCEED 291,994,674.02 IQD

(*) – This estimated quantity is based on the estimated Government requirements and the actual amount of work will be awarded under task order(s).

(**) – This estimated quantity is based on the estimated Government requirements. The Government shall not be obligated for any quantity as conditioned under CONTINUATION TO SF-1449, BLOCK 20, DESCRIPTION / SPECIFICATIONS/WORK

STATEMENT.

(***) – The unit of measure and quantity will be specified on an issued task/delivery order(s) for types of services ordered.

MINIMUM AND MAXIMUM AMOUNTS

During this contract period, the Government shall place orders totaling a minimum of 2,335,957.39 IQD. This reflects the contract minimum for this period of performance. The amount of all orders shall not exceed 291,994,674.02 IQD. This reflects the contract maximum for the contract year.

CONTINUATION TO SF-1449,

CONTRACT NUMBER SIZ250-16-D-0011

SCHEDULE OF SUPPLIES/SERVICES, BLOCK 20

DESCRIPTION/SPECIFICATIONS/WORK STATEMENT

V. PERFORMANCE WORK STATEMENT

The purpose of this firm-fixed price contract is to perform scheduled and unscheduled vehicle maintenance and repair services for the

U.S. Consulate General Erbil.

1. GENERAL

Unless otherwise specified herein, the contractor shall provide all supplies, personnel, equipment, tools, materials, supervision, and other items or services necessary to perform the management and operation of motor vehicle maintenance functions as defined in this

Performance Work Statement (PWS). All supplies and materials shall be of a type and quality that conform to applicable Federal specifications and standards and, to the extent feasible and reasonable. All supplies, materials, and equipment to be used in the performance of work described herein are subject to the approval of the Contracting Officer and the Contracting Officer’s

Representative (COR).

The contractor must submit to the COR a list indicating the name of the manufacturer, the brand name, and the intended use of each of the materials proposed for use in the performance of its work.

The contractor shall not use any materials, auto-parts, chemicals, or compounds which the COR determines would be unsuitable for the intended purpose.

The contractor shall provide intermediate maintenance, preventive maintenance, scheduled and unscheduled inspections/tests;

repair/replace unserviceable parts, assemblies, subassemblies and components; refinish, fabricate parts, make modifications; repair accessories and auxiliary equipment, and body and structural repair.

The contractor shall provide on-call response within 60 minutes for weekends, holidays, and after normal duty hours for emergency vehicle repair. This work shall be continuous 24 hours a day, 7 days a week until completed, unless approved by the COR.

The contractor shall establish procedures to ensure on call personnel shall report for duty within 60 minutes of notification.

The contractor shall accomplish scheduled preventive maintenance, concurrent and special inspections, tests, and calibration.

The contractor shall be responsible for installation or transfer of vehicle accessories and special equipment as approved by the

COR. The contractor shall be responsible for repairs and parts after installation.

The contractor shall clean and service all vehicles, after performing maintenance repairs.

The contractor shall be responsible for accomplishing minor repairs estimated at two labor hours or less. Task Orders shall be used to document minor maintenance. Minor maintenance repairs shall begin NLT 60 minutes after receipt of vehicle for maintenance.

The contractor shall provide unscheduled mobile maintenance to start or repair vehicles and equipment that are disabled. This service shall be provided ASAP, but dispatch shall occur no later than 60 minutes, after notification of the requirement. The contractor shall utilize a service call log. The log shall be provided to the COR upon request.

The contractor shall maintain strict control of all accountable documents. This includes logs and registers required by the U.S.

Consulate.

The contractor shall provide motor vehicle and equipment repair parts equal to or that exceeds the quality of replacement parts supplied by the original equipment manufacturer.

Commercially purchased parts may be used if they equal or exceed the quality of the original parts.

