Range_-_revised_statement_of_work_(SOW).pdf

STATEMENT OF WORK

PROCUREMENT OF A FIREARMS RANGE TRAINING SYSTEM

U.S. CONSULATE ERBIL, IRAQ

JULY 23, 2013

TABLE OF CONTENTS

1.0 Project Description

2.0 General Conditions

3.0 Scope of Work

4.0 Evaluation Factors --------------------------------------------------------------7

5.0 Safety ……………………………………………………...……………9

6.0 Project Schedule

7.0 Responsibilities & Project Management

PROJECT DESCRIPTION

1. PROJECT SYNOPSIS

This is a procurement request for the purchase, delivery, installation and maintenance of a firearms range system.

The Contractor should furnish all necessary materials, labor, supervision, etc. Work will performed within a fixed-price contract.

2. BACKGROUND

This is the second of two range systems to be delivered to Erbil, Iraq.

3. SOLUTION

This is part of a United States Government program.

GENERAL CONDITIONS

1. Fixed-Price Proposal. The Contractor shall provide one fixed-priced Proposal for the complete Project that includes all aspects of the Work unless specified by this Scope of

Work. All pricing is in US Dollars..

The Work shall be managed by the Erbil Consulate management section.

The Contractor is responsible for compliance with all Building Codes; Work not in compliance with the Codes shall be deemed to be unacceptable.

2. Execution. The Work shall be executed in a diligent and workmanlike manner in accordance with the negotiated fixed-price, this Scope of Work (SOW), the Project

Schedule, and the laws of Iraq, where applicable.

3. Work Hours. There are no restrictions on work hours.

4. Workforce. The contractor shall provide all supervision, skilled and unskilled labor needed to perform the work.

5. Subcontractors. Contractor shall be responsible for the conduct and workmanship of

Subcontractors engaged in the Project, and for Subcontractors compliance with the terms of this Scope of Work (SOW).

6. Modification to Contract. The Contractor shall not incur any costs beyond those described in this SOW unless directed otherwise in writing by the Contracting Officer

(CO). Any work performed by the Contractor beyond this SOW without written direction from the Contracting Officer will be at the Contractor’s own risk and at no cost to the U.S. Consulate of Erbil.

7. Stop Work. At any time during the Project, the Contracting Officer reserves the right to

Stop Work for protection of employees or visitors, security, or any other reason at his/her discretion.

8. Submittals. The contractor is responsible to provide material samples to the Contracting

Officer Representative for review and approval prior to procurement, fabrication and release of any materials.

9. Excavation and Utilities. The contractor is responsible to locate all existing utility lines prior to any excavation or intrusion. Prior to disconnecting any existing utility services, the contractor is responsible to provide 48-hour advance notice to the Contracting

Officer Representative.

10. Close-out. U.S. Consulate Erbil representative in walk-through inspection is required prior to final acceptance.

11. Housekeeping. The contractor is responsible to clean up daily after working hours.

SCOPE OF WORK:

Contractor shall provide all tools, materials and labor necessary to deliver, install, and maintain a firearms range system.

Contractor shall be responsible for verifying all lengths and quantities.

Contractor shall be responsible for transport and disposal of all debris associated with the removal of the fence, fence-posts, and barbwire.

Contractor shall backfill all holes and compact the back fill.

A pre-bid site inspection will be made available to all bidders at an announced time and date.

The contract is fixed price and for full completion.

Specifications:

Must be a turnkey range system designed specifically for law enforcement and security forces training courses. Training includes: initial training and requalification, speed drills, treat recognition, reactive shooting, and engaging multiple targets.

The range system must accommodate static targets, pop up targets, moving targets, steel targets, etc.

The range system needs to include a computer based control system that can be easily operated and managed. The control system must be able to provide different shooting scenarios and control exposure times and frequencies.

The range system must be able to accommodate numerous firearms to include: handguns, shotguns and rifles. The range will have a retention system to safely contain all fired rounds.

All accessories, to include: air compression systems, computer and related technology, electrical wiring, remote controls, and related accessories must be included.

All targets, to include: paper, steel, cardboard must be included.