2. SCHEDULED VEHICLE MAITENANCE

2.1. CLIN: 0001 – Scheduled Preventive Maintenance Service Level "A" completed between 5,000 and 10,000 miles (8,047 and

16,094 kilometers) OR per manufacturer specifications (oil life monitor/time) shall provide:

a) Change Engine Oil;

b) Change Oil Filter;

c) Air filter;

d) Fuel Filter if equipped;

e) washer fluid;

f) fuel additives if needed;

2.2. CLIN: 0002 – Scheduled Maintenance Service Level "B" completed between 10,001 and 15,000 miles (16,095 and 24,140 kilometers) OR per manufacturer specifications(oil life monitor/time) shall provide/perform:

a) Change Engine Oil;

b) Change Oil Filter;

c) Air filter

d) Fuel Filter if equipped

e) washer fluid

f) fuel additives if needed

2.3. CLIN: 0003 – Scheduled Maintenance Service Level "C" completed between 15,001 and 20,000 miles (24,141 and 32,187

a) Change Engine Oil;

b) Change Oil Filter;

c) Air filter

d) Fuel Filter if equipped

2.4. CLIN: 0004 – Scheduled Preventive Maintenance Service Level "D" completed between 20,001 and 25,000 miles (32,188 and 40,233 kilometers) OR per manufacturer specifications(oil life monitor/time) shall provide/perform:

a) Change Engine Oil;

b) Change Oil Filter;

c) Air filter

d) Fuel Filter if equipped

2.5. CLIN: 0005 – Scheduled Maintenance Service Level "E" completed between 25,001 and 35,000 miles (40,235 and 56327

a) Change Engine Oil;

b) Change Oil Filter;

c) Air filter

d) Fuel Filter if equipped

e) washer fluid

f) fuel additives if needed

g) front and rear differential fluid service

h) transfer case fluid change

i) transmission filter/fluid change

2.6. CLIN: 0006 – Scheduled Maintenance Service Level "F" completed between 35,001 and 40,000 miles (56328.65 and

64373.76 kilometers) OR per manufacturer specifications(oil life monitor/time) shall provide/perform:

a) Change Engine Oil;

b) Change Oil Filter;

c) Air filter

d) Fuel Filter if equipped

e) washer fluid

g) front and rear differential fluid service

2.7. CLIN: 0007 – Scheduled Maintenance Service Level "G" completed between 40,001 and 45,000 miles (64375.37 and

72420.48 kilometers) OR per manufacturer specifications(oil life monitor/time) shall provide/perform:

a) Change Engine Oil;

b) Change Oil Filter;

c) Air filter

d) Fuel Filter if equipped

2.8. CLIN: 0008 – Scheduled Maintenance Service Level "H" completed between 45,001 and 50,000 miles (72422.089 and

80467.2 kilometers) OR per manufacturer specifications(oil life monitor/time) shall provide/perform:

a) Change Engine Oil;

b) Change Oil Filter;

c) Air filter

d) Fuel Filter if equipped

2.9. CLIN: 0009 – Scheduled Maintenance Service Level "I" completed between 50,001 and 55,000 miles (80468.81 and

88513.92 kilometers) OR per manufacturer specifications(oil life monitor/time) shall provide/perform:

a) Change Engine Oil;

b) Change Oil Filter;

c) Air filter

d) Fuel Filter if equipped

e) washer fluid

f) fuel additives if needed

g) front and rear differential fluid service

3. UNSCHEDULED VEHICLE REPAIR/MAINTENANCE SERVICES

3.1. CLIN: 0010 – Unscheduled maintenance is work that results from breakdowns, unexpected vehicle failures. This type of maintenance implies all repairs will be corrective. Corrective maintenance contemplates partial or complete repair or replacement of an item after failure as it is before failure. Examples are fuses, light bulbs, etc. Unscheduled maintenance may extend to condition based maintenance in order to predict approaching failures. Brake shoe wear and oil consumption are examples of condition based maintenance. All costs of materials and auto-parts shall be itemized on the invoice.

4. VEHICLE WORKSHOP ENTRY CONTROL

4.1. All US Consulate vehicles entering the workshop shall be listed in task orders approved by the Contracting Officer. In the event if any U.S. Consulate vehicle entering the workshop, requesting for scheduled or unscheduled services, the Contractor shall notify the Contracting Officer or the Contracting Officer’s Representative in writing.

VI. INVOICING

(a) The Contractor shall submit monthly invoices to the COR at the address shown in paragraph D below. A proper invoice shall include the following information:

Contractor's name and bank account information for payments by wire transfers

Invoice Date

Contract number

Name, title, phone number, and address of person to contact in case of defective invoice

(b) If an invoice does not contain the above information, the Government reserves the right to reject the invoice as improper and return it to the Contractor within 7 calendars days. The Contractor shall then submit a proper invoice.

(c) The COR will take each summary invoice and furnish the detailed invoice to the appropriate official in each individual

Government agency. That agency representative will review the detailed invoice and either approve for payment or advise the COR of the inaccuracies found. It shall be the COR who will interact with the Contractor on any invoice problems.

(d) The contractor shall send all invoices to the following address:

Financial Management Office, U.S. American Embassy – Baghdad, Al Khindy Street, International Zone, Baghdad, Iraq

Or by electronic means in Acrobat PDF format to the following email address: BaghdadVouchers@state.gov and/or to

ErbilGSOProcurement@state.gov, Attn: name of COR.

(e) Payment will be made by Electronic Funds Transfer (EFT) within 30 days after receipt of the proper invoice.

VII. KEY PERSONNEL

1. The Project Manager shall be able to converse in English and Kurdish. The Contractor shall assign to this contract the following key person:

POSITION/FUNCTION NAME

Executive VP __Bayar Dizaye Acting Deputy Branch Manager_____

2. During the first 90 days of performance, the Contractor shall make no substitutions of key personnel unless the substitution is required due to illness, death, or termination of employment. The Contractor shall notify the

Contracting Officer within 15 calendar days after the occurrence of any of these events and provide the information required below to the Contracting Officer at least 15 days before making any permanent substitutions.

3. After the first 90 days of performance, the Contractor may substitute a key person if the contractor determines that it is necessary. The Contractor shall notify the Contracting Officer of the proposed action immediately. Prior to making the substitution, the Contractor will provide the information required below to the Contracting Officer.

4. The Contractor shall provide a detailed explanation of the circumstances requiring the proposed substitution, a complete resume for the proposed substitute. The proposed substitute shall possess qualifications comparable to the original key person. The Contracting Officer will notify the Contractor of its approval or disapproval of the substitution within 15 calendar days after receiving the required information. The Government will modify the contract to reflect any changes in key personnel.

VIII. PERMITS

Without additional cost to the Government, the Contractor shall obtain all permits, licenses, and appointments required for the work under this contract. The contractor shall obtain these permits, licenses, and appointments in compliance with applicable laws of the

Republic of Iraq.

IX. DISCLOSURE OF INFORMATION

Any information made available to the Contractor by the Government shall be used only for the purpose of carrying out the provisions of this contract and shall not be divulged or made known in any manner to any person except as may be necessary in the performance of the contract.

X. SURVIVABILITY AND RECOVERY

The contractor shall have a working system of survivability of the network in case of emergency and serious disaster when all networks may be jammed or when parts of the network are destroyed.

mailto:BaghdadVouchers@state.gov mailto:ErbilGSOProcurement@state.gov

The contractor shall have a recovery plan in place that shall deal with such occurrences.

XI. QUALITY ASSURANCE PLAN (QAP)

This plan is designed to provide an effective surveillance method to promote effective contractor performance. The QAP provides a method for the Contracting Officer's Representative (COR) to monitor contractor performance, advise the contractor of unsatisfactory performance, and notify the Contracting Officer of continued unsatisfactory performance. The contractor, not the Government, is responsible for management and quality control to meet the terms of the contract. The role of the Government is to conduct quality assurance to ensure that contract standards are achieved.

Performance Objective PWS Para Performance Threshold

Services.

Performs all set forth in the performance work statement (PWS)

PERFORMANCE

WORK STATEMENT

All required services are performed and no more than one (1) customer complaint is received per month

SURVEILLANCE

The COR will receive and document all complaints from Government personnel regarding the services provided. If appropriate, the

COR will send the complaints to the Contractor for corrective action.

STANDARD

The performance standard is that the Government receives no more than one (1) customer complaint per month. The COR shall notify the Contracting Officer of the complaints so that the Contracting Officer may take appropriate action to enforce the inspection clause

(FAR 52.212.4, Contract Terms and Conditions-Commercial Items (May 2001), if any of the services exceed the standard.

PROCEDURES

(a) If any Government personnel observe unacceptable services, either incomplete work or required services not being performed they should immediately contact the COR.

(b) The COR will complete appropriate documentation to record the complaint.

(c) If the COR determines the complaint is invalid, the COR will advise the complainant. The COR will retain the annotated copy of the written complaint for his/her files.

(d) If the COR determines the complaint is valid, the COR will inform the Contractor and give the Contractor additional time to correct the defect, if additional time is available. The COR shall determine how much time is reasonable.

(e) The COR shall, as a minimum, orally notify the Contractor of any valid complaints.

(f) If the Contractor disagrees with the complaint after investigation of the site and challenges the validity of the complaint, the Contractor will notify the COR. The COR will review the matter to determine the validity of the complaint.

(g) The COR will consider complaints as resolved unless notified otherwise by the complainant.

(h) Repeat customer complaints are not permitted for any services. If a repeat customer complaint is received for the same deficiency during the service period, the COR will contact the Contracting Officer for appropriate action under the

Inspection clause.

XII. RECRUITMENT OF THIRD COUNTRY NATIONALS FOR PERFORMANCE ON DEPARTMENT OF

STATE CONTRACTS (February 28, 2012)

1. On contracts exceeding $150,000 where performance will require the recruitment of non-professional third country nationals, the offeror is required to submit a Recruitment Plan as part of the proposal. Contractors providing employer furnished housing are required to submit a Housing Plan.

2. Recruitment Plan

a. State the anticipated number of workers to be recruited, the skills they are expected to have, and the country or countries from which the contractor intends to recruit them.

b. Explain how the contractor intends to attract candidates and the recruitment strategy including the recruiter.

c. Provide sample recruitment agreement in English.

d. State in the offer that the recruited employee will not be charged recruitment or any similar fees. The contractor or employer pays the recruitment fees for the worker if recruited by the contractor or subcontractor to work specifically on Department of State jobs.

e. State in the offer that the contractor’s recruitment practices comply with recruiting nation and host country labor laws.

f. State in the offer that the contractor has read and understands the requirements of FAR 52.222-50 Combating Trafficking in

Persons.

g. Contractor and subcontractors shall only use bona fide licensed recruitment companies. Recruitment companies shall only use bona fide employees and not independent agents.

h. Contractor will advise the Contracting Officer of any changes to the Recruitment Plan during performance.

3. The offeror will submit a Housing Plan if the contractor intends to provide employer furnished housing for TCNs. The Housing

Plan must describe the location and description of the proposed housing. Contractors must state in their offer that housing meets host country housing and safety standards and local codes or explain any variance. Contractor shall comply with any Temporary Labor

Camp standards contained in this contract. In contracts without a Temporary Labor Camp standard, fifty square feet is the minimum amount of space per person without a Contracting Officer waiver. Contractor shall submit proposed changes to their Housing Plan to the Contracting Officer for approval.

4. Department of State contractor and subcontractors will treat employees with respect and dignity by taking the following actions:

a. Contractor may not hold employee passports and other identification documents longer than 48 hours without employee concurrence. Contractors and subcontractors are reminded of the prohibition contained in Title 18, United States Code, Section 1592, against knowingly destroying, concealing, removing, confiscating, or possessing any actual or purported passport or other immigration document to prevent or restrict the person’s liberty to move or travel in order to maintain the services of that person, when the person is or has been a victim of a severe form of trafficking in persons.

b. Contractor shall provide employees with signed copies of the/their employment contracts, in English and the employee’s native language, that define the terms of employment, compensation, job description, and benefits. Contracts must be provided prior to employee departure from their countries of origin.

c. Contractor shall provide all employees with a “Know Your Rights” brochure and document that employees have been briefed on the contents of the brochure. The English language version is available at http://www.state.gov/g/tip or from the Contracting Officer.

d. Contractor shall brief employees on the requirements of the FAR 52.222-50 Combating Trafficking in Persons including the requirements against commercial sex even in countries where it is legal and shall provide a copy of the briefing to the Contracting

Officer Representative (COR).

e. Contractor shall display posters in worker housing advising employees in English and the dominant language of the Third Country

Nationals being housed of the requirement to report violations of Trafficking in Persons to the company and the company’s obligation to report to the Contracting Officer. The poster shall also indicate that reports can also be submitted to the Office of the Inspector

General (OIG) Hotline at 202-647-3320 or 1-800-409-9926 or via email at OIGHOTLINE@STATE.GOV.

f. Contractor and subcontractors shall comply with sending and receiving nation laws regarding transit, entry, exit, visas, and work permits. Contractors are responsible for repatriation of workers imported for contract performance.

g. Contractor will monitor subcontractor compliance at all tiers. This includes verification that subcontractors are aware of, and understand, the requirements of FAR 52.222-50 Combating Trafficking in Persons and this clause. Contractors specifically agree to allow U.S. Government personnel access to contractor and subcontractor personnel, records, and housing for audit of compliance with these requirements.

h. The contractor agrees to include this clause in all subcontracts over $150,000 involving recruitment of third country national for subcontractor performance.

Exhibit A.

GOVERNMENT-VEHICLES

GP#_Plate Year Make Model Color VIN #

1 3022-272035 2011 TOYOTA LAND CRUISER WHITE JTGEB73J3C9008125

2 3023-247567 2011 TOYOTA LAND CRUISER WHITE JTGEB73J4C9008134

3 3024-111224 2011 TOYOTA LAND CRUISER WHITE JTGEB73JXC9008123

4 3025-391172 2011 TOYOTA LAND CRUISER WHITE JTGEB73J6C9008166

5 3026-247562 2011 TOYOTA LAND CRUISER WHITE JTGEB73J8C9008122

6 3027-259306 2011 TOYOTA LAND CRUISER BEIGE JTMHT09J0B4050107

7 3028-252687 2011 TOYOTA LAND CRUISER SILVER JTMHT09J2B5096418

8 3029-145741 2011 TOYOTA LAND CRUISER WHITE JTMHT09J0B4049281

9 3030-247534 2011 TOYOTA LAND CRUISER WHTE JTMHT09J9B5100691

11 9803_10578 2007 TOYOTA LAND CRUISER White JTEHT05J502105631

12 9808_118343 2007 TOYOTA LAND CRUISER Blue JTEHC05J804041749

13 9910_118464 2006 TOYOTA LAND CRUISER White JTEHC05J304041805

14 N/A 2011 TOYOTA LAND CRUISER BLACK JTMHV09J0B4062977

15 N/A 2012 TOYOTA LAND CRUISER BLACK JTMHV09J0B4063885

16 N/A 2013 TOYOTA LAND CRUISER BLACK JTMHV09J3B4062679

17 N/A 2014 TOYOTA LAND CRUISER BLACK JTMHV09J8B4063505

18 N/A 2015 TOYOTA LAND CRUISER BLACK JTMHV09JXB4062825

19 N/A 2016 TOYOTA LAND CRUISER BLACK JTMHV09JXB4063201

20 N/A 2017 TOYOTA HILUX Silver MR0FZ29G401667662

21 N/A 2018 TOYOTA HILUX Silver MR0FZ29G801691320

22 N/A 2019 TOYOTA HILUX Silver MR0FZ29G901668175

23 N/A 2020 TOYOTA HILUX Silver MR0FZ29GX01668380

10 3047_355784 2010 TOYOTA LAND CRUISER White JTMHV09J295001098

24 392389 2015 TOYOTA LAND CRUISER WHITE JTMHX09J5F4097479

25 392579 2015 TOYOTA LAND CRUISER WHITE JTMHX09J2F5062392

Exhibit B

ORDER FOR SUPPLIES OR SERVICES PAGE OF PAGES

IMPORTANT: Mark all packages and papers with contract and/or order numbers. 1 **

1. DATE OF ORDER 2. CONTRACT NO. (If any) 6. SHIP TO:

a. NAME OF CONSIGNEE

3. ORDER NO. 4. REQUISITION/REFERENCE NO.

b. STREET ADDRESS

5. ISSUING OFFICE (Address correspondence to)

c. CITY d. STATE e. ZIP CODE

7. TO: f. SHIP VIA

a. NAME OF CONTRACTOR

8. TYPE OF ORDER

b. COMPANY NAME [ ] a. PURCHASE [ ] b. DELIVERY -- Except

REFYOUR: ________________ for billing instructions on the reverse, this

c. STREET ADDRESS Please furnish the following on the terms delivery order is subject to instructions and conditions specified on both sides of contained on this side only of this form

d. CITY e. STATE f. ZIP CODE this order and on the attached sheet, if and is issued subject to the terms and any, including delivery as indicated.

conditions of the above-numbered contract.