Provider must be able to deliver immediately. The provider will be responsible for all delivery, installation, commissioning, and maintenance actions. The provider will provide a warranty. The provider must be able to deliver, install and maintain system in Northern Iraq.

Provider’s ability to provide maintenance and respond to warranty issues to product and existing products currently utilized by the consulate.

GENERAL REQUIREMENTS:

a. Within 5 days of Notice to Proceed, the contractor shall provide to the

COR a project schedule showing work activities and milestones.

b. Within 5 days of Notice to Proceed “NTP”, the Contractor shall submit to the

COR material samples of items for approval, and provide details of installation techniques.

c. The contractor is responsible to properly dispose of the installation debris.

Include, but not limited to any packing materials, miscellaneous trash and other debris.

d. When pursuing the work, the contractor is to take extra care as not to damage any existing structure. Any damages caused by contractor shall be repaired by contractor.

e. All installation work will be in conformance with Applicable Building and

Safety Codes.

EVALUATION FACTORS

The Government intends to award a contract resulting from this solicitation to the lowest priced, technically acceptable offeror/quoter who is a responsible contractor. The evaluation process shall include the following:

(a) COMPLIANCE REVIEW. The Government will perform an initial review of proposals/quotations received to determine compliance with the terms of the solicitation. The

Government may reject as unacceptable proposals/quotations that do not conform to the solicitation.

(b) TECHNICAL ACCEPTABILITY. Technical acceptability will include a review of past performance and experience, along with any technical information provided by the offeror with its proposal/quotation.

Must be a turnkey range system designed specifically for law enforcement and security forces training courses. Training includes: initial training and requalification, speed drills, treat recognition, reactive shooting, and engaging multiple targets.

The range system must accommodate static targets, pop up targets, moving targets, steel targets, etc.

The range system needs to include a computer based control system that can be easily operated and managed. The control system must be able to provide different shooting scenarios and control exposure times and frequencies.

The range system must be able to accommodate numerous firearms to include: handguns, shotguns and rifles. The range will have a retention system to safely contain all fired rounds.

All accessories, to include: air compression systems, computer and related technology, electrical wiring, remote controls, and related accessories must be included.

All targets, to include: paper, steel, cardboard must be included.

Provider must be able to deliver immediately. The provider will be responsible for all delivery, installation, commissioning, and maintenance actions. The provider will provide a warranty. The provider must be able to deliver, install and maintain system in Northern Iraq.

Provider’s ability to provide maintenance and respond to warranty issues to product and existing products currently utilized by the consulate.

(c) PRICE EVALUATION. The Technical Evaluation Panel (TEP) will consider the lowest price technically acceptable offers. The Government reserves the right to reject proposals that are unreasonably low or high in price.

(d) RESPONSIBILITY DETERMINATION. The Government will determine contractor responsibility by analyzing whether the apparent successful offeror complies with the requirements of FAR 9.1, including:

Adequate financial resources or the ability to obtain them;

Ability to comply with the required performance period, taking into consideration all existing commercial and governmental business commitments;

Satisfactory record of integrity and business ethics;

Necessary organization, experience, and skills or the ability to obtain them;

Necessary equipment and facilities or the ability to obtain them; and

Otherwise qualified and eligible to receive an award under applicable laws and regulations.

Appropriate Licenses to work in Kurdistan Region

Possession of applicable insurance or ability to obtain them

SAFETY (FAR 52.236-13 Accident Prevention.)

The Contractor shall be responsible for conducting the work in a manner that ensures the safety of Consulate employees, visitors, and the Contractor’s employees.

1. The Contractor shall provide and maintain work environments and procedures which will-

(a) Safeguard the public and Government personnel, property, materials, supplies, and equipment exposed to Contractor operations and activities.

(b) Avoid interruptions of Government operations and delays in project completion dates.

(c) Control costs in the performance of this contract.

2. For these purposes on contracts for installation or dismantling, demolition, or removal of improvements, the Contractor shall-

(a) Provide appropriate safety barricades, signs, and signal lights

(b) Comply with the standards issued by the Secretary of Labor at 29 CFR part 1926 and

29 CFR part 1910

(c) Ensure that any additional measures the Contracting Officer determines to be reasonably necessary for the purposes are taken.