9. ACCOUNTING AND APPROPRIATION DATA

10. REQUISITIONING OFFICE

11. BUSINESS CLASSIFICATION (Check appropriate box(es))

a. SMALL b. OTHER THAN SMALL c. DISADVANTAGED d. WOMEN-OWNED e. HUBZone F. EMERGING SMALL BUSINESS SDVO

12. F.O.B. POINT

14. GOVERNMENT B/L NO. 15. DELIVER TO F.O.B. POINT

ON OR BEFORE (Date)

16. DISCOUNT TERMS

13. PLACE OF

a. INSPECTION b. ACCEPTANCE

17. SCHEDULE (See reverse for Rejections)

ITEM NO.

(a)

SUPPLIES OR SERVICES

(b)

QUANTITY

ORDERED

(c)

UNIT

(d)

UNIT

PRICE

(e)

(f)

QUANTITY

ACCEPTED

(g)

18. SHIPPING POINT

19. GROSS SHIPPING WEIGHT

20. INVOICE NO.

17(h) TOT.

SEE 21. MAIL INVOICE TO: (Cont.

BILLING a. NAME pages)

INSTRUCTION

S

ON b. STREET ADDRESS (or P.O. Box)

REVERSE 17(i)

c. CITY d. STATE e. ZIP CODE GRAND

TOTAL

22. UNITED STATES OF

AMERICA BY (Signature)

23. NAME (Typed)

TITLE: CONTRACTING/ORDERING OFFICER

OPTIONAL FORM 347

SUPPLEMENTAL INVOICING INFORMATION

If desired, this order (or a copy thereof) may be used by the Contractor as the Contractor’s invoice, instead of a separate invoice, provided the following statement (signed and dated) is on (or attached

to) the order: “Payment is requested in the amount of $______. No other invoice will be submitted.” However, if the Contractor wishes to submit an invoice, the following information must be provided; contract number (if any), order number, item number(s), description of supplies or service, sizes, quantities, unit prices, and extended totals. Prepaid shipping costs will be indicated as a separate item on the invoice. Where shipping costs exceed $10 (except for parcel post), the billing must be supported by a bill of lading or receipt. When several orders are invoiced to an ordering activity during the same billing period, consolidated periodic billings are encouraged.

RECEIVING REPORT

Quantity in the “Quantity Accepted” column on the face of this order has been: inspected, accepted, received by me and conforms to contract. Items listed below have been rejected for the reasons indicated.

SHIPMENT PARTIAL DATE RECEIVED SIGNATURE OF AUTHORIZED U.S. GOV’T REP. DATE

NUMBER FINAL

TOTAL CONTAINERS

GROSS WEIGHT

RECEIVED AT

TITLE

REPORT OF REJECTIONS

ITEM NO. SUPPLIES OR SERVICES UNIT QUANTITY

REJECTED

REASON FOR REJECTION

OPTIONAL FORM 347 BACK

Exhibit C

DEFENSE BASE ACT INSURANCE RATES & CONTACT INFORMATION

Pursuant to FAR 52.228-03, Workers’ Compensation Insurance (Defense Base Act) (APR 1984) under this solicitation the contractor is required to purchase Defense Base Act (DBA) insurance for their employees.

Effective July 22, 2012, the Department of State does not have a Department-wide contract for DBA insurance. Contractors requiring

DBA insurance may purchase insurance policies directly from any DOL approved insurance provider. Approved providers can be found at the Department of Labor website http://www.dol.gov/owcp/dlhwc/lscarrier.htm http://www.dol.gov/owcp/dlhwc/lscarrier.htm

SECTION 2 - CONTRACT CLAUSES

FAR 52.212-4 CONTRACT TERMS AND CONDITIONS – COMMERICAL ITEMS (MAY 2015), is incorporated by reference (see

SF-1449, Block 27A)

“None”

52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE ORDERS—COMMERCIAL

ITEMS (JUN 2016)

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

(1) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (Nov 2015)

(2) 52.233-3, Protest After Award (AUG 1996) (31 U.S.C. 3553).

(3) 52.233-4, Applicable Law for Breach of Contract Claim (OCT 2004)(Public Laws 108-77 and 108-78 (19 U.S.C. 3805 note)).

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

[Contracting Officer check as appropriate.]

__ (1) 52.203-6, Restrictions on Subcontractor Sales to the Government (Sept 2006), with Alternate I (Oct 1995) (41 U.S.C.

4704 and 10 U.S.C. 2402).

__ (2) 52.203-13, Contractor Code of Business Ethics and Conduct (Oct 2015) (41 U.S.C. 3509)).

__ (3) 52.203-15, Whistleblower Protections under the American Recovery and Reinvestment Act of 2009 (June 2010) (Section

1553 of Pub. L. 111-5). (Applies to contracts funded by the American Recovery and Reinvestment Act of 2009.)

__ (4) 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (Oct 2015) (Pub. L. 109-282) (31

U.S.C. 6101 note).

__ (5) [Reserved].

__ (6) 52.204-14, Service Contract Reporting Requirements (Jan 2014) (Pub. L. 111-117, section 743 of Div. C).

__ (7) 52.204-15, Service Contract Reporting Requirements for Indefinite-Delivery Contracts (Jan 2014) (Pub. L. 111-117, section 743 of Div. C).

__ (8) 52.209-6, Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment. (Oct 2015) (31 U.S.C. 6101 note).

__ (9) 52.209-9, Updates of Publicly Available Information Regarding Responsibility Matters (Jul 2013) (41 U.S.C. 2313).

__ (10) [Reserved].

__ (11)(i) 52.219-3, Notice of HUBZone Set-Aside or Sole-Source Award (Nov 2011) (15 U.S.C. 657a).

__ (ii) Alternate I (Nov 2011) of 52.219-3.

__ (12)(i) 52.219-4, Notice of Price Evaluation Preference for HUBZone Small Business Concerns (OCT 2014) (if the offeror elects to waive the preference, it shall so indicate in its offer) (15 U.S.C. 657a).

__ (ii) Alternate I (JAN 2011) of 52.219-4.

__ (13) [Reserved]

__ (14)(i) 52.219-6, Notice of Total Small Business Set-Aside (Nov 2011) (15 U.S.C. 644).

__ (ii) Alternate I (Nov 2011).

__ (iii) Alternate II (Nov 2011).

__ (15)(i) 52.219-7, Notice of Partial Small Business Set-Aside (June 2003) (15 U.S.C. 644).

__ (ii) Alternate I (Oct 1995) of 52.219-7.

__ (iii) Alternate II (Mar 2004) of 52.219-7.

__ (16) 52.219-8, Utilization of Small Business Concerns (Oct 2014) (15 U.S.C. 637(d)(2)and (3)).

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__ (17)(i) 52.219-9, Small Business Subcontracting Plan (Oct 2015) (15 U.S.C. 637(d)(4)).

__ (ii) Alternate I (Oct 2001) of 52.219-9.

__ (iii) Alternate II (Oct 2001) of 52.219-9.

__ (iv) Alternate III (Oct 2015) of 52.219-9.

__ (18) 52.219-13, Notice of Set-Aside of Orders (Nov 2011) (15 U.S.C. 644(r)).

__ (19) 52.219-14, Limitations on Subcontracting (Nov 2011) (15 U.S.C. 637(a)(14)).

__ (20) 52.219-16, Liquidated Damages—Subcon-tracting Plan (Jan 1999) (15 U.S.C. 637(d)(4)(F)(i)).

__ (21) 52.219-27, Notice of Service-Disabled Veteran-Owned Small Business Set-Aside (Nov 2011) (15 U.S.C. 657 f).

__ (22) 52.219-28, Post Award Small Business Program Rerepresentation (Jul 2013) (15 U.S.C. 632(a)(2)).

__ (23) 52.219-29, Notice of Set-Aside for, or Sole Source Award to, Economically Disadvantaged Women-Owned Small

Business Concerns (Dec 2015) (15 U.S.C. 637(m)).

__ (24) 52.219-30, Notice of Set-Aside for, or Sole Source Award to, Women-Owned Small Business Concerns Eligible Under the Women-Owned Small Business Program (Dec 2015) (15 U.S.C. 637(m)).

__ (25) 52.222-3, Convict Labor (June 2003) (E.O. 11755).

__ (26) 52.222-19, Child Labor—Cooperation with Authorities and Remedies (Feb 2016) (E.O. 13126).

__ (27) 52.222-21, Prohibition of Segregated Facilities (Apr 2015).

__ (28) 52.222-26, Equal Opportunity (Apr 2015) (E.O. 11246).

__ (29) 52.222-35, Equal Opportunity for Veterans (Oct 2015)(38 U.S.C. 4212).

__ (30) 52.222-36, Equal Opportunity for Workers with Disabilities (Jul 2014) (29 U.S.C. 793).

__ (31) 52.222-37, Employment Reports on Veterans (FEB 2016) (38 U.S.C. 4212).

__ (32) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (Dec 2010) (E.O. 13496).

__ (33)(i) 52.222-50, Combating Trafficking in Persons (Mar 2015) (22 U.S.C. chapter 78and E.O. 13627).

__ (ii) Alternate I (Mar 2015) of 52.222-50 (22 U.S.C. chapter 78 and E.O. 13627).

__ (34) 52.222-54, Employment Eligibility Verification (OCT 2015). (Executive Order 12989). (Not applicable to the acquisition of commercially available off-the-shelf items or certain other types of commercial items as prescribed in 22.1803.)

__ (35)(i) 52.223-9, Estimate of Percentage of Recovered Material Content for EPA–Designated Items (May 2008) (42 U.S.C.

6962(c)(3)(A)(ii)). (Not applicable to the acquisition of commercially available off-the-shelf items.)

__ (ii) Alternate I (May 2008) of 52.223-9 (42 U.S.C. 6962(i)(2)(C)). (Not applicable to the acquisition of commercially available off-the-shelf items.)

__ (36) 52.223-11, Ozone-Depleting Substances and High Global Warming Potential Hydrofluorocarbons (JUN 2016) (E.O.

13693).

__ (37) 52.223-12, Maintenance, Service, Repair, or Disposal of Refrigeration Equipment and Air Conditioners (JUN 2016)

(E.O. 13693).

__ (38)(i) 52.223-13, Acquisition of EPEAT®-Registered Imaging Equipment (JUN 2014) (E.O.s 13423 and 13514).

__ (ii) Alternate I (Oct 2015) of 52.223-13.

__ (39)(i) 52.223-14, Acquisition of EPEAT®-Registered Televisions (JUN 2014) (E.O.s 13423 and 13514).

__ (ii) Alternate I (Jun 2014) of 52.223-14.

__ (40) 52.223-15, Energy Efficiency in Energy-Consuming Products (DEC 2007) (42 U.S.C. 8259b).

__ (41)(i) 52.223-16, Acquisition of EPEAT®-Registered Personal Computer Products (OCT 2015) (E.O.s 13423 and 13514).

__ (ii) Alternate I (Jun 2014) of 52.223-16.

__ (42) 52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving (AUG 2011) (E.O. 13513).

__ (43) 52.223-20, Aerosols (JUN 2016) (E.O. 13693).

__ (44) 52.223-21, Foams (JUN 2016) (E.O. 13693).

__ (45) 52.225-1, Buy American—Supplies (May 2014) (41 U.S.C. chapter 83).

__ (46)(i) 52.225-3, Buy American—Free Trade Agreements—Israeli Trade Act (May 2014) (41 U.S.C. chapter 83, 19 U.S.C.

3301 note, 19 U.S.C. 2112 note, 19 U.S.C. 3805 note, 19 U.S.C. 4001 note, Pub. L. 103-182, 108-77, 108-78, 108-286, 108-302, 109-

53, 109-169, 109-283, 110-138, 112-41, 112-42, and 112-43.

__ (ii) Alternate I (May 2014) of 52.225-3.

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