3. Contractor shall comply with all pertinent provisions of the latest version of U.S. Army

Corps of Engineers Safety and Health Requirements Manual, EM 385-1-1, in effect on the date of the solicitation.

4. Whenever the Contracting Officer becomes aware of any noncompliance with these requirements or any condition which poses a serious or imminent danger to the health or safety of the public or Government personnel, the Contracting Officer shall notify the

Contractor orally, with written confirmation, and request immediate initiation of corrective action.

This notice, when delivered to the Contractor or the Contractor's representative at the work site, shall be deemed sufficient notice of the noncompliance and that corrective action is required. After receiving the notice, the Contractor shall immediately take corrective action.

If the Contractor fails or refuses to promptly take corrective action, the Contracting

Officer may issue an order stopping all or part of the work until satisfactory corrective action has been taken. The Contractor shall not be entitled to any equitable adjustment of the contract price or extension of the performance schedule on any stop work order issued under this clause.

5. The Contractor shall insert this clause, including this paragraph (e), with appropriate changes in the designation of the parties, in subcontracts

Closeout

a. At completion of work, the Contractor shall clean any impacted areas to a condition equal to original condition.

b. All shipping materials and installation debris are to be disposed of in a legal manner outside of the Compound.

PROJECT SCHEDULE

1. Approximate dates of pre-award activities

Pre-Bid Site Survey with three days of RFP

Bids Due

Contract Award tbd

Notice to Proceed (NTP) tbd

2. Installation Milestones, from Notice to Proceed

Notice to Proceed (NTP) 0 Days from NTP

Project Schedule to OBO 3

Commence Work Activities 3

Installation Completion 20

Project Acceptance 30

3. Deliverables

Installation Schedule 3 Days from NTP

Warranty Period 1 Year after acceptance

4. Commencement, Prosecution, and Completion of Work

The Contractor shall be required to (a) commence work when Contractor receives the

Notice to Proceed, (b) prosecute the work diligently, and (c) complete the entire work ready for use not later than sixty (30) calendar days after NTP. The time stated for completion shall include final cleanup of the premises.

RESPONSIBILITIES AND PROJECT MANAGEMENT

1. COR. A Contracting Officers Representative (COR) will be assigned to ensure quality assurance goals are met. The Contractor shall provide the COR access to the site at all times.

2. Point of Contact. The U.S. Consulate Erbil will provide a point of contact.

3. English Speaking Representative. The Contractor shall provide an English-speaking representative on-site during all working hours with the authority to make all decisions on behalf of the Contractor and subcontractors.

4. Management Personnel. The Contractor shall staff the site, full-time, with a competent senior manager who shall perform project management. Remote project management is not an option. This individual shall keep a detailed photographic and written history of the project and shall update the Government weekly.

5. Site Security. The Contractor is responsible for on-site security as necessary to ensure no unauthorized access to their work sites. The Contractor is 100% responsible for securing their working materials and equipment. Any damage to facilities or infrastructure, which happens due to a lack of security, will be the responsibility of the Contractor to correct.

6. Health and Safety. The Contractor shall be solely responsible for risk assessments, managing health, and safety issues associated with this project. The Contractor must provide cold water to all workers at the job sites. Based on hazard assessments, Contractors shall provide or afford each affected employee personal protective equipment (PPE) that will protect the employee from hazards. At a minimum PPE shall consist of eye protection, hard hats, and closed toe shoes. If the workers arrive on-site with sandals or athletic shoes, the Contractor is expected to provide rubber boots to them or send them home. All installation workers and management personnel must wear hard hats at all times on the sites. Other PPE such as gloves, dust masks, air respirators (sewage work) are also recommended. These items must be provided at the Contractor’s expense. Workers may use discretion if they feel unsafe in using the equipment in a hostile environment. Any worker at an elevated location above 4 meters, with the exception of a portable ladder, must be provided and utilize a safety harness.

7. Progress Payments. The contract awardee shall receive one (1) payment, upon final acceptance.

Drafted: MEscalona

Cleared: